PLAINFIELD TOWN COUNCIL. March 11, 2002

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PLAINFIELD TOWN COUNCIL March 11, 2002 The Plainfield Town Council met on Monday, March 11, 2002. attendance were Mr. Brandgard, Mr. Young, Mr. Kirchoff and Mr. Ward. In PLEDGE OF ALLEGIANCE CONSENT AGENDA 1. Approval of the minutes of the regular Town Council Meeting of Monday, February 25, 2002. 2. Reduce retainage account balance from approximately $7,600.00 to $3,600.00 for Corbitt & Sons Construction for Stafford Road force main project. 3. Approval of Just Compensation Statements for Perry Road North Extension Project for six parcels and authorizing Councilor Kirchoff to sign offer to purchase documents. 4. Approval of Just Compensation Statements for water line easements along Moon and Hadley Roads and authorizing Councilor Brandgard to sign offer to purchase documents. 5. Approval of a request by Hendricks County Election Board to use the Town Court as a polling place (Guilford 1). Mr. Kirchoff said on page 4 of the minutes the first paragraph under the Town Manager s Report, the next to the last line, the name should read Mr. Pace instead of Mr. Haase. With that, I move that we approve the Consent Agenda as amended. Second by Mr. Ward. Motion carried. BUSINESS FROM THE FLOOR Mr. Foster Jensen said I represent Hope Presbyterian Church here in Plainfield at Section and Lawndale. We were asking for a sign to be put up in this area on Highway U.S. 40 to promote our church. We have been there for 43 years. We wanted clarification when and how and if we can do that? Our sign that we normally have is approximately 2 x 3. It is a metal sign that the church has that we use in other areas. We have one on private property on Lawndale and U.S. 40, across from the Goodyear Store. We would like to have one out in this area as they approach Plainfield from the west. If possible, we would also like to have one coming from the east to Plainfield for our church. Mr. Brandgard said I think what happens in the State right-of-way signs are not allowed to be put up. We have dealt with this before with signs, etc. Obviously, on State property you can t put a sign up in the State s right-of-way although you see a lot of signs in there. But occasionally they will pull them up. Mr. Jensen said years ago I was a member, which our church is still a member of the Federation of Churches, and they did put a sign out here on SR267 years ago. We thought possibly there might be a variance that we could put ours similar in that area. There is one right out here on school property I think. There used to be anyway. I don t recall now. I think it is still there. And then also on SR267. It represents churches here in the Plainfield area. We were just wanting to, if there was a variance needed, have our church represented separately, hopefully, in this area. Mr. Carlucci said I recall the last one, it has been quite awhile, was the African American A&ME Church at Vine and U.S. 40. Because they are located on the north side of the Town on the old part of the Town we let them put on the street sign pole that holds up the street names to put a placard on that pole. You can see it from both directions saying that the church is that way north. Some signs have historically predated some of these zoning ordinances that we had for quite awhile. So, that is why, for example, your sign on Lawndale has been there for quite a long time. Mr. Jensen said it is in kind of an obscure place. easy to see. It is not Mr. Carlucci said there are bushes around it too. I would like to help him out so maybe we can figure out something. The Zoning Ordinance, you can permit certain signs in the right-of-way because the Town can do that. Once they come off the right-of-way, then it falls! 1

under the Zoning Ordinance. So, maybe we can get together and see what we can do. The real trouble is, and we are blessed with at least 35 churches in Plainfield, I would like to find a way to get them all to every church and fill the churches up as much as we can. Maybe we can get together and see what we can do and maybe we can accommodate what you need. Mr. Jensen asked, would it be possible that I could talk to you about it? Mr. Carlucci said I will be free tomorrow morning about 9:30 if you want to give me a call at the Town Hall, we will see what we can do. Mr. Harold Gutzwiller, Executive Director of the Hendricks County Economic Development Partnership at 5201 E. U.S. 36, Suite 501, Avon, IN 46123 said I m here tonight to give you a real brief update on what has been going on with some of the things that we are looking at. I m going to be very brief this evening unless, of course, you have questions. I m going to do this in a backward order. The first thing is to tell you about upcoming events. Hopefully, you all received your invitations to the annual meeting on Wednesday. We hope that you all can attend. This is the annual report that we will be giving out. As you can imagine, Plainfield is prominently mentioned throughout the annual report. The other thing that I want to make you aware of is over the past four years or so we will be having a job fair at the fair grounds. This year it will be on May 9. We are in the process of trying to secure companies to be there. We have ads in the Hendricks County Flyer going on right now so we are in the process of doing that. They have just started in the last week. Hopefully, we will be able to attract a wide range of folks, both to exhibit and take resumes, as well as attend. As you know, that has been very well attended in the past, roughly 600-700 people with 32 booths, something of that nature. It has been a very good event for us and for the citizens of Hendricks County. The one thing that I think is probably the most important thing that the partnership has done in the recent past is in January we did a little bit of restructuring in our office. Many of you, if not all of you, know Melody Dotlich who has been with the partnership since 1994. In the past Melody s position has been Marketing Director but starting January 1 we have changed that position and Melody is now the Director of Existing Business. The reason that we have done that is to reflect what we think is the importance