CONSENT AGENDA A motion was made by Droste, seconded by Kary to approve the following consent agenda as presented:

Transcription

1 Board of Education Regular Meeting Open Session April 16, 2014 The regular meeting of the Board of Education of Community Unit School District No. 100 was held Wednesday, April 16, 2014 in the office of the Board of Education. The regular meeting was called to order at 7:10 P.M. by Julie Pohlman, Vice President. Other board members present were: Ed Test, President; Amanda Vaughn, Secretary; Sherry Droste, Ruth Eschbach, Stan Kary, and William Yamnitz. Also in attendance were Lori Hopkins, Superintendent; Alan Churchman, District Administrator; Norman Fabry, Special Education Coordinator; Mary Schell, Director of Human Resources and Finance; Keith Norman, Director of Technology; Michelle Bidlack, Early Childhood Director and Principal; Cory Breden, Transportation Director and Principal; Kim Wackerly, Principal; Jon Baumberger, Principal; Dennis Williams, Maintenance Supervisor; Tom Bott, The Telegraph; Bob Crossen, Jersey County Journal; District employees Gary Goode, Freddy Hatfill, Cindy Russell, Barbara Kirbach, Judy Fritz, Matt East, Tracy Rowling; community members Peggy Perdun, Beth Russell, Krista Russell, Jo Test, Angie Parish, Chris Petrea, Pam Heitzig, John Hefner, Julie Goheen, and others. CONSENT AGENDA A motion was made by Droste, seconded by Kary to approve the following consent agenda as presented: I. Minutes & Finance A. Approve Board Minutes 1. Open Session(s) a. Regular Meeting - March 19, Closed Session(s) a. Regular Meeting - March 19, 2014 (held) B. Bookkeeper's Financial Position/Treasurer's Reports C. Budget Report - March 2014 D. Approve Expenditures - April 2014 II. Personnel Items A. Accept Resignation(s) 1. Joe Lawrence, Auto Mechanics Educator, effective the end of the school year 2. Beth Morgan, Assistant Girls Soccer Coach, effective the end of the 2014 season B. Approve Extra-Curricular Assignment(s) 1. Joseph Johns, Volunteer Football Coach 2. Jeff Vanost, Volunteer Football Coach 3. Dan Deist, Volunteer Girls' Soccer Coach, effective immediately C. Approve Leave of Absence - D. Approve Non-Certified Personnel 1. Employ Patty Birdsell, Temporary Bus Rider -1-

2 E. Approve Temporary Disability Leave - F. Employ Certificated Personnel 1. Recommend the following be re-employed for the school year Dawn Dwyer Scott Bechtold Sara Beckman Nathan Blasa Holly Campbell Zoe Chin Emily DeSherlia Heather Dohrn 4th Year Teachers 3rd Year Teachers Norman Fabry Nikita Egelhoff David Jacobs Lisa Jacobs Jamie Jones Jessica Ray Megan Taake Scott Tonsor 2nd Year Teachers John Cooper Nicholas Crnokrak 1st Year Teachers Chelsey Bohannon Steven Flowers Neely Kinkel Stephanie Harris Debra Weiler On roll call, Droste, yes; Eschbach, yes; Kary, yes; Pohlman, yes; Test, yes; Vaughn, yes; Yamnitz, yes. Motion carried. RECOGNITION OF GUESTS/WELCOME VISITORS/PUBLIC COMMENT The following guests spoke: Ms. Angie Parish spoke about what she learned at a recent trip to Chicago to attend a meeting of the Teacher s Union and her efforts to inform them of the challenges and inequities faced in downstate Illinois. She also spoke with artist Eric Wahl who agreed to donate a painting for raffle. Some suggestions relating to how we could use funds raised through a raffle were discussed. Mr. Jon Baumberger, Principal, West Elementary thanked the board for giving him the opportunity to serve as principal and impact students in the district this school year. He thanked the board for their commitment to students and praised his staff at West Elementary. BOARD COMMITTEE REPORTS ADMINISTRATIVE REPORTS Enrollment and Suspension and Expulsion Reports The Enrollment Report and Suspension and Expulsion Report were provided for informational purposes. -2-

