Turtle Run. Chris Kapish, Chainnan. Lance Morgan, Vice Chainnan. E_ugene Skip Came_y, Assistant Secretar_y

Transcription

1 Turtle Run Communit~ Development District Chris Kapish, Chainnan Lance Morgan, Vice Chainnan E_ugene Skip Came_y, Assistant Secretar_y John ffeiffer, Assistant Secretar_y Zaida Karnegis, Assistant Secretar_y April ;o, ~ ~ - TUI~TLE RUN Governmental ~anagemen1 Services...

2 April 23, 2018 Turtle Run Community Development District 5385 N. Nob Hill Road, Sunrise, Florida P11011e: Fax: Board of Supervisors Turtle Run Community Development District Dear Board Members: The 1 egular meeting of the Board of Supervisors of the Turtle Rwt Community Development District will be held on April 30, 2018 at 6:00 p.m. at the offices of Governmental Management Services, 5385 N. Nob Hill Road, Sunrise, Florida Following is the advance agenda: 1. Roll Call 2. Moment of Silence 3. Pledge of Allegiance 4. Good News 5. Public Comment 6. Update and Discussion of Projects for the Bonds 7. Approval of the Minutes of the March 12, 2018 and March 26, 2018 Meetings 8. Discussion of Change Order to Rohl Conh act for Providing Lighting and Making Other Improvements at Cypress Pointe - will be provided under separate cover 9. Discussion of Oi.ange Order to Add Additional Poles - will be provided under separate cover 10. Ratification of Change Order for Light Pole Foundations in the amount of $6,150 - wnl be provided under separate cove1' 11. Staff Reports A. Attorney B. Engineer C. Landscape Conunittee D. Field Manager E. Manager 12. Financial Reports A. Approval of Checl< Register B. Balance Sheet and Income Statement 13. Supel'visors Requests 14. Adjournment Meetings ore open to the public and maybe continued to a time, date and place certain. For more information regarding this COD please visit the website:

3 MINUTES OF MEETING TURTLE RUN COMMUNITY DEVELOPMENT DISTRICT A regular meeting of the Board of Supervisors of the Turtle Run Community Development District was held on Monday, March 12, 2018 at 6:00 p.m. at the offices of Governmental Management Services, 5385 N. Nob Hill Road, Sunrise, Florida Present and constituting a quorum: Chris Kapish Lance Morgan John Pfeiffer Skip Carney Zaida Karnegis Chairman Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary Also present were: Dennis Baldis Michael Pawelczyk JakeOzyman District Manager District Counsel District Engineer FIRST ORDER OF BUSINESS Roll Call Mr. Kapish called the meeting to order and Mr. Baldis called the roll. SECOND ORDER OF BUSINESS A moment of silence was held. Moment of Silence THIRD ORDER OF BUSINESS Pledge of Allegiance Mr. Kapish led the Pledge of Allegiance. FOURTH ORDER OF BUSINESS Good News Mr. Kapish: Number 4 is good news. Do you have any good news Skip? Mr. Carney: Everything is fine thank you. Mr. Kapish: Zaida? Ms. Karnegis: Everything is good.

4 March 12, 2018 Mr. Kapish: John? Mr. Pfeiffer: I just came from my aunt's funeral and the good news is that I wasn't in the box. She had a good long life but keep that in mind. Every day is a blessing. That is all I have. Mr. Kapish: Sorry for your loss. Lance do you have anything? Mr. Morgan: No. Mr. Kapish: Dennis do you have anything for us? Mr. Bal dis: I am good thank you. FIFTH ORDER OF BUSINESS Public Comment Mr. Kapish: Pubic Comment number 5. No public here so we will go onto number 6. SIXTH ORDER OF BUSINESS Update and Discussion of Projects for the Bonds A. Discussion on Amended Agreement with Stanford Construction Mr. Kapish: I have some kind of agreement here. This is something else. Mr. Baldis: Jake got a different price from Stanford so we don't have to put it out to bid. The new price is $270,813. I understand that the difference was that he had included landscaping in his bid proposal which wasn't part of it. So that was removed. So we are looking to move forward with an agreement with Stanford for that amount to do Turtle Run Central. Mr. Pawelczyk: That would be contingent on the license agreement. Mr. Ozyman: Yes. Mr. Kapish: How much is it? Mr. Baldis: $270,813. Mr. Kapish: The city's next meeting I think is the 21st. Mr. Pawelczyk: I haven't heard back from the city attorney's office on the document. They are not going to put it on in less than two week's notice I am sure. We can go into that. Under my report just an update, once Jake sent me the information I forwarded it to the city attorney's office right away, that day. I haven't heard back from them. I didn't 2

5 March 12, 2018 forward it to them till last week. So we are waiting to hear back from them. I would just say if the Board is ok going forward with the Stanford Construction contract we will just put the contract on for the next meeting. It is not going to delay the project. The next meeting is the 26th of March right? Our meeting. Also at that meeting we would approve the license agreement but right now we can't approve it because we don't have one to approve. Mr. Baldis: Right. Mr. Ozyman: I did speak with Paul Carpenter from the city today and he said he read the that Mike sent out and he said he hasn't heard from the city attorney as of yet but he was going to follow-up with the city attorney. Mr. Kapish: For the license agreement? Mr. Ozyman: Yes. The city attorney will ask if it is ok and then staff will do their ok. Mr. Pawelczyk: March 6th I forwarded it to Sherrie and I copied Jake, Dennis and John Hearn. Mr. Ozyman: Paul said that they would give their ok as soon as the city attorney contacted their department. Mr. Pawelczyk: I will follow-up as well but I would assume at the next meeting we will have on their license agreement and a construction agreement with Stanford. We have done other agreements with them before so that shouldn't be an issue. I just need you to send me the proposal, the plans, and the reference to the plans that kind of stuff. Mr. Ozyman: Ok. Mr. Pawelczyk: We will put it on for the next meeting. Mr. Kapish: What else do you have Jake? Mr. Ozyman: Turtle Run Central, again Paul Carpenter told me that they are approved but again this is subject to an engineering permit when everything is done. When the contractor pulls the permit they may give some additional small comments at that time but overall they are satisfied. Mr. Kapish: What about Tortoise Way? 3

