Note: These minutes were compiled by extracting certain facts the essence of testimony from an audiotape made of this meeting. Complete detail and verbatim statements can be heard and transcribed from the tape. The tape is available in the office of the Department of Planning and Zoning for a nominal fee. STREETSBORO PLANNING AND ZONING COMMISSION Regular Meeting June 13, 2017 7 PM Call to Order Chairperson Pavlick called the meeting to order at 7:01 pm. Pledge of Allegiance and Invocation Roll Call: Jim Hillyer, Tom Horsfall, Ted Hurd, Chuck Kocisko, Jerome Pavlick, Marty Richmond, and Jason Winkler were present. Also present: Mayor Glenn Broska, John Cieszkowski, Planning and Zoning Director; Paul Janis, Law Director; John Chapman, Assistant Law Director and Zoning Inspector Stacey Vadaj. Disposition of Minutes: May 9, 2017 Regular Meeting. Mrs. Vadaj said they were complete but not corrected yet and she would have the minutes to the commission this week. Old Business- 9700 Page Road - Boulder Creek Event Center site plan amendment banquet hall and kitchen addition Mr. Cieszkowski reported there had been no new information received from the applicant. There was no motion necessary since the deadline is after the July meeting. Sign Review- Chapter 1159 - none New Business Meadow View Phase 6 State Route 43 major subdivision final plat review Mark Holz, Frontier MVLLC, 26401 Emery Road, Warrensville Heights, Ohio explained he was now the developer of record for Meadow View since he had recently purchased the remaining 290 acres from PNC Bank. He said he was honored to be here and looked forward to working with the City. He had been developing land in Northeast Ohio since 2000, had developed over 500 lots and currently had over 150 lots in various stages of development with Ryan Homes. He took his reputation very seriously and would work hard to make this a great subdivision. He had actually tried to buy it a year ago from PNC Regular Meeting June 13, 2017 Page 1
but it didn t work out so he was very happy when it came back around. He was very excited to get the project moving forward since it had bit of a storied history for the past couple of years which he looked forward to turning around for the City of Streetsboro. He was here tonight with Chuck Szucs of Polaris Engineering seeking a plat approval for Phase 6 which was 19 lots but more importantly than the 19 lots was the connection between the north and south sections of the subdivision for fire safety, health, rescue, school buses, snow plows, garbage trucks, etc. because for the last 8 or 9 years it s been 2 dead-end streets. The plan was to get approval for the 19 lots to connect the two roads and then very quickly submit plans for approval of an additional 90 lots which would be the area in blue to the north and south. Ryan Homes will be the builder on it, continuing with the same architectural guidelines that were already in the existing phases of development so nothing will change there. Mr. Pavlick stated Mr. Cieszkowski s memo was excellent as usual and asked if he had anything to add. Mr. Cieszkowski noted on page 3 of 3 of his memo, he recommended approval of the proposed Phase 6 plat subject to the items noted. He had a good amount of coordination with both Mr. Szucs and Mr. Holz so they are well on their way to getting these items addressed and didn t consider any of the conditions to be major revisions. He recommended approval subject to administrative review. Mr. Horsfall asked what the difference was between the final plat and improvement plan. Mr. Cieszkowski answered the final plat shows the road layout and lot layout with some additional engineering related items. The improvement plans take the plat one step further to provide all the specific detailed engineering associated with the proposed infrastructure improvements. Mr. Horsfall asked if they were voting on just the final plat approval this evening. Mr. Cieszkowski clarified as part of the final plat submission there was normally improvement plans associated with it. The commission was voting not only on the final plat but also the associated improvement plans too. Mr. Horsfall wanted to be clear on that because there was some question on the streetlights. It sounded like they wanted them removed from the final plan but still on the improvement plans. Mr. Cieszkowski clarified they did not want the location of lights noted on a plat that was subject to change so asked it be removed from the plat and added to the improvement plans. Mr. Horsfall asked how recent the wetlands had been delineated since they were supposed to be redone every 5 years. Regular Meeting June 13, 2017 Page 2
Mr. Holz was aware of that and had a JD [jurisdictional determination] letter from the Army Corp of Engineers dated July 2015 so the JD letter will stand until July of 2020 at which time a new delineation would need to be done and submitted to the Army Corp of Engineers. He was working right now to get permits to fill the wetlands now so that it won t be an issue. Even though they were going to phase the development based on the colors on the drawing, they were working with Davey to get permits to fill wetlands in the areas they won t get to for a couple of years so the JD letter doesn t expire while they work through the phasing of the development. He also wanted to mention for the street lights, he had been trying to coordinate with Ohio Edison and had agreed to accept the responsibility for installing the streetlights in the existing phases of the subdivision. There was a work order between Ohio Edison and the City of Streetsboro that he was trying to get Ohio Edison to assign to him to get responsibility for installing 10 streetlights in the existing phases of the subdivision and the HOA has agreed to accept the ongoing electric bill for those streetlights so there would be no responsibility for the City at all. Mr. Horsfall thought there was mention of a water main being extended all the way to State Route 14. Mr. Cieszkowski said that was put in the Water Department s review letter but he didn t think they fully grasped that what was being proposed was a small portion of the entire subdivision. He expected that when the time was right, the water lines and mains would be extended as shown. Mr. Horsfall liked the plan and that this was going to keep moving. He thought the water line and main would happen in the future phases. Mr. Holz affirmed and clarified they had plans to extend the boardwalk out to SR 14 in future phases. They were just doing Phase 6 with 19 lots to try and connect the two roads right now. Mr. Kocisko asked clarity on the location of the lights. Mr. Holz said he would be responsible for the streetlights being installed immediately in Phases 1a, 1b, 3, 4 and 5 since there were no lights there. There was a plan put before the City to install 10 streetlights there and he was going to take that responsibility to work with Ohio Edison to pay for that and get them installed. He believed those locations had already been determined. Mr. Cieszkowski affirmed. Mr. Holz continued, going forward as he works with Ohio Edison to come up with the design work for the installation of electric they will locate the street posts which was why they couldn t be put on the plat now because he was not sure where to put them; they knew how many and approximately where but they might be on one side of the street or the other. Ultimately it was Ohio Edison s decision to determine where to put the street Regular Meeting June 13, 2017 Page 3