of existing business in Hendricks County. It is still a fact that the majority of the jobs created in the County and Indiana are created by existing business. In many cases existing business doesn t get the recognition it needs. And we think, by changing the focus in our office in putting one person specifically with that responsibility in meeting with those folks and hopefully identifying any barriers that may exist and helping those companies eliminate those barriers, it will certainly be a benefit to the companies. Hopefully, it will allow them to create more employment. That is really what we want. We want someone to specifically sit down with those people on a regular basis Countywide and create a relationship. That has been lacking over the years. It is not unusual in most cases. It is unusual for a county organization to have an existing business director. There are three or four in the State of Indiana. We felt that this was an appropriate way to go. We are hopeful that this will add some additional emphasis on the existing business that are here. Unfortunately, or it is a double-edged sword, but the new businesses coming into town are usually the ones that get the media coverage and a lot of the attention because you are talking about new investment. But if you are talking about 30 companies and each adding four or five people each, that is a significant investment in the County and in the community. So, we want to try to focus in on that sector of the economy. The other thing is we want to make sure that you are aware that we are in the process right now of updating all of the marketing materials. As you know, every couple of years we do that. The materials that we have now are getting a little long in the tooth. We now have some new census data from 2002 and we are able to update the marketing tools. We are going in a little bit different direction. We are going to keep marketing tools on each individual community like we! 2

have in the past but we are also going to put them in sectors. I don t want to give too much information because we think it is a nice piece. We have a Plainfield company putting those together for us and they are doing an excellent job. We have seen the mock-ups and we think it is going to be a very exciting piece. There are going to be a number of pieces. As you know, our materials have a folder and multiple pieces. We are going to continue using the folder but it will have up to nine pieces that will accent, not only the community, but different sectors within the community, such as communication and quality of life and education, etc. We think it is going to be an existing addition to the marketing materials that we have provided in the past. In addition to that, or part of that, we will also be updating the web site. That will kind of trail a little bit behind the printed materials because we want them to be complimentary but we will also be doing that. We hope and anticipate that the printed materials will be available to the Town mid June to early July. That is what our target date is. Unless we come up with something unexpected we should be able to meet those target dates. Finally, the annual report goes into this that you will see on Wednesday. Plainfield and Hendricks County had a very good year last year. I m not sure we will be able to be duplicated in the near future because of the tremendous activity that occurred. Eleven out of the 22 largest projects in the Indianapolis region happened in Hendricks County last year. Two out of the top five happened in Plainfield. There was tremendous activity. I think seven out of the top 12 projects in the Indianapolis region happened in Plainfield. So, it was a very exciting time for the community as far as development. I was here early last year and it kind of took me aback the second day on the job meeting with folks, something that I had not experienced before in my previous position. It was an exciting time to be in Hendricks County last year. I think the County and the Town of Plainfield really made great strides and I think has a great reputation and we look forward in helping to continue that process this coming year. I would be happy to answer any questions if you have any. Mr. Brandgard said we appreciate the effort being put forward. As you mentioned, there is a lot of work that goes on in the background, that you don t see, to make these happen. TOWN MANAGER S REPORT Mr. Carlucci said I have several Plan Commission Reports, primarily certifications of the Secretary of the Plan Commission. I m not going to read each certification but I will talk briefly about each one. The one that I m going to start with has to do with an amendment to the Plainfield Zoning Ordinance, specifically Article 7.2, exempt signs. We had previously, at the request of some of the businesses and staff, had the Plan Commission redo parts of the Sign Ordinance. That was adopted. Unfortunately, none of us caught one of our favorite parts of the Sign Ordinance, having to do with the election signs. I say that because it has always worked so well and there was no reason to change it. The rule that we have gone by is that they can place the political signs out for 30 days prior to election. They have to come down five days after. Two months ago we got a call from someone who saw a political sign, a rather large one, on Dan Jones Road. We knew that was way ahead of schedule and we looked in the ordinance and realized that we had taken that out. So, what this amendment does is add that requirement back in to our Zoning Ordinance, the sign section. It seems to have worked real well. We never really had a lot of problems with political signs. People have been very good about it. They sometimes encroach on the right-of-way where they probably ought not to be but they clearly know not to block the people s vision at the intersections and we really have had no problems. But I ll tell you if those signs go up 32 days before the election, we start getting the calls. So, people know that part of the ordinance pretty well. Because this came from the Plan Commission to the Town Council you have to say aye or nay in terms of that amendment. We have also put in the binders an ordinance that you could start reading tonight, if that was your decision. As always, when it comes to the Plan Commission items Mr. Higbee would be glad to answer any of your questions. Mr. Ward made a motion to approve the recommendation to amend Article 7.2, exempt signs, of the Plainfield Zoning Ordinance. Second by Mr. Kirchoff. Motion carried.! 3