6 March 12, 2018 Mr. Ozyman: Tortoise Way we just completed, a couple weeks ago I informed the Board about the delays. We completed the memo to the city and I sent it to them. Again I spoke with Paul earlier today and he is meeting with the traffic consultant Joaquin this week to go over all this information that was supplied. Mr. Kapish: For all the roads? Mr. Ozyman: Yes all the roads as well as Tortoise Way. Mr. Kapish: Your traffic studies indicated that was not a problem for the right turn. I guess basically if it is warranted or not, it shouldn't be a problem. Mr. Ozyman: One of the things that they mentioned is anybody that was going to make a left and we push everybody to go east then they were considering the traffic light at Turtle Creek to see if there was a capacity which we looked at that too and there is no problem for receiving additional traffic. So we documented all this and this should satisfy them. Mr. Kapish: There is even a break in front of the apartments the entrance there that you can make a U - turn in. Mr. Ozyman: Yes you can. We addressed all the issues that they had. The street lights, the permit was rejected. The city had some comments. The structural engineer did not have documents, design documents with the latest codes so we revised it and it was submitted last week. I checked with the city today. It is still under review. So sometime this week if they have no further comments we should have the permit. We will have the DRC application, I am hoping to make it by Wednesday for the sidewalk on the FP&L easement by Turtle Run. So that is moving forward. Do you want to talk about the School Board? Last week Chris and I went to the School Board. Chris made a presentation about the wall at Forest Glen. We met with the staff. The School Board pointed out the staff to talk to us. One of the issues that they came up with, they pointed out was drainage. They want us to prove that once we put the wall in we are not interfering with any drainage. My office is working on that report analyzing the existing drainage pattern and prove that we are not going to be interfering or put a burden. 4

7 March 12, 2018 Mr. Kapish: It is my understanding that the homes when they do cuts for grading, the homes are supposed to grade from the backyard to the front to the swale on the street. Mr. Ozyman: Correct. Mr. Kapish: The school is set where its water is not supposed to go into the homes. Zaida does that flood back there? Ms. Karnegis: Not in our area. The part that floods is inside the school because it kind of dips and turns into a lake in the middle of the school but not in our area. We never flood. Mr. Kapish: So up against the chain link fence there is no flooding there? Ms. Karnegis: No there is not a flood. Mr. Ozyman: The current topography does give a high point by the chain link fence area. It kind of separates the residents and the school. What their concern is if I understood it correctly based on what they said when you look at a 100 year storm event, when you have about 15 to 20 inches of rainfall they want the entire area to flood at the same elevation. They don't want the school to have two feet of flood and the wall stop the water of flow. That is really what it is. When you look at a 5 to 10 year storm event there isn't any problem. Mr. Kapish: Isn't that what they have the retention areas on the property for? Mr. Ozyman: Yes but again it is just talking about a hypothetical situation here. We will take care of the drainage problem. We are getting the report together that the wall is not going to interfere. The water is not going to flow that way. Mr. Kapish: Like on a house it is graded to flow a certain way. That is why you have these little valleys between people's homes and then it flows towards the street. On a commercial property or a school like that is it so big that they can't do that? Is that why they have individual retention areas? Mr. Ozyman: That is one of the reasons yes that they localize drainage areas. There is one over here on the north side and then on the south side but the easiest way to do it is create a small swale along this new wall then just convey the water north and south. 5

8 March 12, 2018 Mr. Kapish: The wall just simply sits on the columns. Underneath it if you really want to you could put your hand underneath. Mr. Ozyman: You could. Again it is nothing that can't be solved by engineering. So that is what I am preparing for. Mr. Kapish: Even the contractor can set the wall a little bit high. Mr. Ozyman: You could have a two inch gap underneath. Again Leslie Brown, she was one of the chief officers, police officer of the week, she said the drainage was the biggest problem. I was kind of surprised to hear that because that is the easiest to solve. Mr. Baldis: Is there a way of getting a copy of the drainage plan for the school? Mr. Ozyman: They sent it to us. Mr. Bal dis: Oh we have it? How does it go? Does it go to the east towards the swale between the base field and the school and those two retention areas? How is it designed to flow? Towards those homes? To me is looked like it is designed to go to the east and out to Turtle Run Boulevard. Mr. Ozyman: You are correct. What they are worried about is when you have a 100 year storm event this whole neighborhood is going to flood at the same time. They don't want this wall to separate the school from the residents. Mr. Kapish: Hopefully I think Dennis you called Jim Hickey right? Mr. Baldis: Yes. Mr. Kapish: He is supposed to pull that file out. Mr. Ozyman: We have on record a couple years ago the city's letter saying they had no objection. Mr. Kapish: I don't know why she kept saying about that the city objected. Mr. Baldis: There was confusion there by several people that didn't understand that the wall that was proposed along Wiles Road got confused with the wall behind the homes. No one took time to understand that there were two walls. It is just identified as the wall at the school. Mr. Kapish: My discussion with Abby Freeman from the School Board, she really actually wants the wall to go along Wiles Road east and west. She thinks that especially 6

