2016 Canadian District Synod of the Moravian Church, Northern Province. Held at VanEs Camp and Conference Center Alberta, Canada May 13 15, 2016

Transcription

1 2016 Canadian District Synod of the Moravian Church, Northern Province Held at VanEs Camp and Conference Center Alberta, Canada May 13 15, 2016 Minutes

2 2016 Canadian District Synod of the Moravian Church, Northern Province VanEs Camp and Conference Center May 13 15, 2016 Friday, May 13, 2016 Pre Synod Meetings Two meetings were held prior to the official opening of the synod. One meeting was conducted with the Committee Secretaries and the other meeting was conducted with the Committee Chairpersons. Opening Worship The Rev. James Lavoy led the opening worship. The Rt. Rev. Blair Couch, Synod Chaplain, brought the message. First Plenary Session Sister Lynne Hennig welcomed the delegates to the Synod and introduced the Synod officers: Attorney Richard Santee Co Chairperson Mr. Bob Hawkesworth Co Chairperson Mrs. Jill Westbrook Secretary Ms. Becky Kallal Parliamentarian Rt. Rev. Blair Couch Chaplain Brother Richard Santee, Co Chairperson, called the First Plenary Session of the 2016 Canadian District Synod of the Moravian Church Northern Province to order at 11 a.m. In lieu of a roll call of all voting delegates, Brother Bryan Peacock, President of the BECD, moved and Brother Ryerson Christie seconded the official list of the names of the voting and non voting members of the Synod complied as of 11 a.m. today (53 voting delegates) serve as the official role of voting and nonvoting members of the 2016 Canadian District Synod. The motion carried. Brother Santee instructed the secretary to add the official list of the voting delegates and non voting delegates to the official minutes. Brother Santee reviewed the Moravian Book of Order concerning a District Synod. Sister Alice Sears, President of the Board of VanEs Camp & Conference Centre, brought greetings to the Synod. Brother Thomas Baucom, member of the Moravian Music Foundation, brought greetings to the Synod. The First Plenary Session was adjourned at 12:06 p.m. 1

3 Second Plenary Session Brother Santee called the Second Plenary Session to order at 1:22 p.m. Rev. Nick Trussell, Anglican pastor of the Diocese of Edmonton, served as the keynote speaker of the Synod. President of the Canadian District Brother Ian Edwards, Chairperson of the Nominating Committee, presented the nomination for President of the Canadian District. Although nominations are sought and biographical information presented, the ballot is an open one any member of the Moravian Church in the Canadian District is eligible for this position. A two third vote is needed for election. Sister Blair Couch offered prayer prior to casting the first ballot for President of the Canadian District. Sister Eileen Edwards and Brother Bryan Peacock addressed the synod concerning the situation that has been transpiring with the Bruderheim congregation. Sister Blair Couch offered prayer. The Second Plenary Session was adjourned at 2:51 p.m. and Committees were in session until 5:30 p.m. followed by dinner. Third Plenary Session Brother Santee called the Third Plenary Session to order at 6:45 p.m. The results of the First Ballot for President of the Canadian District were revealed. A two third s majority of the votes cast is needed for election. There were 49 votes cast and 33 were needed for election. Brother Greg Weir was elected on the first ballot. Brother Weir accepted the election and addressed the synod. Greg Weir 43 * Bryan Peacock 1 Matt Gillard 1 Marion Perrin 1 Bob Hawkesworth 1 Bruce Nelson 1 Charlene Adam 1 Total Votes Cast 49 Blank 1 The following reports were received for action at a subsequent session: The First Partial Report of the Ministry Team District Community Focus Group The First Partial Report of the Finance Committee The Second Partial Report of the Finance Committee The First Partial Report of the Fresh Ministry Expressions Committee The Rev. Dr. Betsy Miller, President of the Provincial Elders Conference, addressed the synod. Sister Miller recognized Brother Bryan Peacock, outgoing president of the BECD, for his faithful service over the past four years. Brother Rick Beck, member of the Spiritual Formation Task Force 21 st Century Choir System, addressed the synod regarding the work of the task force over the last two years. The Rev. Nick Trussell presented his second keynote address. 2

4 Sister Judy Gantz, Director of the Board of World Mission, brought greetings to the synod. The Third Plenary Session was adjourned at 8:04 p.m. Vespers was held in the Chapel. Saturday, May 14, 2016 Fourth Plenary Session Brother Santee called the Fourth Plenary Session to order at 9:37 a.m. Mission Society Chair & Board of World Mission Representative Brother Ian Edwards, Chairperson of the Nominating Committee, presented the nominations for Mission Society Chair & Board of World Mission Representative. The chair asked for additional nominations from the floor. Seeing no additional nominations, the chair closed the nominations. The chair asked for a motion and second to direct the secretary to cast the ballot for the election of the one (1) individual nominated: Donna Gordon * Board of Elders of the Canadian District Brother Ian Edwards, Chairperson of the Nominating Committee, presented the nominations for Board of Elders of the Canadian District. The chair asked for additional nominations from the floor. Seeing no additional nominations, the chair closed the nominations. The chair asked for a motion and second to direct the secretary to cast the ballot for the election of the five (5) individuals nominated: Matt Gillard * Bob Hawkesworth * Holly Heffernan * James Lavoy * Bryan Peacock * Van Es Board Chair Brother Ian Edwards, Chairperson of the Nominating Committee, presented the nominations for Van Es Board Chair. The chair asked for additional nominations from the floor. Seeing no additional nominations, the chair closed the nominations. The chair asked for a motion and second to direct the secretary to cast the ballot for the election of the one (1) individual nominated: Lynne Hennig * Brother Santee thanked the Nominating Committee comprised of the Rev. Steve Gohdes, the Rev. Ian Edwards, and Brother Doug Brese for their work in acquiring nominations for the various positions. Brother Mike Riess, Director of the Interprovincial Board of Communication, brought greetings to the Synod. First Partial Report of the Finance Committee Acceptance of the Financial Statements year End December 31, 2015 to Canadian District Synod Brother Bryan Peacock, Chairperson of the Finance Committee, presented the First Partial Report of the Finance Committee. The question was called and the resolution was adopted. Second Partial report of the Finance Committee Review of the Canadian Moravian Foundation Report to the Canadian District Synod Brother Bryan peacock, Chairperson of the Finance Committee, presented the Second Partial Report of the Finance Committee. The question was called and the resolution was adopted. 3

