The Corporation of the Township of Brock Municipal Administration Building Parks & Recreation Committee Session Six Monday, June 4, 2018 Agenda I. Call to order Councillor Mike Parliament II. Declaration of Pecuniary Interest III. Confirmation of Minutes 5 th meeting, May 7/18 IV. Deputations N I L V. Communications Referred or Submitted to Committee Referred from Council May 14/18 922 Parks Canada Trent-Severn Waterway Community Update May 2018, Update on Parks Canada Construction Projects Talbot Area, Trent- Severn Waterway National Historic Site Referred Directly 963 Wilfrid Hall Board of Management Minutes May 1, 2018 983 Outer City Arts Ontario Trillium Foundation, Capital Grant Application 991 Parks Canada Info Work, Concrete Repairs to Talbot Area Locks, Trent- Severn Waterway National Historic Site 1044 Parks Canada Conservation During Construction, Protecting Fish Habitat, Trent Severn Waterway National Historic Site VI. VII. Reports of Sub-Committees N I L General Items & Enquiries (1) Tabled Resolution 8-5 Manilla Hall Grant Application for Accessibility Renovations (2) Other? (3) Public Questions and Clarification VIII. Adjournment This document is available in alternate formats upon request. Please contact the Clerk s Department at 705-432-2355.
The Corporation of the Township of Brock Municipal Administration Building Parks & Recreation Committee Session Five Monday, May 7, 2018 The Fifth Meeting of the Parks & Recreation Committee of the Township of Brock, in the Regional Municipality of Durham, was held on Monday, May 7, 2018, in the Municipal Administration Building Council Chamber. Members present: Mayor: Regional Councillor: Councillors: John Grant W.E. Ted Smith Gord Lodwick Cyndi Schaffer Mike Parliament Therese Miller Lynn Campbell Staff Members present: CAO & Municipal Clerk Thomas G. Gettinby (recording the minutes) Deputy Clerk Becky Jamieson Director of Public Works Nick Colucci I. Call to Order Chair Mike Parliament called the meeting to order at 11:56 a.m. II. Declaration of Pecuniary Interest N I L III. Confirmation of Minutes 4 th meeting - April 9/18 Resolution No. 1-5 MOVED BY W.E. Ted Smith that the minutes of the 4th meeting of the Parks and Recreation Committee as held on April 9, 2018, be adopted as typed and circulated. MOTION CARRIED IV. Declaration of Pecuniary Interest N I L V. Deputations (1) 11:00 a.m. Mr. Ted Foster Cannington Historical Society Mr. Ted Foster and Ms. Sheryl Dillion of the Cannington Historical Society made the following presentation: About Us Mission Incorporated in 1977, as a not-for-profit and registered charity Own and operate the Cannington Historical Museum located in MacLeod Park Museum opened in 1978 to commemorate the 100 th anniversary of the Village of Cannington Blacksmith & Carriage Shop at 21 Laidlaw St. S. bequeathed in 2012 To promote an interest in the local history of people, places and events; To research, collect and preserve local historical information and area artifacts, e.g. old time family photos, newspapers and genealogical, cemetery and census records; to serve as the archives for the Township of Brock; This document is available in alternate formats upon request. Please contact the Clerk s Department at 705-432-2355.
