PLAINFIELD PLAN COMMISSION January 4, 2018 7:00 p.m. Mr. Smith: Good evening everyone this is the January 4 th meeting of the Plainfield Plan Commission, first of 2018. Would the board secretary please call the roll? Mr. Klinger: Mr. Phillip- here Mr. McPhail- here Mr. Brandgard- here Mr. Smith- here Mr. Kirchoff- here Mr. Bahr- here Mr. Slavens- Mr. Slavens contacted me and let me know that he would be absent for this meeting, but we have a quorum. PLEDGE OF ALLEGIANCE Mr. Smith: Would you all join me in the Pledge of Allegiance. APPROVAL OF MINUTES Mr. Smith: We have the minutes of two previous meetings available for approval. First the October 2 nd, 2017 minutes. Have we all had a chance to review those and were there any corrections or amendments to that? Mr. Phillip: I move we accept the minutes as submitted. Mr. Kirchoff: Second Mr. Smith: We have a motion and a second. All in favor? We also have the minutes of December 4 th, 2017. Any corrections, changes? Mr. McPhail: I move they be approved. Mr. Brandgard: Second Mr. Smith: I have a motion and a second. Al those in favor? ELECTION/APPOINTMENT OF 2018 OFFICERS Mr. Smith: We have an election/appointment of officers for 2018. Mr. Brandgard: I would move that we continue the officers as they are, since we re operating pretty good. 1
Mr. McPhail: Second Mr. Smith: Well OK, I have a motion and a second. All in favor? Thank you very much. Slightly off the agenda here let me make a note at this point for the record that Joe James that was our Plan Director for I think about 13 years approximately, he s left the city in the past month, moved up the road to our cousins in Brownsburg. I think it s fair to say he made tremendous contributions to the town for our growth, and our evolution and we sincerely appreciate his time and his effort and his work here. Back to the agenda. OATH OF TESTIMONY Mr. Smith: I believe there are a couple of items that will come up for public hearing later on, so I would ask the town attorney to administer the oath of testimony. Mr. Daniel conducted the oath of testimony. PUBLIC HEARINGS Mr. Smith: We have a few guidelines for speaking at the public hearings. These are also posted on the wall up there. The proceedings are recorded for public record purposes, so please com to the podium located in the front of the meeting room. Give your name and address and make your presentation. Please make presentations as concise as possible, try to limit your comments to no more than 5 minutes and avoid repetition of any points from and previous speakers. Each speaker is allowed to speak just once. If possible, please designate a spokesperson for groups supporting or opposing same positions. Following your presentation, put your name and address on the piece of paper we ve supplied on the podium. So, with that, we ll move on to the petitions for public hearing. Mr. Berg. PETITIONS FOR PUBLIC HEARING Mr. Berg: Thank you Mr. President, the first petition for Indy Building 5, the applicant has requested a continuance to work through some issues with a neighboring property. Mr. Smith: So, they re asking for a continuance, is 30 days enough? Mr. Berg: Yes, they re asking for a continuance to cover a meeting sir. Mr. McPhail: Mr. President I move that we continue RZ-17-007, RZ-17-005, RZ-17-018, till the February meeting. Mr. Phillip: Second Mr. Smith: I have a motion and a second. All in favor? Thank you very much, we will move them to the February meeting. Next for public hearing, DP-17-017, Lend Lease Mr. Berg: Mr. President, members of the board Lendlease is the applicant in the case for a request for waivers the Plainfield zoning order which is the gateway corridor and there s a portion of it that refers to exterior building facades and renovations for brick or stone not being painted. To give you an idea of where we re at, I m sure we ve all been past the KFC a hundred times, Main Street, Shady, Perry Crossing over here. You ll notice it s zoned general commercial that s in compliance with the Comp Plan so there s no issue there. With these 2
shots, obviously these aren t real current because you don t see snow, you see the whitish eave that s here and the tan brick. This was added I would say in 2002. Again, you ve been by this building probably a thousand times, but it never hurts to take a photograph. This is what they re proposing to do, I ve kind of just positioned the existing or the 2002 plan with the request. The rear and the front here off of Frontage Road, they re wanting to paint this brick a whitish, I believe what they call wedding veil, I love these paint names, incase you ve forgotten last month in the darkish grayer color here, you would have the red and with striping there on the EIFS, that is something they could do, they could paint the EIFS, that s not the issue here, the issue here is the painting of the brick. You see here on the rear of the building, that would be entirely painted with the grey and the red. This would be the rear of the building away from Main Street, again you ve got the red and white stripes and the grey, and more red and white. Same general story here on the north elevation, they re doing the EIFS here, which could be primer, but the brick according to our zoning ordinance, it s not. We ve had Village Pantry, I can t remember when that was, and I don t have it in front of me, was a case. And Terry, then I believe last year, we had Subway that was trying