HAMILTON CONFERENCE POLICY ON THE LICENSING TO ADMINISTER THE SACRAMENTS

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HAMILTON CONFERENCE POLICY ON THE LICENSING TO ADMINISTER THE SACRAMENTS Approved by the Hamilton Conference Executive 2005 Record of Proceedings (Page E32), February 12, 2005 2006 Record of Proceedings (Page E89-90), May 3, 2006 Revised March 28, 2007 Revised September 26, 2007 Revised February 13, 2008 Amended February, 2015

Table of Contents Theological Background... 1 The Process: Consultation and Assessment... 2 Proposal... 2 Pastoral Charge Request to Presbytery... 2 Presbytery Recommendation to Conference... 2 Conference Action... 3 Forms: Application for the Licensing of a: Diaconal Minister Designated Lay Minister (recognized by Conference) / Designated Lay Minister (not yet recognized by Conference) Candidate Supply, Intern Supply, Student Intern, Student Supply Or Diaconal Supply

1 of 3 LICENSING TO ADMINISTER THE SACRAMENTS HAMILTON CONFERENCE THEOLOGICAL BACKGROUND: Sacramental ministry is part of the ministry of Jesus Christ. The responsibility for ensuring that the Sacraments are administered in a way that is faithful, respectful and responsible rests with the Community of Faith, the Church. The authorization and the authority for the exercising of this ministry also rest with the Church. For this reason, the Church recognizes and sets apart, through ordination to the Ministry of Word, Sacrament and Pastoral Care, certain individuals from among the Community of Faith who are normally given the responsibility for the celebration and administration of the Sacraments. Thus, authorization for the celebration of the Sacraments rests with the Conference, the court that ordains. It is the Session or its equivalent that has the duty of oversight of the administration of the Sacraments. Within the life of the Church, there are often times and circumstances in which it is not always possible or feasible to have an ordained person administer the Sacraments. This happens, for example, when a Diaconal Minister is called or appointed to a "solo" paid accountable ministry in a pastoral charge, or when a non-ordered person is so appointed. In such appointments, calls or settlements, the Presbytery has the responsibility to make provision for adequate administration of the Sacraments. Given our Protestant integration of Word with Sacrament, such settlements, calls and appointments open the possibility of Licensing for Sacraments. Thus, upon a request from the Pastoral Charge and Presbytery, Conference may grant a licence to specific non-ordained persons to administer the Sacraments when their ministry involves an accountable "priestly" role. There are also circumstances in which it might be desirable to have a non-ordained person entrusted with this responsibility even when an ordained person is available. For example, when the administration of the Sacraments is seen as part of the shared function of a team which includes a Diaconal Minister. In such circumstances, upon a request from the Pastoral Charge and Presbytery, Conference may grant a licence to specific non-ordained persons to administer the Sacraments. The Conference is responsible for granting a licence to administer the sacraments to diaconal ministers, designated lay ministers, people who retired while serving as designated lay ministers, and sacraments elders, as set out in I. Pastoral Relations 2.4, The Manual 2013. This policy permits licensing of non-ordained ministry personnel to administer the Sacraments in a particular Pastoral Charge, Mission or Outreach Ministry at the discretion of the Conference Division of Ministry Personnel and Education, a Commission of the Conference Executive for this work. It is based on The Manual 2013, the evolving traditions and practices within the Conference, and hopefully the wisdom and guidance of the Holy Spirit. The relevant sections of The Manual 2013 are: Basis of Union: Doctrine 2.3.16, 2.4.10, 2.6 and By-Laws Sections for the Local Ministry Unit: B 7.4.1 (e), B 7.4.5 (b); for the Conference: D 3.4.1 (f), D 2.9, I 2.4; for the Presbytery: I 2.5.2 b(iv).