Mr. Carlucci said the next one that I have has to do with the Opus North Corporation. They have asked that the zoning on their properties, which is now I-2, which is Warehouse Distribution Office Industrial be changed to I-3, Light Manufacturing. They have asked to have this done at two locations. One is they have a building on the south side of Airwest Boulevard. Chem-RX is in that building. Then they have taken a vacant piece of ground on the northeast corner of Airwest Boulevard and Perry Road. They have included that in there for the I-3, Light Manufacturing. In terms of Chem-RX there are some situations there where if they start mixing paint other than just periodically, then it turns them into Light Manufacturing. What they have also done, as you have seen on the attachment, and what they want to do in these cases, is there are some uses that are not very favorable in that. What they have done on their commitments, and we record these commitments, under I-3, Light Manufacturing they have crossed out certain uses. That means that these uses are not included as part of the permitted uses for this rezoning. The rezoning is approximately 54.7 acres, the two properties on either side of Airwest Boulevard. This comes to you with a 7-0 favorable recommendation of the Plainfield Plan Commission. In addition, these commitments, which surprisingly enough, it is hard to give them to us to record them because they have already recorded them. So, they are ahead of the game right there. But there is also an ordinance in your binder. Actually you have them tonight. There is an ordinance for your consideration. But in terms of the recommendation the Plan Commission approved it from I-2 to I-3 with the attached commitments on the 54.7 acres of land. Mr. Kirchoff made a motion to approve the recommendation of the Plan Commission to rezone 54.7 acres from I-2, Office Warehouse Distribution Industrial District to I-3, Light Manufacturing District RZ-01-0013. Second by Mr. Ward. Motion carried. Mr. Carlucci said the next one is a downzoning of the Saratoga Planned Unit Development. The best way I can show you is on this map it shows you Tract 1 and Tract 2. Downzoning is an unusual step because most want to keep what they have. Mr. McNaught, in discussions with the neighbors in Kensington Estates, primarily had some concerns. So, he has basically taken the Planned Unit Development that was approved at a previous Town Council and actually downzoned it to lower the density of the property. This is also impacted by two developments, which the rezoning has already been approved. That is the Augusta Woods and the other one is Paddock residential developments. Augusta Woods is more of a Kensington type development and Paddock is a single-family residential. So, we have an interesting scenario where he has asked for the downzoning for approximately 67.59 acres. This was very well received by the Plan Commission. Again, on a 7-0 vote they recommended that the Saratoga PUD be downzoned per the commitments for Tract 1 and Tract 2. I don t know if Mr. Higbee has anything to add to that. Mr. Higbee said one little high-light, and you will probably recall it from before, this area in yellow was another recent rezoning where about 64 acres were added to the Saratoga PUD. Part of the impetus for downzoning these is the fact that he asked for some multifamily residential on a portion of that 64 acres. So, what he offered, not only to help the neighbors here but also to satisfy the Town with our concerns about the Comprehensive Plan, was to provide an offset over here where we actually got a net reduction in the overall density if you look at everything together. So, that is one of the major reasons behind these two. This northern one is Augusta Woods that Mr. Carlucci just mentioned and the southern one would be the Paddock. Those have already gone through planning and they are about to have their commitments recorded so that they can actually proceed with secondary platting whenever they are ready and actually get permits. Mr. Kirchoff made a motion to approve the recommendation of the Plan Commission to downzone 67.59 acres in the Saratoga PUD, Planned Unit Development, PUD-01-002. Second by Mr. Ward. Motion carried. Mr. Carlucci said the next one I have is similar to what Opus did. Pizzuti Corporation went through a rezoning of 21.46 acres for Pizzuti building number 1, which is at 2800 Airwest Boulevard. They are rezoning it from I-2, Office Warehouse Distribution Industrial to I-3, Light Manufacturing. This rezoning was brought forward because Tyco will be making those portable oxygen systems and actually manufacturing material there. We went through an extensive review of their manufacturing process to make sure that we understood what their! 4

process was. So, that as we went through the commitment process with them, we knew what the extent of that entailed. Again, they have gone through on their commitments and have struck, similar to what Opus did, many of the permitted issues. Again, if it is your desire to approve this tonight, we will go and record these. We are in the same situation. They have a little over 21.46 acres. They have received a favorable recommendation from the Plan Commission. It was a 7-0 favorable vote. I bring that for your consideration tonight. Mr. Kirchoff made a motion to approve the recommendation from the Plan Commission to rezone 21.46 acres from I-2, Office Warehouse Distribution, Industrial District to I-3, Light Manufacturing District, referencing RZ-01-0015. Second by Mr. Ward. Motion carried. Mr. Carlucci said the last one tonight was actually a Plan Commission hearing that was held Monday, March 4. That is actually a combination of what we call the Hobbs Nursery property. It is a Precedent residential development and C. P. Morgan. You see the total acreage is 162 acres for that whole development. I had sent the agenda out to all