SISTER CHURCH UNIT SALVADORAN LUTHERAN SYNOD PARTNERSHIP ENCUENTRO III, EL SALVADOR

Transcription

1 SISTER CHURCH UNIT SALVADORAN LUTHERAN SYNOD PARTNERSHIP ENCUENTRO III, EL SALVADOR Calle Antigua at Montserrat parallel to Boulevard del Próceres, 1 block west of the Hermano Lejano monument, old site of INCOCA, P.O. Box 3003 Tel , sisterparish@gmail.com, n.castillo@sls.org.sv, Coordinator: Pastor Norma Castillo PARTNERSHIP ENCOUNTER III EL SALVADOR, NOVEMBER 2012 Date: November 12-16, Location of Encounter: Centro San Juan de la Cruz, San Salvador. MOTTO: WITH JESUS, WE WALK IN THE WORLD WITH FAITH AND HOPE ALIVE Based on the 2012 motto of the Lutheran Synod, For a full live we evangelize with Faith and Hope Alive and in the context of the walk of the Salvadoran Lutheran Church in accompaniment with the people of El Salvador, where the solidarity of the sister churches in defense of life is present, celebrating the 30th anniversary of the refuge FE Y ESPERANZA, Nejapa. Biblical basis: We are one partnership, one Christian family that witnesses to the blessing of God, Father of our Lord Jesus Christ, who by his great mercy made us reborn to a hope alive, through the resurrection of Jesus Christ. (1 Peter 1:3), We are constituted in his grace and he calls us to build in communion. Like you, father, in me and I in you, may they also be one in us; his kingdom among us as stewards to watch over his creation and a full life. The Spirit of the Lord is on me, for he has anointed me to proclaim good news to the poor. He has sent me to proclaim freedom for the prisoners and recovery of sight for the blind, to set the oppressed free, to proclaim the year of the Lord s favor. (Luke 4:18-19) I delight greatly in the Lord; my soul rejoices in my God: for he has clothed me with garments of salvation and arrayed me in a robe of his righteousness, as a bridegroom adorns his head like a priest, and as a bride adorns herself with her jewels. For as the soil makes the sprout come up and a garden causes seeds to grow, so the Sovereign Lord will make righteousness and praise spring up before all nations. (Isaiah 61:10-11)

2 The missionary activity of our Lord Jesus Christ invites us to partnership, to continue his mission of salvation the promotion of justice, of truth, of life, the respect for human dignity and rights, of solidarity. He makes us messengers of good news, joyful witnesses to the light and the truth; he gives us his strength and the challenge to transform for a full life. God didn t send his Son to the world to condemn the world, but that it be saved and all have life and life in abundance. Our partnership then be a space for healing, joy, accompaniment, love and open arms, that we be witness to the great love of God and that with Jesus, we walk through the world with faith and hope alive. General Objective: To develop the 3rd Partnership Encounter as a process of mutual accompaniment that allows for feedback of the communion between local churches and the international partnership, and through the exchange of faith and life experiences, to propose solutions to the challenges of the church in its current context, building the sovereignty of the Kingdom for a full life. Details. 1. Perform an analysis of the Luz Biblia on the economic crisis and its impact on churches: challenges and strengths for a sustainable church. 2. Identify elements that unify us in the prophetic commitment of partnership in the present day. (Heaven and new earth) 3. Community gathering, make known pastoral and diaconal work by the micro-regions. 4. Promote the experiences and testimonials of working together locally and internationally. 5. Facilitate get-togethers to promote activities of international solidarity for the SLS: Pastor s Endowment Fund, books, others. 6. Socialize and dialog about processes of sustainability of pastoral and diaconal work of the Salvadoran Lutheran Synod. 7. Celebrate and commemorate the month of International Partnership. 8. Facilitate intercultural get-togethers 9. Promote and sell crafts from Lutheran communities. 10. Creation of an informative magazine Goals Maintain ongoing encounters with the partnerships to recreate relationships and actions of accompaniment in the process of holistic sustainability. Achieve the participation of representatives from 35 sister churches at the Partnership Encounter: United States, Germany, Finland, Sweden, Norway, Canada and France.

3 Accomplish management of the development of the Partnership Encounter between organizations like Lutheran Federation, NMZ, ELCA, Vision One World, membership by participants, local contributions. Achieve the participation of representatives of the pastoral body in the micro-regions Have an informative magazine about the Salvadoran Lutheran Church. Strengthen sustainable processes for promotion and community development.

