Share Your Faith Workshop Host Package 10 Misty Valley Pkwy Arden, NC 28704 PH: 828-585-4100 syf@eeworks.org HOSTING A SHARE YOUR FAITH WORKSHOP: Thank you for your interest in hosting a Share Your Faith Workshop. The following describes what is involved for the Host Church. Promotion Suggestions: In-house, through bulletin inserts, promotional brochures, pulpit announcements and videos Contact churches within your denomination Invite churches from the surrounding community Suggested Workshop Format: The following schedules can be adjusted to meet the needs of your church or organization: Saturday Format: 9:00 a.m. 12:00 noon Sessions 1-4 12:00 p.m. 1:00 p.m. Lunch Break 1:00 p.m. 4:00 p.m. Sessions 5 - closing Friday-Saturday Format Friday 6:00pm 9:00 pm Sessions 1-4 Saturday 9:00 12:00 noon Sessions 5 closing Sunday Format: Sunday a.m. message (worship) Biblical Challenge and Intro 12:30 p.m. 1:30 p.m. Lunch Break 1:30 p.m. 7:00 p.m. Session 1 closing Sunday Evening/Monday Evening Sunday a.m. message (worship) Biblical Challenge and Intro Sunday Evening - 5:00 8:30 p.m. Sessions 1-4 Monday Evening - 6:00 9:00 p.m. Sessions 5 - closing Financial Responsibility: 1
Host Church sets the registration fee this may be different from the amount due to EE. Host Church pays EE $15 per participant. $100* non-refundable deposit is paid with the Commitment Form, by check or credit card. This amount is applied to the cost of materials for the workshop when the order is placed. At this point, the workshop is officially scheduled on the EE USA Training Events website. A final manifest (see page 7) is to be completed and returned after the workshop; any adjustments to the finances will be made upon receipt. Host Church pays the instructor s expenses transportation, lodging and optional honorarium. Mileage rate is IRS business allowance (2016 =.54) Host Church covers the cost of drinks, snacks, lunch if provided, office supplies, nametags, etc. These costs can be recovered by raising the registration fee if desired. *If the workshop is cancelled the deposit may be applied to another workshop scheduled within the year. Otherwise it will be forfeited. Registration: Ahead of Time: As soon as EE receives the Commitment Form on page 5, the workshop will be uploaded to our website for any online registrations at www.syfonline.org. The church keeps registration lists. Information for anyone registering online will be immediately forwarded to the host church. Payment will be made online to EE and the amount will be subtracted in the final Manifest. A sample registration log is included in this packet to help the church keep track of registrations and payments this is for church use and does not have to be sent to EE. Promotional materials will also be sent to the church at that time. Registration should be announced as beginning 30 minutes before the planned start of the workshop. Please make copies of the 2 Question Forms on page 10, cut them out, and have Registration Team give one to each participant at time of registration. Participants are to be asked to fill these out at the registration table and leave them there. They are given to the instructor when registration is complete. Day of Workshop: A registration table is set up the night before the workshop with a list of those registered, showing who has paid and who owes the fee. Pens and name badges should be laid out, or printed name tags can be made for those who have pre-registered. A greeter arrives 1 hour before registration to welcome those arriving early, provide directions to the registration area, and to answer questions. A team of 2-3 people should be in place 30 to 45 minutes before registration begins. The registration team is responsible for: Checking in pre-registrants and collecting fees from those who did not prepay Registering and collecting fees from any walk-ins Issuing nametags Distributing the SYFW Student Kits Having each registrant complete the Two Question Form on page 10 of this packet Reconciling Workshop Manifest with fees collected Facility: Classroom must be large enough to accommodate the number of participants. 2
We suggest round tables with 4 to 6 people at each but rectangular tables can be used. For large groups, theatre-style chair set-up is acceptable. The facility is to be opened one hour before the workshop so the instructor can set up equipment and make any needed adjustments in the classroom set-up. A separate room is needed for a pre-workshop meeting where the workshop host and the teacher will meet to review the schedule and pray. This room will also be needed after the workshop for an evaluation meeting between these two individuals. Equipment: Provision must be made to facilitate use of a video projector. The instructor will need a lectern, microphone (wireless preferable), small table for AV equipment, screen, video projector, and an extension cord. Please advise if no video projector is available, so the instructor can plan to bring one. The instructor will also need one microphone cord to connect to a laptop and run sound from the presentation; the instructor will have the necessary adaptor. Audio will run through your sound system. Materials: The EE USA Training Administrator will contact the church s Workshop Administrator approximately 10 days before the scheduled workshop to determine the number of workbooks needed. Payment of $15 per set will be required at that time, either by credit card or check. The $100 deposit previously