Session Five - 2 - Monday, May 7, 2018 To encourage the preservation of heritage buildings with historical significance to this area, e.g. secure designation under the Heritage Act and Brock Heritage plaque program; saving structures by relocation to the Museum site in MacLeod Park; To disseminate information on material collected by holding general meetings and workshops; providing interpretive tours to museum guests and school classes; and To maintain the Museum and the Blacksmith Shop o By preserving and restoring; o By displaying heritage and encouraging visitors; o By entertaining with stories; and o By educating through delivering learned lessons. Membership Dues o $20 Single; $30 Family; $50 Corporate o Seasonal newsletters o Annual reports; right to vote for Board Officers o Access to resources Donations o May be designated o Charitable tax receipts issued Volunteerism Volunteers o Wide spectrum of opportunities o Suitable for all interests and ages Opportunities o Serving on our Board; o Facilitating partnerships and strategic planning; o Museum greeting, gardening, and supervising students; o Organizing volunteer schedules, participating in community events; o Providing office help, preparing correspondence, responding to genealogical and house history requests; o Managing website, Facebook, scanning photos, entering artifacts into database; o General maintenance, carpentry projects, organizing and restoring artifacts; o Coordinating speakers and meeting spaces, event preparation and hospitality. Meetings Show & Tell being an ancestor Local History Regional History Students Students from the local public school participate in a heritage day at MacLeod Park Resources Microfilm the Cannington Gleaner and Brock Citizen 1888 1974 Atlases and Maps Cemetery, baptism and marriage registers Community and family history Vital statistics, directories, 1871 census
Session Five - 3 - Monday, May 7, 2018 Community Partnerships Event participation was the highest it has ever been Participated at a number of community events including Brock s Big Bite, Cannington Haunted Trail, and Canada Day. School Partnerships Students from the local public school participate in a heritage day at MacLeod Park Partners A number of partners including Brock s Big Bite, Lake Simcoe Region Conservation Authority, Ontario Trillium Foundation, Durham Region, Cannington Lions Club and other community groups and agencies. The Blacksmith Shop and Carriage Shop Mission is to restore this 1875 Blacksmith and Carriage Shop located on its original downtown site; Provide the Society with a head office in the heritage building; and Preserve and promote the historic structure to add to the streetscape revitalization in the downtown of the former village of Cannington. 2017 Financial Society Revenue o Fundraising 2% o Canada 150 CIP 32% o Membership 3% o Donations 58% o HODG 5% Society Expenditures o Restoration Projects 69% o Society Administration 13% o Outreach Programs 5% o Museum 4% o Blacksmith Shop 9% Blacksmith Shop Operating Costs o Veridian 12% o Ultramar 20% o Water 1% o Enbridge 2% o Telephone 10% o Taxes 55% Vision Cannington a tourism, heritage community; Cultural heritage critical for downtown revitalization; A community with an appreciation for their local history; The Blacksmith Carriage Shop and the Historical Museum showcases what the past has to offer; An inclusive Historical Society with voluntary opportunities and activities without physical limitations or social restrictions; and A wider community purpose revitalization and pride contributing to community wellness. Mr. Foster advised that Facebook has been a great promotional tool for the society. He advised that the number one complaint the society hears is that they are never open noting that this is due to it being run by volunteers and visitations are by appointment only or during special events. He further advised that the
Session Five - 4 - Monday, May 7, 2018 museum buildings are maintained by volunteers through donations noting that many believe the museum is owned and operated by the Township. Mr. Foster advised that Murdoch Mysteries had been interested in filming at the Museum but, due to the new Cannington Haunted Trail Building that has been built in the middle of the site, they are no longer interested. He advised of the need for more coordination with the Township and other community organizations at MacLeod Park. He suggested that the Township take over the electrical system by the museum noting that it is only used for events. Mr. Foster advised that the society needed a permanent address in order to apply for grants which is why they opened the Blacksmith Shop Museum. He advised that the society has received an Ontario Trillium Foundation Capital Grant to install an accessible washroom and pathway at the shop to make it more accessible and attractive. He concluded by inviting members of Council to attend the Pioneer Day for grade 2, 3 & 4 students from McCaskill Mills Public School on Tuesday, June 26 from 9:00 a.m. 2:00 p.m. and Brock s Big Bite on Saturday, August 11, 2018. Mayor Grant congratulated the society on the success of the Blacksmith Shop. He enquired if the society is asking the Township to pay their hydro costs in MacLeod Park to which