to paint some brick and we put a stop to that. Mr. Brandgard: On the Subway, when they put it in, we required an upgraded building because we knew they d build them with the red brick other places. Village Pantry, they elected to start painting without getting permission to do so, which they probably wouldn t have got. But anyways, a little history there. Mr. Berg: I appreciate that, that was before my tenure being here. We mentioned the trash enclosure bins kind of as something that if you should approve this, we would ask that these be placed within an approved enclosure and not sitting out here in the parking lot. We brought this to the DRC, I m sure you remember Bruce, it was brought to us as an ILP, I want to say in October or November. I don t want to characterize the response other than to say, not favorable in the slightest. 2002, that s when the Village Pantry was. Last year, Scotty s Brewhouse wanted to paint the back of the building where it wouldn t be visible and the commission at that time said that they wanted instead, it to be matching the existing mainstream in the back. So, there has been a history of this commission voting a certain way on this type of request. Again, I mentioned the Subway there at Shady and Main. Should you choose to approve this, it will also require an ILP, building, fire protection, probably health because on the interior they are proposing a significant renovation. We have our typical conditions, that it would comply with the plan submitted on 12/05, the trash enclosure, I brought that up, rooftop mechanical units, I glossed over that, I apologize. You ll notice that they are pretty visible, and you ve probably noticed that again, as you ve driven by. So we have asked that if you were to grant this approval, that these would be brought into compliance. They are planning on doing some sign changes and some sign lighting, which we don t typically approve signage here. We are kind of putting this out there as kind of a reminder to the applicant, that is this is approved, these will have to be shielded so that it s not visible. So that s kind of a housekeeping thing as a reminder. Again, ILP approval, building approval, fire department approval, health department, I m assuming, but again, that s county so that s not something under our review. I m assuming these folks are here 3
either from Lendlease or KFC. If there are no questions for me, I shall take my seat and let them say their peace. Mr. Kirchoff: Let s hear from the petitioner for just a moment. Mr. Reynolds: Hi Thomas Reynolds from Lendlease, construction manager. I m here to represent Jim, the owner, who s here as well and answer any questions you guys have for me. If anything, I can say about our role is we re the construction manager for the parent company and Jim is the franchisee so through that relationship, he hired me to remodel and upgrade the store. We ve done about 500 over the country so far and many here in the Midwest, Indiana and Ohio. The color scheme is just the standard footprint for their remodel program. Like I said I ve probably done 30 over here in Ohio, here one in Richmond that we just recently finished. So, we ve done it in many places. It is a good product for the owner, he gets increased sales, cleans up his restaurant, makes it look better, it stands out a little bit more. The paint material is very expensive 2-part paint, it s got a 5-year warranty on it. It doesn t come off the building so once it s put on there correctly, it ll stay looking good for a long time. As far as the screening and improvements, that s something an owner can add whatever he needs to our program, if he needs to do extra work to get in compliance or whatever. That s based on what we find out he needs to do or whatever. That s it, if you have any questions for me, Jim s the owner here and I think he wants to say something. Mr. McKenzie: Good evening, I m Jim McKenzie and I m the President and one of the owners of McKenzie Foods. We own the KFC business that s there on Main Street. We purchased that restaurant from Dan Von Pein a little bit over a year ago. It s our 14 th restaurant that we have, we have some in Lafayette, some up by Ft. Wayne and then we have Shelbyville, New Castle, Plainfield and just recently purchased a couple in Carmel. Our family has been in this business since 1965, started in Lafayette and we ve grown it since then. I m a 3 rd generation franchisee. I guess the good news it that we re in it for the long haul. We ve already invested quite a bit into that restaurant. You probably can t see that much that we ve done, because most of the stuff we ve done is in the kitchen. We have invested in new walk-in coolers in the back, we redid all of the landscaping, sealed the asphalt parking lot and re-striped it. This is a really big initiative for us at this location because this location is pretty worn and dated. If you ve been there, you know. I think that décor package in the outside is the 1990 s type décor. So, it needs it and we knew that. We re excited about this, as Tom shared, KFC corporate is doing this for all the restaurants in the United States. The goal is to, by the end of 2018, to have all the 4,000 restaurants remodeled to an image that s similar to this or within the last 5 years. So, it s not just us doing it on our own. The good news is that it s a corporate supported initiative and they ve hired Lendlease as the project manager for the United States. They ve done this with a lot of franchisees. We re excited, the building needs a new look to it. Even the brick, the color of the brick is a dated brick. It s a drab brick. If you drive down US40, you see there s a lot more color now in restaurants. Part of décor has a lot of lighting too, so it ll be an asset to the community. My thoughts are, maybe you were concerned about the maintenance of it on painted brick because painted brick is not that new. My brother and I are home builders. We ve been building in Indianapolis since 1990 and we ve don painted brick a lot and if it s 4