4 3rd PARTNERSHIP ENCOUNTER EL SALVADOR NOVEMBER, 2012 Date: November 12-16, Location of Encounter: Centro San Juan de la Cruz, main site for the event in San Salvador. METHODOLOGICAL FRAMEWORK. Activity Methodology Date/Time Resources Responsible Management of the implementation Previous Setup cost per international delegate registered for the event, announced in the invitation. Management performed with other authorized friends, directed at supporting the event for taking care of national pastorate and leadership. Review contributions from SLS and pastor offerings for the event. Event enrollment Send announcement and registration sheet in English to partnerships.. Internet registration (transfers to the Sister Church Program account). Days of the event, setup of reception desk with 2 people for participant registration. Establish a cash box. Registration in order of arrival. Deliver badges, support materials and key to room. For the expectation of the event, deliver colored card to each participant at the time of registration. All year. All year. Activity plan and general budget List of participants. List by room. Receipts. Packet of support materials. Description of the micro-regions and the churches that make it uppartnership. General information of ELSA. Liturgy.. Sister church. SLS Collection. Sister Church team. National Participation Picture will be made with list of participants by microregion, pastoral and leadership. (commissioned and ongoing representation at the event by day). Commissions made up by micro-region for the partnership encounters. Information about meetings in the micro-regions consolidated and organized. Receiving, transportation and According to hour and day of arrival in El Salvador, Comalapa Airport. All year. 9, 10, 11, 12, Departure, 16, 17, List of representatives from churches and commissions Transportation. Micro-region coordinators. Pastoral and diaconal coordination. Parish committees. Sister churches. Logistics and protocol

5 setup. Build a control matrix of visitor arrivals and departures, times with sister churches in El Salvador. Sunday afternoon carried to Centro San Juan de la Cruz, from main event site in San Salvador. Distribution of people: int l. 2 per room, nat l 3 per room. According to gender. Visits to communities coordinated with pastors and parish committee, whether before the event or after. 18,19,20, 21. November, 2012 Human resource including English language skills. Welcome signs. Bottled water. commission, churches with partnerships. Site environment In advance install on each delegate s room door names and words alluding to the Partnership Encounter, creation of badges. Other details. Installation of event symbols and arrangement of the auditorium. Installation of seats in circles. Creation of banners and murals and song sheets. Creation of T-shirts Preparatory meetings with commissions Procurement of transportation Create banners alluding to the event to be hung Sunday night. Hang a permanent mural with processes of the SLS and partnerships. Create T-shirts alluding to the 3rd Partnership Encounter in sizes S, M, L, L and L, based on # of participants Meetings held together with all the micro-region teams. Development in the event location, venue by subject. (3 participants from each church). Contract for one microbus full-time. Perform control of airport arrivals and departures. One person will be delegated for this item. Nov a coaster or large bus will be contracted. Sunday 11 and Monday 12 October Nov 11 List of participants. Poster board, masking tape, markers, balloons, yarn, flowers. Transportation. Photo printers, cardboard glue. Banners, others Protocol Communications October Procurement Sister Church September, October and November October Per diems for transportation. Breakfast. Control chart for airport arrivals and departures. Route planning. List of participants Sister Church, Micro-region coordinators and commissions. Protocol Sister churches Purchase of resources per commissions. Contract for English- Spanish interpreters on ongoing basis. Each commission will present a budget for performing activities. Will contract with 2 interpreters throughout the event to alternate. (With audio equipment) A commission of interpreters will be formed from human resources of the Lutheran Church to be used with workgroups and visits to the communities. September October November Budgets Daily schedules, copies of documents. Audio equipment. Sister churches, Accounting Logistics, interpreter commission