3 Principal s Reports Director s Reports District Administrator Mr. Churchman Mr. Churchman shared that approximately 161 children had been screened for kindergarten and he is expecting an enrollment of approximately He thanked those who helped with the screening. Special Education Coordinator Mr. Fabry reported that he is working with district staff in planning for the Students with Autism Program for the coming year. Director of Finance and Human Resources Director of Technology Early Childhood Director Director of Transportation Mr. Breden reported that he is continuing to collect data on ways to cut transportation costs. He reported on the numbers and type of buses in the fleet and a timeframe for upgrading. Superintendent Report Mrs. Hopkins turned the floor over to Mr. Churchman who presented to the board a performance comparison between Jersey CUSD # 100 and other districts in our region in the areas of test scores, cost per student, class size comparison, average teacher salary, administrator to student ratio, average administrator salary and cost per student. ACTION ITEMS 1. Duplicating Paper Bid Mrs. Schell reported that a public bid opening was conducted on March 27, 2014 in the district office. Seven vendors were invited to bid and three submitted bids. Her recommendation is to approve the low bid from Contact Paper Group for 8 ½ x 11 recycled paper at $27.34 per case. A motion was made by Kary, seconded by Vaughn to approve the low duplicating paper bid from Contact Paper Group as presented. On roll call, Eschbach, yes; Kary, yes; Pohlman, yes; Test, yes; Vaughn, yes; Yamnitz, yes; Droste, yes. Motion carried. 2. Working Cash Abatement Resolution After discussion a motion was made by Kary, seconded by Droste to approve the following resolution authorizing permanent abatement of Working Cash Funds to the Educational Fund to reflect the budget: -3-

4 RESOLUTION abating the Working Cash Fund of Community Unit School District Number 100, Jersey and Greene Counties, Illinois. WHEREAS, the Board of Education (the Board ) of Community Unit School District Number 100, Jersey and Greene Counties, Illinois (the District ), has heretofore created and established a Working Cash Fund in and for the District (the Fund ); and WHEREAS, the Board has determined and does hereby determine that it is necessary and in the best interest of the District that the Fund be abated; and WHEREAS, Section 20-9 of the School Code of the State of Illinois, as amended (the Code ), authorizes the Board to abate the Fund: NOW, THEREFORE, Be It and It Is Hereby Resolved by the Board of Education of Community Unit School District Number 100, Jersey and Greene Counties, Illinois, as follows: Section 1. Incorporation of Preambles. The Board hereby finds that all of the recitals contained in the preambles of this Resolution are full, true, and correct and does incorporate them into this Resolution by this reference. Section 2. Amount of Abatement. The Fund shall be abated as of the date hereof by the amount (the Abatement Amount ) of $905,500. Section 3. Permanent Transfer. The School Treasurer of the District is hereby authorized and directed to forthwith permanently transfer the Abatement Amount $905,500 to the Educational Fund of the District, the same being the fund of the District hereby determined by the Board to be the fund most in need of the funds being transferred pursuant to this Resolution. Section 4. Oustanding Loans. If necessary to effectuate such abatement and permanent transfer, outstanding loans from the Fund to any other funds of the District in an amount, together with any cash immediately transferred pursuant to Section 2 above, equal in the aggregate to the Abatement Amount shall be paid to the Educational Fund of the District, and any remaining outstanding loans shall be paid to the Fund at the time and in the manner required by the Code. -4-