9 March 12, 2018 with the widening of the road to six lanes that would be a big safety issue for the school kids being on that busy highway. Mr. Baldis: What is the elevation of Wiles Road? Mr. Ozyman: I don't know. Mr. Baldis: I was just curious if it was the same elevation as the homes because if you are that ball field there is a gigantic swale that would have to fill up for everybody to flood equally. To me the base field would flood way before the homes. The water is now running down the street. Mr. Kapish: I think that Wiles Road would be higher than the school. Mr. Baldis: I was just wondering because isn't that part of what they are saying. They want it to flood equally. Mr. Kapish: The wall is not going to have any effect on Wiles Road. Mr. Baldis: That is what I am saying. Mr. Kapish: All the water is geared to drain away from the road and the sidewalk. Mr. Baldis: I agree. I am just commenting on the thought process of the whole areaflooding identically at the same time. Mr. Kapish: I think what you need to do is if you change the scope of it with a larger scope of that project, we need to find a cost from where the fence ends here along Wiles Road. Mr. Pawelczyk: You are going to have to bid that. It is going to be over $300,000 right? Mr. Baldis: I would think so. Mr. Ozyman: Right now we are at $250,000 inclusive of all the sidewalks, beautification and landscape, all that kind of work. Pre-Cast alone, their fee was about $160,000. Mr. Kapish: You are saying that the other thing added included the landscaping? Mr. Ozyman: Their price was about $150,000 - $160,000. We had two alternatives in our pricing. One for asphalt, redoing the sidewalk and one with asphalt and one with concrete. The general conditions, the insurance, the bonds and all this stuff when you hire 7

10 March 12, 2018 a GC for this work. Tree trimming, tree removal and any contingencies again this priced for the bond issue. Mr. Kapish: I am just saying that we should at least get a pricing on it to see where it is at. We could do it but it will more than likely be over $300,000. Mr. Pawelczyk: I think you need an engineer's estimate not an estimate. Mr. Baldis: I wouldn't mix the two at all. If you get the School Board to agree to the wall by the homes and then if you decided to try and do it on Wiles Road I think the complications of getting approval from everybody DOT, the City of Coral Springs and the School Board you are looking at a long process. That wall will be held up until who knows and you don't know what the response will be. Mr. Kapish: That is a good point. Mr. Baldis: Once that is there then you can point at it as an example to say this is what we want to do and these are the benefits. Mr. Kapish: Zaida do you agree with that? Ms. Karnegis: I do. Mr. Ozyman: One comment that she made was why we were asking for a ten foot easement. We told them that this was actually suggested by the city. The letter clearly states that we should add a ten foot permit easement along with 30 foot temporary construction. Facilities officer said why ten, can you do it five? Whatever will help us I don't really care. If you remember she understood that. We told them the only reason we couldn't do this on the property is number one, you have to deal with so many homeowners, also you have about five foot FP&L and ten foot general utilities easement so there is no room. So we have the option by going to the school property. She was pretty receptive. Mr. Kapish: I think she became receptive. Mr. Ozyman: She said my understanding was as long as few proved to them that the drainage is no problem or show a way to solve the problem it should go forward. Mr. Kapish: Right. Ms. Karnegis: It is perfect timing because now the summer is here. 8

11 March 12, 2018 Mr. Kapish: Oh yeah if somehow we got permits right away. The next step is then we should be hearing from the city. Mr. Baldis: Correct. Mr. Kapish: They haven't contacted you Jake? Mr. Ozyman: No. Mr. Kapish: If we hear anything from the city I would expect next week or within the next two weeks then if that is the case, then once we get that, then if we don't hear from the School Board we should go back and contact them. Mr. Baldis: Isn't that what they said they wanted to hear from the city first. Mr. Kapish: Abby Friedman said that she thinks the city, whatever, they think would be first in line. Mr. Ozyman: That is first and then they want to see the plans along with drainage calculations I will have by the end of this week. If we have the city's response we can send it but I can still send the plans to the School Board regardless and attach the city's previous letter saying they support it. Mr. Kapish: Ok. Anymore discussion on the school wall. Any questions? Anything else Jake? Mr. Ozyman: That is all. Mr. Kapish: Dennis? Mr. Baldis: Bond projects with Superior Concrete permits were submitted for all the District properties last week so that is in progress. US Brick Sample Road project, roadway project is scheduled for the week of March 25. It is going to take 10 to 12 days to do the job. Mr. Kapish: Let me ask you this, with that project, the pavers in the main entrance, I thought it was said awhile back that having concrete bumpers or buffers whatever you want to call them every so often would help interlock the pavers. Somehow we were talked out of that and they just put pavers like 1,000 feet. So let's just say for this discussion purposes it is 1,500 feet long. So then you have these cars going and there is nothing there except the curbs to lock those in. I was thinking it might, in my personal opinion is that if 9