done properly as Tom mentioned, it s a good product. We ve got a 10-year lease on that building and we ve got 3, 5-year extensions on top of it so we re in it for the long haul. We re renting it from Rick Glen who s also here in Plainfield and was Dan s partner. I did bring some pictures, I ll pass these around, you guys can just take a look at them. These are actually buildings that have gone through the remodeling and what the look looks like. I think it s an attractive look, it s had really good reviews on that building. We did have a building in Shelbyville that s on Broadway, very similar to here, it s on the main street right into Shelbyville. It was a brick building and we painted that brick as well and it looks great. So just a little information on who s doing it, who the franchisee is, I live here in Indianapolis, and then just some pictures for you guys to take a peek at. Mr. Brandgard: I have a question, since you brought it up. What are you going to do with the Carmel stores? That nice red brick and paint it like this? Mr. McKenzie: Those were actually built early enough that they don t have to go through the remodel. The one on Rangeline Road was built in 2005 I think, and they remodeled it actually at the end of 2009 so it s not due for a remodel. The one on Michigan Road was actually built in 2009 so it s not due for a remodel either. I m assuming we would have the same obstacle to overcome there as well as far as painting the brick. We have, like I said, there s one in west Lafayette that we re doing in the spring, that s a brick that we re painting and then this one here and then the one in Shelbyville, same way. Mr. Brandgard : And the warranty on the brick painting is only for 5 years? Mr. Reynolds: The material you see itself, its general warranty is a year. They also give an extended warranty through their purchasing program, that s where to extended warranty comes in. Mr. Brandgard: Well what happens after your warranty is up and it starts peeling? Mr. Reynolds: Well first off, we don t think it s going to peel. I ve put this stuff on many, many buildings and once it s on there, it s like a 2-part epoxy, it doesn t come off. You can t hardly get it off if you went at it with a grinder. We ve worked with the manufacturer to get this extended warranty, to give these franchisee owners a peace of mind that we re not going to walk away and it s going to be a problem. Mr. McKenzie: Because they re all remodels, most of it has been applied to a surface that s existing, whether it be dryvit, I m trying to think what else we ve painted on top of, dryvit, some siding, brick, but the reality of it is, once the warranty is up, it s up to the franchisee to maintain the building. And that s why I wanted to share with you who we were, and you know, the number of restaurants we have and how long we ve been around. The good thing I think though is, that because it s a corporate sponsored effort, and they ve hired a company like Lendlease, it s not just McKenzie Foods out there doing it on their own and picking the specifications of the paint for the contractor to install. They re using the right product and they re using qualified contractors to apply it. Mr. Brandgard: Well I ll be honest, on the first degree, that store needs some help. 5
Mr. McKenzie: Yeah, and part of this is, just to give you an idea, roughly $250,000 invested in the building, inside and outside. In the inside, the entire ceiling, the acoustical ceiling, the tile flooring, all of the furniture, really everything from the kitchen towards the dining are is completely re-done. It s new LED lighting. We replaced all of the ceiling tile in the kitchen already and put LED lighting back there, so that s improved. Mr. Brandgard: Can I ask a question? Did you fix the leak in the roof? I was in there one day and they had buckets on the floor in the kitchen. Mr. McKenzie: As far as I know, we don t have any roof leaks, so I don t know what was going on that day you were there. I know we had a water main that was leaking at one point. The first meeting I had was with the gal at the health department in Hendricks County and the walk-in coolers were a mess and we knew that, so we spent about $50,000 to replace those. And then the kitchen needed cleaned up, it needed some TLC and we ve been working on that. The dining room needs work. We re-painted it knowing that we re just going to remodel it this spring, but it needed a fresh coat of paint, so we did that. We brought in new furniture from one of the stores we remodeled in Lafayette, brought that furniture down because it was better than what was in there, but it s still not the permanent furniture. So, it does, and this is going to be I think a big plus for us. I see it as a huge opportunity for us to get some people back and let people know that