City of Glenns Ferry City Council Regular Meeting February 13, 2018

Transcription

1 Page 1 of 7 City of Glenns Ferry City Council Regular Meeting The regular City Council meeting of the City of Glenns Ferry was opened and called to order at 7:00 pm on Tuesday,, by Mayor Monty White. Members Present: Susan Case, Kenny Thompson, Scott Smith, Jak Krieger, Mayor Monty White. Staff Present: Deb Rowan, Lori Freeman, Donn Carnahan Others Present: Aussie, Karl Spencer, Lynda Smith, Lenore Jones, Carolyn Carter, Jill Hampton, Tony Fischer, Joe Sanchez, Betty Schell, Lt. Kyle Moore, Steve Burnett, Jim Pratt, Bob Patterson, Ken Rowe, Kay Neal, Wren Hernandez, John Hernandez, Annette Payne, Sammy White, Jill Laib, Michael Huskisson, Lois Huskisson, Donna Carnahan, Darrell Bean and others Item 1. OPEN MEETING / ROLL CALL ATTENDANCE: Mayor White: Debbie, roll call. Rowan: Roll call taken. X Susan Case X_ Scott Smith X Jak Krieger X _ Kenny Thompson X Mayor Monty White Item 2. PLEDGE OF ALLEGIANCE: Mayor White: Join me in the Pledge of Allegiance. Item 3. MOTION TO: Adopt Agenda: Mayor White: One item to strike tonight, Item 16: MOTION: Mayor White s Recommendation for Reappointment of Jill Hampton to the Glenns Ferry Historical Museum Board.. Thompson: I ll make that motion. Krieger: Second Mayor White: All in favor, all-ayes. Item 4. PUBLIC COMMENTS: Please Sign-In to Speak: (For informational purposes only on items not placed on the meeting agenda. No actions or decisions can be made on public comments. Please limit comments to three (3) minutes): Jones: Lenore Jones, I have lived in Glenns Ferry for 15 years. This City has a budget of over three million dollars, we collect $605,000 in property tax. We need an outside audit to manage our money, the Glenns Ferry School District paid for an outside audit a few years ago, for money management issues, the City should do the same. In addition to an audit, we should update our book keeping system, and computer system can be established with the help from the state.

2 Page 2 of 7 Schell: Betty Schell, I had a concern about the time sheets, they do not distinguish if they worked at the water plant, roads and grounds. To do a budget you need to know how many hours for each. Jones: Ralph Jones, 206 W Idaho, Thanks to Christy and Vance for the meeting last night and our Planning and Zoning representative, well run meeting with lots of information that came out that was pertinent to our development and continued growth and progress in this town. Jones: Nathan Jones, 2240 E Maple Dr, King Hill, I agree with the first speaker about the budget and about the fire departments budget, new building, new fence, new vehicles. There needs to be a complete audit of that department. The budgeting process is part of the problem. Just because it was a good deal, it will cost us later down the line. Second, my sweetheart said that her water bill has gone up twice in the last 14 months. Item 5. ITEMS MOVED FROM CONSENT AGENDA FOR FURTHER DISCUSSION: Item 6. MOTION: Consent Agenda (Roll-Call Vote): A. City Council Meeting Minutes for January 23, 2018: B. Account Payables for January and February C. Payroll for January D. Library Board Meeting Minutes for November 6, 2017, December 4, 2017, and January 8, Thompson: I make a motion to approve as is. Case: I second. Mayor: All those in favor, Thompson-aye, Case-aye, Krieger-aye, Smith-aye Item 7. PRESENTATION: Darrald Bean, RHU, REBC. The 2018 Health Benefits Renewal. Bean: Darrald Bean, I am your insurance agent, registered health underwriter, registered employed benefits consultant. I have been your agent since the 90 s. Our renewal comes up, every March 1 st. I ve run through and got a bunch of numbers, more than you are going to want to look at, I am sure. The ACA, (Affordable Care Act), was passed in March, It said that plans that have not made any changes since 2010 can remain on the same plan but you can t change it and it is then considered a grandfathered health plan. In 2014, all plans not grandfathered had to comply with ACA guidelines, they had to change to the new ACA compliant plans. Because grandfathered plans do not have to comply with all of the provisions and requirements of the ACA these plans were expected to be more cost effective. The City of Glenns Ferry is a grandfathered health plan. There s definitely some reasons to stay on that plan. The only way to reduce premiums is to reduce benefits, which will mean losing grandfathering. Once grandfathering is lost the plan is gone and can never be rewritten and it is true again this year. This year we had an 8% premium decrease, that s almost unheard of, 8% is a substantial decrease in premium.