12 March 12, 2018 you put a buffer in there at least one or two in there someplace that would maybe hold these pavers from sliding all over the place. I know we are going to change the direction of them but not only that but like the roundabout you don't have that problem. There is a lot of concrete things going on out there. I am just saying and bringing that up because before we get involved in pulling those pavers up don't you think engineering-wise that would be a good idea to do something like that? Mr. Ozyman: Actually we do it a lot of times and sometimes they call it soldier pavers. We can design it especially when it gets wide enough that the tolerance is built in each paver adds up and then the movement is a lot greater. Mr. Pfeiffer: It makes sense but is it true what he is saying? Mr. Ozyman: Yes it is. Mr. Baldis: If we do that we are going to have to change the proposal from US Brick and change the permit. Start over from scratch. I am just saying. Mr. Kapish: If we are going to do it shouldn't we do it right? Mr. Pfeiffer: Did the paver company state something to the effect the spreaders will have minimal effect? Is that why we were talked out of it? Mr. Ozyman: I am not sure. Mr. Baldis: They didn't think it was necessary. Mr. Pfeiffer: Maybe we should ask them again. Mr. Baldis: That is an opinion. Mr. Pfeiffer: But with the new alignment perhaps they will have a story, well those buffers you are talking about are unnecessary but they do seem to make sense. I am not an engineer but it would certainly keep things in order. Mr. Kapish: I mean at least if nothing else you put one in the middle or something like that to break it up. Dennis? Mr. Baldis: Can something like that be added after the fact? Mr. Ozyman: It is a lot harder and more costly. Mr. Baldis: I am just looking at how long it has taken to get to this point and then to start over again. 10

13 March 12, 2018 Mr. Kapish: All we are doing is putting steel into 18 inches. I don't know how thick it has to be but whatever it is designed by DOT and putting it so wide. You are putting it across and I guess you are putting steel rods into the curbs so it supports. Then you pour in the concrete. It might involve doing it in sections but I don't know why it would be a problem if you got someone to do it quickly. You are talking about engineering, it would be a city engineering approval. Mr. Ozyman: Again it is not something that is complex, it is very easy. All I have to do is show them the plan where it goes. It is easy to put together but at Dennis' s point the permit is in the process so it's going to restart everything. Mr. Kapish: Well you say it can be done afterwards. Mr. Ozyman: You would have to cut it, saw cut and it is going to cost you more. Mr. Kapish: How much is this going to throw us back? Mr. Baldis: That is an unknown. I don't know. Mr. Kapish: Jake what is your opinion? Mr. Ozyman: Well we will have to get another contractor to do the concrete work. Mr. Kapish: I know that but what is the engineering opinion. Mr. Ozyman: Well I can have the plans done within two weeks. Mr. Kapish: When are they supposed to do this? Mr. Baldis: The week of March 25th. The have all the pavers and everything. I don't know. Mr. Kapish: What do you guys think? Mr. Pfeiffer: It is a good idea unless the paver company says given our new arrangement you really don't need to do that but other than that it seems to make sense from this vantage point at my desk right here. Let's do it right this time. Mr. Morgan: I don't think the problem was not having from what I have seen was concrete barriers in there, it was the fact that the pavers were laid improperly from what I understand. You are talking about if you put a couple bands in on each side you are probably talking another $20,000 into the project right Jake? Mr. Ozyman: Could be yes. 11

14 March 12, 2018 Mr. Morgan: I don't know if that was the problem. You are the engineer. We were told that they were laid wrong initially. If they had been laid right initially there wouldn't have been a problem but I don't know if that is to be a fact. If you have a locking point that is secure at one end and a locking point at another end and a locking point on the east side and west side I don't know how the bricks in the middle are moving it. Mr. Pfeiffer: Right. They have the right design. Mr. Morgan: I don't get it. If you put another column or whatever you want to call that in the middle you still have the bricks. I mean I understand they might not be exactly right because it is such a long area but I don't know, what do you think Jake? Mr. Ozyman: I haven't talked to the paver company so I don't know what they said. Mr. Carney: They are the ones doing it day in and day out we need to get some feedback from them. Mr. Pfeiffer: That is what I was thinking. Give them a shot at it and if they go really it is not necessary and what you gain from it isn't worth the expense. Mr. Morgan: I do know at our entrances, the Estates, at each one of the entrances we have a point A and a point B and everything in between with the bricks laying a certain way doesn't seem to have shifted. You might have some damaged pavers as far as they just break eventually but Dennis what is your experience? Mr. Baldis: I don't have a lot of experience with an area that long. I think that my recollection with US Brick I think we talked to them about this and they didn't think it was necessary. I don't know what their benefit would be to say not to have them. If you look at other roads there is whole roads made out of brick pavers. Mr. Carney: Take the roundabout for example. The roundabout is more used because is it always turning. This is a straight run. I think if it is installed correctly I don't think that is going to be an issue. The roundabout gets abused constantly turning and turning and they are not being pushed over there. This is a straight run so it's being installed correct! y. Mr. Pfeiffer: What is our recourse if we do install it and things start to shift around, is there some sort of warranty on that? 12

15 March 12, 2018 Mr. Carney: I think we need to talk to these guys, we haven't talked to them yet. Mr. Ozyman: Who? Mr. Carney: These guys, who is installing them? They say it is because it was installed incorrectly. Is that the reason why they are doing what they are doing? Mr. Kapish: Well Paul Winkeljohn, when he was the project manager for the roundabout, we used the same pavers from the main entrance and we used 4 X 8 other pavers and when we went to go lay out the design he purposely laid them out. I don't know if he just knew this or if he got the information from somebody else but he purposely had them laid at an angle so when the car went over them it wasn't like they were laid straight. You know how you see when you look down the road you see all these wavy lines, you don't see that at the roundabout. They are laid this way at an angle. So when you go down the road you are pushing them away. That is what he did at the roundabout. That is why you don't have a problem. Mr. Pfeiffer: Well there you go. It makes sense. Mr. Kapish: Also the roundabout is also a little different road where all those things are boxed in with a lot of concrete. Mr. Camey: A little smaller run. Mr. Kapish: I just want to make sure that what we are doing solves the problem and that there isn't any other issues. Mr. Carney: Like Dennis said there is some places that have pavers miles long and they don't have issues. This is only a 1,000 foot strip. Mr. Pawelczyk: If you have questions with what recourse do you have I mean if they install them pursuant to the contract then you have no recourse other than a warranty issue. A lot of times these contracts are set up you have specifications that is exhibit A. Exhibit B is the proposal but a lot of these paver contracts that we do all I get is the proposal. It says I am going to install the pavers this way. I assume that is looked at and those specifications are sufficient or enough. Mr. Pfeiffer: I would assume that they would recommend the best way. 13