we care about what we look like in the community. Mr. Smith: Now you see, our history has not been to approve painted brick. Going back quite a few years, we haven t approved painted brick. So, I think we re open to discussion as to whether we re ready to give that a try here or do we want to stick to our discourse? Mr. Kirchoff: We could give the public a chance. Mr. Smith: Technically, this is a public hearing and, so we ll give some time here for any members of the public who would like to speak either for or against this particular petition. And hearing none, we ll close that part of the public hearing and move back to discussion with the board. Mr. Brandgard: I ll make a couple of statement. I m one who s not enamored with painting brick. They mention the one that started painting brick and we made them take it off. That was a different thing because we told them that they had to use the red brick that s used at other places, so they could fit in with what else is going on down there. I think, when you look at that building, it needs some help. And the new corporate image, to me, this looks better than what we have out there. I still have concerns with paint peeling. Mr. Smith: I guess what I would ask, what other options have you considered? Or are there other options? Mr. Reynolds: so how the process works is obviously they ve presented this to you as the corporate image that what we can say is the best-case scenario that they would love to see on the building. If it s not approved, the design group has to go back to corporate, take whatever additional guidelines you give us and re-draw it and then try and see if the owner 6
thinks this will work for him. I mean it s kind of a little bit of a process, but there s no standard, that s different from this footprint, they would present you options. Mr. Smith: Do you have examples of other projects that you ve worked, that let s say have been out there for 10 years with this painted brick. Mr. Reynolds: This image we ve been doing for about 18 months so there s not anything that extends that we ve had any experience with this product since we ve been painting. the process has been that, when they painted, before you ever get the building finished, there s a review with the owner that the quality is there and then we go through obviously a city final inspection on the permit process. And there s like I said, there s a 1-year GC general warranty that anything if there s a problem we come back and fix it right away. And then the paint has that extended warranty. I ve been, like I said, I ve been doing this for about 18 months, I ve been with the company for 15 years, but we ve not, after the preliminary first few week of turnover or whatever, I ve not has to go back for peeling paint, that it was coming off or anything. We ve had painters that didn t do a great job, that we had to go back and fix, more of a quality issue, but I ve not had paint come off of any place, a building, EIFS, brick or aluminum that was painted. Mr. Smith: I guess my initial reaction is that, in that area along Main Street, it may be the brightest thing I think I m going to see there and while that may be part of your goal, I don t know id that s necessarily a good thing for the overall look of our town. Mr. Brandgard: On the other side of that coin Bruce is, what s there now need to be improved dramatically. Mr. Smith: Absolutely. Mr. Brandgard: Inside and out. I was there a couple of weeks ago. Mr. Reynolds: Yeah, and that s the aim of this program is to improve both. I ve dealt with, and I don t remember the name of the town last year in Ohio, I ve been to many meetings like this and you know they say exactly the same thing, you could paint some trim and that was about it. And the only thing I could say about it is it fit in with the neighborhood but then the owner who spent a lot of money didn t get the business bump he was looking for. You know most of these, anywhere from, depending on the size of the site and the volume, I ve spoken to many owners and anywhere from the sales improving from 7% to 28% in the first year after the remodel so it s good for them, it s good for the tax base revenue and stuff like that. You know, that s why we re doing this, this is why the owners are trying to improve their sites. And they do get the biggest bump. When you put the traditional image on it, it looks great at night. I was looking at my computer earlier to try and find some night time pictures because the lighting is directed at the building itself and the lighting really does look great, it attracts business. Mr. Kirchoff: I know copiers can have different toner quality, how close is this? Mr. Brandgard: That s a deeper red. Mr. Kirchoff: Yeah, that s more crimson than it is red. 7