Mr. Foster advised in the affirmative noting that the 2017 Veridian costs were $170. Mr. Foster further advised that many community organizations use their hydro for their events. Regional Councillor Smith enquired as to the Township portion of the society s tax bill and was advised approximately $1,634. Regional Councillor Smith advised that there are three historical societies in Brock and enquired as to how they compare. Mr. Foster advised that the museums in Brock are the only ones in the GTA not owned and operated by the municipality. Regional Councillor Smith enquired if there has been any consideration in Brock to having one historical society. Mr. Foster advised that it has been discussed but that each society represents each community/area. He further advised that a museum coordinator for Brock would be more beneficial than one historical society. Councillor Campbell advised that she supports the Township covering the society s hydro costs in MacLeod Park. She enquired if they have received any successful grants since having the Blacksmith Shop as their permanent address and was advised in the affirmative. Mr. Foster advised that, in addition to the OTF grant, they received the Summer Student Experience Grant to hire two summer students. Councillor Miller advised that she was unaware the society was so involved in the community. Councillor Parliament noted that the society s membership has increased over the past 6 years and enquired as to the future of the society. Mr. Foster advised that their membership has been up and down in the past 10 years noting the highest number they had was 120 and lowest was 20. He noted that they currently have 73 members. Councillor Parliament enquired if the society is happy with how the museum fits with the MacLeod Park Master Plan and was advised in the affirmative but noted the need for better coordination in the future. Councillor Miller enquired if the society is planning to add any additional structures to the village and was advised that the long term plans are to add a school and church. Mr. Foster advised that they work with the Ontario Heritage Foundation to identify heritage buildings that could be relocated to Brock. He concluded by advising that the museum is a tourist attraction in Brock.
Session Five - 5 - Monday, May 7, 2018 V. Communications Referred or Submitted to Committee Referred from Council April 23/18 708 Parks Canada Information Bulletin, Parks Canada Launches Water Management InfoNet 714 Parks Canada Information Bulleting, Spring Maintenance for Trent- Severn Waterway Bridges Referred Directly 762 Wilfrid Hall Board of Management Minutes April 3, 2018 866 Ministry of Transportation CycleON Strategy Regional Councillor Smith enquired if the trails in Brock are included and was advised that the three trails in Brock: Trans Canada Trail, Beaver River Trail, and Around Lake Simcoe Trail, are included. Mayor Grant enquired if the Trent Severn is attempting to do a trail system and was advised in the affirmative. The Director of Public Works advised that he attended a meeting with the Trent Severn Waterway and Lake Simcoe Region Conservation Authority to discuss the potential of a trail that would run along the Trent Severn and they would like the Township to be a partner in their project. Mayor Grant advised that this would be a great opportunity for the Township noting that our trails are a unique tourism opportunity. 886 Manilla Hall Board of Management Minutes March 20, 2018 Resolution No. 2-5 MOVED BY John Grant that communication nos. 708, 714, 762, 866, and 886 be received for information. MOTION CARRIED 736 R. Verhog, Track & Field Co-ordinator McCaskill s Mills P.S. Track and Field Event, May 17 th, 2018 Resolution No. 3-5 MOVED BY John Grant that the request from McCaskill s Mills Public School be approved reference communication no. 736. 842 Beaverton Lions Club Randy Skinner Splash Pad Resolution No. 4-5 MOTION CARRIED MOVED BY Gord Lodwick that Committee receive communication no. 842 and that staff schedule the appropriate actions to maintain the Randy Skinner Splash Pad. Regional Councillor Smith advised that the Lions have done a great job maintaining it for the past five years and it was much appreciated. He enquired if, at the time of donation, the insurance aspect was discussed. The CAO & Municipal Clerk advised that the Lions Club does have insurance noting that if an organization does not have insurance they often partner with the Lions Clubs. He advised that Council adopted a resolution to assume the Splashpad on Township property and pay the water bill. He further advised that the Township was to do