of the Council members. Councilor McPhail sent me an e-mail over the weekend and he requested that this item be held over to the next Council meeting. Actually, the way that he worded it he didn t want the ordinance read tonight but the way that we do it here you are approving or not approving a recommendation. So, I suggested, after talking to Mr. Daniel and Mr. Brandgard, that we just may hold it all over to the next meeting. Mr. Brandgard asked, is there consent? Consent given. Mr. Carlucci said the next item that I have has to do with a letter from Denison Properties dated February 25, 2002. Mr. McNaught realizes that we need a small amount of dirt, approximately 45,000 cubit yards and he is a man with a big pile of dirt. He said he would give the dirt to the Town for free in exchange for not being required to build a water line along CR350S going west of Saratoga Boulevard. I talked to Mr. Belcher today and we think this is a pretty good deal for 45,000 cubit yards. It seems to be a pretty fair trade-off. This is subject to the core samples coming back. They have already taken the core samples that it is a good compatible fill. I would recommend that the Town accept the 45,000 cubit yards of dirt from Mr. McNaught and in exchange we will finish the water line on CR350S. Mr. Ward asked, do they feel that is going to be compatible fill? Do they have any feel about that yet? Mr. Carlucci said they went out and they did take core samples but I don t have that back yet. Mr. McNaught feels pretty confident that is good fill because it came out of all his ponds. The good dirt was spread back out. The clay is what came out of those ponds. We see this going on all over Town. We are just finding a dirt pile close enough and he has one. So, we would recommend that subject to that fill being compatible. Mr. Kirchoff said I would assume that if it isn t, then we would revisit it. Mr. Carlucci said we will find another pile of dirt. Mr. Ward said we can t get it any cheaper than that I would say. Mr. Young made a motion to approve the recommendation of Denison Properties for the exchange of 45,000 cubit yards of clean compatible fill subject to engineering analysis and prove of acceptance in exchange for a water line along CR350S as proposed in the letter dated February 25, 2002. Second by Mr. Kirchoff. Motion carried. Mr. Carlucci said one last item that I didn t have on the agenda is we have received, and I think Mr. McGillem may have mentioned it in his report, an agreement from the State of Indiana for the Clarks Creek Road and U.S. 40 intersection improvement. It looks pretty good. I will get a copy to Mr. Daniel in the morning because we have an early morning meeting. They are running it through their attorneys right now. So, we are hopefully getting pretty close. The agreement looks in pretty good shape. Mr. McGillem did you have any comments about that agreement? Mr. McGillem said they confirmed the previous discussions that we had in their commitment. Ninety-percent of the agreement out of the 11! 5

pages is what the State requires in all agreements. look at those and say that they are okay. Mr. Daniel will Mr. Kirchoff asked, does it have any time window? Mr. McGillem said no. We would like to get going where we could get it finished this year but we need to get started pretty quick to do that. REPORTS Mr. Ward said probably everyone has seen it but the re-assembling of the bridge at Friendship Gardens is going on. The little tent where they are sandblasting it and priming it and re-assembling it. In Franklin Park we have another bridge that is across the creek too. Mr. Brandgard said it is amazing, I went up there and looked at it last week. The green really blends in, even with the colors of this time of year. Mr. Ward said it has a good angle in it too. Mr. Daniel said I think you have already seen the paper probably. Judge Coleman in Superior Court 2 handed down a decision on our Washington Township case. I was very pleased. Mr. Carlucci went with me for the argument. Not only did the court deny the request that we pay accounting fees and everything to go back and calculate taxes and amounts that may be due over a period of 11 years but found that they waited so long that they granted our motion for summary judgment. And found that we should not have to pay anything. Washington Township has 30 days to file a notice of appeal on that case if they choose to do that. Ms. Mitchell said we will be coming back with some information. The ambulance billing in total is changing as of April 1. We no longer can accept assignment. We have to accept assignment plus we will have to bill usual and customary, which will drastically change our revenue for our ambulance department. Mr. Young asked, for the worse? Ms. Mitchell said yes. It will cut our revenues. It won t allow you to bill for what it cost you. You will be supplementing. Mr. Young asked, is it within our province to raise ambulance charges? Ms. Mitchell said not under the new guidelines. You can go in and look at it on the Internet. I will try to get it for you this week. Mr. Brandgard said I would like Mr. Daniel to look at that. Mr. Young asked, can we raise those that are non-resident? Ms. Mitchell said my understanding is no at this point. There is a certain amount and that is all that you can charge. You can t do more than what they allow and they are going to tell you what the area allows. Mr. Young asked, is this Medicare or Medicaid only? Ms. Mitchell said Medicare only. Mr. Brandgard said usual and customary usually means you look at the charges and usual and customary should reflect what the costs are, not something arbitrarily set that doesn t reflect anything. We need to take a look at that. Mr. Young said the last time we looked at that issue we were providing services, for instance, supplying oxygen and medications and not charging those separately. If that is the way Medicare is going to play it, then we can start itemizing and start getting for everything. It just sounds like we have a piece of work to do so get us the information as quickly as possible so that we can work on it. Mr. Prince said I have a report on the skate park tonight. Mr. Banning has drawn up our proposal for the skate park and we have budget! 6

