Encoded Archival Descrip8on Webinar 1: DACS Basics. Introduc8on. Purpose of Training Series 6/30/15

Transcription

1 6/30/15 Encoded Archival Descrip8on Webinar 1: DACS Basics Jodi Allison- Bunnell Program Manager Content Crea8on & Dissemina8on Introduc8on Purpose of Training Series Time away to concentrate: please no , etc Customized for Alliance, institutions that participate in the Archives & Manuscripts Collections Service (A&M) and for each session Run through standards/practices DACS 2nd Edition (required portions) EAD 2002 in general Alliance EAD Best Practices Introduce encoding options currently available to A&M participants Introduce other Alliance tools Practice with feedback Personalized follow-up and assistance after session, including any additional content needed locally 1

2 On completing this training, you ll be able to: Implement required portions of DACS 2 nd Edition Understand the basic structure of EAD 2002 Understand the Alliance s EAD Best Practices Have a working knowledge of options for encoding Encode a sample finding aid Create a Best Practices-compliant finding aid from a finding aid from your repository Understand how to create an EAD finding aid from scratch Understand how to revise a finding aid after it s created Begin or continue implementation of EAD in your repository Archival Finding Aids Collection-level description Different from libraries Different from museums My Principles Finding aids are strange Finding aids can (and should!) be standardized Doing so makes them: Easier to use More versatile Need to balance standardization and customization 2

3 Standards and Applica8on Universe of Standards The nice thing about standards is that there are so many of them to choose from --Rare Books School Valentine s Day thought, 2002 EAD-DACS-MARC-ISO NWDA Best Practices Repository implementation Types of finding aids (format, dept.) Universe of Standards, Cont d Data Structure Standards --MARC, EAD, Dublin Core Data Content Standards --APPM, AACR2, DACS Data Value Standards --LSCH, AAT, other thesauri 3

4 Describing Archives: A Content Standard (DACS), 2 nd Edi8on What is DACS? A data content standard Designed to be used to describe groupings of archival and manuscript material Supports: Single-level description Multi-level description DACS in NWDA Required DACS elements (for Multilevel Minimum) are required in EAD standards Some elements also Required if Applicable in EAD standards Repositories have the option to use Multilevel Added Value elements 4

5 Exercise: Iden8fy DACS Elements in Smith Papers Guide to the Carita Gertrude Smith Papers,

6 Title (?) Guide to the Carita Gertrude Smith Papers, Manuscript Collec8on 002, MtLPH, US Reference Code? Manuscript Collec8on 002, MtLPH, US 6

7 Lone Pine Historical Society Archives PO Box 225 Lone Pine, MT Name and Loca8on of Repository Lone Pine Historical Society Archives PO Box 225 Lone Pine, MT Finding aid prepared by Jodi Allison- Bunnell,

8 Not a DACS required element Finding aid prepared by Jodi Allison- Bunnell, 2002 Funding for preparing this finding aid was provided through a grant awarded by the Na8onal Historical Publica8ons and Records Commission Not a DACS required element Funding for preparing this finding aid was provided through a grant awarded by the Na8onal Historical Publica8ons and Records Commission 8

9 Overview of the Collec/on Iden8fica8on of the Whole- Part Rela8onship Overview of the Collec/on Smith, Carita Gertrude,

10 Creator Smith, Carita Gertrude, Carita Gertrude Smith Papers, Title Date Carita Gertrude Smith Papers,

11 1 linear foot Extent 1 linear foot Language The collec8on is in English. 11

12 Language and Scripts of the Materials Language The collec8on is in English. Summary Carita Gertrude Smith was a resident of Big Sandy, Montana, and taught in small schools in north and south central Montana. The collec8on contains her personal papers. Scope and Content Summary Carita Gertrude Smith was a resident of Big Sandy, Montana, and taught in small schools in north and south central Montana. The collec8on contains her personal papers. 12

13 Manuscript Collec8on 002, MtLPH, US Reference Code Manuscript Collec8on 002, MtLPH, US Lone Pine Historical Society Archives PO Box 225 Lone Pine, MT

14 Name and Loca8on of Repository Lone Pine Historical Society Archives PO Box 225 Lone Pine, MT Biographical Note Carita Gertrude Smith was born in Bobneau County, North Dakota, on December 7, 1912 to Thomas and Bertha Smith. She was followed by a brother, Samuel, in The Smiths relocated to Big Sandy, Montana, in 1917, where they homesteaded. He ran a barber shop in town; she was a midwife. Carita aeended Big Sandy schools, gradua8ng in 1930 from Big Sandy High School. She earned a teaching cer8ficate from the normal school in Havre in 1931 and went on to teach in a variety of Montana schools, including Toston and Whitefish. Between 1942 and 1943, she married Arden William Bunny Bunnell of North Plaee, Nebraska. They lived in a number of loca8ons in the eastern United States before sebng in Pocatello, Idaho. They had two sons, Roy and Jon. Mr. Bunnell died in 1978; Mrs. Bunnell died in Biographical Biographical Note Note Carita Gertrude Smith was born in Bobneau County, North Dakota, on December 7, 1912 to Thomas and Bertha Smith. She was followed by a brother, Samuel, in The Smiths relocated to Big Sandy, Montana, in 1917, where they homesteaded. He ran a barber shop in town; she was a midwife. Carita aeended Big Sandy schools, gradua8ng in 1930 from Big Sandy High School. She earned a teaching cer8ficate from the normal school in Havre in 1931 and went on to teach in a variety of Montana schools, including Toston and Whitefish. Between 1942 and 1943, she married Arden William Bunny Bunnell of North Plaee, Nebraska. They lived in a number of loca8ons in the eastern United States before sebng in Pocatello, Idaho. They had two sons, Roy and Jon. Mr. Bunnell died in 1978; Mrs. Bunnell died in