3 Page 3 of 7 My recommendation, based on my experience, would be to renew the grandfathered health plan as is. Item 8. MOTION: 2018 Health Benefits Renewal. Thompson: I make motion to renew our grandfather health benefits. Krieger: Second. Mayor White: All in favor, Case-aye, Smith-nay, Thompson-aye, Krieger-aye. Item 9. PRESENTATION: Karl Spencer and Greg Richardson, Corporate Technologies, IT Solutions and Services for City of Glenns Ferry. Spencer: Karl Spencer, Service Sales Executive of Corporate Technologies. Cities that they handle, Idaho City, Middleton, Notus, Idaho State Bar, North Canyon Regional Medical Center, Associates in Family Practice, Jack Fabrey Dairy, Gem State Paper. The first step they do is a network assessment, a deep exam of what the city has in place, looking at servers, networks, all the computers, all the software covering thirteen different categories giving them a pretty in-depth report which has been gone over with the city staff, their finding. Typically that assessment comes with recommendations with what we have as compared to what s stacked up against best practices. What we do is we try to provide a managed service for a business or an entity on a fixed budget. We would handle everything to do with your network, your data protections, security, monitoring and maintenance. We have a monitoring device on site now and what it s doing is watching over the network, letting us take a proactive approach to nothing negative coming in or happening. As a customer, it s under $ a month. Every employee of the city gets unlimited phone help. That also gives you a handful of hours of an engineer being on site monthly as needed for maintenance and/or repair. We do in-depth reporting every month, all our customers have an account manager who meets with our partners once a month and goes over the report, all the activity that took place that we handled during the course of the month. When we do the assessment we don t intend to come back and all of the sudden tell an entity that we think you need to spend a bunch of money. What we do is we try to help you put together a plan of things that would be critical, that should be addressed right away and things that we could address down the road. Probably the most alarming that should be discussed tonight or in the near future is you essentially have no protection of your network or data or anything that is going on. Servers should be in a locked ventilated environment, yours are currently sitting on the countertop. We recommend Office 365 for s. I can keep going down the list or take questions. What I am proposing is that if you keep us on a managed service contract over the next twelve (12) months for peace of mind. Item 10. MOTION: Contract Services with Corporate Technologies: Thompson: I make motion to contract services with Corporate Technologies. Krieger: Second. Mayor White: All in favor, Case-aye, Thompson-aye, Krieger-aye, Smith-nay. Motion carries.

4 Page 4 of 7 Item 11. MOTION: Agreement for Operations Services and Scope of Work between Idaho Rural Water Association and City of Glenns Ferry for Drinking Water System Support. Mayor White: When Jeff Cook resigned we lost our licenses for the distribution and wastewater. Michael Mitchell does not have those licenses. I was talking to a fellow from DEQ, when we lost those licenses that puts us into immediate noncompliance with DEQ. I have researched this over the weeks and we have three options. I can continue negotiations with DEQ to except our plan, I write a plan and send to DEQ that shows we are working towards getting Mr. Mitchell the licenses and backup that we need. We can contract with Idaho Rural Water, (IRW) they become our backup for our system until Michael Mitchell and the new person, we are trying to hire, come on board. The other option is that I don t do anything with IRW and I write a letter to DEQ outlining the plan to get our people in to compliance which doesn t mean they will except it. Krieger: One of the things we are missing is that, that contract was written for Mr. Cook, at $ a month. The other part of it is, Mr. Mitchell has all of the licenses except for the drinking water distribution 1. Mayor White: Yes, Jeff Cook works for IRW. Correct, Mr. Mitchell has all of the licenses except for the drinking water distribution1. Krieger: I talked to Mr. Mitchell today and he feels like he can have that license by April if he gets after it. Mayor White: That s correct. It s the way I understand with my conversation with DEQ. That solves that immediate problem with Mr. Mitchell, but, it does not solve our backup problem, because we have one body at this time. Smith: Is there no other contractors. Mayor White: I am sure there is all kinds of contractors out there, but this is the one DEQ suggested and I took DEQ s recommendation. If we signed this contract tomorrow we can cancel it in 30 days, if we happen to get lucky and hire somebody that has the licenses we could cancel that contract and go on right from where we are at. Krieger: My suggestion Mayor, is that you write a letter to the DEQ and tell them you are working on it. Mayor White: The way I understand it is if DEQ approves our plan that we can run as is but if they don t approve it then we are back to square one and I ll be back here. Smith: It s worth a try. Krieger: I make motion to deny the contract. Smith: Second. Mayor White: All those in favor, Smith-aye, Krieger-aye, Case-aye. Those opposed Thompson-nay. Motion to deny the contract is passed.