Mr. Brandgard: Is the coloring, is this red close? Mr. Reynolds: It s not that purple, it s more standard kind of red is what I would call it. Mr. Brandgard: And this is the case too, I think if they came in to build a new building, this is what you d want to build. Mr. Reynolds: Yeah that like I said, that is their standard footprint corporate wide. Like I said, when we added just some red color on the building, the owner was disappointed that he couldn t get more of an image in the exterior. And the signage is a separate deal, I understand signage is signage, that s a whole separate permit process, but the whole aspect of this, the whole reason we re doing this work is to help the owner drive business. Mr. Brandgard: If we were to approve something, are you able to build the parapets up high enough to cover the air handlers? Mr. Reynolds: There are manufactured, pre-manufactured enclosures or if they have a spec based on what it needs to be made out of, we can stick those up there. Mr. Smith: They re particularly noticeable from the backside of the building, or the parking lot side. Maybe a little less so from the street, but still visible. Mr. McPhail: Yeah, they re pretty visible from the street too. Mr. Reynolds: We re a general contractor too so all of the trades are going to be on site so if there s something that needs to be done or inspected as part of the normal construction, then you know, if its gets back we can talk to the owner and we can certainly, you know, if it s something he would approve. Mr. Smith: Do we have any other questions or discussions at this point? Mr. McPhail: I guess I ve got a couple of comments. This really stands out to me for some reason I guess. I m certainly not an architect, don t profess to be. We just had a project recently with one of our schools where they wanted to upgrade a brick building and they used metal panels to upgrade that and that project turned out pretty nice. It just seems to me that maybe an architect might take a look at this building and maybe come up with a scheme that would be better than painting all of this brick. I don t know, it just doesn t look like it fits on that corridor to me. Mr. Brandgard: See my view is, this fits better than what s there. Mr. McPhail: Well I think the building needs something done to it. Mr. Brandgard: It s a corporate image building, that s the other piece. Mr. McPhail: I personally wouldn t put a product on my house that only had a 5-year warranty on it I can tell you that. That worries me, I don t know if that s standard for the industry or what. Mr. Reynolds: Well that s an extended warranty for the paint. That s a very expensive product because of the process to put it together. 8
Mr. Bahr: I have to admit, I m with Kent on this. I love the product, I just have concerns for 6 years from now. Mr. Reynolds: Yeah, and it s a washable product so that s a good thing for the owner, he can power wash it if it does get dirty, especially around the back of stores where the grease traps are. It s a washable product and like I said this is one of the most progressive extended warranties I ve ever seen on paint after 15 years of doing restaurant remodel. Mr. Bahr: So it all boils down to paint or something else. Mr. Reynolds: Yeah and I ve only had experience, we had a site actually in Chicago, or in the suburbs outside of Chicago, where the owner wanted to make the image removeable because he didn t know if he was going to stay a KFC franchisee for a long time, and we worked for about a year with corporate and with the owner and with that municipality and never got to a solution that was acceptable for all parties. There was thought to putting cement board on the outside, but it was still making it more difficult to maintain and make it look good. That s the experience I ve had with taking something and turning it into a different image. KFC, they control their image pretty tightly. Part of the franchisee provision is that you are correct in your image and it s done right and correctly. So, they control the alternate or you know different images so like I said it s design process and they have to approve other images. Mr. McKenzie: Could I make another comment? I appreciate all of your concern about the brick and believe me I think if there was something about that brick that was attractive or something that could be salvaged without painting it, I would be in favor of it. It s going to cost us money to paint it. That brick is not an attractive brick and it s an old brick. It s dated, you wouldn t find it on new construction anywhere. So, we ve got to deal with, OK, how do we put perfume on a pig. And that s what we re trying to do. We re trying to take the product and, it s a drastically different look, but it needs a drastically different look because I think what s there now is blah, and if you look, if you go down the street and you look at Taco Bell or Popeye s or Arby s, or a Wendy s they ve got more color, they ve got more life, they stand out. Now I think what that says to the customer is, hey, that s a good business to go to, that s a place I want to go. The inside is going to look almost identical to the outside. It s going to have a big round table that s going to be for a family of six and above it is a fullfledged bucket, a KFC bucket light that s got the stripes on it. It s going to have a wall that s dedicated to the most famous chicken cook in the world, which is Colonel Sanders and where we re going to have pictures of him. So, it s going to have a nice look to it. If we could salvage the brick, if there was something there that we could salvage, we would do that. I just don t think that there s anything there to salvage. And I will tell you that in 10 years from now, KFC going to have a different look, just like every other brand has a different look, maybe 15 years, but they ll come back. It s really the only way you can be competitive these days. So, somebody will be back here at some point saying, hey we d like to change it again, and you ll be looking at something else probably. Mr. Brandgard: If you were wondering what we were doing, we were looking at the West Lafayette store. 9
