Bryan Tener Your ministry audit has been submitted to the ACC Team. You may use the link you receive with this email to view and edit your application. Date created: 11/8/2016 Ministry Audit Form 2016 First Name Last Name Email Bryan Tener revbtener@gmail.com Full name of ministry: Board of Higher Ed and Campus ministry Position: Chair BHECM Today's Date: 1 Nov 2016 Ministry Team (DMT, MSMT, LDMT, etc.): Related Ministry Group BHECM Please provide the following information for use by the ministry audit team in case further clarification is needed. Ministry Director's Cell Number: 615 957 9887 Ministry Board Chair's Cell Number: 615 957 9887
What type of audit did the ministry complete in 2015? Full Your ministry received a letter from the 2015 Ministry Audit team making suggestions for the upcoming year. Please respond to how the ministry has given consideration to these issues since last year. One suggestion brought forward last year was diversifying the BHECM. We did try to take that into consideration as we looked at suggestions for nominations. We recognize the need for ethnic and racial diversity as well as gender and age diversity. It is an area we continue to be challenged and challenge ourselves on as we look to live into our purpose as a conference board. What apportionment dollars did your ministry receive from the Annual Conference in 2015? 681915 What was your ministry's total dollar expenditure for 2015? 681842 What percentage of the Annual Conference apportionment made up your 2015 budget? 100%
Our mission is to make disciples of Jesus Christ for the transformation of the world. Local churches are the most significant arena where disciple making occurs. (Book of Discipline, 120) Ministries of the Conference will exhibit the following characteristics in support of the three strategic areas within the Oklahoma Annual Conference Strategic Plan: I. Growing Fruitful Congregations/Ministries: a. The mission and vision of the ministry are aligned with the Conference mission statement. b. The ministry can demonstrate effectiveness and fruitfulness c. The ministry demonstrates sound fiscal stewardship II. Recruiting, Assessing, Equipping & Sending Spiritual Leaders a. The ministry is intentional concerning race, age, and gender inclusiveness. b. The ministry is actively engaged in training/preparing new laity & clergy members for assuming more active leadership roles in the ministry.(new) III. Promoting Ministry Partnerships a. The ministry is strongly connected to the local church. b. The ministry has Conference wide impact or represents the Conference ministry priority. Each ministry or program that receives funds from the Annual Conference will be assessed annually. The board of that ministry will be invited to complete a ministry audit on their own behalf. The Annual Conference Council will review each ministry and will fill out an assessment based on the above questions. Please respond to the following questions: Section I: Growing Fruitful Congregations/Ministries Section I a The mission and vision of the ministry are aligned with the Conference mission statement. 1) Please include your mission statement (or vision statement) in this field. The mission of the BHECM is to lead, empower, nurture, and advocate for healthy United Methodist related campus ministry. we desire to see an increasing number of students and graduates of Oklahoma colleges and universities are actively growing Christian disciples who lead in the life and ministry of the United Methodist church, it s local congregations, and beyond. How well does this ministry make disciples of Jesus Christ? This includes an external component (making new disciples) and an internal component (helping those who work with the ministry to grow in discipleship).
Section I a 2) What are the external components? BHECM seeks to empower, nurture, lead, advocate for Wesley Foundations as they seek to support college students in their faith development on their respective campuses. Each campus ministry seeks to build relationships with both those with a church background and those who are unchurched, seeking to create a welcoming environment that offers opportunities for an experience of God s grace. These relationships that are built help to, for some, strengthen discipleship, and for others begin a new journey of faith as a disciple of Christ. This past year our campus ministries recorded 29 professions of faith and 9 baptisms, important steps along the Christian journey. Our campus ministers, those who serve as interns, and those with active local board presence walk alongside college students on their faith journey, whether it s introducing them to the Christian faith or if the student's journey began much earlier. Section I a 3) What are the internal components? Making disciples is a process that moves people through stages of faith. One of the ways that campus ministries deepens faith and makes disciples is through regular worship and small group opportunities. Last year about 350 college students participated in worship on a regular basis through our campus ministries. Another opportunity to deepen faith is through small groups, which also can be an entrance point for those students who might otherwise be uncomfortable with worship. Some are designed for life long Christians and some are geared to reach the unchurched or new Christians. This past year there were over 70 total small groups deepening the faith life of over 1500 college students. While the focal point of campus ministry is on college students, these are not the only ones who experience growth in discipleship. Local boards, campus ministers, local church members, and the conference board members grow as they serve in various ways through campus ministry utilizing the gifts and graces that God has offered through each person. Section I b 1) Specifically, how are the members in the local churches impacted in their discipleship by this ministry? Over 300 students were active and attending United Methodist churches while also participating in campus ministries. Students who have grown up in the UMC are able to connect with the Wesley foundations as a home away from home while they further their education. The student s participation helps to form a bridge between the local church and the campus ministry. This connection is also deepened as campus ministers and students go into the local churches to preach, lead worship, offer a witness to what God is doing through campus ministry, or teach Sunday school. Many students serve in leadership in local churches throughout the year as youth directors, volunteers, in mission projects, and serve on committee s and leadership teams. Wesley foundations create an impact in the local church through short term visits that highlight the campus ministry, over the course of the school year as students find leadership roles and serve in the local church setting, and over the long term as students graduate and move back into the local church, continuing to grow as disciples and serve. The students offer a great witness to the local church in terms of devotion, passion, and faith as they seek to serve, and this potentially impacts the local church and deepens their level of commitment and excitement in what God is doing.