Session Five - 6 - Monday, May 7, 2018 the maintenance during the week and the Lions Club would do it on weekends and holidays noting that this collaboration formed part of their OTF application. Regional Councillor Smith requested additional information on the insurance issue. Councillor Schaffer advised that the Lions Club does have insurance noting that the original agreement with the Township was for Lions Club members to maintain the Splashpad on weekends. She further advised that in addition to opening the Splashpad, the members have been picking up garbage, cleaning washrooms, and doing additional tasks that Township staff perform during the week. Regional Councillor Smith requested clarification that there is more involved on the weekends than just inspecting and opening the Splashpad and was advised in the affirmative. Regional Councillor Smith enquired as to the impact on the budget to which the Director of Public Works advised that staff would have to be paid a minimum 4 hour shift on weekends and holidays which is not currently budgeted for. Regional Councillor Smith enquired if it could be a split shift, 2 hours in the morning and 2 hours in the afternoon, and was advised not. Councillor Campbell enquired as to who is responsible for garbage and washroom cleaning. The Director of Public Works advised that the washrooms are maintained by the contractor and that an additional cleaning of them is completed as required. He further advised that garbage collection is our responsibility and that garbage collection is not done on weekends in any of the parks. Councillor Campbell enquired if, during the 4 hour shift, staff could visit more than one park to collect garbage, etc. and was advised in the affirmative. Councillor Campbell advised of the importance of ensuring garbage cans are emptied regularly to ensure that the parks look pleasant. The CAO & Municipal Clerk advised that we have a contractual obligation to pay a minimum of 4 hours at an approximate cost of $25 per hour. He concluded by advising that if Council wants to proceed, there is a cost. Councillor Lodwick enquired as to the length of time it takes to open the Splashpad. Councillor Schaffer advised that the opening of the Splashpad takes approximately 45 minutes but with the garbage clean up, debris clean up, etc. the Lions Club members are spending about 2 hours preparing the park and Splashpad for opening. Councillor Lodwick enquired as to the Tourist Information Officer s hours to which the CAO & Municipal Clerk advised that due to the collective agreement, the summer student could not be used. He enquired if garbage collection on weekends was included in the budget and was advised not. Councillor Miller enquired if the Lions Club is interested in continuing it for this year and was advised not. Councillor Lodwick advised that there is value in having staff work 4 hours a day on weekends as they can be utilized to do other things. Resolution No. 4-5 MOVED BY Gord Lodwick that Committee receive communication no. 842 and that staff schedule to appropriate actions to maintain the Randy Skinner splash pad. MOTION WITHDRAWN Mayor Grant advised that the Beaverton Harbour/Fairgrounds is a destination for tourists and that free boat launch for residents of the Township, metered parking, etc. are all things that need to be considered moving forward. He concluded by
Session Five - 7 - Monday, May 7, 2018 advising that maintenance at the harbour is needed on the weekend and if the Lions cannot continue to do it the Township needs to. Resolution No. 5-5 MOVED BY John Grant that Township staff prepare a report on costs to maintain the harbour park & splash pad on weekends. MOTION CARRIED Mayor Grant enquired as to the timeframe for getting a report back to which the CAO & Municipal Clerk advised that staff can provide a verbal report at the May 14 Finance Committee meeting. 855 Cannington Lions Club Canada Day Festival Resolution No. 6-5 MOVED BY John Grant that the Cannington Lions Canada Events be approved subject to municipal requirements compliance reference communication no. 855. MOTION CARRIED 873 Sunderland Lions Club Summerfest Beach Volleyball Tournament Resolution No. 7-5 MOVED BY Lynn Campbell that the request by the Sunderland Lions Club for use of the Fairgrounds June 1 & 2 for the Summerfest Beach Volleyball event be approved, noting that the proper permits need to be issued for the serving of alcohol. Re: communication no. 873. MOTION CARRIED 888 Manilla Hall Board of Management Accessibility Renovations Resolution No. 8-5 MOVED BY Lynn Campbell that staff continue to work with the Manilla Hall Board on the project to apply for grants and determine the ideal location for an accessible washroom. Councillor Campbell advised that the board has had ongoing conversations with the Director of Public Works to determine the best location for an accessible washroom and to discuss available grants. Regional Councillor Smith requested clarification that the Township can only submit one application to the Ontario Trillium Foundation at a time and was advised in the affirmative. The CAO & Municipal Clerk advised that staff have not received anything formal but noted that Outer City Arts has expressed interest in obtaining Council s support for an application to the OTF for renovations to the second floor of the Cannington Town Hall. Regional Councillor Smith enquired if the Outer City Arts application would be significantly more than the Manilla Hall proposal to which the Director of Public Works advised in the affirmative noting that the estimate for the 2nd floor of the Cannington Town Hall was over $100,000 and that the accessible washroom at the Manilla Hall would be approximately $25,000. Mayor Grant enquired as to the OTF deadline and was advised August 15, 2018. He advised of the need to have discussions with both groups prior to making a decision with respect to this.