Mr. Brandgard: So this is pretty much the same scheme that we re seeing on the Lafayette building. You ve got the vertical red stripes. Mr. Kirchoff: I think we should say, this is not subject to precedent. Mr. Daniel: This is not precedential Bill, in fact I think Robin did a good job talking about that Village Pantry thing. That wasn t an issue of painting brick, the issue was, that was approved because it was done with red brick and they started painting it and never even asked the town whether they could change it or not and that s when the town stepped in and said, you can t do that. So it was really a totally different situation. Mr. Brandgard: I don t think we ve got a policy on painting brick. Mr. Smith: Well in our zoning laws that they ve cited on page 1, there at the very last paragraph. Renovations should not include the painting of brick. Mr. Reynolds: I m not sure how to word this exactly, but I m wondering if it would help. Another condition or perhaps sort of an inspection in 5 years of the paint and commit to repaint, but I m not quite sure what the wording here is but I m just trying to give a little comfort I guess to those who are not comfortable about painting brick. If we set up a time period for review, inspection and a commitment to re-paint if there s any change or if it fades it could look pretty shabby. Mr. Daniel: I think you could, to the extent, if this is approved, it is different from what the ordinance requires I think as a result of that, especially with something like peeling. I think that this board could add a condition that in the event that paint peeled or something like that, that the owner would be required to resolve that issue. Mr. Brandgard: To re-paint or re-cover or whatever it takes. Mr. Daniel: Well I don t think you have to specify what, it just has to be corrected or restored. You want to hear some language? Mr. Smith: So where are we here? Any more questions or discussions? Mr. Reynolds: Um, the garbage surround and that are too, that is generally when we re painting the building and upgrading whatever the signage, they get painted to match the building. Mr. Daniel: You want to hear some language? We added a condition and it says, in the even the paint peels from the surface within 10 years, the owner shall take whatever measures are required to correct the surface peeling. It ll be in the motion here, if a motion is made. Mr. Reynolds: So, we re clear about the trash enclosure, that they re going to be painted the color of the building. It s painted that grey color, that dark grey color. Mr. Smith: Is it big enough to get all of your bins in? Mr. Reynolds: Well we ll figure that out. 10
Mr. Smith: We ll get a chance to have a discussion about all of these details with the Design Review Committee. That s usually where we kind of go through a few of these little things and get them all cleaned up. For example, we usually expect a door on the front of that container, usually it s kind of wood like matching as much as you can to the building. If it s not big enough, maybe you want to work with staff and enlarge it, whatever it takes to get them all enclosed. Alright, anymore discussion? Mr. McPhail: You know, I m looking at entry elevation and it s got 1, 2, 3, 4, 4 grey verticals, seems to me if they put one more, grey vertical on there that it would tone that down a little bit. Over on the right-hand side, they got 1, 2, 3, 4, they got 4 red stripes, 1, 2, 3, 4, white, you know if they just come down there near that entrance door and put one more white and grey stripe there, it just seems to me like it would tone that down a little bit. So again, I m trying to play architect. You have 29 feet of red across there. It s just a suggestion. Mr. Smith: Does the petitioner have any response to that suggestion? Mr. Reynolds: Yeah, that s a pretty simple change. I mean we could revise the striping easily with that in there. The length of the building determines how many stripes it has normally, but if you put one more on it no one s going to come and say we have too many stripes on it, they d be more upset with the fact if I didn t have any. Yeah, we could revise it. Mr. McPhail: It s light grey right? Or is this one white? Mr. Reynolds: It s white. Mr. McPhail: The one you showed us was light grey right? Mr. Reynolds: It looks light grey on the drawings, but it s white. Mr. McPhail: Well the photograph was light grey, wasn t it? Mr. McPhail: The one on Lafayette looked grey to me. Mr. Reynolds: It s supposed to look like the Colonel s bucket. Mr. Brandgard: Well how many stripes are on a bucket? Mr. Phillip: I ve driven by that store and it s white. So minor administrative thing, so Tom and Jim, did you guys sign the roster sheet? OK, sorry I may have missed it. Mr. Brandgard: They did it beforehand. Mr. Phillip: Alright, so you guys can do what you want to do with this. So, I move Mr. President, the plan commission approve DP-17-017 as filed my Lendlease requesting architectural and site design review of a development plan waiver to allow a brick façade of an existing KFC restaurant to be painted within a gateway corridor on a parcel zoned general commercial. Number 1, the development plan complies with all applicable development standards with the district in which the site is located. Number 2, the development plan complies with all applicable provisions of the subdivision control ordinance for which a waiver has not been granted. Number 3, the development plan complies with all applicable provisions for architectural and site design review for which a waiver has not been granted. 11