5 First Partial Report of the Fresh Ministry Expressions Committee: Acceptance of the Part Time Clergy Task Force Update to the Canadian District Synod May 2016 Sister Marion Perrin, Secretary of the Fresh Ministry Expressions Committee, presented the First Partial Report of the Fresh Ministry Expressions Committee. Sister Perrin shared the work the Task Force is doing. The question was called and the resolution was adopted. First Partial Report of the District Community Focus Group: Canadian Moravian Historical Society (CMHS) Sister Maxine Charlton, Chairperson of the District Community Focus Group, presented the First Partial Report of the District Community Focus Group. The question was raised concerning how this report affects the Memorial written for this synod. Sister Charlton shared at the present time members of the CMHS must be Moravian and there has been difficulty filling vacant positions. This resolution encourages the Board of Directors of the CMHS to examine and modify its structure and organization to best fulfill its mission. The question was called and the resolution was adopted. Sister Betsy Miller, President of the Provincial Elders Conference, updated the Synod on the work of the IPO (Identity, Purpose, and Organization) Task Force. The Fourth Plenary Session was adjourned at 10:30 a.m. for Committee work. Fifth Plenary Session Brother Santee called the Fifth Plenary Session to order at 2:00 p.m. Sister Eileen Edwards, director of Common Ground, brought greetings to the synod. The following reports were received for action at a subsequent session: Third Partial Report of the Finance Committee First Partial Report of the Van Es Camp & Conference Centre Committee Second Partial Report of the Van Es Camp & Conference Centre Committee Third Partial report of the Van Es Camp & Conference Centre Committee Second Partial Report of the District Community Focus Group Fourth Partial Report of the District Community Focus Group Third Partial Report of the Fresh Ministry Expressions Committee Fourth Partial Report of the Fresh Ministry Expressions Committee Brother Bill Brese moved and it was seconded to suspend the rules of this synod to bring to the floor of Synod the memorial assigned to the Finance Committee regarding Canadian District Synod Approval of Any Proposed Sale of Real Property Currently held in the name of the Board of Elders of the Canadian District. This memorial has not been approved or ratified by the Finance Committee for presentation to the Synod. Brother Santee noted a vote to suspend the rules of synod requires a 2/3 vote. A vocal vote was taken and the chair had doubt and conducted a standing vote. There were 44 votes cast (Yes 28; No 16). Twenty nine votes were needed to pass the motion. The chair ruled the motion to suspend the rules of synod failed. A request was made to hold a written ballot because there were non voting delegates in the room. The Chair moved that the request was invalid because the request should have been made prior to the vote being taken. The Fifth Plenary Session was adjourned at 2:30 p.m. for Committee work. 4

6 Sixth Plenary Session Brother Santee called the Sixth Plenary Session to order at 4:00 p.m. The following reports were received for action at a subsequent session: First Partial Report of the Mission Focus Group Second Partial Report of the Mission Focus Group Third Partial Report of the Mission Focus Group Fourth Partial Report of the Van Es Camp & Conference Centre Committee Fifth Partial Report of the Van Es Camp & Conference Centre Committee Second Partial Report of the Fresh Ministry Expressions Committee Third Partial Report of the Finance Committee: Canadian District Governance Review Brother Bryan Peacock, Chairperson of the Finance Committee, presented the Third Partial Report of the Finance Committee. Brother Jim Hicks made a motion and it was seconded to amend Resolved 3 to read: The District Synod of 2016 directs the BECD to appoint an intersynodal Governance Task Force during the next intersynod period to review and take appropriate actions of governance and financial relationships between BECD Moravian entities, and in partnership with the PEC, specifically address the Note (see below) following paragraph 1048 of the Book of Order; and further be it... [It is understood that Canadian law may require a change in this paragraph as it affects Moravian Churches in Canada. The Provincial Elders Conference is authorized, in cooperation with the Canadian District Board, to develop regulations that would carry out the intention of the preceding provisions so that they will be in keeping with Canadian law.] The question was called and the motion to amend was approved. Brother Ryerson Christie made a motion and it was seconded to add Resolved 6: The BECD and PEC shall report on the status of the Canadian District Governance review to the 2018 Northern Province Synod. Sister Kaaua made a motion to amend the amendment to read: The BECD and PEC make a report on their progress in regards to the matter of the note following Paragraph 1048 of The Book of Order to the 2018 NP Synod. Brother David Bennett made a motion and it was seconded to forward the Third Partial Report back to committee. The motion carried. The resolution was referred to committee for further consideration. Second Partial Report of the District Community Focus Group: 2016 Congregational Reports Laurie Reid, member of the District Community Focus Group, presented the Second Partial Report of the District Community Focus Group. The question was called and the resolution was adopted. Fourth Partial Report of the District Community Focus Group: Development of District Moravian Community Living Sister Esther Vitt Gonzales, member of the District Community Focus Group, presented the Fourth Partial Report of the District Community Focus Group. Sister Miller asked if the BECD wanted to wait four years to begin such a project and would possibly consider holding a special synod prior to that time. Sister Perrin asked if the committee had an idea of the cost for start up. Sister Vitt Gonzales stated they did not have a cost at that time. The question was called and the resolution was adopted. Rev. Nick Trussell presented his closing keynote address. The Sixth Plenary Session was adjourned at 5:30 p.m. 5