paid will be credited to the cost of materials. Postcards requesting packets of Do You Know tracts are also shipped with the materials. Please place the postcards on a table at the front of the room for when the instructor talks about them. If the participants sign up to receive regular email updates on the ministry by filling out a postcard, they can receive 10 Do You Know tracts. Please send completed postcards with manifest and any returned materials so we can ship the tracts as requested. Unused materials can be purchased at the discounted price of $6 per set ($9 per set will be refunded), or returned after the workshop for a full refund of $15 per set. Indicate on the final Manifest if returning or purchasing the materials. Please ship your final manifest with returned materials, completed postcards and a list of the information on other churches that attended, within two weeks to: EE SYF Workshops 10 Misty Valley Parkway Arden, NC 28704 If no materials are being returned, the manifest, church list and scanned postcards may be emailed within two weeks to syf@eeworks.org, if preferred. Lunch: It is strongly recommended that the host church provide lunch. Host churches typically increase the registration fee to cover this cost or else absorb the cost themselves. The advantage of providing lunch is that it encourages interaction and redeems valuable time. If the participants will be on their own for lunch, a list of area restaurants with a map is to be provided and additional time must be added to the schedule. Share Your Faith Post Workshop Evaluation: 3
Have each attendee complete the evaluation form on page 11-12 at the end of the workshop and give them to the Instructor. Finances: At the close of the workshop, the Host Church gives a check to the instructor for his/her personal expenses as outlined under Financial Responsibility above. An honorarium may be included as part of this check. The check is made payable to the instructor. When the final manifest is received by the Training Administrator, any refund due will be processed and a check will be issued within 30 days. Share Your Faith (on-the-job training): If your church currently uses any of Evangelism Explosion s tools, we highly recommend you promote your ministry by offering on-the-job training opportunities sometime following your workshop. EE churches have had success by scheduling a time (or times) that their EE Trainers would be available to allow Share Your Faith Workshop participants to accompany and observe them in on-the-job training visitation opportunities. Since evangelism is better caught than taught, this has been found to be an excellent follow up for those who have attended the Share Your Faith Workshops. If your church does not presently use the EE Ministry, in certain situations on-the-job training experiences can be arranged with Missionary EE Trainers in partnership with another church in your area. You are encouraged to discuss these opportunities with your workshop instructor during the planning stages of your workshop. A Share Your Faith Workshop is a pre-requisite to Everyday Evangelism (Ev2) where your church can take those interested in learning more into seven weeks of additional training. If you would like to know more about this training tool, you can talk with your Share Your Faith Workshop instructor or call the Training Department at the number below. Thank you for your willingness to host a Share Your Faith Workshop and for your commitment to equipping the saints for the work of ministry. Feel free to contact us with any questions or special needs. Call your instructor or contact: Share Your Faith Workshops 10 Misty Valley Pkwy Arden, NC 28704 828-585-4100 syf@eeworks.org 4
Share Your Faith Workshop Commitment Form Church: Address: Email: Workshop Administrator: Instructor s Workshop Date(s): Times: By signing this Commitment Form, on behalf of the above named organization, we agree to the terms and conditions: o o o o o o We have carefully read the Share Your Faith Administrative Procedures and with the Lord s help agree to carry out all responsibilities listed. We will communicate closely with the EE Training Department and with the SYF Instructor to ensure all requirements are met. Elaine will call the Workshop Administrator at least 10 days before the workshop to order materials. We will provide that individual s name and direct phone number to ensure the materials are ordered in plenty of time. A $100 deposit accompanies this Commitment Form. We understand this deposit is non-refundable in the case of cancellation, but may be applied to a future workshop within one year. The church may purchase unused workshop kits at $6 each, or they may be returned to the EE warehouse within 30 days along with the manifest. When the materials are returned or payment is received, the $100 will be applied to the final cost. If materials are not returned or purchased within 30 days, the deposit will be forfeited. We will remit payment of $15 per attendee, check payable to SYF Workshops or we will call to authorize a credit card payment no later than 10 days prior to the workshop date. Local attendees will register through the church, but others may register through the EE website. EE will ship materials based on this payment. Any expedited or overnight shipping required because of late submission will be charged to the church. Additional items that church may be responsible for: Snacks Lunch (optional) Instructor expenses (i.e., transportation, lodging, optional honorarium- pay him/her directly) We will will not be serving lunch. You may charge workshop attendees extra to cover lunch or other expenses. If you wish to charge an amount other than $15/person, we will publish that amount on our website. Publish this amount $ on the registration site. Signature: Date: 5