Number 4, the proposed development is appropriate to the site and its surroundings. Number5, the proposed development is consistent with the intent and purpose of the Plainfield Zoning Ordinance. And regarding the waiver for the painting of existing brick, the Plan Commission finds that: the proposed development represents an innovative use of building materials and brick color which will enhance the use or value of area properties. Number 2, the proposed development is consistent with and compatible with other development located along the gateway corridor. And number 3, the proposed development is consistent with the intent and purpose of the Plainfield Zoning Ordinance. And that such approval shall be subject to the following conditions: 1. Substantial compliance with the building elevations dated December 5, 2017 with the addition of the additional white stripe as we come away toward the entrance. Number 2, the existing trash enclosure must be brought into compliance and all trash/recycling containers must be within a compliant trash enclosure. Number 3, the existing rooftop mechanical units must be brought into compliance with the screening regulations. Number 4, architectural and sign lighting shall be so directed and shielded that the light element is not visible from any point along an adjacent public right-of-way. Number 5, Improvement Location Permit (ILP) approval, building, and fire protection approval will be required. And number 6 Mr. Daniel: Number 6, in the event the paint peels from the surface within 10 years, the owner shall take whatever means are required to correct the surface peeling. Mr. Phillip: And that completes my motion Sir. Mr. Brandgard: Second Mr. Smith: I have a motion and a second, could you call the roll please? Mr. Klinger: Mr. Phillip- yes Mr. McPhail- yes Mr. Brandgard- yes Mr. Smith- yes Mr. Kirchoff- yes Mr. Bahr- yes DP-17-017 is approved 6-0. Mr. Smith: All right, next up we have TA-17-002, the Town of Plainfield concerning right-ofway s. Mr. Berg: This is the revised version. I sent your comments into Joe and he made a few corrections. I believe you were given the redlined copy of that. Just making sure that everything is to your liking and that you request motions to recommend approval of amendment TA-17-002. Mr. Bahr: The only question I have, and I may have not read it or seen it, but the question is, its 5 degrees outside, are there heaters, no I m visualizing when I go to the airport, I push a 12
button and the heater comes on, and I just looked, it s 5 degrees outside and it s been pretty cold. Mr. Berg: I don t know that that s precluded, but I don t believe that, back me up on this, that that was something that the committee looked at and required. Mr. Brandgard: I don t think it s required Steve, but I think it s an option depending on the site and how close it is to power. Mr. Philip: If it s close to an intersection, there s probably a stoplight not too far but they all won t necessarily be close to that. Mr. Brandgard: I think it s optional, nut not required. Mr. Philip: The lighting contemplates photovoltaic cells, so we re obviously contemplating that these are not going to have power. Mr. Kirchoff : Eric, before you step down, on the last page on the exceptions, it says in situations where bus shelters are unable to be located within the right-of-way overlay district because of circumstance such as utility conflicts or lack of right-of-way, bus shelters and locations shall be approved I think that should be may, I don t think that s mandatory. Mr. Berg: I ll get that corrected. I m not going to throw Joe under the bus for that he may have he added that. I don t know if he did or I did. Mr. McPhail: Well Mr. President I would move that we recommend approval of TA-17-002 to the town council. Mr. McPhail: As amended. Mr. Brandgard: And I would second. Mr. Smith: I have a motion and a second. Call roll? Mr. Klinger: Mr. Phillip- yes Mr. McPhail- yes Mr. Brandgard- yes Mr. Smith- yes Mr. Kirchoff- yes Mr. Bahr- yes TA-17-002 is approved 6-0. OLD BUSINESS/NEW BUSINESS Mr. Smith: Alrighty, is there any old business or new business? 13
Mr. Berg: Last month, Joe brought up Walmart talking about a 150ft tall warehouse, I heard back from those folks and there s a reason why the circle slash is on there, they ve decided to not do that. I was kind of looking forward to seeing how they were going to break up a 150ft tall building. Mr. Smith: That s the height of the Lucas Oil Stadium, I m pretty sure. It might be taller than the Lucas Oil Stadium actually. Mr. Brandgard: Did they say they re not going to do that, or they re not going to do it at all. Mr. Berg: They re not going to do the tall building they re going to put together a standard building, a little bit different from what was approved. We re kind of reviewing it now, we got it earlier this week. AMC formally known as Carmike, we just heard about this this morning, I believe Tony was the first to hear about it. They re looking to expand their alcohol sales from the concession stand to a bar area. Looking at how you approved it, the change in the PUD, looks like you had given the sole power of review of this to the BZA