estimates in and prepared for us by a local contractor who was interested in bidding on the work. But for free provided us with a reasonable budget for what it is that we want to do here. On this we are showing the entire park so that you can get an idea of what we are proposing for the future. I wanted the Council to be aware of that. Up here is phase 1. What we are proposing is, obviously, the slab and a fence. You will see the curved part of the fence and then it goes straight along our parking line. This part of the fence is ideally and theoretically to be removed one day when we add onto the park. These are two control buildings. One building would house some soda machines, telephone and our electric panels. The other one would possibly hold some portable toilets, etc. This is around the plaza area and right across here are power coded bollards. Four of them would be removed so that we could drive a truck through there. When we open the park, the fences would swing in against these structures. When you closed it, all of our equipment would be locked up inside the park. This is, obviously, where parking would go if it became needed and then the other phases of the park going down through here. Our construction budget I can t build the entire thing. We are going to put this through the procedure here with Mr. Higbee s department. We wanted to show you everything that we are thinking about so we wouldn t have to keep going back and asking for Special Exceptions. But, at the very least, we need the fence and we need a way to lock it up and that is where we will start. Then we will pick and choose among the other things we want to do based on the amount of money available. It was proposed that we wanted to try as hard as we could to get the park lit for the money that we have. It is my desire next week to get with Mr. Daniel. Our construction is over our amount to take in the form of quotes. It is going to have to go out for a bid process. I m going to have to find out exactly how we need to go about doing that, whether it is printed in the paper or not but I will get with Ms. Mitchell and Mr. Daniel for that. It is my plan next week to get this out on the street so that we can get a quote in and at least begin putting the pad in. Along with that, and I talked with Mr. Daniel about this as well, I think we decided on a ramp manufacturer. This is typical of their surface that they send out so that everybody that is interested can look at that. The company actually has no equal. There is nobody making equipment like this company makes it. We sent out a request for proposal to six companies and only two responded and the other company that responded is really not meeting that qualification. But we gave them a budgetary price and asked them to show us what they could do for that price. This company in California appears to have the best equipment and provided us with the best layout. They have the best warranty and have the best recommendations from the people that we have called. It is my intention, after meeting with Mr. Daniel and Ms. Mitchell, to make sure that we competitively receive our quotes to get this equipment ordered because that is the 8-10 week time frame to get that equipment manufactured. I wanted to let you know where I was going with this and see if there were any concerns with that and also answer any questions that you might have about the proposed park. Mr. Kirchoff said you alluded to a budget number and its preliminary figures. Mr. Prince said what we asked the local contractor to do for us is basically give us a menu. These are all of the things that we would like to have and show us for phase 1 if we put all of this in, the approach, the sidewalk, the sidewalk going around here, what that would be? That came in at about $111,000.00. That is over what we budgeted for the construction part of the park. That was a budgetary price. This is not their bid price. We told them we wanted to go long. We didn t want to come in over budget. So, what I was going to propose is I will meet with Mr. Ward and we will go through and first of all we will get the necessities, the things that we have to have and then look at our numbers. The balancing act will become how much equipment we can buy as opposed to maybe we wanted to get a control building in this year. My concern is we are going to have some person that is going to help us operate this park. We need at least one of the buildings to keep them out of the sun over the long summer. I m sure it is going to get hot out there and if a storm were to blow up, we need at least a small amount of covering for the kids who didn t get out of there on time. We want to light the park. That might be something that we want to cut but at dusk the park would have to close down. So, there are a bunch of different ways that we can go. We are going to have to look at how much we were presented in the budget and go with what we think is the most important things on this site. We also have some local kids that say they can raise some money and maybe they can. Maybe they! 7

can help us out with some of the site furnishings, the benches, etc. But we are well on the way and it is my intention over this next week to get all of this out on the street and at least sign a letter of intent. We have asked this company for several things. One of them is they have given us this proposed site plan. That is fine with them but we want our kids to weigh in on it too. They are to fly to Indianapolis and meet with our local kids and let them critique the plan and see if they would rather have a different piece of equipment in there and give our kids a chance to put their two-cents in. And also it is our intention to have our contractor selected at that time so that our equipment manufacturer can meet with our contractor and answer any questions that they might have about that. I think that I have mentioned that we have also asked the manufacturer to come back a year after the park is in operation. And meet us on our turf instead of doing something over the phone to talk about concerns that have been brought up. That is our intention at this point and time. I wanted to keep you posted on exactly what I intended