6 Contract for audio equipment To perform English-Spanish translation. Audio equipment will be contracted so that translation is interactive. Equipment review with bilingual personnel. Review of installation on site. October Contract with 2 bilingual persons. List of equipment with collaboration of bilingual community. Sister churches, Micro-region pastors. Event, November 11-16, 2012 No. Methodology Time Resources Responsible Delegate transportation, Centro San Juan de la Cruz. Sunday Nov. 11 7:00. AM Pick up national delegates Moderators per day 5:00 PM Delegates will be picked up at Concordia and transported to the retreat center in San Juan de la Cruz, Villa del Mar, Dept. of La Libertad. Presentation, blessing of food. 7:00 PM Welcome dinner served in the dining room. Review menus in advance, identifying plates for vegetarians or other special diets. Before event. Transportation: coaster will be contracted to transport people from Concordia to Centro San Juan de la Cruz. Referred by micro-region. Moderators will be installed per day to direct assemblies in the micro-regions, workgroups, with methodology guide according to scheduled goals and objectives. 7:00 AM Concordia Transportation. List and chart of participants. Dinner menu. Transportation, list of participants. Program Methodology guide Logistics. Liturgy and protocol. Logistics and protocol. Micro regional representation: community leadership and ILS coordinators. Breakfast Breakfast will be served in the dining room area. 7:00-8:00 AM. Food Logistics commission Registration and A reception desk will be installed with 2 people for 8:00-8:45 AM. Badges, Logistics, Protocol, delivery of materials to participants. Delivery of badges. registration of participants. Setup a collection box. A packet will be delivered with program, badges, liturgy material, site map, and general information about the SLS, micro-regions and list of sister churches, etc. Participants will be guided to the event hall. Registration sheet. Support documents. T-shirt, security information sheet. SLS Collections.

7 Opening service/devotional Gratitude for the partnership. Liturgy commission develops devotional. Permanent altar installed. 9:00-9:30 AM Program, songs, alter symbols, musical accompaniment Liturgy Song commission Protocol. Presentation of participants Words of welcome and opening of the event Presentation of objectives General recommendations Anticipated expectations of the partnership encounter. Short presentation about each participant, name and the church they represent. 9:30-10:00 AM Microphone, interpreter (Spanish-English) By Bishop Medardo Gómez. 10:00-10:10 Microphone, interpreter (Spanish-English), Moderator. Delegate of the sister church team. Coordination of the event Allocate 2 people from the commission with the ability to manage the general needs and information about the event and the location. Information, which will be presented to the summit to consult and resolve logistical requirements. Flipcharts, markers installed and time to write down expectations (personal, family of faith, sister churches). Afterward they can take refreshments. Protocol. All. Bishop Medardo Gómez. 10:10-10:20 AM Plan and event program. Sister church team 10:20-10:30 AM Program and table of requirements and methodologies. 10:30-11:00 Flipcharts, markers, masking tape. Interpreters Logistics. Protocol. References for development of this portion of the program. Refreshments Refreshments outside the auditorium 10:30-11:00 AM Select menus Logistics. Protocol. Workgroups Subject: Importance of partnership and mission in the 11:00-11:30 Flipcharts, markers, Team Monitor. National and current context. masking tape Monitors by group. international context and their impact on churches Questions based on Bible text How are the challenges of the mission of the church handled in this context: plurality, inter-culturality? What images of God are revealed by the new heaven and earth from each of us, the church and the communities we represent? Revelations 21:1 elements: democracy, being the voice of those without voice, influence of temporal citizenship on spiritual citizenship two kingdoms. Return to plenary Each group will have 5 minutes to return to the assembly. 11:30-12:20 PM Flipcharts, markers, masking tape Team moderator

8 Lunch Will be served in the dining room 12:30 PM Menus, list of people Logistics. Briefings on national context Get to know the context of the microregions and their realities. Work tables Get to know the context of the microregions and their realities. Lecture on national reality. (10 Minutes) (conversations based on participant questions 20 minutes) Presentation will be made by micro-region coordinators to inform about the organization of the church by microregion, work methodology, and involvement of leadership in the performing of pastoral and diaconal works. 1. Organization of the micro-regions 2. How many churches? 5 mixed groups will be sup by micro-region. (if groups are very large they will be sub-divided) One moderator will be assigned per group. Guiding questions: 3. How is the partnership accompaniment in the micro-regions and how can the mutual relationships be strengthened? 4. How can holistic sustainability come to be understood in El Salvador and partner countries? 5. Detail the ministries accompanied by partnership and solidarity between sister churches: e.g., support of students, days of prayer, etc. 6. What is the importance of being sister churches and the mission they share? Others 2:00-2:30 PM Lecture, Audio 2:40-3:00 PM Flipcharts Markers Monitors by group 3:10-3:40 PM Flipcharts Markers Monitors by group Moderators Micro-region coordinators Micro-region coordinators. Micro-region pastoral body. Refreshments Served at work tables 3:15 PM Menus Logistics Groups return to the Each group will have 5 minutes to return 3:40-5:30 PM Flipcharts assembly Organization of delegates for microregion encounters November Organization of interchanges by micro-region. Each participant will be asked to provide personal hygiene items, sleepwear to sleep the evening of the 13th in their communities. 2:00-5:00 PM Flipcharts, markers. Masking tape, Map. Micro-region coordinators. 6 flipcharts setup and a guide map for partnerships to find their location (equal-sized groups) Eastern Micro-region. West Central Micro-region.