15 Content Descrip8on of Collec8on The collec8on consists of Smith s personal and professional papers. They document her high school career in Big Sandy and 8me teaching in one- room schools in Montana. Scope and Content Content Descrip8on of Collec8on The collec8on consists of Smith s personal and professional papers. They document her high school career in Big Sandy and 8me teaching in one- room schools in Montana. Arrangement The collec8on is arranged in three series: Series I: Personal Papers Series II: School Papers Series III: Photographs 15

16 Not a DACS element Arrangement The collec8on is arranged in three series: Series I: Personal Papers Series II: School Papers Series III: Photographs Use of the Collec/on Restric8ons on Access The collec8on is open for research. Condi8ons Governing Access Use of the Collec/on Restric8ons on Access The collec8on is open for research. 16

17 Administra/ve Informa/on Acquisi8on Informa8on Gii of Roy Bunnell, Not a DACS element Administra/ve Informa/on Acquisi8on Informa8on Gii of Roy Bunnell, Processing Informa8on The collec8on was processed for the first 8me in

18 Not a DACS element Processing Informa8on The collec8on was processed for the first 8me in Separated Material Two Big Sandy High School yearbooks were removed to the library collec8on. Not a DACS element Separated Material Two Big Sandy High School yearbooks were removed to the library collec8on. 18

19 Subjects Smith, Carita Gertrude, Archives. Big Sandy (Mont.) Schoolteachers Montana. Midwives Montana. Access Points Subjects Smith, Carita Gertrude, Archives. Big Sandy (Mont.) Schoolteachers Montana. Midwives Montana. Container List 19

20 Iden8fica8on of the Whole- Part Rela8onship Container List Series I: Personal Papers, Reference Code Title Date Series I: Personal Papers,

21 Yes, really. Series I is a reference code. Here s why: US MTLPH Mss 002 Series I This series includes musical programs from Big Sandy High School, a brief daily diary, and a few items related to her Bertha Smith s midwifery prac8ce in Big Sandy. Scope and Content This series includes musical programs from Big Sandy High School, a brief daily diary, and a few items related to her Bertha Smith s midwifery prac8ce in Big Sandy. 21

22 1/1 Musical programs, Big Sandy High School, Iden8fica8on of the Whole- Part Rela8onship Not a DACS element Title Creator Date 1/1 Musical programs, Big Sandy High School, Why not a reference code?? Exercise: Iden8fy Missing DACS Elements 22

23 Abbey Widner Leeers, Mss collec8on 4 The Abbey Widner leeers offer commentary on life in Ekalaka, Montana in the mid- twen8eth century. Gii of Harald Allison, Container List Box 1 Leeers, DACS Elements Present Abbey Widner Leeers, Mss collec8on 4 Title, Date Reference Code- - par8al The Abbey Widner leeers offer commentary on life in Ekalaka, Montana in the mid- twen8eth century. Scope and Content- - par8al Gii of Harald Allison, Container List Box 1 Leeers, Not a DACS element ID whole- part Not DACS, Title, Date DACS Elements Needed DACS Elements Present Name/Loca8on of Repository Creator Abbey Widner Leeers, Title, Date Complete Reference Code Complete Scope/Ct Extent Condi8ons Governing Access Languages/Scripts of Material Mss collec8on 4 The Abbey Widner leeers offer commentary on life in Ekalaka, Montana in the mid- twen8eth century. Gii of Harald Allison, Container List Box 1 Leeers, Component- Level informa8on DACS compliant Reference Code- - par8al Scope and Content- - par8al Not a DACS element ID whole- part Not DACS, Title, Date 23

24 Abbey Widner Leeers, Abbey Widner, Mss collec8on 4, MTEK, US Ekalaka Historical Society Ekalaka, Montana 0.5 linear feet The Abbey Widner leeers offer commentary on life in Ekalaka, Montana in the mid- twen8eth century. Primary subjects include agriculture products, par8cularly grain and potatoes, weather, and community events. Gii of Harald Allison, Collec8on is open for research. Materials are in English. Ques8ons Exercise: Iden8fy Missing DACS Elements 24

25 Homework ID DACS elements in finding aid from your ins8tu8on, including missing elements Markup (on paper or in Word) and have in electronic format Be prepared to present in Session #2 More Ques8ons? Jodi Allison- Bunnell, 25