Session Five - 8 - Monday, May 7, 2018 Resolution No. 9-5 MOVED BY John Grant that Resolution No. 8-5 be tabled until the June 4, 2018 Parks & Recreation Committee meeting. Resolution No. 8-5 MOTION CARRIED MOVED BY Lynn Campbell that staff continue to work with the Manilla Hall Board on the project to apply for grants and determine the ideal location for an accessible washroom. MOTION TABLED VI. VII. Reports of Sub-Committees N I L General Items and Enquiries (1) Cannington Curling Club Building The CAO & Municipal advised that the Cannington Curling Club verbally apprised staff that they had ceased operations to which staff asked for something in writing that has never been received but noted that there was a letter to the paper. He advised that the plant has ammonia and that it needs to be removed. He advised that 10 years ago, the club received a loan from Southlake Community Futures for $60,000 to refurbish the ice plant noting that until this March they paid $500 a month following which there were NSF cheques for March and April. He noted that the Township was the guarantor on the loan and is required to pay the remaining $4,500 owing to Southlake advising that they will allow us to keep paying $500 per month. The CAO & Municipal Clerk advised that there are a number of outstanding utility bills. He further advised that the Facilities Coordinator has been contacted by another curling club and an arena who are interested in the purchase of the ice plant and, additionally, the rocks have some value. He concluded by requesting Committee s authorization for staff to proceed with closure costs of the Cannington Curling Club and sale of any equipment. Regional Councillor Smith requested clarification that the outstanding balance owing to Southlake is $4,500 and was advised in the affirmative. He requested clarification that there is no obligation on the Cannington Curling Club executive/director and was advised not. Councillor Lodwick enquired if we are legally able to sell off the Cannington Curling Clubs assets to which the CAO & Municipal Clerk advised that staff will confirm with our solicitor but noted that the agreement states that the equipment and land remain with the Township. Councillor Schaffer requested clarification that the motion allows staff to liquidate assets to pay the outstanding bills and was advised in the affirmative. Councillor Miller enquired if the building is structurally sound and was advised in the affirmative. She further enquired if the building could be repurposed. The CAO & Municipal Clerk advised that there has been some interest in the community for an alternate use but nothing formal has been received. He advised that the main priority is to secure the building and ensure that there are no health or safety concerns. Resolution No. 10-5 MOVED BY John Grant that the staff be authorized to proceed with closure costs of the Cannington Curling Club and sale of any equipment to offset such costs. MOTION CARRIED
Session Five - 9 - Monday, May 7, 2018 (2) Councillor Schaffer Councillor Schaffer advised that the proceeds from the Beaverton Lions Shoot for Hoot were used to purchase a new scoreboard for the Beaverton Arena which was installed in time for this year s tournament. She advised that the Beaverton Horticultural Society s Plant Auction is Saturday at 9:00 a.m. (3) Regional Councillor Ted Smith Resolution No. 11-5 MOVED BY W.E. Ted Smith that the deputation from the Cannington Historical Society be received and the request for assistance with their electricity costs and property taxes be referred to 2019 budget discussions. Regional Councillor Smith advised that the Historical Society provides great community service. Mayor Grant enquired as to other non-profit organizations experiencing the same costs and cautioned that this could be precedent-setting. The CAO and Municipal Clerk advised that the Sunderland Historical Society pays a portion of the hydro costs, the Beaverton Thorah Eldon Historical