7 Seventh Plenary Session The Seventh Plenary Session was called to order at 6:45 p.m. The following reports were received for action at a subsequent session: Third Partial Report of the District Community Focus Group Fourth Partial Report of the Finance Committee Sister Betsy Miller shared a memorial service was held today for Rev. Erwin Boetcher, a son of the Bruderheim congregation, at Lancaster, PA, and it was highlighted at his memorial service how important Van Es was in his upbringing and nurturing. The Rev. Dr. Chris Nelson, Professor at Moravian Theological Seminary, brought greetings to the Synod. Third Partial Report of the Finance Committee: Canadian District Governance Review and Fifth Partial Report of the Finance Committee: Book of Order Section 11 Congregations Paragraph 1048 Brother Bryan Peacock, Chairperson of the Finance Committee, presented the Fifth Partial Report of the Finance Committee. The Third Partial Report of the Finance Committee did not have to be presented because it was presented, amended, and referred back to committee during the 6 th Plenary Session. The committee, in response to the motion to commit and review, felt it would be clearer to submit the Fifth Partial Report to be added to the Third Partial Report. The question was called and the Third Partial Report was adopted. The First Partial Report of the Van Es Camp & Conference Centre Committee: Review/Approve Van Es Report and Long Term Plan Brother Ryerson Christie, Chairperson of the Van Es Camp & Conference Centre Committee, presented the First Partial Report of the Van Es Camp & Conference Centre Committee. The question was called and the resolution was adopted. Second Partial Report of the Van Es Camp & Conference Centre Committee: Review/Approve Van Es Interim Report 2016 Brother Ryerson Christie, Chairperson of the Van Es Camp & Conference Centre Committee, presented the Second Partial Report of the Van Es Camp & Conference Centre Committee. The question was called and the resolution was adopted. Third Partial Report of the Van Es Camp & Conference Centre Committee: Fire Risk Reduction Brother Ryerson Christie, Chairperson of the Van Es Camp & Conference Centre Committee, presented the Third Partial Report of the Van Es Camp & Conference Centre Committee. The question was called and the resolution was adopted. Fourth Partial Report of the Van Es Camp & Conference Centre Committee: Restoration of Pathways and Nature Programming Brother Ryerson Christie, Chairperson of the Van Es Camp & Conference Centre Committee, presented the Fourth Partial Report of the Van Es Camp & Conference Centre Committee. The question was called and the resolution was adopted. Fifth Partial Report of the Van Es Camp & Conference Centre Committee: Summer Camp Executive Director Brother Ryerson Christie, Chairperson of the Van Es Camp & Conference Centre Committee, presented the Fifth Partial Report of the Van Es Camp & Conference Centre Committee. Sister Eileen Edwards asked whether they would increase the camping allotment rather than increasing the camping budget. Brother Christie felt it was better to keep it as a separate item if this program did not continue. The question was called and the resolution was adopted. 6

8 Second Partial Report of the Fresh Ministry Expressions Committee Acceptance of the Healthier Congregation Task Force Report to Canadian District Synod May 2016 Sister Marion Perrin, Co Secretary of the Fresh Ministry Expressions Committee, presented the second Partial Report of the Fresh Ministry Expressions Committee. The question was called and the resolution was adopted. Third Partial Report of the Fresh Ministry Expressions Committee: Acceptance of the Task Force on Spiritual Formation 21 st Century Choir Systems (a.k.a. Spiritual Companioning Groups or SCGs) Update to Canadian District Synod May 2016 Brother Rick Beck, Co Chairperson of the Fresh Ministry Expressions Committee, presented the Third Partial Report of the Fresh Ministry Expressions Committee. The question was called and the resolution was adopted. Fourth Partial Report of the Fresh Ministry Expressions Committee: Acceptance of the Provincial Task Force On Deacon Supervision Brother Rick Beck, Co Chairperson of the Fresh Ministry Expressions Committee, presented the Fourth Partial Report of the Fresh Ministry Expressions Committee. The question was called and the resolution was adopted. First Partial Report of the Mission Focus Group: Canadian Moravian Mission Society (CMMS) Brother Greg Weir, Chairperson of the Mission Focus Group, presented the First Partial Report of the Mission Focus Group. The question was called and the resolution was adopted. Second Partial Report of the Mission Focus Group: Board of World Mission Report (BWM) Brother Greg Weir, Chairperson of the Mission Focus Group, presented the Second Partial Report of the Mission Focus Group. The question was called and the resolution was adopted. Third and Final Partial Report of the Mission Focus Group: Support of the Peru Moravian Church Brother Greg Weir, Chairperson of the Mission Focus Group, presented the Third Partial Report of the Mission Focus Group. The question was called and the resolution was adopted. The Seventh Plenary Session adjourned at 7:31 p.m. Eighth Plenary Session Brother Santee called the Eighth Plenary Session to order at 7:40 p.m. The following reports were received for action at a subsequent session: Sixth Partial and Final Report of the Finance Committee Fifth and Final Report of the Fresh Ministry Expressions Committee Third Partial Report of the District Community Focus Group District Community Team Sister Maxine Charlton, Chairperson of the District Community Focus Group, presented the Third Partial Report of the District Community Focus Group. The question was called and the resolution was adopted. The Eighth Plenary Session was adjourned at 7:54 p.m. Vespers was held in the Chapel. During that time, the Letters to the Synod drafted by each of the committees were read. Sunday, May 15, 2016 Ninth Plenary Session Brother Santee called the Ninth Plenary Session to order at 9:12 a.m. Fifth and Final Report of the Fresh Ministry Expressions Committee Creation of a District Fresh Expression of Ministry Cooperative 7