16 March 12, 2018 Mr. Pawelczyk: Or we draft the specifications and say build it this way. There is two ways to do it. I don't know which way is the right way. Mr. Pfeiffer: We sort of rely on their expertise. Mr. Kapish: Maybe we can call a couple of paver companies up and ask that. Mr. Pawelczyk: We approved that already right? Mr. Baldis: Yes. Mr. Kapish: And they are putting in the yellow and white stripping, they are redoing that with the glass right? Mr. Baldis: Yes. Mr. Kapish: We should have Life look at the pavers at 43rd Place and 41St Street. Those pavers you don't even see the yellow lines anymore or the white. I think I would be in favor of getting a price. Mr. Baldis: We talked to them about that already. Mr. Kapish: Do we have a price for it? Mr. Baldis: No. Mr. Kapish: I am just saying if he is doing this material. Mr. Baldis: I understand. You have dealt with Life too right? Mr. Kapish: Yes. I know that he is sometimes hard to get back to like a lot of contractors. Mr. Baldis: He will be onsite so it will be easy to take him up there. There is another gentleman who is going to be overseeing the passive park who has been contacting me on that. Mr. Kapish: Ok anything else? Mr. Baldis: The Lux permit to put in the solar reflectors at the roundabout I am going to turn that in hopefully tomorrow. I told them that it needed to be done before Turtle Run Day. The other bond issue is the wall at Turtle Creek. Can you pull that up? We looked at it last week and some questions came up because there is a large hedge around the first home and the second home has a partial lake view and the third home has a lake view. So we are talking about putting a wall there and I wasn't certain how those 14

17 March 12, 2018 homeowners would receive a wall being six foot off their property line blocking their view. So we wanted to talk about that. Mr. Kapish: We went over that and we kind of changed the sidewalk a little bit, did you get a chance to do a draft on that? Mr. Ozyman: The sidewalk draft is being completed. It is not done yet. It is going to go down here. Previously it did this and now it is going to go a lot longer. Mr. Morgan: How are you going to protect it if it is goes across where those trail marks are from being damaged from FP&L trucks and BrightView's heavy trucks and stuff? The walkway goes there, goes all the way across, this right here is the main thoroughfare for all trucks that comes in off here. Is that going to be able to withstand traffic, big trucks and tractors and everything else that goes through there or are you going to have to have a break? Mr. Ozyman: We are not going to have a break but this thing is designed to handle the heavy traffic load. It should stand fine. Mr. Kapish: Good thing you brought that up. I think personally since it is coming over here and going back this way, this is the path we are talking about. This path is what 8 feet or 10 feet for a truck. I mean why can't, we are pouring curbs, why don't we make that solid concrete there in that one section. You created this little sidewalk except that five foot section, it becomes solid concrete. Mr. Ozyman: You could do it, it is just a matter of choice. It is actually cheaper for you to use concrete. I could do it. This area is grass and pavers, the same exact thing. If this holds up then it is definitely going to hold up here. I am not really worried about it. Mr. Kapish: As long as what you had before you know the grade is even with it so if it runs over it is level and you don't have to do one of these. I am saying if you put steel in it and then a ten foot wide of concrete when you are pouring all that, pour that and that should be good. We are talking about FP&L trucks that can pull out those poles possibly. Mr. Ozyman: If the truck sits there for ten hours with nonstop vibration yes it will break it but just through traffic once in a while. You could do concrete. It is cheaper. Mr. Kapish: I think you are going to be replacing some pavers down the road. 15

18 March 12, 2018 Mr. Ozyman: So we did last Monday, it has been staked out, the property line. We measured and spray painted where the feature wall is going to be. So it is comes very close to some houses and blocks their view. Mr. Pawelczyk: Has anyone talked to the homeowners? Mr. Baldis: No. Mr. Pawelczyk: That might be a good idea. Mr. Baldis: I would think so. Mr. Kapish: Do you want to send them a letter? Mr. Baldis: I can go knock on the door. I can send them a letter. On the other side when we talked about putting it out there none of the homeowners were in favor of it. I would bet those folks are paying a premium for the lot to look at that water. So my assumption would be they don't want to look at the wall. Mr. Pawelczyk: Can the wall be reconfigured or shortened just to do what we have done with other areas? It is not a security wall. It is esthetics. Mr. Kapish: There is a lot of things you could do with it. Mr. Pawelczyk: Just so you are not blocking their view. Just shorten it. Mr. Ozyman: You could do it. That wall has no structural element. Mr. Pawelczyk: It is in the easement so who cares right. I don't know I am just asking. I would just be hesitant blocking the view, not that we wouldn't win probably the lawsuit as long as we established a good record because we need to establish why we are doing it. I am just saying you should get consent or why do it. Mr. Kapish: You can do a lot of things. You are putting a pathway through here so if it was my house just like Mr. Elise and all of them I wouldn't want people walking back there and if they are walking back there I would want something. This house doesn't have a lake view. This house has a view of poles. This house has a view of the road. So the house in question most likely would be this one. Here is a couple of solutions to the problem.you could drop the wall down to four feet high or three feet high. It is still a wall. Mr. Baldis: I guess one of the challenges is going to be if I talk to those people they are going to say what is the purpose of the wall? 16