5 Section 5. Severability. If any section, paragraph, clause of provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not effect any of the remaining provisions of this Resolution. Section 6. Repealer and Effective Date. All resolutions or parts thereof in conflict herewith be and the same are hereby repealed and that this Resolution shall be in full forces and effect forthwith upon its adoption. Adopted this 16 th day of April, 2014 Ed Test, President Amanda Vaughn, Secretary On roll call, Pohlman, yes; Kary, yes; Test, yes; Vaughn, yes; Yamnitz, no; Droste, yes; Eschbach, yes. Motion carried. 3. Establishment of Summer School Fees After discussion a motion was made by Vaughn, seconded by Test to approve the following summer school fees for 2014 to cover the costs associated with the program as presented: All In-District Residents: $ per class All Out-Of-District Residents: $ per class Algebra 1: ALEKS Computer Program: Additional $25.00 Driver Education Book Phase, No Credit: o Resident: $60.00 o Non-Resident $95.00 Fee waivers are not accepted for summer school. On roll call, Pohlman, yes; Test, yes; Vaughn, yes; Yamnitz, yes; Droste, yes; Eschbach, yes; Kary, yes. Motion carried. 4. Early Childhood Summer School After discussion a motion was made by Test, seconded by Eschbach to approve Early Childhood Summer School at West Elementary (Reading is Fun) for June 2014 as presented. On roll call, Test, yes; Vaughn, yes; Yamnitz, yes; Droste, yes; Eschbach, yes; Kary, yes; Pohlman, yes. Motion carried. 5. Dell Desktop Computer and Monitor Sale After discussion a motion was made by Kary, seconded by Droste to approve the sale of approximately surplus Dell computers, monitors, keyboards, and mice in the spring of 2014 as presented. On roll call, Vaughn, yes; Yamnitz, yes; Droste, yes; Eschbach, yes; Kary, yes; Pohlman, yes; Test, yes. Motion carried. 6. Student Handbook Updates After discussion a motion was made by Vaughn, seconded by Kary to approve the student -5-

6 handbooks with changes as presented. On roll call, Yamnitz, yes; Droste, yes; Eschbach, yes; Kary, yes; Pohlman, yes; Test, yes; Vaughn, yes. Motion carried. 7. Intergovernmental Agreement Special Education Services After discussion a motion was made by Kary, seconded by Droste to accept the intergovernmental agreement between Southwestern CUSD No. 9 and Jersey CUSD No. 100 for special education services for the school year as presented. On roll call, Droste, yes; Eschbach, yes; Kary, yes; Pohlman, yes; Test, yes; Vaughn, yes; Yamnitz, yes. Motion carried. 8. Intergovernmental Agreements - Transportation After discussion a motion was made by Kary, seconded by Vaughn to accept the intergovernmental agreements with Calhoun CUSD No. 40 and Roxana CUSD No. 1 for transportation of students as presented. On roll call, Eschbach, yes; Kary, yes; Pohlman, yes; Test, yes; Vaughn, yes; Yamnitz, yes; Droste, yes. 9. Board Policy (First Reading) After discussion a motion was made by Kary, seconded by Eschbach to place the following policies as presented for consideration for 30 days and await any suggestions for editing/changes at the next board meeting: 4:15 Operational Services: Identity Protection 4:140 Operational Services: Waiver of Student Fees 4:170 Operational Services: Safety 5:50 General Personnel: Drug- and Alcohol-Free Workplace; Tobacco Prohibition 5:260 Professional Personnel: Student Teachers 6:170 Instruction: Title I Programs 6:190 Instruction: Extracurricular and Co-Curricular Activities 6:220 Bring Your Own Technology (BYOT) Program; Responsible Use and Conduct 6:240 Instruction: Field Trips 7:190 Students: Student Discipline 7:305 Students: Student Athlete Concussions and Head Injuries 8:20 Community Relations: Community Use of School Facilities 8:25 Community Relations: Advertising and Distributing Material in Schools Provided by Non-School Related Entities 2:30 Board of Education: District Elections 2:110 Board of Education: Qualifications, Term, Duties of Board Officers 4:30 Operational Services: Revenue and Investments 5:10 General Personnel: Equal Employment Opportunity and Minority Recruitment 5:30 General Personnel: Hiring Process and Criteria 5:35 General Personnel: Compliance with the Fair Labor Standards Act 5:180 General Personnel: Temporary Illness or Temporary Incapacity 5:190 Professional Personnel: Teacher Qualifications 5:240 Professional Personnel: Suspension 7:70 Students: Attendance and Truancy 7:140 Students: Search and Seizure 7:180 Students: Preventing Bullying, Intimidation and Harassment 7:190 Students: Student Discipline 8:95 Community Relations: Parental Involvement 5:185 General Personnel: Family and Medical Leave -6-