9 Sister Marion Perrin, Co Secretary of the Fresh Ministry Expressions Committee, presented the Fifth and Final Report of the Fresh Ministry Expressions Committee. The question was called and the resolution was adopted. Fourth Partial Report of the Finance Committee ELCIC Defined Contribution Pension Plan for Canadian District Clergy Brother Bryan Peacock, Chairperson of the Finance Committee, presented the Fourth Partial Report of the Finance Committee. The question was called and the resolution was adopted. Sixth Partial and Final Report of the Finance Committee The Proposed 2017 Operating Budget Brother Bryan Peacock, Chairperson of the Finance Committee, presented the Sixth Partial and Final Report of the Finance Committee. Sister Donna Gordon asked for an explanation of the items listed in the Revenue column. Brother Peacock provided feedback on each of the revenue items. Brother Brian Marcotte asked where the new synod initiatives would appear in the budget. Brother Peacock shared they would come from operating expenses. The question was called and the resolution was adopted. Brother Santee shared closing remarks with the synod and how the opportunity to chair this synod has filled him spiritually. First Partial and Final Report of the Ad hoc Committee on Thankfulness (A Memorial in the Form of a Memorial) Sister Eileen Edwards and Brother Ian Edwards presented the Memorial to a Memorial thanking all of those who helped to make this Synod happen. The 2016 Canadian District Synod of the Moravian Church Northern Province adjourned with the singing of the words provided by Michael Kinnemon to Sing Hallelujah Praise the Lord and the song Walk With Me. Respectfully submitted, Jill D. Westbrook, Synod Secretary 8

10 Official Roll Call of Voting and Non Voting Members Present Voting Delegates BECD Bryan Peacock Eileen Edwards Lynne Hennig Marion Perrin Brandon Salyzyn Doug Thompson PEC Betsy Miller Dave Bennett James T. Hicks Judy Kaaua Jill Westbrook Canadian Moravian Foundation Susan Christie Canadian Moravian Historical Society Esther Vitt Gonzalez VanEs Camp & Conference Centre Alice Sears Christ Moravian Church Alan Bartlett Donna Gordon Holly Heffernan Doug Hill Jessica Pratt Edmonton Moravian Church Bill Brese Maxine Charlton Mel Fenske Audrey Frauenfeld Good News Moravian Church Ian Edwards Randy Downing Sidney Salyzyn Sharon Salyzyn Good Shepherd Church Rick Beck Kelsey Beck Dave Briant Anita Jones Ann Tyrell Greg Wier Heimtal Moravian Church Matt Gillard Wade Lange Sandra Smith Grant Wudel Britt Wudel Millwoods Community Church Milton Liska Ryerson Christie Brenda Jones Beverly Kadatz Barbara Severyn Jill Foulis Steffensen Rio Terrace Church James Lavoy Sally Dunn Brian Marcotte Judy McCorquodale Laurie Ward Laurie Reid Retired Clergy: Wendy Beck 9

11 Non Voting Participants Youth Delegate: David Clake Bruderheim Moravian Church Larry Bartz Vern Bartz John Montour Guests of Synod: Board of World Mission: Judy Ganz Inter Provincial Board of Communication: Mike Riess Moravian Music Foundation: Thomas Baucom Moravian Church in Canada Treasurer: June Sterling Moravian Church Northern Province Finance: Tina Giesler Moravian Seminary: Christine Nelson Volunteers: Bernice Adam Charlene Adam Randy Adam Ron Adam Beth Fenske John Harvey Jerry Hennig Ruth Humprheys Don Laverty Martha Laverty Hazel Magnussen Randy Nehring Molly Santee Synod Staff: Chair: Rick Santee Vice Chair: Bob Hawkesworth Parlimentarian: Becky Kallal Bishop: Blair Couch Keynote: Nick Trussell 1

12 Synod Committees/Focus Groups Fresh Ministry Expressions Unity Lodge Nelson Chris S Resource Chair Beck Rick D GSC Co Chair 1 Lavoy James D RTC Co Chair 2 Heffernan Holly D CMC Secretary 1 Perrin Marion D BECD Secretary 2 Edwards Eileen D BECD Hill Doug D CMC Pratt Jessica D CMC Lange Wade D HMC Smith Sandra D HMC Severyn Barbara D MW Bennett Dave D PEC Westbrook Jill D PEC Dunn Sally D RTC Ward Laurie D RTC Salyzyn Sharon D GN Liska Milton D MW Briant Dave D GSC District Community Cabin 7 Charlton Maxine D EMC Chair Wudel Grant D HMC Secrectary Christie Susan D CMF Vitt Gonzalez Esther D CMHS Tyrell Ann D GSC Gillard Matt D HMC Steffensen Jill Foulis D MW Beck Wendy D Ret. Clergy Salyzyn Sidney D GN Miller Betsy D PEC Finance Cabin 5 Peacock Bryan D BECD Chair Sterling June S BECD Sec Giesler Tina S MCNP Bartlett Alan D CMC Kaaua Judy D PEC Salyzyn Brandon D BECD McCorquodale Judy D RTC 2

13 Mission Cabin 2 Wier Greg D GSC Chair Gordon Donna D CMC Sec Ganz Judy G BWM Edwards Ian D GN Thompson Doug D BECD Marcotte Brian D RTC Brese Bill D EMC Jones Anita D GSC Jones Brenda D MW Wudel Britt D HMC Reid Laurie D RTC VanEs Cabin 3 Christie Ryerson D MW Chair Downing Randy D GNC Sec Frauenfeld Audrey D EMC Fenske Mel D EMC Kadatz Beverly D MW Sears Alice D VanEs Hennig Lynne D BECD Salyzyn Brandon D BECD Beck Kelsey D GSC Hicks Jim D PEC Clake David Y CMC 3