2 of 3 The policy consists of this Theological Introduction, the Process to be followed including a recommended consultation process, and Application Forms which contain the criteria for licensing. Criteria for licensing will differ according to the designation of the person for whom the licence is requested. The licence, if granted, will be for the duration of the call or appointment only, and will be for the administration of the Sacraments only in the specific Pastoral Charge, Mission or Outreach Ministry that makes the request, except for a Diaconal Minister or a Designated Lay Minister (Conference recognised) who may be licensed within the jurisdiction of the Presbytery. For requests for licensing of a Sacraments Elder, refer to The Sacraments Elder Workbook (www.united-church.ca), Appendix A. THE PROCESS: a) CONSULTATION and ASSESSMENT: The Presbytery Pastoral Relations Committee consults with the Pastoral Charge and the potential applicant. This may be done through the Pastoral Supervisor where applicable. The agenda for the meeting will focus on the Administration of the Sacraments and the need/desirability of requesting a licence for the settled/appointed person. Some items to be discussed are: What is the theology of the Sacraments as understood by the Pastoral Charge, Mission or Outreach Ministry and the applicant? What are the practices of the employing unit regarding the Sacraments and how do they fit with the understanding of the applicant and/or ministry team? (e.g. private baptisms?) Who is currently celebrating the Sacraments with this Pastoral Charge, Mission or Outreach Ministry? How often? Who is included in the Celebration of the Lord's Supper? How are persons prepared for Baptism and Confirmation? What role do/does the Session and/or the Worship Committee have in planning and administering the Sacraments? What educational training in worship and sacraments does the applicant have? How will a decision to license or not to license the applicant affect the worshipping life of the community? The applicant? The Presbytery? b) PROPOSAL: Based upon the understandings derived from the meeting, appropriate representatives of the Pastoral Charge, Mission or Outreach Ministry develop a proposal regarding the Administration of the Sacraments. If this includes the desirability of their non-ordained ministry personnel to be licensed to administer the Sacraments, the rationale for such a request should be included in this proposal. With the appropriate form, application is made by the Pastoral Charge to the Presbytery indicating the rationale for its request. c) PASTORAL CHARGE REQUEST TO PRESBYTERY: Once approved by the employing unit, the appropriate Request Form, duly completed, should be forwarded to the Pastoral Relations Convener of Presbytery. d) PRESBYTERY RECOMMENDATION TO CONFERENCE: Presbytery (through its Pastoral Relations Committee) reviews the request and ensures that all requirements have been met. If the request is approved by Presbytery action, all documentation is then forwarded to the Conference Division of Ministry Personnel and Education.

3 of 3 e) CONFERENCE ACTION: The Conference Division of Ministry Personnel and Education reviews the request, ensures that all requirements have been met, and makes a decision. If satisfied that all is in order with the request and persuaded of its merits, the Conference Division of Ministry Personnel and Education completes the "Division of Ministry Personnel and Education" section on the form and forwards its decision to the Conference Executive for information. The decision is also communicated through the Conference Executive Secretary to the Presbytery Pastoral Relations Committee, the applicant, and the employing unit. APPLICATION FORMS FOLLOW: Application for the Licensing of a Diaconal Minister for the Administration of the Sacraments. Application for the Licensing of a Designated Lay Minister (recognized by Conference) and Designated Lay Minister (not yet recognized by Conference) for the Administration of the Sacraments. Application for the Licensing of a Candidate Supply, Intern Supply, Student Intern, Student Supply, or Diaconal Supply for the Administration of the Sacraments.

HAMILTON CONFERENCE Application for the Licensing of a DIACONAL MINISTER for the Administration of the Sacraments The Conference may grant a licence to administer the sacraments to any ministry personnel other than an ordained minister. The presbytery is responsible for recommending to the Conference that a person be granted a licence. The pastoral charge may initiate the process by making a request to the presbytery that a licence be granted. Licences to administer the sacraments have different terms, depending on the status of the person who holds the licence: (a) A diaconal minister may administer the sacraments in the presbytery where they have been settled or appointed, for the duration of the settlement or appointment The Manual, 2013 I 2.4.1 (a), I 2.4.2, I 2.4.3(a) ANY LICENCE IS GRANTED FOR THE DURATION OF THE CALL/APPOINTMENT AND FOR WITHIN THE JURISDICTION OF THE PRESBYTERY The Manual 2013 I 2.4.3 (a) 1. Name of Pastoral Charge/Institution/Ministry: 2. Name of Diaconal Minister: 3. Has this DM previously been licensed to administer the sacraments? Yes No Pastoral Charge/Institution/Ministry: Year: 4. Who initiated this application? 5. How have the Presbytery and the Pastoral Charge consulted in making this decision? Provide background to support this request. (over)