19 March 12, 2018 Mr. Kapish: The purpose of the wall in the back there is you are having a pathway backway. Mr. Baldis: So I am telling them that they are putting a sidewalk and a wall behind their home. Mr. Kapish: On District property. Mr. Morgan: It is going to be a privacy wall/ security wall I guess. They have security right now or privacy. You can feel them out if that is the best thing to do. If we don't ask or ascertain the answer is always no. Mr. Ozyman: One benefit is sound. It is going to act as a sound barrier. Mr. Morgan: There is some advantages. Mr. Pfeiffer: Any use of the split rail fence there versus the wall? Mr. Kapish: You could put some of the split rail fence back there. You could have a wall and then the split rail fence up to it. There is a lot of options. What I am saying is if I was there and I had that pathway back there I would want something. Mr. Pawelczyk: Yes but wouldn't they just say why don't you just move the pathway away from the homes. Mr. Kapish: Because the pathway is for use of the lakes. Mr. Pawelczyk: I understand that. If I am back there I would say move the pathway back. It doesn't have to run right up against the rear of my property line. Mr. Morgan: Well it really isn't going to, it is going to fade away from it. Mr. Kapish: It is basically going to turn this way. Mr. Pawelczyk: I am just saying you could go further south. You could adjust that path and maybe you wouldn't need a wall. Or you shorten the wall or change the wall. Feel them out. Dennis and I talked about it a little before the meeting. Mr. Ozyman: I guess one thing is the District has already signed a contract with the contractor. Mr. Kapish: We are going to build part of the wall. Mr. Pawelczyk: We would have to amend it. Mr. Ozyman: So they pulled the permit. 17

20 March 12, 2018 Mr. Kapish: You are definitely doing it to two sections. You might be cutting off I don't know how wide are those lots, 50 feet? You might cut off 50 feet. Mr. Pawelczyk: Did they apply for the permit already? Mr. Ozyman: They did. They still need to get the tree permit from Casey Lee. Mr. Kapish: Talking to the residents should take no time at all. We should be able to open a dialogue with them this week. Anything else? Mr. Baldis: As far as Newport they are having a meeting tomorrow night to consider the split rail fence in front of their preserve so we should know tomorrow or Wednesday morning if they are in favor of putting a fence out there on their roadway. That is all I have. Mr. Carney: Which one is that? Mr. Baldis: On Turtle Creek Drive they have a preserve. Mr. Carney: Isn't there a wire fence there now? Mr. Baldis: No there is nothing. It is just a preserve and we have asked them if they would give us, they need to sign the permit because it is their property. They are going to discuss that tomorrow night. Mr. Kapish: I did have a question from one of the Board members from Newport and the question was I guess what happens is the wall ends and this wall is only like 3 feet. It ends somewhere here and there is a fence and there is all this ficus. I actually got two questions they wanted to know who cuts the ficus behind the wall. That is really Newport property or whatever, there is a wall easement there that Newport has, it has nothing to do with the District. That would be between Newport or if they wanted to get involved with the Foundation. That is a separate issue. The question was asked they know that the District is doing some wall work and the question was asked how the District could make that wall bigger. I am not saying if we are doing it or not doing it, I am just bringing it up because that was a question. I am just tossing that out there just in case we ever hear anything more about it. Mr. Ozyman: So they wanted to make the wall taller? 18

21 March 12, 2018 Mr. Kapish: Yes. I don't think you could add onto the wall. I think the footings are probably engineered for a three foot wall, not a six foot wall. I think you would probably have to end up ripping the whole thing down and redoing it. That is probably something we would have to discuss. I am just pointing it out because a homeowner brought it up. Mr. Pawelczyk: For the District to do it the District would need a property interest to do it. You couldn't use the bond money. It is not part of the bond project. You would have to find the money from somewhere else. It could be done if we have an easement or if we own the property. Mr. Ozyman: One thing I will tell you reviewing the plat when we were doing the third wall, it looks like where the right-of-way ends there is about a 15 to 20 feet easement that belongs to Turtle Run. A landscape easement. There is a five foot wall easement within that landscape easement and they built this wall. I can double check but it looks like when I looked at the survey it is owned by Turtle Run. Mr. Kapish: So the wall easement is within a landscape easement? Mr. Ozyman: Yes. There is a separate parcel, a tract that runs north to south. It is a little confusing but I can clarify that. Mr. Kapish: Yes if you could find out about that for our knowledge so that when people ask questions we can answer them. Mr. Baldis: That is all I have for that topic. SEVENTH ORDER OF BUSINESS Acceptance of Bill of Sale for Excess Property Mr. Kapish: Number 7 is acceptance of Bill of Sale. Mr. Pawelczyk: That actually is incorrect. I don't know why it is on there that way. We were asked to prepare a bill of sale for surplus property which we did to declare the holiday display nativity type items as surplus property of the District if you want to get out of that business and not use those anymore. That was my understanding so we prepared a bill of sale to the Foundation which is a not for profit so if you do declare the property as surplus you can basically give them the property. They are a not for profit corporation and then they would be responsible for it from then on. 19