to do because it will probably start happening pretty quick here in the next couple of weeks. Mr. Brandgard said I appreciate the work that you have done. It looks good but a thought relative to the bid process, etc., you may work with Mr. Belcher and Mr. Brown to make sure when the bids come in, that they are in proper order. So, it makes it a little easier for review when we open them. Mr. Ward asked, the 8-10 weeks was that bringing in and assembling the equipment on site? Mr. Prince said the question that I asked them I said if I place an order today, how long will it take that equipment to be in Plainfield and they told me 8-10 weeks. When they bring it to Town, they bring it with their own equipment. They send a truck driver with their own trucks and then they send their assembly guys on a plane and they come to Town and they assemble this stuff pretty quick. I m thinking that 10 weeks would be the latest to get it here and it would probably take them 2 days to get the park set up once we get our slab in place. Basically, this equipment that we are ordering, which makes it different from brands, is it is welded. It is a ramp when it comes here and they are going to off-load that and they are going to fix it to anchor bolts that they place in our concrete slab. A very slight amount of welding goes on. The equipment is fabricated before it gets here. So, they do that and then they bring their skaters and they set it up and test it for us and give their stamp of approval and then they take off. Mr. Lydick said I assume everybody got a copy of my report but it has not been voted on yet. Three of the items require action. I don t necessarily want to read it. If you have any questions about the Community Service Officer or the new police officer or fire fighter, I will be glad to answer any of those questions. Mr. Young made a motion to approve the Human Resources Director s report as sent to the Council. Second by Mr. Kirchoff but he wanted discussion on the bereavement leave. Mr. Kirchoff said as I read it, has it been awhile since we have reviewed the policy itself? What hit me was three days for the death of a spouse. Have we revisited and thought about that? The day before the funeral, the day of the funeral and one day after that. Is that sufficient? Mr. Young said the way that I recall we had a work session where the Human Resources Director covered this issue, and correct me if I m wrong, but the Town wants to make every attempt to make certain that our Town employee has the opportunity to attend the funeral. Three days is enough to pretty much get anywhere and get back. The issue is where the funeral is over a weekend and people feel that three days is a benefit that they get regardless of that. So, the clarification, as I read it this time, was that we want to make certain that they have opportunity to go to the funeral but that it isn t necessary that if the funeral is on a Saturday, that then they get Monday, Tuesday and Wednesday off. I appreciate the explanation. Mr. Lydick said we have not revisited the amounts of bereavement leave. It is my understanding that this policy has not been in effect too many years. It used to be that the Town employees had to take annual leave in order to attend a funeral. I don t know what year it was that this policy was passed.! 8

Mr. Carlucci said we adopted this personnel manual in 1997. I have looked at other ones over the years too and some are much more restrictive, not in terms of days, but who you can take bereavement for. We have a broader bereavement policy than most do. They really hold it close to the vest in terms of husband, wife, children and parents. That is usually the extent of it. Mr. Kirchoff said I agree that it should not be an entitlement of three days off. If I lost a spouse, I would expect more than a day before the funeral, the day of the funeral and the day after. That is just what jumped out to me. Mr. Brandgard said we can open that portion of it up but as long as I have been working, it is three days. I don t discount what you are saying. Mr. Lydick said if it would be the Council s desire, we can look at this and maybe put it in a two-tier situation for spouses and parents and children have x number of days. And then for the grandparents and grandchildren, etc. have a fewer number of days. We could look into that. Mr. Ward said I think that would be worth a look myself. pretty hard-hearted to have three days off if he loses his wife. It is Mr. Brandgard said I think at least what we are dealing with right now is just re-clarification of what is there. Mr. Kirchoff said I agree with your re-clarification. Mr. Brandgard said we have a motion and a second to approve the Human Resources Director s Report. All those in favor signify by saying aye. None opposed, motion carried. Chief Anderson said I don t have anything else tonight. want to make sure that you are still getting the reports. I just Mr. Brandgard said yes. Chief Anderson said we were getting messages that they weren t going through. Mr. Carlucci said a couple of these things are really odd because I had trouble a couple of weeks ago. For example, we had three e-mail addresses from Mr. Brandgard. He doesn t use his Town computer very often so what happens is it just fills up and it won t take anymore. That is why some of that was coming back because you can only get so much space that you can use in those, especially in the lap tops. It will just stop accepting them. Mr. Brandgard ran into that problem over the weekend. Mr. Kirchoff said we had a couple of reports that took a little while to download. Mr. Brandgard said in my case occasionally I go in there and it doesn t let me in on the Town system. I come back later and it does. Mr. Young said any time we have pictures it is a little slow but they do come through. I know the police department had the pictures of the roster and it took time and I saw what it was and it was worth the wait. Mr. Higbee said I wanted to do an FYI on something that you already authorized on an action item tonight. I was going to send out my RFQ for the Comprehensive Plan at the end of February and we were moving around the end of February so I put that off for a little bit. Just today I finalized a list of people who I think we should send it to. So, I m going to go ahead and plan to send it out this week. While I was doing that, I hadn t had a chance to mention it to Mr. Carlucci, but I also put together a list of people that we could use potentially when we are ready to send out the Town Center Area Plan. I know Mr. Carlucci has done some work on that. When he is ready, I can hand him a list that he can review. He may want to add or strike names from that but that is ready to go as well. Then just a couple of fun items for you from the Indiana National Road Association. One of them, and I will make sure that you all get a! 9

