LLANTILIO PERTHOLEY COMMUNITY COUNCIL CYNGOR CYMUNED LLANDEILIO BERTHOLAU

Transcription

1 LLANTILIO PERTHOLEY COMMUNITY COUNCIL CYNGOR CYMUNED LLANDEILIO BERTHOLAU Council website address- Chairman/Cadeiriad Clerk/Clerc Councillor G.G.Cowan Mr. R. Wade 19 Croesonen Parc 12 Crawshay Bailey Close Mardy Gilwern Abergavenny Abergavenny Monmouthshire Monmouthshire NP7 6PF NP7 0AZ MINUTES OF THE MEETING OF THE LLANTILIO PERTHOLEY COMMUNITY COUNCIL HELD AT THE LLANTILIO PERTHOLEY COMMUNITY HALL ON THE 17 TH DAY OF OCTOBER Apologies for absence. Apologies were given from Councillors Cowan and Gray. Those present at the meeting were Councillors Miss N Watkins (chair), Skinner, Hughes, Edwards and Ewers and County Councillors Lane and Harris. 2 Declaration of interests. It was agreed that these should be given as and when the occasion arose. 3 Discussion on policing issues with Heddlu Gwent Police Community Police Officers. There was no police presence at the meeting, but the Clerk read out excerpts from an he had been sent by Sara Mason, and the crime report for the Ward attached to it. Councillors Hughes and Edwards said they had both been involved in Neighbourhood Watch, and had different experiences to relate. Councillor Hughes said that he was concerned that the police had never corresponded with those involved, and the reference in Sara s report to Gwent Now was noted, in the hope that it would work better. Councillor Watkins said she had spoken to Sara herself. County Councillor Harris said that he understood that Amanda Yung was particularly effective. 4 To receive the Monthly update reports from County Councillors. County Councillors Harris and Lane said there was little to report save that (a) As expected, the Settlement was down by about 1% - 1 million and that there had been a similar reduction in Powys. (b) Phrase 3 of the Frogmore Street development was set to continue. There was to be a public meeting.. 1

2 5 To approve the Minutes of the meetings held on the 19 th September The Minutes were approved. 6 To consider matters arising from the Minutes of the meeting held on the 19 th September the name of the former PCSO should have been Lauren not Laura The cost of the gate was under review. The Clerk said he had been in touch with PC Hollingsworth, but it appeared that another officer a woman police constable - might be dealing with the investigation. The Clerk said that he would enquire what was happening, and if indeed the matter was being investigated with a view to prosecution. He said that private civil action against the driver of the van would be fruitless, but an order of a Magistrates Court would obviously have to be obeyed. 6 (a) Councillor Edwards said that he was concerned that the Pomegranate estimate should not have been dismissed out of hand, although he was assured that the estimate had been very high. He said that he would be happy to investigate the cost of the notice-boards, and his offer was accepted. 4 To consider correspondence received. (a) The Clerk said he had received an from the County Council, denying responsibility for the mirror in the garden of number 15 The Pines. Councillor Skinner said that he recollected that in fact it had been installed by the Llantilio Pertholey Community Council. Councillor Edwards confirmed that the lady concerned Mrs Cooper definitely wanted the mirror repaired. The feeling of the meeting was that it clearly should be, and the Clerk was instructed to write to Mrs Cooper, and to seek a suitable price for approval at the next meeting. (b) The Clerk said he had received an regarding a Child Exploitation Conference in January in London. Councillor Watkins expressed an interest in attending, and said she would make arrangements if that was what she decided to do. (c) The Clerk said he had received an from One Voice Wales regarding an evening with the Lord Lieutenant of Gwent, Brigadier Robert Aitken CBE, on the 21 st November in Cwmbran. The invitation was noted. (d) The Clerk said he had received a letter from the Ombudsman regarding a Code of Conduct complaint made by Mr Murdoch. This related to his exclusion from the Community Hall. He had made a personal complaint against Councillor Cowan for not responding to correspondence. The 2