7 On roll call, Kary, yes; Pohlman, yes; Test, yes; Vaughn, yes; Yamnitz, yes; Droste, yes; Eschbach, yes. Motion carried. 10. Board Meeting Dates After discussion a motion was made by Kary, seconded by Yamnitz to approve the third Thursday of the month for regular board meeting dates with the exception of the December, 2014 meeting which will be held on the second Thursday. On roll call, Pohlman, yes; Test, yes; Vaughn, yes; Yamnitz, yes; Droste, yes; Eschbach, yes; Kary, yes. Motion carried. 11. Summer/Fall Camps After discussion a motion was made by Eschbach, seconded by Vaughn to approve the summer/fall camps as presented. On roll call, Test, yes; Vaughn, yes; Yamnitz, yes; Droste, yes; Eschbach, yes; Kary, yes; Pohlman, yes. Motion carried. DISCUSSION ITEMS 1. Shoparoo Mrs. Hopkins shared that a community member made her aware of the Shoparoo program which is an app that is downloaded to your phone. You can then take a picture of your receipts when you have made a purchase, select a school, and points are earned from purchases. Money is donated to one s selected school based on the amount of points earned. 2. Superintendent Evaluation The Superintendent Evaluation will be held at the May, 2014 regular board meeting. 3. Ken Schell Baseball Field Signage Donations Mrs. Hopkins informed the board that she had been contacted about donations toward signage at the Ken Schell Baseball field. Anyone wishing to donate can stop by with a check to the district office. 4. Available Real Estate Mr. Churchman informed the board that the district had been approached by a gentleman representing a group who own property adjacent to district owned property and would like to offer it for sale to the district. After discussion the board directed Mr. Churchman to get more details. 5. Skylert Calls Mrs. Hopkins informed the board that the district will be using the Skylert calling system to keep district stakeholders informed of important news. 6. Strategic Planning Mrs. Hopkins announced that the Strategic Planning meeting would be held on Monday, April 28, 2014 at 5:30 P.M. in the JCHS Instructional Media Center. Those invited to attend are finance committee members, union representatives, student leaders, PTO leaders, community stakeholders, administrators, staff members, and the Board of Education. OTHER BUSINESS Mr. Yamnitz asked if retiring teachers had been approached about offering their services during or after school so that students will still be able to benefit in areas that will no longer be available to them such as art. Discussion was held. Mrs. Hopkins mentioned that a club, like an art club might be a possibility. -7-

8 BOARD PRESIDENT S PREROGATIVE Mrs. Pohlman spoke about a recent experience interviewing young people and realizing what fantastic kids we have in our community. She encouraged the adults to set an example by following the Just Be Jersey philosophy. She read the Just Be Jersey card to the Board and audience and provided cards for those who would like to have one. CLOSED SESSION A motion was made by Test, seconded by Kary to move to closed session. An aye or nay vote was taken with all in favor, none opposed. Board members Test, Pohlman, Vaughn, Droste, Eschbach, Kary, and Yamnitz along with Mrs. Hopkins, Mr. Churchman, Mrs. Schell, Mr. Fabry, and Mrs. Trochuck moved to closed session at 8:20 PM. The board returned from closed session at 9:11 PM. A motion was made by Pohlman, seconded by Vaughn to resume open session. An aye or nay vote was taken with all in favor, none opposed. ACTION AS A RESULT OF CLOSED SESSION A motion was made by Kary, seconded by Eschbach to approve the resignation of Stephanie Johnson, teacher at Illini Middle School for the purpose of retirement effective June 5, On roll call, Vaughn, yes; Yamnitz, yes; Droste, yes; Eschbach, yes; Kary, yes; Pohlman, yes; Test, yes. Motion carried. A motion was made by Kary, seconded by Droste to approve the employment of Chelsie Tepen as Speech- Language Therapist for the school year pending completion of her degree and certification requirements. On roll call, Yamnitz, yes; Droste, yes; Eschbach, yes; Kary, yes; Pohlman, yes, Test, yes; Vaughn, yes. Motion carried. A motion was made by Kary, seconded by Droste to approve the employment of Erin Bittles as JCHS band director, effective the school year. On roll call, Droste, yes; Eschbach, yes; Kary, yes; Pohlman, yes; Test, yes; Vaughn, yes; Yamnitz, yes. Motion carried. A motion to adjourn was made by Vaughn, seconded by Kary. An aye or nay vote was taken with all in favor, none opposed. Motion carried. The regular meeting of April 16, 2014 adjourned at 9:13 PM. -8-