9 Rest time Southwest Micro-region. Northern Micro-region. South central Micro-region: 2 offices. Dinner Served in the dining room 6:00 PM Previous menus and lists. November 13 Breakfast Served in the dining room 7:00 AM Previous menus and lists Micro-region interchange Testimonies experiences in partnership November 14 Tour of churches and return to office. Departure to different micro-regions Development of interchange program List of national and local delegates is needed for logistical questions. Beforehand a micro-region meeting will be held. Participation by church (3 people) 2 members and pastor Delegates will be asked to talk about their partnerships. Churches will be visited on the way per agreement of micro-region pastors. Each church visited will prepare a mini-plan for an hour and a half visit. 8:00 AM Local program. Budget. Transportation, guides. Materials by micro-region according to program. List of participants. Food, office supplies Local program. Transportation. Refreshments. Lunch Served in the dining room, main site in San Juan 1:00 PM List of people, Menus Sharing of microregion experiences Delegates of the 5 micro-regions will be asked to share their experience based on guiding questions delivered the prior day. 3:00-3:30 PM Flipcharts, markers, and masking tape Refreshments 3:40 PM Menus and list Workshop on holistic sustainability November 15 Concept will be systematized in advance to be shared with partnerships. Brother Gustavo Dreu from Argentina returns. Pastor Guadalupe Cortez, Pastoral and Diakonia Breakfast Served in dining room Progress in the Presentation of progress on Endowment Fund as a 4:00 PM 7:00 AM Menus and list of people Driven by microregion. Logistics by micro region. Pastoral commission. Driven by microregion. Logistics. Moderators by group

10 Milwaukee Synod Workshop on holistic sustainability process of holistic sustainability. Promoting the participation of all world partners in this process. Development of workshop on holistic sustainability. With community leaders (micro-region representation by 30 people) Accompaniment proposals with the joint support of the pastoral and diaconal of the Salvadoran Lutheran Synod 8:00-5:00 PM Setup of craft sales by Lutheran artisans Departure of community leaders Space will be provided for artisan setup and items for sale. An invitation will be sent to artisans in the Lutheran Church indicating the location and requirements for participation. The artisans must bring their own food and will be limited to participating only in this activity. A transportation mechanism will be established from Centro San Juan to a location where buses can be boarded going to either La Ceiba or Concordia. 5:00 PM Transportation BG Logistics of Transportation. Dinner Served in the dining room 6:00 PM List of participants, menus Logistics Gathering November 16 Performed through cultural interchange, typical food, etc. and be an interactive program. Requests will be sent beforehand to artistic groups. Dinner, ILS. 7:00 PM Drinks, typical snacks, disposables. Group per diems for transportation, etc. Breakfast Served in the dining room. 7:00 AM List of people, menus Summary presentation Form a mixed commission to synthesize memories of the event. Present developed activities in summary form: lift up strategically the linking themes as a process of mutual following. Declarations of the encounter and joint goals for the future. Form 1 commission redactor that consolidates a declaration and covenant for the following, as a process of strengthening the partner relationships with the Salvadoran Lutheran Synod and sustainable goals for the future from 8:00-8:30 AM Projector, computer, summary in PowerPoint. 8:40-9:40 Event summary. Computer, human input. Protocol and Logistics. Mixed commission for synthesis remembrance of the event. Sister churches, local and intn l pastoral and diaconal. Communications. Mixed commission for synthesis remembrance of the event.

11 the joint pastoral and diaconal representation. Refreshments Refreshments 10:00 AM Menus, list of people Logistics Worship service Closing worship service with interactive methodology symbolism and Holy Communion. Souvenirs to commemorate the month of partnership, details with this proposal. 10:30-11:00 Candles, symbols, souvenirs, songs, cross, guitar. For the sacrament at the altar. Lunch Served in the dining room 12:00 AM Menus, list of people Logistics Visit to recreation centers in sister communities Departure to airport Special transportation and lodging requirements. Care for delegations coordinated with pastors, activities established to be held before or during the event Control tables will be used to control arrivals and departures between November 12 and 16. Agreements will be made with delegates for any extra costs to be paid directly when the service is received. Afternoon Transportation Control table of arrivals and departures, Transportation Budgets for guest homes and transportation. Liturgy commission