22 March 12, 2018 Mr. Baldis: I think that says there is a $10 sum. Mr. Pawelczyk: Yes, well it is consideration of $10. Mr. Kapish: It still would be displayed. Mr. Pawelczyk: The Foundation would take over responsibility for that aspect of our holiday plan. Mr. Kapish: It would not be the responsibility of the District. Mr. Pawelczyk: So at this point you need a motion to declare as surplus property all those items On MOTION by Mr. Morgan seconded by Mr. Pfeiffer with all in favor declaring as excess surplus property all items listed under Exhibit A in the Bill of Sale was approved. Mr. Pawelczyk: The next motion would be a motion to authorize the conveyance of that surplus property to the Turtle Run Foundation, Inc. a not for profit corporation pursuant to the conveyance documents contained in your package. On MOTION by Mr. Morgan seconded by Mr. Carney with all in favor authorizing the conveyance of surplus property to the Turtle Run Foundation, Inc. a not for profit organization pursuant to the conveyance documents was approved. EIGHTH ORDER OF BUSINESS A. Attorney Mr. Kapish: Mike do you have anything? Staff Reports Mr. Pawelczyk: Nothing further unless you guys have any questions. B. Engineer C. Landscape Committee D. Field Manager E. Manager Mr. Kapish: We will let Dennis round out the landscape committee, field manager and manager report. 20

23 March 12, 2018 Mr. Baldis: Ok. We will start with Cumberland Farms landscaping plan was given to myself. I forwarded it to Chris. You can pull it up on there, I believe it is that yellow folder on the bottom. I don't know how well you are going to be able to see it. I can give you a copy that you can take home if you would like. When it was first submitted there was a row of royal palms that were added where oak trees were taken out. It was brought to our attention by the city that they wanted to make sure we were in favor of replacing oak trees with royal palm trees and that the existing pallet would match what they were going to put in. It didn't show on the original plan. It has now been changed to oak trees and the plants on the ground do match our pallet. There is only one royal palm on the property. It is being located and it is more or less in the parking lot, not in District landscaping. They are looking for us to say we are ok with this. Mr. Carney: What about tree size? What size of tree are they putting in? Mr. Baldis: They have increased the size to the same size that is required to be put in at the city hall. So they made them upgrade the trees and get rid of the royal palms. Mr. Carney: Sometimes these guys put sticks in. Mr. Baldis: No that is not going to be the case here. We always have the easement there so if we needed to add additional landscaping we have that option. I am just bringing that to you and letting you know that they are looking for an ok from the Board. Mr. Carney: What is the plant material going in there besides oak trees? Mr. Baldis: There is a whole list. It is very difficult to read. I was reading it with a magnifying glass. Mr. Carney: Are you pleased with it? Mr. Baldis: I think we are fine and I talked to Casey Lee from the city and Jim Hickey they were the ones that brought it to our attention saying you need to look at this. We told them what we wanted and they pushed for them to make the changes. Mr. Kapish: This is only the landscaping portion right? Mr. Baldis: Yes. When they saw the royal palm trees it was like why do you have royal palm trees now going to be going down Sample Road. They were like you better check with those guys and they did which I appreciate that. 21

24 March 12, 2018 Mr. Morgan: I know why they want to go with royal palm trees because they are cheap. Nobody is buying them. These nurseries have tons of palm trees. Mr. Pawelczyk: They look good right away. Mr. Morgan: They are for buildings that are ten stories like the one across from the courthouse Tower. They look great in front of 110 Tower that are 20 to 30 stories high but they are a very poor plant material for a gas station. When you look at a palm tree once it gets 30 feet all you see is a grey stick coming out of the ground. You are like where is the tree. Mr. Carney: How many oak trees are they putting in? Mr. Baldis: I would have to take a look at it. I can let you know tomorrow or after the meeting when I can zoom in on it. Mr. Kapish: Let me ask you this, is the building approved from the city? Mr. Baldis: I don't know. Mr. Kapish: What do they have along the back of the building because that is usually the most unsightly place? Mr. Baldis: The back of the building is in their parking lot. Mr. Carney: Does the city also approve their irrigation for landscaping? Mr. Baldis: Yes. Mr. Kapish: That is the dumpster and it is facing west? Mr. Baldis: One thing that I was surprised to find out about the building is how many pumps they are actually putting in there which kind of raised my eyebrow. Mr. Morgan: How many? Mr. Baldis: 16. It is a big gas station. Mr. Morgan: They have to keep up with Walmart. Mr. Baldis: They can keep up on some other corner. That is our front. Mr. Pfeiffer: How far set back is the building? Mr. Baldis: Jake could probably give you a better estimate. Mr. Ozyman: Set back from Turtle Creek? 22

25 March 12, 2018 Mr. Carney: Cumberland Farms does a good job up north. I haven't seen too many down here. Mr. Pfeiffer: The pumps themselves where are they? Mr. Baldis: Everywhere. Mr. Kapish: Those are 16 pumps. Mr. Pfeiffer: So that is set back. Mr. Morgan: That isn't too bad. Walmart has about 8 lanes. Mr. Kapish: Have you seen one of the Racetrack places, those are huge. I think all the outside pumps have been tapped. They can actually put a system in there that it can read your credit card. Mr. Baldis: So what do you want to do here? Mr. Kapish: Jake where in this plan would our fence rail go? They would be up to this right? Mr. Ozyman: Yes. Mr. Kapish: Can it be off the sidewalk here? Mr. Ozyman: This is a very crappy drawing. Mr. Baldis: It is overly crowded. Mr. Ozyman: I believe this thick black line is the property line. This dash line is the easement so somewhere between here that is where it would go. Mr. Kapish: Dennis you mentioned that Pre-Cast, are they ready to go again for the rest of the project? Mr. Baldis: Superior? Mr. Kapish: Yes, I am sorry. Mr. Baldis: I told them to manufacturer the fencing that we have approved with the permits that I submitted because they are the Districts. I have asked them not to do that until we get permits from the other properties. Mr. Kapish: So this is one of them that we need a permit. Mr. Baldis: Correct. Mr. Kapish: You also need a permit from Burlington too. 23