Section I b 2) How many members of the board (or leadership of this ministry) are active members of their local United Methodist Church? 100% Section I b 3) How many United Methodist volunteer(s)/hours are invested annually in this ministry? BHECM approx 200 Wesley Foundation board hours approx 26,000 Section I c The current financial audit must be on file with the Council on Finance and Administration, (CF&A). The current balance sheet or financial statement must be attached to this report. Before submitting, please see the area below to attach any pertaining documents. Section I c 1) List the other sources of funding provided to this ministry. Individual campus ministries receive funds from District apportionments, Alumni giving, gifts from local churches, fundraising events, grants, student giving, board member giving. The sources and amounts given vary depending on the particular Campus Ministry Section I c 2) In these days of shifting resources, specifically, what is your ministry doing to reduce its reliance on Conference apportionments? We are continuing to challenge the Wesley Foundations to reach at least 50% of their budget to come from outside of conference funding. We offer multiple training events focused on fundraising for our local boards and directors as well. We are also moving towards a funding structure based on grants alongside a base funding amount. This is to be in alignment with the yearly audit process which also includes a grant application. Section II: Recruiting, Assessing, Equipping & Sending Spiritual Leaders
Section II a The ministry should submit a report indicating how its leadership and outreach is intentional in regard to inclusiveness and diversity. Review the makeup of the leadership and those the ministry serves. 1) Cut and paste a list of the Board members and the church to which they belong in this field or attach a file below. Rev. Craig Clark Ashley Underwood Clinton Rev. Coy Remer Linda DeBerry Idabel Larry Thorne Alva Rev. Shannon Rodenberg Rev. Bryan Tener Rev. James Lambert Rev. Sarah Thornhill Rev. DA Bennett Rev. John Breon Rev. Les Bussell Rev. Nathan Mattox Dick Danielson Ada Maurice Hawthorne Wilburton Glenna Hertzler Tulsa Sigrid Krause Tonkawa Erica Lawrence Edmond 1st Section II a 2) How will you improve age, gender, and racial inclusiveness in the future? The conference board recruits its members to be recommended to the conference nominations committee. We will continue to seek board members who are passionate and hope filled in regards to campus ministry and cover a wide spectrum of diversity in experience, ethnicity, gender, geography, age, and social context. While we are made up of a wide range of ages, gender, differences in social context, we are limited in diversity when it comes to race and ethnicity. We as a board recognize this and will continue to strive towards a growing diversity. Section II a 3) Did your board members attend approved training? If yes, please explain. (Examples of board approved training include the following: General Board, OK Center for Nonprofits, OK United Methodist Foundation, Official United Methodist Board training, board training offered by the OK Conference or a paid consultant.) yes, GBHECM training, OK Center for Non Profits, OKUMF
Section II b 1) How are you engaging new laity/clergy in preparation for their assuming a more active leadership role in this ministry? This past year we ve added a few new members and we are continuing to work on a new member orientation process that will help everyone understand the BHECM s purpose and vision as we move towards the future given the current reality. One of the ways we did that this year was by creating a covenant for how we will participate as BHECM members and holding each other accountable to those expectations. We held a beginning of the term meeting in which we walked through those with our new and continuing members. We also walked through our purpose statements, looked at where we've been over the past year and then looked forward to where we are headed. As a Conference board we also seek to provide training through workshops and conferences for conference board members, campus ministers and their local boards as well. Generally, the conference board provides funding so that campus ministers who are new can attend. We are also currently working with the Oklahoma Center for non profits in providing a workshop for our Wesley Foundations to help empower, encourage, and train both the minister and local boards for their work. We hosted one this past spring and will host another this December. This will be of great benefit to the ministry as they seek to grow in their effectiveness. Section III: Promoting Ministry Partnerships Section III a A new ministry may be a pilot project in a limited geographic area, but the model should have the potential for Conference wide application. Ministries that are geographically specific should represent the Conference s priority. 