12 Budget to manage Participation of Salvadoran Pastors and Leaders November 11, 12-16, Partnership Encounter Date Number of people Inter Single day Costs per person per day Internal Single day Food in 5 microregions, community Other for event Cost $ Nov 11 5 $35.00 $ Nov $35.00 $1, Internal participation Nov community $ 5.00 $1, Breakfast, 2 refreshment breaks, communities Nov community $ 3.00 $ breakfast and refreshment breaks, comm. Nov $35.00 $2, Represents community leaders and pastoral body, arrive at breakfast. Nov $35.00 $1, Ongoing pastoral body. Nov $18.00 $ Represents micro-region leaders for workshop on sustainability. Nov $18.00 $ Last day of encounter September, October, November Transportation $1, Community transportation Production of magazine Office supplies, setting and liturgy. $ Banner $ Nov T-shirts $ January to October, 4 preparatory meetings with pastoral body, leaders Local 2012 and representatives of the churches in the 5 microregions. organization $ Micro-region preparations $1, Breakfast and per diems, office supplies $12, Total event budget

13 Management of the development of the event. Local contributions of pastors $20.00 ea. x 40 participants $ Local pastoral and diaconal contributions SLS $1, Partnership contributions for event admin. $10.00 ea. $ (funds subject to registrations) $2, Funds to manage event 10, Total 12, Membership contributions, International Sister Church Delegates. Event headquarter locations: November 12, 15 and 16: Retreat Center, San Juan de la Cruz, San Salvador. November 13 and 14, East, November 13 and 14, West Central and South Date Evening of Sunday, Nov 11 through Friday November 16, 2012 Lodging and food per day per person Event transportation (Group cost) Office supplies, accessories Contributions to event administrative Total member contribution $ $60.00 $20.00 $10.00 $ Participation ($35 x 6 days) of 1 or 2 delegates from 35 sister churches assumed.

14 Table of local participation Represents pastoral and national leadership for 60 people from the micro-regions Day of encounters Nov 12. in San Salvador Internal incl nights Only day participation Community assemblies refreshments Churches 5 Micro-regions Day Tot D A C R R R Activities. 60 Opening and development of the encounter. Event site in San Juan de la Cruz Nov 13. Eastern microregion Nov 13. Southwest and south central micro-regions Nov 13. South central microregion Nov 13. Northern micro-region per community per community per community (2 sites) per community x x x Encounters per micro-region. Partnership assemblies Results and agreements Sleep in community. Encounters per micro-region. Partnership assemblies Results and agreements Sleep in community. Encounters per micro-region (2 sites). Partnership assemblies Results and agreements Sleep in community. Encounters per micro-region. Partnership assemblies Results and agreements Sleep in community. Nov 14. Eastern microregion Nov 14. Southwest and south central micro-regions per community per community 45 AM. Visits to communities Return to San Salvador, San Juan in San Salvador. AM. Visits to communities Return to San Salvador, event site

15 Nov 14. South central microregion 14. Northern micro-region per community (2 sites) per community AM. Visits to 4 churches from 2 sites. AM. Visits to communities Return to San Salvador, Centro San Juan. 15 microregions (5) per community 60 Sustainability workshop and presentation of joint proposals. Reception 60 x Reception partnership gathering 16 microregions (5) Partnership assembly Presentation of results and agreements from micro-regions. Common synthesis. Close with breakfast. Sister Church Unit Team Pastors and micro-region coordinators Jorge Henríquez Pastor Vilma López. Francisco Aguilar José María Saravia Pastor Norma Castillo. Coordinator

16 MANAGEMENT PURPOSE: FACILITATE PARTICIPATION OF THE PASTORAL BODY AND LEADERSHIP OF THE 5 MICRO-REGIONS OF THE SALVADORAN LUTHERAN CHURCH TO STRENGTHEN PARTNERSHIPS AND PROCESSES OF PASTORAL SUSTAINABILITY AND DIAKONIA (VENUE AND EECUTION OF THE EVENT) BUDGET Total for implementation: $12, Local contributions: -$ 2, Funds requested by management: $10, Administration of the fund: Salvadoran Lutheran Synod Unit executor: Sister Church Unit of the Salvadoran Lutheran Synod Sister Church Account: No Swift Code: BACUSVSS ABA Code: Citibank de El Salvador S.A. Beneficiary: Sínodo de las Iglesias de Confesión and Rito Luteranos