copy of this or anyone else in the room, is an invitation to the annual meeting this year. It is going to be held in the Hoosier Gym, which is the same one that the movie Hoosiers, I understand, was filmed in Knightstown. It is on April 13 so you might want to think about whether you can make it to Knightstown on April 13 for that. They usually have some kind of historic presentation and then they have a meeting where they tell you what achievements the Indiana National Road Association were over the past year. We have done quite a few things from planning to getting ready to implement some things. One of the things that you might have already noticed going up and down the road is there are a couple of signs here in the Town Center that we designed and approved. And then INDOT installed them. They have done that throughout the entire road from state border to state border. That is one accomplishment but we have quite a few other things to talk about. The other thing is, Chief Miller knows about this and Mr. Carlucci knows about this, is that on the same day of Quaker Days, the last I heard, the Indiana National Road Association wants to have an antique rally. They would be putting 75 antique vehicles through Plainfield right before the parade. Chief Miller is working out a route with us and we have just about got that mapped down. Then they suddenly got quite about it so I need to call them back and ask if they still want to do this? But last I heard that was the plan. They did one on the other side of the corridor last year that was very successful. We actually made money on it, which we were pretty excited about so they want to do it at this end of the corridor this year. Mr. Belcher said first I want to emphasize that Mr. Higbee made the comment that we moved at the end of February. I believe in divine intervention and I believe we had a little of that. Somehow this actually worked out. I think there were a few problems. I really want to express my appreciation to the Town Staff, the different departments, of course, Ms. Mitchell s people. Parks sent people down. Mr. Brown sent people down. People were helping and it just all worked out. If people hadn t pitched in, it would have really been terrible. I think in a day or so the phones worked and one computer system was up and people were working on Ms. Mitchell s computer. The checks actually got written and all of the things by the end of the week so I was real pleased and happy to have the kind of staff that we have here that pitched in and helped. They are working on the other side pretty hard right now. The contractor had given us a window. We knew that it was coming but still hitting that window is tough unless everybody pitches in. With Mr. McPhail being gone he still asked me to bring a draft of the Connection Fee Ordinance for sewer. It is really a rough draft so I didn t bother to make a copy for the rest of you. I will give one to Mr. Daniel and Mr. Carlucci. Basically, this will just address connection charges, what we hope to get. It is trying to recapture some of the investment that we have already made in the plants and sewer lines, some of the projects that we are completing right now. And get some of our connection charges up to a more realistic way to recapture some of those dollars that we have spent. So, that is what this is about. I will give Mr. Daniel one of those now. Even though Mr. McPhail said he was going to be gone he wanted me to get this in. Mr. Young said we have been noticing this being reported on Schneider s report now for several months. Is this their work product? Mr. Belcher said it is a combination of Mr. Whitaker and I. We took the existing ordinance and what we are trying to do is amend part of our existing ordinance instead of trying to rewrite an entire new one. The last thing that I have is I don t know how far I want to go in expressing my gratitude to Duke Construction but this is a picture of their project site. I was driving down Stafford Road one day coming back from lunch and saw two men actually washing the wheels of a truck coming off their site. We have been on them about things and other contractors about tracking and things and they have quite an expensive situation going on there. They have done a lot to try to keep Stafford Road clean. We get on them when they are not and I thought it would be appropriate to bring up when they are doing what we like and bring that to your attention. We hope it stays this way and they are trying their best. Again, when a private company takes the lead like that without us having to be heavy-handed or try to do something through some kind of thing it is the best way to go. I just wanted to bring that to the Council s attention and hope that you see it too.! 10