26 March 12, 2018 Mr. Baldis: Yes. I believe the city wouldn't give me an address because of this location so it would have to come from them and then we have the Walmart property. I didn't want to have them manufacture all that fencing and not be sure where it is going and then all the sudden be sitting here with a lot of material. So that is the direction that I have given Superior Concrete. Mr. Morgan: Looks like they did a very good job in front of the Grove. Mr. Baldis: I think it is a tremendous improvement. Mr. Morgan: Yes. Do we plan to do any landscaping in that area? Mr. Baldis: Coming up Mr. Morgan: Ok. Mr. Kapish: You don't need a motion for this? Mr. Baldis: They just want a verbal to say yes we looked at it and we are ok with it. We are just going to have to watch it. If they don't, like I said we always have the option of which I would put additional stuff there myself. Mr. Kapish: Is everybody on the Board good with the Cumberland Farm landscape? Mr. Pfeiffer: As much as I can see yes. Mr. Kapish: Did they happen to say when they would get final approval from the city? Mr. Baldis: No. Mr. Kapish: You had a lot of drainage questions didn't you for them? Mr. Ozyman: Yes. They did a poor job with the drainage so I sent them a long list of questions and requirements so we will see what they reply. When I was talking to Paul Carpenter he also mentioned that he was going to meet with Joaquin to review the traffic plans also. I think they are near getting approval from the city. Mr. Kapish: John you ok with the landscape approval for Cumberland Farms? Mr. Pfeiffer: It looks good. What does the Board feel on that? It looks good to me. Mr. Kapish: Anything else Dennis? Mr. Baldis: Yes. Six months ago we came to the Board, Diamond Dolphin asked us to give them permission to do additional treatments to take care of eel grass and it was 24

27 March 12, 2018 $2,000 a month for six months. That time period is up. I have talked to Keith from Diamond Dolphin and he is now asking that to be a permanent increase. His current contract is $27,492 and the increase would be an additional $24,000 which would bring his annual contract to $56,480. I have not approved next months with this months $2,000 additional because I wanted to bring this to the Board. It is a very large increase obviously. I have already taken the liberty to bring another company out to give me a price to get fair market value what they would charge. I want to do another one and come back to the Board and tell them this is other prices I have gotten from other companies since is it almost a 100% increase. Just so you know. Mr. Morgan: So he asked us for $2,000 a month for six months because of the weed problem. Mr. Baldis: Correct. There was eel grass in the canal in the waters. Mr. Morgan: So now he wants to make that additional $2,000 a month permanent at a cost of $24,000 a year. We were paying him $27,000 a year. Mr. Baldis: Correct. I can tell you the company I brought up to look at the lakes and they are going to give me a price probably sometime this week they looked at it. They were extremely knowledgeable. When they were done evaluating the lakes I asked them if they saw if I had any problem or any weed problems that would be alarming to them and they commented that it would be all routine maintenance. That is where I am at with that. Mr. Kapish: Did you have any other companies or just that one? Mr. Baldis: Not yet. He brought this to me last week and I was fortunate enough to get a company that was in the area. She came out and I took her around the lakes and showed her everything. I am going to try and get another one. I will have someone else by the next meeting. The zoysia grass in two areas at the roundabout has been replaced. It was a challenge doing it. Our new vendor for pest control and fertilization supervised it. It needed to be done four different times till they got it done where he thought it needed to be. But it is in now. He inspected it today. It started to root and once it is all rooted he will start a treatment to green it up. He is treating all the other areas to increase and get a 25

28 March 12, 2018 stronger shade of green for Turtle Run Day. So we are doing that. I have proposals from BrightView. I have four of them. We can do them one at a time if you would like or all at once. Whatever you would prefer. The first one is for irrigation at the Wiles Road wall. That precast wall that we put in out there, it got torn up from the road construction and it is not in their contract to replace it. Their contract stated to cap it and move on. So that proposal to redo the irrigation there is for $1, The next proposal is to install sod on Turtle Run Boulevard by the new fence in front of the Grove for $5A95. That is ten pallets of sod. The third one is to install sod across the street in front of Tall Cypress Preserve fence where there is some bare spots and that is for $3, The fourth one is to install sod on the NE corner of the roundabout and on the median of Terrapin Lane. That is for $1,069. Mr. Carney: How much sod in those last two numbers you gave us? Mr. Baldis: The preserve area is 7 pallets and 2 pallets in the other area at Terrapin by the roundabout. If you recall the last meeting we talked about the price of sod that they were asking for a pallet. They were challenged on it because it was $630 and I was telling them I purchased it for $500. They are quoting me a price for a pallet of sod at $ It is prepped and installed. Mr. Carney: What is the cost of sod itself without anything? Mr. Baldis: It is $ a pallet. Mr. Carney: That has skyrocketed. Mr. Kapish: Those are the four. Mr. Baldis: Correct. Mr. Kapish: You have the Wiles Road $1, the irrigation there. Is that just strictly irrigation work? Mr. Baldis: Correct. Mr. Kapish: That the county is not going to fix so we need to fix that. We are in the dry season. Are we all in agreement on that? Mr. Pfeiffer: Yes. 26