lights. He would pay for the lights, the HOA would pay for the electric bill but Ohio Edison had to determine the location of the lights. Mr. Pavlick asked if they had to add the improvement plans to the motion. Mr. Cieszkowski didn t consider it necessary but left it up to Mr. Chapman. He said they were one in the same and went hand in hand. Mr. Chapman said it was part and parcel to the entire plan. Mr. Cieszkowski reported both the plat and improvement plan became an attachment to the construction agreement that goes before Council prior to a pre-construction meeting. Mr. Horsfall asked if this one gets different treatment because of the consent judgment. Mr. Cieszkowski clarified the Councilmatic approval process for the subdivision was the same but there was an additional Councilmatic approval required of the stipulated amendment to the consent judgment entry. Mr. Chapman said the developer had been working with the City to come up with the terms of the stipulated entry that we are going to make. The problem being that ultimately the court has to approve of it and the City Council has to approve it before we take it to court so all of that was going on contemporaneous with what we were doing here. He knew Council had at least seen it and will hopefully approve it very soon and then we ve already taken the first steps to take this back into court. That was why they had to have in the motion that all this was subject to both Council and the Court s ultimate approval of the stipulated agreement to modify the consent judgment entry. Mr. Hillyer thanked him for moving forward with this development and looked to see more of this type of progress in our community. Mayor Broska reported the consent judgment was brought to Council last night but unfortunately only had 5 members present so could not move it forward. He hoped the real estate market stayed as hot as it was right now and that they sell everything they build. William Uehlinger, 1453 Duncan Way, Streetsboro, president of the HOA, thanked the City for bearing with this project, he and Mr. Holz had been meeting and the City has been very generous with their information coming forward which was a very positive approach and a much better response than they had with previous relationships with developers. Motion: Mr. Horsfall I hereby move on this 13 th day of June, 2017, the Streetsboro Planning and Zoning Commission approve a Final Plat for Meadow View Subdivision Phase 6, 19 single family residential lots, Zoning District R-2 Medium Density Urban Residential per Regular Meeting June 13, 2017 Page 4
site plan received 05-05-17, revised 06-02-17. Approval subject to administrative review as set forth in the attached memo dated 06-04-17 and also subject to the approval of the modified Consent Judgment Entry by both City Council and the Portage County Court of Common Pleas. Seconded by Mr. Kocisko. Roll call: Yes 7, No 0. Motion carried. Saunders Creek Phase 2 Autumn Ridge Drive major subdivision final plat review Mr. Pavlick said they had a request from this developer to table this item. Mr. Cieszkowski affirmed. Motion: Mr. Horsfall To table Saunders Creek Phase 2 until next month. Seconded by Mr. Hillyer. Upon voice vote motion carried. Reports, Communications and Correspondence Community Reinvestment Area Housing Council appointment Mr. Cieszkowski didn t have any background to add; this was the Commission s appointment to the Council. It was the Commission satisfaction of a statutory requirement. Motion: Mr. Horsfall To appoint Robert Starkey as our representative for the Community Reinvestment Area Housing Council. Seconded by Mr. Hillyer. Upon voice vote motion carried. Mr. Cieszkowski updated the commission on the increase to building height text amendment; Mr. Chapman, Mr. Janis, Mayor Broska and himself had determined the direction and the construction of the document of the text amendment but he had not been able to put them to paper. He had started them this evening but they were not in a position or form that was ready to be presented to the commission. He expected to have them in the packet for the next meeting. Mr. Horsfall asked about the subdivision regs. Mr. Cieszkowski had been working with Mr. Peetz and had received from him a revised process flowchart. He had plans to talk with him next week with revisions to it. He has asked GPD for direction and sample text on 4 or 5 different engineering related items. He had not yet received text back from them. His plan was to submit one more round of revisions to Mr. Peetz for him to address and whatever he sends back will go to the commission. Included in what he sends to Mr. Peetz would be his final comments, input received from GPD, and he had asked Mr. Janis to read through the draft for a global perspective utilizing his experience in subdivision administration. Mr. Horsfall asked where the City was in the Charter Review process. Regular Meeting June 13, 2017 Page 5
Mayor Broska said they put the finalized version together, Mr. Janis typed it up into the vote-able format; the Charter Review Commission voted on it a week ago and by Charter it had to be submitted to Council. Council has to pass it through as it was submitted but it could not go forward because there were not enough Councilpersons present. It has to be to the Board of Election by August 3, 2017. Mr. Horsfall asked if the Commission could get a copy of it. Mayor Broska affirmed. Citizens Comments - none Commission Member Comments - none Announcements: The next Regular Planning and Zoning Commission meeting will be held Tuesday, July 11, 2017 at 7pm Streetsboro Municipal Building. Adjournment There being no further business before this Commission a motion to adjourn was made by Mr. Horsfall and seconded by Mr. Hillyer and the meeting was adjourned at 7:26 pm. Attest: Stacey Vadaj, Zoning Inspector Jerome Pavlick, Chairperson Regular Meeting June 13, 2017 Page 6