Mr. Brandgard said I appreciate you bringing that in because I know we have had several discussions over how we can get that accomplished on that construction site. I have noticed that there is not as much mud and gravel coming off that site as there is a little bit farther down the road. Mr. Belcher said when someone is a good example and we can go to someone else and say you are in the same market so if they can do it, you can do it. It helps us as an agency trying to treat everybody the same and still get what we want for our citizens. Mr. Brown said at the last meeting Mr. Wayne Pace was in regarding the double at 242 Indiana Street. I informed the Council that I would look at that and come back with a report. I can t give you a report tonight. We are having trouble with the boundary lines up there. That subdivision up there is pretty much messed up. We are looking at it and hopefully at the next meeting we can. So, far we have not been able to define a property line yet. So, at the next meeting we will. The other thing that I have while I m up here is at budget time I budgeted for the street department another tandem axle dump truck. I would like the Council s permission to go ahead and prepare the documents for bid and go out for bid for that truck. Mr. Brandgard asked, is there consent? Consent given. OLD BUSINESS Ms. Mitchell said I apologize to the Council, I don t have anything for you on the budget. I will make sure that I get it to you for the next meeting or in between. NEW BUSINESS Mr. Kirchoff said I had a new resident out in Glen Haven contact me wanting to know if we had plans for a trail system, the pathway, to tie into Glen Haven. Is there a document I can look at or what should I say to him? Mr. Carlucci said we would love to figure out how to get through there. Mr. Kirchoff said he is concerned about that intersection. Mr. Carlucci said you come around the graveyard there and, of course, that is an impediment. We have looked at that. That is Center Community Church. it? Mr. Ward asked, it is registered as a historic place now isn t Mr. Carlucci said yes. Center Community bought some additional farmland there just to the north of their property. Going the other way around is really going to be a hazard. We thought maybe we could get an easement through there north of that church and maybe come back around through there. There is supposed to be a trail that comes up all the way along CR700E for Peacock Lake when those houses get built there. But as you go to the new piece of farm ground that the church bought, we thought about coming over across that way and then by the Sugar Grove meeting place and try to talk to them about coming through there. And then get around that intersection. We keep looking at that. As a matter of fact, Mr. Banning and I have stood out there and stared at that. At the Center Ridge Subdivision you have a lot of common area but that is not public area. We looked at trying to go through there. But I think when we get a couple of nice days, we will take a look at it again. It is just a real problem getting around that intersection. I don t think the church would object giving us a temporary easement to do that. And then going by the Sugar Grove Meeting and getting around the graveyard and getting back. There is sidewalk around there already so that is the way that we thought we could try to get through there but again we don t want to be disruptive to those property owners either. Mr. Brandgard said I think once we get control of that road and we start doing improvements we will probably find a way to widen it and! 11

straighten that curve out a little bit. will have the walking connection. At that point and time you Mr. Daniel said Mr. Carlucci put in the materials a letter that Greg Steuerwald faxed to me from an attorney representing Curtis Coonrod on that alleged contract with our County Auditor. I wanted to note that in the proposed complaint that was attached to the letter, as it stands right now, they are attempting to name the auditor as representative of all of the library districts, all of the towns and all of the districts in the County. I wanted to call that to your attention in the event that it gets filed. I don t know whether any of the towns or any of the library districts feel comfortable with having the auditor, it is not a reflection on the auditor or County attorney, representing all of the entities. We might want to keep our eye on that and then talk to Mr. Steuerwald and if anything gets filed on that, let him know that we want to know about that. Ms. Mitchell said when you were discussing policies, in our audit last year it was suggested that we look at having a uniform policy and a cell phone policy among other policies. I m not sure how I go about requesting that someone be assigned to work on a uniform policy for us and a cell policy. Mr. Brandgard said I think it is just a case of letting us know we need one and go doing it. Ms. Mitchell said it is in the audit that we need one, however that will work. ORDINANCES Mr. Young made a motion to approve Ordinance No. 3-2002 on its first reading. An ordinance for the amendment to the Plainfield Sign Ordinance. Second by Mr. Kirchoff. Roll call vote called. Mr. Ward yes Mr. Kirchoff yes Mr. Young yes Mr. Brandgard yes Mr. McPhail absent 4-ayes, 0-opposed, 1-absent. Motion carried. Mr. Kirchoff made a motion to approve Ordinance No. 4-2002 on its first reading. An ordinance for the establishment of a Wholesale Water Supply Rate. Second by Mr. Ward. Roll call vote called. Mr. Ward yes Mr. Kirchoff yes Mr. Brandgard yes Mr. Young - yes Mr. McPhail absent 4-ayes, 0-opposed, 1-absent. Motion carried. Mr. Ward made a motion to approve Ordinance No. 5-2002 on its first reading. An ordinance for rezoning from I-2, Warehouse Distribution Industrial District to I-3, Light Industrial District for Opus North Corporation. Second by Mr. Young. Roll call vote called. Mr. Ward yes Mr. Kirchoff yes Mr. Brandgard yes Mr. Young yes Mr. McPhail absent 4-ayes, 0-opposed, 1-absent. Motion carried. Mr. Kirchoff made a motion to approve Ordinance No. 6-2002 on its first reading. An ordinance to downzone Saratoga PUD for Saratoga Association, LLC. Second by Mr. Ward. Roll call vote called. Mr. Ward yes Mr. Kirchoff yes Mr. Young yes Mr. Brandgard yes Mr. McPhail absent! 12

4-ayes, 0-opposed, 1-absent. Motion carried. Mr. Young made a motion to approve Ordinance No. 7-2002 on its first reading. An ordinance rezoning from I-2, Warehouse Distribution Industrial District to I-3, Light Industrial District for Pizzuti Companies. Second by Mr. Ward. Roll call vote called. Mr. Ward yes Mr. Kirchoff yes Mr. Young yes Mr. Brandgard yes Mr. McPhail absent 4-ayes, 0-opposed, 1-absent. Motion carried. Mr. Kirchoff said I would ask Mr. Brown if he had any response to his letter concerning disconnects? ADJOURNMENT Mr. Brown said I haven t heard anything. Mr. Young made a motion to sign the necessary documents and adjourn. Second by Mr. Ward. Motion carried. Meeting adjourned. Robin G. Brandgard, President! 13