Credit Card Payment Form Please send the above form, along with a $100 deposit to: Evangelism Explosion International 10 Misty Valley Pkwy Arden, NC 28704 Or Scan and email to syf@eeworks.org If you wish to pay the deposit by credit card, please provide your information below: Card #: Expiration Date: Name on card: Billing address: Security Code: 6
Share Your Faith Workshop Manifest Page 1 of 2 Date of Workshop: Place: Address: City: State: Instructor: Workshop Administrator: Actual # of workshop participants: # Sets of Materials Purchased: @ $15.00 each = $ MATERIAL REFUND SECTION Online meal charge: @ $ each = $ Number of complete leftover sets of materials being returned: @ $15.00 = $ AND/OR Leftover sets of materials being purchased: x $9.00 each = $ Deposit amount: $ Total Refund: $ Please ship materials for refund, with this manifest, postcards and unused Do You Know tracts within 10 days of the workshop to: EE USA Training Department 10 Misty Valley Parkway Arden, NC 28704 7
Share Your Faith Workshop Manifest Page 2 of 2 Number of churches represented (including your church): * Number of Pastors participating: * Churches represented - name and city/state: Comments: Manifest prepared by: ( ) 8
Share Your Faith Workshop Registration Log Make copies as needed for church use only do not send to EE Amount Paid Address: City: State: Zip: email: Church Church Address: Amount Paid Address: City: State: Zip: email: Church Church Address: Amount Paid Address: City: State: Zip: email: Church Church Address: Amount Paid Address: City: State: Zip: email: Church Church Address: 9
2 Question Forms Make copies for each participant to complete and leave it at registration for the instructor. Have you come to the place in your spiritual life where you know for certain that if you were to die today you would go to heaven? (Check one box) Have you come to the place in your spiritual life where you know for certain that if you were to die today you would go to heaven? (Check one box) Yes No Yes No Suppose you were to die today and stand before God and He were to say to you, Why should I let you into My heaven? What would you say? Suppose you were to die today and stand before God and He were to say to you, Why should I let you into My heaven? What would you say? Church: Church: Have you come to the place in your spiritual life where you know for certain that if you were to die today you would go to heaven? (Check one box) Have you come to the place in your spiritual life where you know for certain that if you were to die today you would go to heaven? (Check one box) Yes No Yes No Suppose you were to die today and stand before God and He were to say to you, Why should I let you into My heaven? What would you say? Suppose you were to die today and stand before God and He were to say to you, Why should I let you into My heaven? What would you say? Church: Church: 10
Share Your Faith Post Workshop Evaluation Name Date Address City State Zip Email Phone Home Church Pastor Workshop Location City State 1. How did the workshop meet the expectations you had in coming? Did not meet my expectations Exceeded my expectations 1 2 3 4 5 2. How well did the workshop motivate you to share your faith? I am still not motivated I am very motivated 1 2 3 4 5 3. How well did the workshop train you to share your faith? I feel incapable I feel much more confident 1 2 3 4 5 4. What were the primary strengths of the workshop? 5. Did you feel there were any weaknesses with the workshop? 6. What improvements would you suggest for future workshops? 7. Please comment on the teaching of your SYF instructor: 11
8. How did the SYF workshop affect your opinion of Evangelism Explosion (EE)? I had not heard of Evangelism Explosion before today Because of today s workshop my opinion of EE compared with before is: o Lower o About the same o Higher 9. Please mark any of the following that would apply to you: I would like more information about the Evangelism Explosion ministry o Hope for Kids o Classic EE o XEE o Everyday Evangelism (Ev2) o Prison EE o Deaf EE I would like to go along as an observer with an EE team on a visit I would like to take the 7 week EV2 Training course (if) offered at my church I would like my church to begin the EE ministry as a part of their Evangelism and Discipleship Training I would be willing to attend an EE Leadership Training Launch this coming year so I would be able to implement the EE Training Ministry at my church 10. In order to make the most of this Share Your Faith Workshop training I will agree to do the following things: I will share the two EE questions and the hand presentation with my spouse, child or close friend in the next 24 hours I will review the two EE questions and hand presentation every day for the next seven days I will contact my SYF prayer partner and recite the two questions and hand presentation once a week for the next month I will ask the Lord to help me share what I have learned today with a person that I know needs to hear the gospel this coming week Here are the first names of the people with whom I will seek to share: 11. Any additional comments: 12