5 Page 5 of 7 Item 12. MOTION: 2018 Irrigation Rate and Resolution No : Case: CITY OF GLENNS FERRY RESOLUTION NO BE IT RESOLVED by the City of Glenns Ferry, Elmore County, Idaho; establishing the City of Glenns Ferry Irrigation Rate; and providing an effective date: be passed. Smith: Second White: All those in favor, Smith-aye, Case-aye, Thompson-aye, Krieger-aye. Motion passed. Item 13. MOTION: 1 st Avenue and Owyhee Street Waterline Repairs Contractor Bid Opening Results: Carnahan: Bids came in for the base bid with $287, and with the bid alternative to pave Owyhee street, another $14,850.00, so we re over $300, and I think that is very high. Our estimate was about $180, Another component to it is, since we thought we d be less than $200, we chose to follow the informal bid process which the limit on that is $200, and so we are over that, so my recommendation is for the council to reject/not except the bid and then we get together and look at the city s budget. We have a whole bunch of options. Case: I make motion to reject the bid. Smith: Second Mayor White: All those in favor, all-ayes. Item 14. MOTION: Water and Sewer Customer Payment Arrangement Agreement: Krieger: I make motion to accept it. Smith: Second. Mayor White: All in favor, all-ayes. Item 15. MOTION: Mayor White s recommendation for reappointment of Norma Severson and Nancy Montgomery to the Glenns Ferry City Library Board from 1/1/2018 to 1/1/2023: Smith: I make motion to accept Mayor White s recommendation. Case: Second. Mayor White: All those in favor, all-ayes. Item 16. MOTION: Mayor White s recommendation for reappointment of Jill Hampton to the Glenns Ferry Historical Museum Board: Removed from agenda.

6 Page 6 of 7 Item 17. DISCUSSION/MOTION: Glenns Rest Cemetery Irrigation Project: Mayor White: I put this on the agenda for a discussion to try to figure out where we are on this item. I m going to have to go back and research this item a little more and I will bring it back onto the agenda. Item 18. DISCUSSION: Jak Krieger, Council Member. Spring Clean Up Day: Krieger: The spring cleanup is set for the 19 th to the 22 nd, all requests need to be in by the 21 st. He s asking that only yard waste be put in there, no more refrigerators, stoves, automobiles, any of that kind of stuff, it s only for yard waste. Everything needs to be out on the street or in the alley way for them to have access to take care of that. The lady sent a letter to the Seasons in Time or Times in Season today so you should be getting that information for your letter. Item 19. DEPARTMENT/COMMITTEE MEMBER REPORT: A. Sheriff Office Sheriff Hollinshead: Hollinshead: Mr. Mayor, City Council, since the last meeting, you now have that code enforcement officer through the Elmore County Sheriff s Office. Mayor White: He s not working full time, he can only work 19 hours but we ve already moved a mass of old cars and stuff that people have been contacted about. I am sure I will be getting phone calls Monday morning as this progresses but we ve got to enforce the city codes and we re going to do it fairly, it s going to be not enforced by who you are but it s going to be enforced on the city code. Hollinshead: We are currently working with the mayor to look at all the city codes, we re going to go over them all. This I may add is no cost to you tax payers, I am absorbing that through my budget. I would like to introduce a new promotey, Sargent Bernett has been promoted to Master Sargent Bernett. He is the right hand of Lieutenant Moore. Hopefully in the future, your 1 st meeting will be a report from our school resource officer and we re going to get into the code enforcement of how many warnings written, citations, things like that so you all know what s going on. The second week will be the report from the sheriff s office and the patrol, what calls you ve had, where we ve gone and what you re getting, bang for your buck. Carolyn Carter, School Resource Officer, gave some bullet points of hours spent at the school and with school incidents as of January 31, 2018 from August 8, B. Economic Development Christy Acord: C. Fire Chief Derik Janousek: D. Public Works Michael Mitchell: Mayor White: We are continuing to work on the alleys, we re continuing to work on the streets, we re working on getting the signs put back and making them legal signs. We still have issues with our membranes down at the water treatment plant but we are on top of it. Our water tests are good and with our discussion on licensing I don t want anybody to leave here and start the rumor mill that we have bad water, we do not, we are passing all the tests, we just have to have these licenses to back us up that says

7 Page 7 of 7 that we know what we are doing. Don t leave here saying our water is bad, it isn t. I m on top of it I look at every test that comes in and we are meeting all the standards. E. Clerk/Treasurer Debra Rowan: F. City Engineer Keller Associates, Inc Donn Carnahan, PE: G. Librarian Jennifer Trail: H. Airport Manager Justin Wootan: Item 20. MAYOR AND CITY COUNCIL COMMENTS: Smith: Matt Martell called me in regards to West Garfield going towards RTI. A while back him and Jeff had something worked out to spread chips. He d still like to do that if we have the chips. He d like to also spread chips going down to the sewer plant cause I guess it s pretty bad, he says. He is willing to provide all the hauling, most of the labor but the city has to provide a roller and a couple men. Mayor White: I will call Matt on that, first thing in the morning. Smith: I would really like to get a street sweeper schedule, sometime in the near future. Mayor White: That s probably my fault because Mike was making that schedule and I pulled him off on it and put him on other things, so it s a matter of scheduling. Smith: Requesting museum parkway graveled instead of concrete. Item 21. ADJOURN: Case: I make motion to adjourn. Smith: Second. Mayor White: All in favor, all-ayes. Meeting was adjourned at 8:35 pm. Approved by the City Council: / / Monty White Mayor Attest: Deb Rowan-Clerk/Treasurer