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15 Reports and Resolutions District Community Focus Group Session 1 st Partial Report Canadian Moravian Historical Society (CMHS) 4 2 nd Partial Report 2016 Congregational Reports 6 3 rd Partial Report District Community Team 8 4 th Partial and Final Report Development of District Moravian Community Living 6 Finance Committee 1 st Partial Report Acceptance of the Financial Statements Year End December 31, nd Partial Report Review of the Canadian Moravian Foundation Report 4 3 rd Partial Report Canadian District Governance Review 7 4 th Partial Report ELCIC Defined Contribution Pension Plan for Canadian District Clergy 9 5 th Partial and Report Book of Order Section 11 Congregations Paragraph th Partial and Final Report The Proposed 2017 Operating Budget 9 Fresh Ministry Expressions Committee 1 st Partial Report Acceptance of the Part Time Clergy Task Force Update to the 4 2 nd Partial Report Acceptance of the Healthier Congregation Task Force Report 7 3 rd Partial Report Acceptance of the Task Force on Spiritual Formation 21 st Century Choir Systems (a.k.a. Spiritual Companioning Groups or SCGs) Update 7 4 th Partial and Final Report Acceptance of the Provincial Task Force on Deacon Supervision 7 5 th Partial and Final Report Creation of a District Fresh Expression of Ministry Cooperative 9 Mission Focus Group 1 st Partial Report Canadian Moravian Mission Society (CMMS) 7 2 nd Partial Report Board of World Mission Report (BWM) 7 3 rd Partial and Final Report Support of the Peru Moravian Church 7 Van Es Camp & Conference Centre Committee 1 st Partial Report Review/Approve Van Es Report and Long Term Plan 7 2 nd Partial Report Review/Approve Van Es Interim Report rd Partial Report Fire Risk Reduction 7 4 th Partial Report Restoration of Pathways and Nature Programming 7 5 th Partial and Final Report Summer Camp Executive Director 7 5

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17 District Community Focus Group First Partial Report RE: Canadian Moravian Historical Society (CMHS) Whereas: The District Community Focus Group reviewed and discussed the reports from the CMHS, and Whereas: the District Community Focus Group recognizes the significant contribution of time and talent provided by the CMHS during the last inter synodal period, and Whereas: the CMHS has been struggling with significant challenges in finding sufficient committed leadership and with uncertainty about the preservation of its artifacts currently housed in the former Canadian Moravian Museum, and Whereas: this Focus Group finds the possible dissolution of the CMHS concerning; therefore be it RESOLVED: (1) the Canadian District Synod of 2016 accepts the report from CMHS and gratefully acknowledges their exemplary efforts over the last four years, and be it RESOLVED: (2) the Canadian District Synod of 2016 encourages the Board of Directors of the CMHS to examine and modify its structure and organization to best fulfill its mission. Maxine Charlton, Chair Grant Wudel, Secretary 7

18 District Community Focus Group Second Partial Report RE: 2016 Congregational Reports Whereas: Whereas: RESOLVED: RESOLVED: The District Community Focus Group reviewed and discussed the reports from the Congregations of the Canadian Moravian Church, and the District Community Focus Group recognizes the significant contribution of time and talent provided by the Congregations during the last inter synodal period, therefore be it (3) the Canadian District Synod of 2016 accepts the Synod reports from our congregations and gratefully acknowledges their exemplary efforts over the last four years, and be it (4) the Canadian District Synod of 2016 encourages congregations to actively engage one another in the sharing of their creative and unique approaches to being Church, for the purpose of fostering enthusiastic engagement in our faith journey. Maxine Charlton Chair Grant Wudel Secretary 8

19 RE: District Community Team Whereas: RESOLVED: RESOLVED: RESOLVED: Maxine Charlton Chair Grant Wudel Secretary District Community Focus Group Third Partial Report The District Community Focus Group recognizes the significant contribution of time and talent provided by the District Programming Task Force during the last inter synodal period, as given in the attachment to this resolution, therefore be it (5) the Canadian District Synod of 2016 directs the BECD to establish a District Community Team comprised of at least one member from each congregation to continue the work of the District Programming Task Force, and be it (6) the Canadian District Synod of 2016 encourages the District Community Focus Team established by the Canadian District Synod of 2016 to organize at least one District event per year during the next inter synodal period, and be it (7) the BECD set aside $2000 per year to fund District events held by the District Community Team established by the Canadian District Synod of Attachment to the District Community Focus Group Third Partial Report RE: District Community Team At District Synod 2012 Synod called for the formation of a District Program Task Force (DPTF) to plan and oversee the development of Programs, Conferences, and retreats that would serve educational, fellowship, and spiritual needs of the Canadian District s eight congregations. Reverend Wendy Beck was named chair of the DPTF as part of her call to the Canadian district. A representative from every congregation was appointed to the DPTF: Lynne Hennig (Good Shepherd Calgary), Elaine Haggith (Christ Moravian Calgary), Rev. Matt Gillard (Heimtal), Dee Downing (Good News Sherwood Park), Maxine Charleton (Edmonton), Sally Dunn (Rio Terrace), Cheryl Thomas (Millwoods Community). The group met over SKYPE for the 3 ½ years that the DPTF existed. The members of the DPTF served as a conduit for the congregations, encouraging participation and distributing brochures about upcoming events. A Sampling of Programs Planned and Carried Out in the last Inter Synodal Period Rev. Wendy Beck, District Program Facilitator In partnership with the District Program Task Force District Conferences: 2012 Rev. Christie Melby Gibbons/Rev. Craig Atwood Building New Community 2013 Rev. Frank Crouch Moravian Stance on Biblical Interpretation 2014 Rev. John Griffith/Rev. Rick Beck Listening with the Heart Winter Youth Retreat: Held Annually in late winter, Banff Y Mountain Lodge. Worship and Winter Sports District Women s Retreat 2014 October led by Bishop Kay Ward, Unity Lodge, Van Es Following Rev. Wendy Beck s retirement on Aug. 1, 2015, the DPTF planned and held a District Retreat led by Reverend Rick Beck about Spiritual direction. 9

