I. Invocation Presented by Brian Chapman

SAYRE PUBLIC SCHOOLS Serving Students for the Future Regular School Board Minutes Monday, March 9, 2015 6:00 p.m. Sayre Public Schools Administration Building 716 N.E. Highway 66 Sayre, OK 73662 I. Invocation Presented by Brian Chapman II. Call to Order and Roll Call Present: Vicki Hinkle, President Calvin York, Vice-President Brian Chapman, Clerk Brad Spitzer, Member Michael Spieker, Member Others present: Todd Winn, Superintendent; Ronda Mendez, Board Secretary; Jenni Easter, Treasurer, Carmen Holmes, Elementary Principal; Danny Clifton, Middle School Principal; Danny Crabb, High School Principal; Dayva Spitzer; Student of the Month students and their families; Jack Brown; Konna Summers; Kent Brown; Shelley Varnell III. Special Presentation A. Sayre Board of Education - Building Student of the Month Awards 1. Mr. Crabb presented Student of the Month Award to Paishants Acklin High School 2. Mr. Clifton presented Student of the Month Award to Alyssa Bonser Middle School 3. Mrs. Holmes presented Student of the Month Award to Jodi Tarbet Elementary IV. Public Comments (In accordance with Sayre School Board Policy BED and BED-R, any person wishing to make public comment must notify the superintendent 24 hours prior to the meeting) Prior to any public comments, the Board President read a statement about how public comments would be received. 1. Kent Brown Mr. Brown spoke to the board concerning: public discussion policy, actions by the board, and potential grade tampering, as per public comments sign in. V. Consent Agenda A. Approval of minutes of the February 9, 2015 regular meeting, February 12, 2015 special meeting, & February 24, 2015 special meeting B. Activity Fund Financial & Expenditure Reports (Elementary, Middle School, High School, Central Office, Lunchroom, & Special Activity) C. General Fund Encumbrances (P.O. #316-#339) $ 8,628.73 D. Building Fund Encumbrances (P.O. #52-#66) $ 22, 168.98 E. Child Nutrition Fund Encumbrances $ -0- F. Transportation 2012 Bond Fund #32 (P.O.# 1) $ 33.91 G. Transportation 2008 Bond Fund #38 (P.O. #2) $ 1,509.77 H. Fuel Report $ 4,624.99 I. Requisitions/Encumbrances over $2,500 1. Ross Transportation (GF/#322 - $3,366.50) J. Student Activity Schedule K. Treasurer s Report L. Acknowledge Superintendent s Receipt and Acceptance of the Following Resignations: 1. Tina Riggs - Classroom Assistant VI. Discussion and action on any items removed from the consent agenda

VII. VIII. Vote to approve consent agenda Motion made by Brad Spitzer and seconded by Calvin York to approve the consent agenda. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian Chapman, Yes; Vicki Hinkle, Yes; Motion passed 5-Yes, 0- No. Administrative Team Reports A. Carmen Holmes, Elementary Principal Carmen Holmes told the board 100% of the fifth grade students participated in the writing test. The students worked hard and were confident. Mrs. Holmes invited the board to the first and second grade program on Friday, March 27 th at 2:00 p.m. The name of the program is Swamped. She told the board the staff and students are getting ready for the upcoming OCCT test. Mrs. Holmes thanked Jeanenne Blevins for adding another $1000.00 to be used for math manipulatives. B. Danny Clifton, Middle School Principal Mr. Clifton reported 100% of the eighth grade students participated in the writing test. He thanked Mr. Winn and the board for allowing him to participate in the OMLEA conference. He told the board the staff and students are preparing for the upcoming OCCT tests. C. Danny Crabb, High School Principal 1. High School College Remediation Rates Mr. Crabb gave the board a high school college remediation rate update. He reported Sayre students are not requiring remediation college classes at a much lower rate than other students across the state. He thanked the staff and students for their hard work. Mr. Crabb reported Sayre students have met the requirements for the ACE legislation. He updated the board on upcoming calendar dates. D. Todd Winn, Superintendent 1. Schedule Update 2. School Improvement Task Force Update 3. Building Project Update Mr. Winn gave an update of the campus improvement projects. He thanked Mrs. Lakey for her help with the MS/HS library renovation. Mr. Winn applauded the members of the capital improvement task force. He presented the board with an overview of the list of needs the team has compiled. Mr. Winn told the board Dr. Bob Greg, a facilitator for strategic planning, will meet with the group. He gave the board a calendar update and improvement plans for Spring Break. IX. General Business A. Discussion and possible action on the use of school buses for the Alumni Parade on April 4, 2015 Motion made by Calvin York and seconded by Brian Chapman to approve the use of school buses for the Alumni Parade on April 4, 2015. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian B. Discussion and possible action on continued agreement with Tom McConnell, attorney for legal services for the 2015-2016 school term Motion made by Brad Spitzer and seconded by Calvin York to continue the agreement with Tom McConnell, attorney for legal services for the 2015-2016 school term. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian C. Discussion and possible action on continued use of Larry Lewis, attorney for legal services for 2015-2016 school term Motion made by Calvin York and seconded by Brian Chapman to continue the use of Larry Lewis, attorney for legal services for 2015-2016 school term. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian D. Discussion and possible action on the policy as listed below:

1. CNBB (School Transportation Maintenance) Motion made by Brian Chapman and seconded by Brad Spitzer to approve the policy CNBB (School Transportation Maintenance). The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian E. Discussion and possible action to employ Britton, Kuykendall, & Miller, CPA s, P.C. for the purpose of conducting the FY 2015 district financial audit and the FY 2016 budget Motion made by Brad Spitzer and seconded by Calvin York to employ Britton, Kuykendall, & Miller, CPA s, P.C. for the purpose of conducting the FY 2015 district financial audit and the FY 2016 budget. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian Chapman, Yes; Vicki Hinkle, Yes; Motion passed 5-Yes, 0-No. F. Discussion and possible action on contract for OKTLE software program for the 2015-2016 school term Motion made by Calvin York and seconded by Brian Chapman to approve the contract for OKTLE software program for the 2015-2016 school term. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian G. Discussion and possible action on payment for hardware installation, labor, and materials to United Systems Computer Services Motion made by Calvin York and seconded by Brad Spitzer to approve the payment for hardware installation, labor, and materials to United Systems Computer Services. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian H. Discussion and possible action on Pride of Sayre Band trip to Sandy Lake, TX, April 24-26, 2015 Motion made by Brian Chapman and seconded by Brad Spitzer to approve the Pride of Sayre Band trip to Sandy Lake, TX, April 24-26, 2015. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian I. Discussion and possible action on Sayre FFA trip to OKC Youth Expo in OKC, March 16-20, 2015 Motion made by Calvin York and seconded by Brian Chapman to approve the Sayre FFA trip to OKC Youth Expo in OKC, March 16-20, 2015. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian J. Discussion and possible action on proposed contract service agreement with Danielle Maddox, COTA/L, from Handprints Pediatric Therapy Motion made by Brad Spitzer and seconded by Brian Chapman to approve the contract service agreement with Danielle Maddox, COTA/L, from Handprints Pediatric Therapy. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian K. Discussion and possible action to adopt revised minutes from the Board meeting on April 7, 2014 Motion made by Calvin York and seconded by Brad Spitzer to adopt the revised minutes from the Board meeting on April 7, 2014. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, No; Brian Chapman, Yes; Vicki Hinkle, Yes; Motion passed 4-Yes, 1-No. L. Discussion and possible action on any or all of the quotes from Apple Inc. Education for ipad Air Units, keyboards, protective cases, 3-year AppleCare insurance plan, and BretFord charging cart Motion made by Calvin York and seconded by Brad Spitzer to approve all of the quotes from Apple Inc. Education for ipad Air Units, keyboards, protective cases, 3-year AppleCare insurance plan, and BretFord charging cart. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian Chapman, Yes; Vicki Hinkle, Yes; Motion passed 5-Yes, 0-No. M. Discussion and possible action on quote from United Systems Computer Services for two desktop machines Motion made by Brad Spitzer and seconded by Brian Chapman to approve the quote from United Systems Computer Services for two desktop machines. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian

N. Discussion and possible action on quote for lawn mower machine for baseball/softball programs Motion made by Brad Spitzer and seconded by Brian Chapman to approve the quote from O Connor s Lawn & Garden to purchase a 48 Comm Rider 20.5KAW item number TOQ74141 for baseball/softball programs. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian Chapman, Yes; Vicki Hinkle, Yes; Motion passed 5-Yes, 0-No. O. Discussion and possible action on software service agreement with Municipal Accounting Systems, Inc. for the 2015-2016 school term to include accounting program, student information program, personnel program, lunch room program, and grade book program Motion made by Calvin York and seconded by Brad Spitzer to approve the software service agreement with Municipal Accounting Systems, Inc. for the 2015-2016 school term to include accounting program, student information program, personnel program, lunch room program, and grade book program. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian Chapman, Yes; Vicki Hinkle, Yes; Motion passed 5-Yes, 0-No. X. Proposed executive session to consider and discuss the following personnel items: Pursuant to 25 O.S. Section 307 (B)(1) A. Discussion of evaluation and re-employment contract for Ronda Mendez, central office support staff B. Discussion of evaluation and re-employment contract for Jenni Easter, central office support staff C. Discussion of recommendation to hire the following support personnel for the remainder of the 2014-2015 school term: 1. Part-time custodians 2. Classroom assistant XI. Motion and vote to convene into executive session Motion made by Calvin York and seconded by Brian Chapman to convene into executive session. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian Chapman, Yes; Vicki Hinkle, Yes; Motion passed 5- Yes, 0-No. XII. XIII. Motion and vote to acknowledge return to open session Motion made by Brad Spitzer and seconded by Brian Chapman to return to open session. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian Chapman, Yes; Vicki Hinkle, Yes; Motion passed 5-Yes, 0- No. Executive session minutes compliance announcement Vicki Hinkle stated that in executive session the board only discussed the items stated on the agenda and that no action was taken. Those present in executive session were Vicki Hinkle, Calvin York, Brian Chapman, Brad Spitzer, Michael Spieker, Todd Winn, Supt., and Ronda Mendez, Secretary. A. Motion and vote to employ, not employ, or table employment of the following support staff for the remainder of 2014-2015 school term: 1. Part-Time Custodian - Jenni Easter 2. Part-Time Custodian - Gumercinda blanco de Polance 3. Classroom Assistant - Shelby Blagg Motion made by Calvin York and seconded by Brian Chapman to employ part-time custodian, Jenni Easter; parttime custodian, Gumercinda blanco de Polance; and classroom assistant, Shelby Blagg for the remainder of the 2014-2015 school term. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian B. Motion and vote to employ, not employ, or table re-employment of the following support staff for the 2015-2016 school term: 1. Board Secretary/Accounts Payable Clerk - Ronda Mendez 2. District Treasurer/Child Nutrition Coordinator - Jenni Easter

Motion made by Brad Spitzer and seconded by Brian Chapman to employ board secretary/accounts payable clerk, Ronda Mendez, and district treasurer/child nutrition coordinator, Jenni Easter for the 2015-2016 school term. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian Chapman, Yes; Vicki Hinkle, Yes; Motion passed 5-Yes, 0-No. XIV. New Business (New business as used herein shall mean any matter not known about or which could not have been reasonably foreseen prior to the time and posting of the agenda.) Pursuant to 25 O.S. Section 311 (A) (9) No new business. XV. Adjournment Motion made by Calvin York and seconded by Brian Chapman to adjourn the meeting at 8:37 p.m. The board voted: Calvin York, Yes; Brad Spitzer, Yes; Michael Spieker, Yes; Brian Chapman, Yes; Vicki Hinkle, Yes; Motion passed 5- Yes, 0-No. Ronda Mendez, Board Secretary Vicki Hinkle, President Calvin York, Vice-President Brian Chapman, Clerk Brad Spitzer, Member Michael Spieker, Member I, the undersigned Clerk of the Board of Education of Sayre Public School District I-31, of Beckham County, Oklahoma, do hereby certify that prior to March 31, 2014 the date, time, and place of this special meeting was filed in the office of County Clerk of Beckham County, Oklahoma. I also certify that at least 24 hours prior to the meeting excluding Saturdays, Sundays, and holidays, notice of the date, time and place of this meeting was posted in a prominent public view and the location of the meeting. Witness my hand and seal of this school district this 1 st day of April, 2014. Brian Chapman, Clerk of Board of Education