Society owns one building and it would be difficult to approve only one. Regional Councillor Smith advised that he does not want to set a precedent. Resolution No. 11-5 MOVED BY W.E. Ted Smith that the deputation from the Cannington Historical Society be received and the request for assistance with their electricity costs and property taxes be referred to 2019 budget discussions. (4) Mayor John Grant MOTION LOST Mayor Grant requested an update on the Red Welcome Wagon schedule for this week to which the Deputy Clerk advised of the following schedule: Thursday May 11th - 1:00 pm at Laurel s Flower Shop, Sunderland; 1:30 pm Remax, Sunderland; 1:45 pm - Bon Select Bistro, Sunderland; and 2:30 pm - Newfie s Nails, Cannington. (5) Councillor Lynn Campbell Councillor Campbell advised that the Manilla Hall Plant Sale is scheduled for May 19 from 8:00 am to 2:00 pm. (6) Councillor Mike Parliament Councillor Parliament advised that the Cannington Horticultural Society and LSRCA tree planting event is seeking volunteers noting that the event begins at 10:00 am at MacLeod Park. He advised that McCaskill s Mills Public School production of The Lion King had 4 successful shows with 71 children participating. (7) Deputy Clerk The Deputy Clerk advised that Durham Workforce Authority is submitting a Grow Grant application to the Ontario Trillium Foundation (OTF) for a project entitled Creating Routes to Brock Township by Connecting & Empowering the Community. The project will focus on economic development, tourism and community outreach and staff have included the idea of a Back Roads of Brock tour in the application. The Deputy Clerk advised that, should DWA be successful with the grow grant application, it would be a three year project that would run from November 2018 to October 2021 in collaboration with DWA. The project
Session Five - 10 - Monday, May 7, 2018 would involve the hiring of a full-time contract Community Outreach Co-ordinator to implement the project goals and action items of the BR+ E. This person would work in all three communities and focus on community engagement with residents, visitors, businesses and community organizations. A Tourism Advisory Committee would be developed to assist the Co-ordinator with the implementation of this project. The Deputy Clerk reminded Committee that the Business Tour commences at 8:30 am on Friday, May 11, 2018. (8) Public Questions and Clarification Ms. Olga Kuzmich, Cannington resident enquired whether there is a limit to the number of Hall Board meetings that a Councillor can miss to which the CAO and Municipal Clerk advised that it has not been an issue and there is no policy addressing Committee s appointed by Council. Mr. Tony Laundrie, Sunderland Resident enquired whether the Skinner Family Splashpad requires someone to close it daily to which Councillor Schaffer advised that it occurs automatically. Ms. Dorothy Sanderson, Cannington resident enquired as to the Camp Chimo purchase to which the CAO and Municipal Clerk advised that the Township is performing due diligence in accordance with Council s direction. VIII. Adjournment Resolution No. 12-5 MOVED BY W.E. Ted Smith that we do now adjourn at 1:33 p.m. MOTION CARRIED CHAIR SECRETARY
The Township of Brock cannot guarantee that from this point forward the attached documents are in an accessible format as they were provided by an outside source. This document is available in an alternate format. Please contact the Clerk s Department at 705-432-2355.
Committee Referrals This group of communications has been referred from: Date of Meeting: May 14, 2018 and should be retained for use at the committee meeting indicated below: Name of Committee: Parks & Recreation Date of Meeting: June 4, 2018 This document is available in alternate formats upon request. Please contact the Clerk s Department at 705-432-2355.
Referred Directly This document is available in alternate formats upon request. Please contact the Clerk s Department at 705-432-2355.