20 District Community Focus Group Fourth Partial Report RE: Development of District Moravian Community Living Whereas: the Canadian District does not currently have an Adult Living Complex similar to those offered by our brothers and sisters in the United States, and Whereas: a local development group has expressed interest in working with our Denomination in the development of such a facility, therefore be it RESOLVED: RESOLVED: (8) the Canadian District Synod of 2016 directs the BECD to appoint a Task Force to assess the viability of the development of an Adult Living Complex; and be it further (9) the Task Force appointed by the BECD to assess the viability of the development of an Adult Living Complex shall present its recommendations to the Canadian District Synod of Maxine Charlton Chair Grant Wudel Secretary 10

21 Finance Committee First Partial Report RE: Acceptance of the Financial Statements year end December 31, 2015 to Canadian District Synod May 13, 2016 Whereas: The Finance Committee reviewed and discussed the financial statements for the year ended December 31, 2015, and Whereas: RESOLVED: Bryan Peacock Chairperson June Sterling Secretary the Finance Committee approves the statements as presented, therefore be it (1) The Canadian District Synod of 2016 accepts the Financial Statements for the year ended December 31,

22 Finance Committee Second Partial Report RE: Review of the Canadian Moravian Foundation Report to the Canadian District Synod May 13, 2016 Whereas: Whereas: Whereas: RESOLVED: The Finance Committee received and reviewed the written Canadian Moravian Foundation Report, and The Finance Committee offers gratitude for the management of the Foundation during the inter synodal period, and The Finance Committee acknowledges the questions in the report and appreciates the candor of the questions asked, therefore be it (2) The Canadian District Synod of 2016 encourages The Canadian Moravian Foundation Board to work in partnership with their membership (BECD) to address issues of viability in its report to Synod. Bryan Peacock Chairperson June Sterling Secretary 12

23 RE: CANADIAN DISTRICT GOVERNANCE REVIEW Finance Committee Third Partial Report Whereas: Whereas: RESOLVED: RESOLVED: RESOLVED: The Finance Committee of the Canadian District Synod of 2016 in its review of the notes in the BECD financial statements acknowledges a variety of reporting relationships to related and controlled entities, and there is a desire for greater clarity in the relationships between these entities in our common Moravian ministry, therefore be it (3) TheCanadian District Synod of 2016 directs the BECD to appoint an Intersynodal Governance Task Force during the next intersynodal period to review and take appropriate actions of governance and financial relationships between BECD Moravian entities; and, further be it (4) The Intersynodal Governance Task Force shall be chaired by the President of the BECD, and task force members shall include the chairs of the related and controlled entities and one additional member at large; and, further be it (5) The Intersynodal GovernanceTask Force will report to the next Canadian District Synod on its findings and any actions taken. Bryan Peacock Chairperson June Sterling Secretary 13

24 Finance Committee Fourth Partial Report RE: ELCIC DEFINED CONTUBUTION PENSION PLAN FOR CANADIAN DISTRICT CLERGY Whereas: The defined benefit plan of the Moravian Church Northern Province is frozen for Canadian clergy as of December 31, 2016 Whereas: The defined contribution pension plan of the Evangelical Lutheran Church in Canada (ELCIC) takes effect as of January 1, 2017 for Canadian District clergy Whereas: The ELCIC defined contribution pension plan requires a 7% contribution by clergy and 8% employer contribution and therefore be it, RESOLVED: (6) The District Synod of 2016 directs the BECD to establish a one time standard percentage increase to salaries for all active clergy in the Canadian District to recognize the increased financial cost payable by the clergy to participate in the ELCIC defined contribution plan and further be it, RESOLVED: (7) By August 31, 2016 the BECD shall notify the congregations of the Canadian District on the standardized increase to be applied to Canadian District clergy salaries further be it, RESOLVED: (8) The increase of BECD clergy salaries required to participate in ELCIC pension plan shall be separate from any other changes in salary for active clergy. Bryan Peacock Chairperson June Sterling Secretary 14

25 Finance Committee Fifth Partial Report RE: BOOK OF ORDER SECTION 11 CONGRAGATIONS PARAGRAPH 1048 Whereas: Paragraph 1048 of the Book of Order states as follows: No congregation, board, or institution of the Moravian Church Northern Province shall receive aid from Provincial funds unless the title to its property is held as required by the Book of Order and Whereas: the Note following paragraph 1048 states as follows: It is understood that Canadian law may require a change in this paragraph as it affects Moravian Churches in Canada. The Provincial Elders Conference is authorized, in cooperation with the Canadian District Board, to develop regulations that would carry out the intention of the preceding provisions so that they will be in keeping with Canadian law, be it RESOLVED: (9) The2016 Synod of the Canadian District Synod of 2016 request the BECD in partnership with the PEC to specifically address the Note following paragraph 1048 of the Book of Order further be it RESOLVED: (10) The BECD and PEC are requested to report to the 2018 Northern Province Synod on their progress regarding the Note following paragraph 1048 of the Book of Order. Bryan Peacock Chairperson June Sterling Secretary 15

26 Finance Committee Sixth and FINAL Partial Report RE: THE PROPOSED 2017 OPERATING BUDGET Whereas: The Finance Committee of the Canadian District Synod of 2016 presents the 2017 operating budget for approval therefore be it RESOLVED: (11) The 2016 Synod of the Canadian District approve the budget as presented. Bryan Peacock Chairperson June Sterling Secretary 16