1) How does this ministry reach across the Conference or represent the Conference priority? The conference priority to reach new people in new places, to start new churches, and to reach younger people is taking place on our college campuses through the Wesley Foundations. Receiving a decrease in funding to move towards the conference goal has allowed us as a conference board to reset our priorities and move into something new. We've continued to challenge the Wesley foundations to seek funding outside conference apportionments, growing towards and beyond 50% of their budget. This has come in the form of deepening relationships with the local churches, the districts, and missional areas. This has also led to creative partnerships between campus ministries for various fundraising events, mission trips, worship, and other ways. There has been a renewed focus on local board training which has led to raised expectations for participation in some of our Wesley foundations and their local boards. The realignment of conference funds and our work as a conference board in partnership with the Wesley foundations has led to an increasing focus on living into our purpose as a conference board as well as the focus of individual Wesley Foundations
Section III b 1) What criteria does the ministry use to judge its own effectiveness? We began this past year by holding a vision retreat where we affirmed our purpose statement and set goals for our work. The words Lead, Empower, Nurture, and Advocate are the lens through which we set our goals and evaluate what we're doing. We are working to make sure that what we do and how we do it fulfills our purpose so that our Wesley foundations can best fulfill their's. Section III b 2) Concretely, where can the fruit of this ministry be seen? The fruit of this ministry can be seen as we've discerned a way forward that helps us to lead, empower, nurture, empower, and advocate for the Wesley foundations in the OK conference. We've held or been a part of 3 campus ministry training events in the past year, 2 with the OK center for Non profits and one with the general board. Each of those were well attended. Concretely, fruit will be seen as that learning is passed to the local boards and new practices are put into place. In our board, one concrete practice that we implemented that stemmed from one of the trainings was the covenant in how we'll participate. Another example of fruit that can be seen from this is increased participation between Conference board members and local Wesley foundations. From preaching in worship to attending lunches at the Wesley's or sharing time in fellowship with the directors, the Nurture component within our purpose has been helping us renew and deepen relationships that will help ministry. Section III b 3) Using the scale below, how does the ministry rate itself for the past 12 months' work? Meeting Expectations Explain your answer While we have been holding ourselves more accountable towards fulfilling our purpose and have raised our expectations, we also know that we can continue to grow in this. Section III b 4) Productivity? Meeting Expectations Explain your answer We set goals around our four focus points and then form task teams to work on those goals. Doing this as a team helps us to be more productive between our regular meetings, which then allows our regular meetings be productive. Section III b 5) Efficiency? Meeting Expectations
Explain your answer We continue to seek ways to be more efficient, cost and time efficiency. Maintaining focus on our purpose helps us to work more efficiently. We continue to challenge ourselves to find creative cost effective ways to fulfill our purpose. NOTE: If there are independent assessments of the ministry, such as accreditation's and awards, include with the Ministry Audit. Current balance sheet or financial statement Attach your files here campusmin9 161.xlsx (https://okumcreg.brtapp.com/files/tables/registrations/322575/questions/80035/86c2b26b75d048ff8eb748d630d45c83/campusmi 161.xlsx) Board Members List Attach a list of your board members. 16 17boardofhigheredcommittee.xlsx (https://okumc reg.brtapp.com/files/tables/registrations/322575/questions/80036/347434b17f4c4cf68ee92e610ca370ca/16 17boardofhigheredcommittee.xlsx) Ministry Audit Materials If your group has extra informative materials (flyers, brochures, etc.) to submit, please attach the digital file below or mail your materials to OKUMC, Attn: Rebekah Hasty at 1501 N.W. 24th St., Oklahoma City, OK 73106 3635.