Witton & Ridlington Annual Parish Meeting Elaine Pugh - Clerk to Council 01692 402998 Raynham House, 10 New Road, North Walsham, Norfolk, nr28 9df Minutes of the Witton & Ridlington Annual Parish Meeting held on Tuesday 16th May 2017 @ 7pm Witton and Ridlington Village Hall Present: Others: Darrell Swail (Chair), Nigel Cole, Eunice Lord, Ken Yerrill No other Members of the public were in attendance 1. Chair's review/report for the year 2016-2017 I would like to thank all Councillors and the Clerk for their hard work over the last year. Witton & Ridlington Parish Council is a small Parish however we are keen to work with all parts of the community to ensure that it thrives. We installed a Glass Recycling Bank and a claim to NCC for approximately 166.22 has been made which nets to 135.22 - this funding is donated to the Village Hall. Please continue to utilise the bottle bank. We investigated the possibility of working with a landowner to develop a play area within Ridlington. This was not as simple as it seemed and the Council decided not to progress this matter due to complex land issues. Unfortunately the Parish Council does not own land which could accommodate this type of community asset. Members took the step of increasing the Annual Precept which in monetary terms amounted to circa 5.00 per household per annum. However, in percentage terms appeared high. If the community wants better services then, this cost has to be paid for. A new planning system was introduced by NNDC and we have adopted this system of working. However, it may be necessary should something contentious in the villages be proposed to hold an extra-ordinary meeting. We would like to thank the Village Hall Committee for the incredible voluntary work they undertake looking after our wonderful village asset. The new Village Website is updated as necessary and with relevant information. www.wittonandridlington.co.uk We are fully aware of the Vanguard Windfarm and we are monitoring this closely. At the present time there have been no updates to the Parish Council. We adopted the red telephone box which was refurbished and we are hoping to install a Defibrillator. Unfortunately NNDC did not feel it was a worthy cause to support via the Big Society Fund which was truly disappointing. We are endeavouring to try to adopt a second telephone box in Witton and hopeful that this may house a further defibrillator in due course. We continue to work with highways reporting issues with potholes - a saga which is always ongoing!! It was noted that potholes within the village had been filled in. 1
2. To Approve Minutes - Witton & Ridlington Parish Annual Meeting 17th May 2016 Resolved that these be approved. 3. Receive Annual Reports from local organisations No reports had been forthcoming. 4. Floor open to Parishioners There were no Parishioners in attendance. There being no further business the meeting was closed @ 7.20pm. Darrell Swail - Chair DATE 2
Witton & Ridlington Parish Council Annual Parish Council Meeting Elaine Pugh - Clerk to Council 01692 402998 Raynham House, 10 New Road, North Walsham, Norfolk, nr28 9df Minutes of the Witton & Ridlington Annual Parish Council Meeting Held on Tuesday 16th May 2017 @ 7pm Witton and Ridlington Village Hall Present: Darrell Swail (Chair), Ken Yerrill, Nigel Cole and Eunice Lord Apologies: Carol Gilman Others: No members of the public ACTION 1. Election of Chair to Council Resolved that Darrell Swail continue as Chair to the Parish Council and the necessary paperwork was signed. 1.1 Election of Vice Chair Resolved that Ken Yerrill be Vice Chair. 2. To receive declaration of interest in items on the Agenda and Pecuniary Dispensation forms and authority There were none declared. 3. To consider apologies for absence Carol Gilman - accepted by the Council. 4. To approve outstanding Minutes - Witton & Ridlington Ordinary Parish Council Meeting 21st February 2017 Resolved that these be signed. 5. Resolution to adjourn the meeting for public participation (15 mins), Norfolk Police, District and County Councillor Reports This was deferred as necessary. 6. Matters arising update and information only 6.1 Adoption of 2 nd Red Telephone Box currently waiting for feedback from the BT consultation. 6.2 Common Land the correspondence that had been received from Point House was read out and it was agreed that the Council would investigate this further in order to try and close this matter. 6.3 Footpath Map waiting for installation by Nigel Cole 6.4 Defibrillator funding Big Society refused the grant and the members considered that circa 1,900 was a large proportion of funding to find and the Council would try and find other ways to progress this matter. 6.5 To review planning orders The Clerk read out the orders and a few amendments were made these would be incorporated into the Councils Standing Orders for the next meeting. EP 6.6 Random parking throughout the village There was no update on this however, the problem would be monitored. 3
7. Finance 7.1 To approve Accounts for 2016/2017 These had been circulated and it was resolved that these be approved. 7.2 To approve and sign Audit & Governance Form 2016/2017 This was discussed and it was resolved that the document be approved. 7.3 To re-appoint Ros Calvert Internal Auditor for 2017/2018 Resolved that Ros Calvert be appointed. 7.4 To review internal audit report The Council reviewed the report and noted the comments. 7.5 To consider donation to the First Responders Members discussed this at length and it was resolved that 100 be donated to this voluntary cause. The Clerk would ask if they would be kind enough to attend the next meeting for the Council to present the cheque. 7.6 To approve payments TOTAL DATE TO CHQ 40.00 16.05.17 Ros Calvert 105 9.60 16.05.17 Indigo Waste 106 324.21 16.05.17 Came & Co Insurance 107 0.00 16.05.17 VOID 108 115.00 16.05.17 Doug Cheer (website) 109 292.28 16.05.17 Elaine Pugh 110 56.00 16.05.17 HMRC 111 Resolved to pay enbloc Funds received AMOUNT DATE FROM 0.10 10.04.17 Lloyds interest 422.00 11.04.17 Walcott Farms - Thomas Love 875.00 28.04.17 NNDC Precept - 1st tranche 170.57 16.05.17 NCC - Bottle bank income 8. To review correspondence NNDC Big Society Fund unsuccessful application for the defibrillator Resident letter regarding common land NCC re new Highways Engineer appointed John Winnett Smith & Love Planning Consultants Bramley Lodge development Resident regarding use of common land for parking noted - not agreed NCC re modification order BR12 and FP11 the Council discussed this and agreed that they did not support this application EP NALC Membership this would be discussed at the next meeting EP Resignation of John Sings 9. To review and consider planning if received 17/0518 Bramley House, The Street, Ridlington Summer House No objections 17/0396 1 May Cottages, Pollard St Erection of one and a half storey front, side and rear extension No objections 4
10. To Receive Reports from Councillors Bank change of signature to be organised. Litterpick around the village and on common land to be arranged. Agenda Agenda 11. To Confirm the Date of the next meeting Witton & Ridlington Ordinary Parish Council Meeting - Tuesday 8th August 2017 Witton Village Hall at 7.00pm There being no further business the meeting concluded at 8.30pm. DARRELL SWAIL CHAIR 8 th August 2017 5