27 Fresh Ministry Expressions Committee First Partial Report RE: Acceptance of the Part Time Clergy Task Force Update to Canadian District Synod May 2016 Whereas: The Fresh Ministry Expressions Committee reviewed and discussed the report from the Part Time Clergy Task Force Update, and Whereas: the Fresh Ministry Expressions Committee recognizes the contribution of time and talent provided by the Part Time Clergy Task Force, therefore be it RESOLVED: (1) The Canadian District Synod of 2016 accepts the report from the Part Time Clergy Task Force and gratefully acknowledges their efforts and encourages them to continue their work. Chris Nelson, James Lavoy, and Rick Beck Co Chairs Holly Heffernan, Marion Perrin Co Secretaries 17

28 Fresh Ministry Expressions Committee Second Partial Report RE: Acceptance of the Healthier Congregation Task Force Report to Canadian District Synod May 2016 Whereas: The Fresh Ministry Expressions Committee reviewed and discussed the report from the Healthier Congregation Task Force, and Whereas: the Fresh Ministry Expressions Committee recognizes the contribution of time and talent the Healthier Congregation Task Force contributed, therefore be it RESOLVED: (2) The Canadian District Synod of 2016 accepts the report from the Healthier Congregation Task Force and gratefully acknowledges their efforts and encourages them to continue their work. Chris Nelson, James Lavoy, and Rick Beck Co Chairs Holly Heffernan, Marion Perrin Co Secretaries 18

29 Fresh Ministry Expressions Committee Third Partial Report RE: Acceptance of the Task Force on Spiritual Formation 21st Century Choir Systems (a.k.a. Spiritual Companioning Groups or SCGs) Update to Canadian District Synod May 2016 Whereas: the Fresh Ministry Expressions Committee reviewed and discussed the report from Task Force on Spiritual Formation 21st Century Choir Systems (a.k.a. Spiritual Companioning Groups or SCGs) and Whereas: the Fresh Ministry Expressions Committee recognizes the contribution of time and talent provided by the Task Force on Spiritual Formation ; therefore be it RESOLVED: (3) the Canadian District Synod of 2016 accepts the report from the Task Force on Spiritual Formation 21st Century Choir Systems (a.k.a. Spiritual Companioning Groups or SCGs) and gratefully acknowledges their effort and encourages them to continue their work, RESOLVED: (4) congregations in the Canadian District be encouraged to avail themselves of the resources identified by the Task Force on Spiritual Formation. Rick Beck and James Lavoy Co Chairpersons Holly Heffernan and Marion Perrin Co Secretaries 19

30 Fresh Ministry Expressions Committee Fourth Partial Report RE: Acceptance of the Provincial Task Force on Deacon Supervision Whereas: The Fresh Ministry Expressions Committee reviewed and discussed the report from the Provincial Task Force on Deacon Supervision, and Whereas: the Fresh Ministry Expressions Committee recognizes the contribution of time and talent provided by the Provincial Task Force on Deacon Supervision; therefore be it RESOLVED: (5) The Canadian District Synod of 2016 accepts the report from the Provincial Task Force on Deacon Supervision and very gratefully acknowledges their efforts and encourages them to continue their work. Rick Beck and James Lavoy Co Chairperson Holly Heffernan and Marion Perrin Co Secretaries 20

31 Re: Canadian Moravian Mission Society (CMMS) Mission Focus Group First Partial Report WHEREAS: WHEREAS: RESOLVED: RESOLVED: The Mission Committee of the 2016 Canadian District Synod received and reviewed the report from the Canadian Moravian Mission Society (CMMS); and the Mission Committee recognizes and affirms the vital role that CMMS plays within our local district and its linkages to BWM and global mission; therefore, be it (1) the 2016 District Synod of the Canadian Moravian Church accept the report of the Canadian Moravian Mission Society; and be it further (2) the 2016 District Synod of the Canadian Moravian Church affirm and encourage the Canadian Moravian Mission Society to continue their diligent work in mission and to increase their communication and connection with local churches for the purpose of strengthening the mission of the Canadian Church. Greg Weir, Chairperson Donna Gordon, Secretary 21

32 Re: Board of World Mission Report (BWM) Mission Focus Group Second Partial Report WHEREAS: WHEREAS: RESOLVED: RESOLVED: The Mission Committee of the 2016 Canadian District Synod received and reviewed the report from the Board of World Mission (BWM); and the Mission Committee recognizes and affirms the work of the BWM and its significant contribution to the mission life of the Church; therefore be it (3) the Canadian District Synod of 2016 accept the report of the Board of World Mission; and be it further (4) the Canadian District Synod of 2016 expresses its gratitude to the BWM for its work and encourages the BWM to continue to share the gospel of Christ throughout the world. Greg Weir, Chairperson Donna Gordon, Secretarty 22

33 Van Es Focus Group First Partial Report RE: Review/approve Van Es report and long term plan Whereas: Whereas: RESOLVED: RESOLVED: The Van Es Focus Committee reviewed and discussed the Van Es Camp and Conference Center Long Range Plan for report from the Van Es Board, and The Van Es Focus Committee recognizes the significant contribution of time and talent provided by the Camp Van Es Board during the last inter synodal period, therefore be it (1) The Canadian District Synod of 2016 accepts the report from the Van Es Board and gratefully acknowledges their exemplary efforts over the last four years, and (2) The Van Es Focus Committee encourages the Van Es Board to examine, while considering revenue generation and need the following capital project recommendations: 1. Cabin Replacement 2. Solar Power/Solar heating for pool 3. Recreational Activities for kids (e.g. low rope area/basketball court) 4. Camp Sites 5. Unity Expansion 6. Prayer Cabin 7. Family Cabin(s) Ryerson Christie Chairperson Randy Downing Secretary 23