PLEASE INDICATE RECOMMENDATIONS AND ACTIONS TAKEN 5. PRESBYTERY ACTION Presbytery: Date: Approved (If approved, forward to Division of MP&E Chair or Secretary) Disapproved (If not approved, DO NOT forward to Division MP&E Chair or Secretary) Signature (Presbytery Secretary): 6. DIVISION OF MINISTRY PERSONNEL & EDUCATION: Approved Disapproved Date: Signature (Division of MP&E Chair or Secretary): If disapproved, the reasons for not granting the licence: 7. CONFERENCE ACTION: Received for Information Signature (Executive Secretary): Date: 1997 Record of Proceedings, page E40 2005 Amended 2007 Amended 2015 Amended

HAMILTON CONFERENCE Application for the Licensing of a DESIGNATED LAY MINISTER (recognized by Conference) DESIGNATED LAY MINISTER(not yet recognized by Conference) for the Administration of the Sacraments This application is for the licensing of a Designated Lay Minister (recognized by Conference) or a Designated Lay Minister (not yet recognized by Conference) The Conference may grant a licence to administer the sacraments to any ministry personnel other than an ordained minister. The presbytery is responsible for recommending to the Conference that a person be granted licence. The pastoral charge may initiate the process by making a request to the presbytery that a licence be granted. Licences to administer the sacraments have different terms, depending on the status of the person who holds the licence: (b) A designated lay minister who has been recognized by the appropriate court may administer the sacraments in the presbytery where they are a member for the duration of the appointment. The Manual, 2013 I 2.4.1 (a), I 2.4.2, I 2.4.3(b) Designated Lay Minister (recognized by Conference) Any licence to administer the sacraments that is granted to a Designated Lay Minister in Hamilton Conference will automatically be for licensing within the jurisdiction of the Presbytery to which the DLM is accountable. Designated Lay Minister (not yet recognized by Conference) Hamilton Conference will consider granting a licence to a Designated Lay Minister whose application has the support of his/her educational supervisor and following satisfactory completion of an educational program in worship and sacraments under the oversight of the Presbytery. At the present time, the worship training in the in-residence training program for DLMs is an acceptable option for the completing of this requirement. Any licence to administer the sacraments that is granted to a Designated Lay Minister not yet recognized by Conference is for the specified pastoral charge only. After the Designated Lay Minister is recognized by Conference, s/he is required to re-apply for licensing as a DLM (recognized). IN BOTH CIRCUMSTANCES, THE LICENCE IS GRANTED FOR THE DURATION OF THE PASTORAL RELATIONSHIP. 1. Name of Pastoral Charge: 2. Name of Applicant: 3. Describe the consultation between the Presbytery and the Session or equivalent in making this application. 4. Category: DLM (recognized by Conference) DLM (not yet recognized by Conference) For DLM (not yet recognized), please sign indicating your support of this application: Educational Supervisor: Pastoral Charge Supervisor:

5. Has this DLM previously been licensed to administer the sacraments? Yes No Pastoral Charge: Year: 6. What is the start date of the initial Presbytery appointment of the DLM on the current Pastoral Charge? 7. TRAINING What course in worship, including the administration of the sacraments, has the DLM (not yet recognized) taken? If no course has been taken, what provision is the Presbytery making for the training of this person? FOR A DESIGNATED LAY MINISTER (not yet recognized by Conference) PLEASE ANSWER THE FOLLOWING QUESTIONS SEPARATELY & ATTACH TO THIS APPLICATION 8. Description of Ministry Context: i) Why do you feel that this Pastoral Charge requires a licensed person on site to administer communion and baptism? ii) How will having a person licensed for sacraments on site enhance the ongoing ministry within this Pastoral Charge? iii) If this licence is not granted, how will the supervisor and session or equivalent continue to ensure that the sacraments are adequately administered? PLEASE INDICATE RECOMMENDATIONS AND ACTIONS TAKEN 5. PRESBYTERY ACTION Presbytery: Date: Approved (If approved, forward to Division of MP&E Chair or Secretary) Disapproved (If not approved, DO NOT forward to Division of MP&E Chair or Secretary) Signature (Presbytery Secretary): 6. DIVISION OF MINISTRY PERSONNEL & EDUCATION: Approved Disapproved Date: Signature (Division of MP&E Chair or Secretary): If disapproved, the reasons for not granting the licence: 7. CONFERENCE ACTION: Received for Information Signature (Executive Secretary): Date:

HAMILTON CONFERENCE Application for the Licensing of a CANDIDATE SUPPLY, INTERN SUPPLY, STUDENT INTERN, STUDENT SUPPLY, OR DIACONAL SUPPLY for the Administration of the Sacraments This application is for the licensing of a Candidate Supply, Intern Supply, Student Intern, Student Supply, or Diaconal Supply. The Conference may grant a licence to administer the sacraments to (a) any ministry personnel other than an ordained minister. (b) lay people who were serving as a designated lay minister at the time of their retirement and who had been recognized by the appropriate court as a designated lay minister. The presbytery is responsible for recommending to the Conference that a person be granted a licence. The pastoral charge may initiate the process by making a request to the presbytery that a licence be granted. A candidate or diaconal supply who has been appointed to a pastoral charge may administer the sacraments in that pastoral charge for the duration of the appointment. The Manual, 2013 I 2.4.1 (a) (b), I 2.4.2, I 2.4.3(c) 1. Name of Pastoral Charge: 2. Name of Applicant: ANY LICENSE IS GRANTED FOR A SPECIFIC CONTEXT ONLY. IT MUST BE RE-APPLIED FOR AND RENEWED ANNUALLY. If a Intern Supply, Student Intern, Student Supply or Minister-in-Training, number of years of theological education completed: 3. This is an initial application: This is an application for renewal: 4. Please sign indicating your support for this application: Pastoral Charge Supervisor: 5. Who initiated this application? 6. How have the Presbytery and the Pastoral Charge consulted in making this decision? 7. TRAINING What course in worship, including the administration of the sacraments, has the DLM (not yet recognized) taken? If no course has been taken, what provision is the Presbytery making for the training of this person?

PLEASE ANSWER THE FOLLOWING QUESTIONS SEPARATELY AND ATTACH TO THIS APPLICATION 8. DESCRIPTION OF MINISTRY CONTEXT Why do you feel that this Pastoral Charge requires a licensed person (or an additional licensed person) on site to administer communion and baptism? If this is an INITIAL application, how will having a person (or additional person) licensed for sacraments on site enhance the ongoing ministry within this Pastoral Charge? If this application is a RENEWAL, how has this on site presence (or additional on site presence) enhanced the ministry? If this licence is not granted, how will the supervisor and session or equivalent continue to ensure that the sacraments are adequately administered? PLEASE INDICATE RECOMMENDATIONS AND ACTIONS TAKEN 5. PRESBYTERY ACTION Presbytery: Date: Approved (If approved, forward to Division of MP&E Chair or Secretary) Disapproved (If not approved, DO NOT forward to Division of MP&E Chair or Secretary) Signature (Presbytery Secretary): 6. DIVISION OF MINISTRY PERSONNEL & EDUCATION: Approved Disapproved Date: Signature (Division of MP&E Chair or Secretary): If disapproved, the reasons for not granting the licence: 7. CONFERENCE ACTION: Received for Information Signature (Executive Secretary): Date:

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