3 Ombudsman had rejected the complaint. Councillor Cowan said that Mr Murdoch had written to the wrong address anyway. The Clerk confirmed that Mr Murdoch had been told that his exclusion was permanent. He had written to the Clerk a number of times subsequently, but the matter could not be reconsidered under normal Council procedures, so no reply had been sent. 8 To consider Planning Matters (a) 18/16685/FUL Lower House Fields erection of Dairy Heifer Housing and creation of access track it was agreed that this should be approved. (b) 18/16659/FUL Y Gelynnen, Old Hereford Road rooflights to be converted to bedroom rooflights it was agreed that this should be approved (c) The Clerk said he had received an from the Abergavenny and District Civic Society, making critical observations on the pre-application consultation proposed by Zyda Law for an Eco Village. It was noted that the Council had already made adverse comments of a slightly different nature. 9 Report of the Finance Committee. The Clerk distributed Minutes of the meeting of the Committee which had taken place on the 4 th October, and the amended Financial Statement referred to. He said that it was clear that the Community Hall was paying its way, and that the budget appeared to justify the precept, given the number of possible items of expenditure that were being considered, and especially the overgrown area in the car park. 10 To consider the payment of Accounts. The following payments were agreed: The Caretaker The Cleaner Admin Expenses Poppy Plumbing Merlin 1, The Council also gave retrospective approval to the payment of a Gas Maintenance account for which dated back to November 2016, but which had not been paid. It was unclear how this oversight had occurred, or why it had only just been pointed out by British Gas, but it was agreed that it should now be paid. It was also agreed that the current Gas Care Plan should be renewed, at a cost of 1,

4 11 To consider the Financial Statement. (a) The Clerk said that the balance on the account as at the 30 th September 2018 was 67, The Financial Statement had already been considered. Councillor Watkins said she had paid in 1, in October being money for the use of the hall. (b) The Clerk said he would find it very helpful to have on-line banking for the purposes only of seeing the financial position at a glance. It was agreed in principle that that would be a good idea, although it could not be used for payment of accounts, which would still need to be done by cheque. 12 To consider any matters regarding the Playing Fields Committee. (a) Councillor Watkins said that the bench at the back of the hall needed to be repaired (b) Councillor Skinner said that Mardy AFC had received a letter from the Council about the conduct of matches and spectators. It had been heeded, and all referees were informed of the need to keep a check on such matters. Players had been cautioned for bad language. (c) Abergavenny Town were going to request use of the playing-field for their junior games on a Sunday. The Clerk said he had received no formal request to date, although Councillor Ewers said he was aware that this was in hand. It was agreed that in principle there would be no objection, and that a flat charge of 20 should be made no matter how many matches were played. They would need to use the toilets, and a key to the gates, and it was speculated that perhaps these could be obtained from Mardy AFC. This would be resolved. 13 To consider matters relating to the Community Hall (a) Councillor Watkins said that the lease still needed to be finalised, and the Clerk confirmed that he was looking into the position. (b) The Clerk said he had received a letter from Cardiac Rehab, stating that they would no longer require the use of the Hall on Fridays, although the Tuesday class from p.m. to 1.30 p.m. would continue. The Clerk said he was still concerned that they should have paid all outstanding dues. Councillor Watkins confirmed that this was in hand. The Clerk was also requested to point out to them the use of cages for their belongings, which should be removed as soon as possible, because other groups wanted to use them. 14 To receive information from One Voice Wales. (a) The Clerk said he had been notified that the North Monmouthshire Liaison committee would meet at 7 p.m. on the 22 nd October Councillor Watkins said she would be attending, and the Clerk handed her the agenda and other documents which had arrived by . 4

5 15 To receive any reports on activities of outside bodies. (a) The King Henry VIII building project was set to finish in 2021/22, at which time the Welsh School would be moving (b) The Central Monmouthshire committee would meet on the 21 st November.. 16 To consider any matters that the Chair considers urgent. (a) Councillor Watkins asked about the disappearance of one of the Dog Waste bin; it was understand that Monmouthshire Housing might have some knowledge about its whereabouts. The Clerk was requested to investigate. (b) Concern was expressed by Councillor Watkins at the fact that a set of traffic lights in town gave out no sound, and she had personally witnessed a near accident involving a blind lady. County Councillors Lane and Harris said they would investigate. (c) County Councillor Lane said that the 30 mph limit around Coed-y-Brenin was being made permanent, but not the 40 mph limit further out on the Hereford Road. Pontrilas lorries were once more coming along that road. Councillor Ewers commented that they saved 6 minutes by that means as opposed to using the A465. Councillor Edwards said that it was a symptom of traffic control today that the standard of driving in the UK was low, and commented on the fact that there was a standard 30 kph limit in built-up areas on the Continent. Reference was made with regret to the parking around the fish and chip shop, which often strayed onto the zig/zag lines around the pedestrian crossing. 17 Date of the next meeting of the Council Wednesday 28th November 2018 at 7pm. This was a change from the normal date because of the Clerk being away on the 21 st. Constitution Councillors:- G.G. Cowan Ms. N. Watkins Rev. J.Gray M.T Skinner M.D. Hughes Rev M. Lane M. Ewers M. Edwards County Councillor R. Harris 5 Vacancies 5