34 RE: Review/approve Van Es Interim Report Van Es Focus Group Second Partial Report Whereas: The Van Es Focus Committee reviewed and discussed the Van Es Camp and Conference Centre Interim Report to the Canadian District Synod 2016 report from the Van Es Board, and Whereas: The Van Es Focus Committee recognizes the significant contribution of time and talent provided by the Van Es Board during the last inter synodal period, therefore be it RESOLVED: (2) The Canadian District Synod of 2016 accepts the report from the Van Es Board and gratefully acknowledges their exemplary efforts over the last four years. Ryerson Christie Chairperson Randy Downing Secretary 24

35 RE: Fire Risk Reduction. Van Es Focus Group Third Partial Report Whereas: Whereas: buildings, and Whereas: There is significant investment put in to the camp facilities, and The Van Es Focus Group discussed the need of roof replacement on existing camp There is a need to reduce fire risk to Camp Van Es facilities, therefore be it RESOLVED: (4) The Van Es Focus Group recommends to the Van Es Board that new and replacement roofs be metal, and RESOLVED: (5) The Van Es Focus Group recommends to the Van Es Board that fire resistant materials be used on all new exterior walls. Ryerson Christie Chairperson Randy Downing Secretary 25

36 Van Es Focus Group Fourth Partial Report RE: Restoration of Pathways and Nature Programming. Whereas: The Van Es Camp and Conference Centre Mission Statement is To invite people of all ages to experience the love of Jesus Christ and to grow spiritually within a natural setting which is safe and fun., and Whereas: a relationship with nature plays an important role in the connection to camp for both children and adults, and Whereas: the Van Es Focus Group affirms the importance of Van Es natural surroundings as a Whereas: the Van Es Focus Group affirms the importance of recognizing that Camp Van Es is a part of the Beaver Hills Initiative, therefore be it RESOLVED: RESOLVED: (6) the Van Es Focus Group recommends that the Camp Van Es Board refresh and enhance current trails and natural areas, and (7) The Van Es Focus Group recommends that the Camp Van Es Board connect with representatives of the Beaver Hills Initiative to develop materials for use at Camp Van Es. Ryerson Christie Chairperson Randy Downing Secretary 26

37 Van Es Focus Group Fifth Partial Report RE: Summer Camp Executive Director Whereas: The Summer Camping Program is a vital program of the Moravian Church in Canada, and Whereas: The BECD entrusts the stewardship of the Summer Camp Program to the VanEs Camp & Conference Centre Board (VanEs), and Whereas: There is a need for an individual to coordinate the details of organization of the Summer Camp Program and to enforce VanEs Summer Camp policy when necessary, and Whereas: In recent years VanEs has created the position of and hired individuals for the position of Summer Camp Executive Director and this position has been effective and vital to the Summer Camp Program, and Whereas: the Board of Elders Canadian District has affirmed and funded the Summer Camp Executive Director position in recent years, therefore be it: RESOLVED: RESOLVED RESOLVED (8) Canadian District Synod of 2016 affirms the Van Es Board in its management of the Summer Camp Program and (9) Canadian District Synod of 2016 affirms the work of Summer Camp Executive. Director and (10) Canadian District Synod of 2016 directs the BECD to fund the Summer Camp Executive Director position $3,000 annually. Ryerson Christie Chairperson Randy Downing Secretary With the ratification of the Finance Committee 27

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39 District Community Focus Group s Letter to the Church To the saints who are in the Moravian Church Canadian District and are faithful in Christ Jesus: Grace to you and peace from god our Father and the Lord Jesus Christ. (1:1b 2) I do not cease to give thanks for you as I remember you in my prayers for the contributions of Bruderheim Church as our founding District Congregation and all our District Churches, for history kept alive and new ministries. I also give thanks for the district Program Task Force and the Historical Society; the unique ways the congregations are living God s Mission; for Synod planning committees and opportunities to come together; for our brothers and sisters from the United States who have joined with us in sharing God s mission and work in the Northern Province and Worldwide. So then, remember to share ideas between congregations, build relationships, remembering that everyone s hard work is and has been done for the glory of God. Therefore we encourage the church to share God s love from the heart, continue to be unique, and to continue to share ideas and prayers. Now to him who by the power at work within us is able to accomplish abundantly far more than all we can ask or imagine, to him be glory in the church and in Christ Jesus to all generations, forever and ever. Amen. (3:20 21)

40 Letter from Fresh Ministry Expressions To all congregations and district leadership Ephesians, NRSV To the saints who are in the Moravian Church Canadian District* and are faithful in Christ Jesus: Grace to you and peace from God our Father and the Lord Jesus Christ. (1:1b 2) I do not cease to give thanks for you as I remember you in my prayers (1:16) We affirm the fresh expression of invitation and hospitality through events which include community BBQs and Party in the Park. We affirm the ways our churches reach out and work with others in service to our communities. We are thankful for the development of new opportunities to form relationships with others through the use of our resources for such things as community gardens. We are grateful for the openness of our congregations to all who enter. We are grateful for all the forms of church through which the congregations faithfully worship God. So then remember (2: 11a) Whereas we are in search of new ways of living as followers of Christ which will endure beyond our current structures we seek the ways that God may be calling us into Fresh Expressions of Ministry. We recognize that spiritual grounding is essential to our growth in faith and to our ability to invite others on the journey of faith. We recognize that God is always doing a new thing and we desire to be partner with God in this work. We recognize that a strength of the Moravian Church was and is that we are a people who walk with others. We seek new ways to do this in addition to our current worship expressions. Therefore (4:1a) Therefore, we encourage the church and district leadership to support the formation of a Fresh Expression of Ministry Cooperative for the purpose of discerning the new ways God is calling us to engage in ministry, and recognizing that we are stronger together. We encourage our congregations to fear not and to be bold and dance out in faith. We anticipate great joy at our next gathering as we celebrate the exciting new ways we have answered Christ s call.