as a special exception. I just wanted to make sure that that was the intent at that time. They are going to have to have a modification to a verbal commitment because they said, Mr. Cooper the manager said that they would only serve at the concession stand. So, to move it to another area there, they would have to modify that verbal commitment. I just want to let you know, kind of as a side, we re looking at doing a whole bunch of improvements to the website now that we re one big department of Development Services. We ve been planning projects on there so that when someone asks you as individual members of the Plan Commission, you can give them a brief overview, but you can say you can go to our TownofPlainfield.com website. We re not quite ready to roll that out yet, but we re in progress. We re putting other things on there like finding your zoning, things to help people get the information they need, because if you really need your zoning at 2:00 in the morning when you ve got your fuzzy bunny slippers on, you can go to out site and you can get it. Another thing, the building department right now is using a program called iwork and doing online permitting. On the planning side we kind of let them be the guinea pig, work through the system, work through the bugs. We re going to start doing that with ILPs, making sure it works for us as well, so that s kind of a goal of ours. Mr. Berg: As Bruce mentioned we are kind of in a transition. That s always a good time to take a look and say things like, are we as staff getting you the information you need in the way that you need it. We re open to suggestions, ideas, to try things out basically to see if we can make your decisions, your thought processes move easier and all that. Tim, myself Mr. Belcher: Can I interrupt you? I just wanted to report one thing along those lines. The initiative that I m looking into, when the town was without a plan director for a while at one time we had a gentleman names Gene Valazano, worked for us on a contract base. Gene is still in the industry, but he s retired, and I ve called him and asked him if he d be interested in coming in and helping us through this period for two reasons. One where workload and things like that could go up and if these guys are drinking from a fire hose, we want to make sure that we have the staff that they need to offload some cases. But the other reason I was going to call Gene anyway to talk to him about, even when Joe had not announced that he 14
was leaving, is the special zoning cases we have coming in are very complex. One is the downtown plan, just finished. That is a new animal that I want to be prepared with a really good document and there s so much walk-in traffic, it s hard, these guys get so much in-flow in the day that it s hard to concentrate on something like that. And then south of I-70, we have a really unique opportunity for a conservation, industrial park that we ve never done before so the zoning specialty I think is at a different level so I m going to talk to Gene, I m going to talk to him tomorrow about this and see if we can work out a relationship, if we can. I think he s a good fit, plus we ve worked with him before. He s not interested in the Plan Director job, he s just going to come in for special cases and to help us through this period of time. And if it works out, you may hear that name, or you may see him around here at the next plan commission doing a case if we need be or representing something, so I wanted you to know that initiative s in process, but not confirmed. He s done a lot of complex zoning work and I think again we have a lot of base knowledge coming in, so we don t have to train him. Mr. Brandgard: He probably spent over a year out here with us. Mr. Belcher: Yeah, that s going back a few decades. Mr. Berg: OK, that s my excitement for the evening, as I said, things we can do better, let us know, we ll try them and if you like them, we ll keep going and if you don t we ll try other things. Mr. Brandgard: I ll make one comment. I like your organization, I think things flow pretty good. Mr. Berg: Thank you. PLAN COMMISSION INVITEES Mr. Smith: No invitees tonight? Mr. Jones: I believe last month, we had discussed briefly Larkin Collision. I ll give you a quick brief update on that. I did speak with Mr. Larkin, today they are desiring to not only enclose the dumpster area, but they want to also enclose the entire site as far as it relates to the vehicles, the ones that they are working on that they have sort of in the cue. And there s some concern about with the project just to the east, how it might impact them and, so they have asked that if they could be given a little latitude to work with the neighbor to the east as they develop and as they move forward in I guess building additional enclosures because they do have some enclosures there, but they re using them for something other than the dumpsters. They re using them for their parts. So, we re seeing trash enclosures instead of damaged parts. Hopefully at the end of this they ll have it all enclosed and it ll be a good thing for the community as well as for them. They need it enclosed for their own insurance purposes as well. So, we ll keep you updated on that as it moves along. Mr. Brandgard: Since you brought it up, what are they doing with that corner site? I mean we approved that a long time ago and they put a sign up saying, coming this fall 15
Mr. Berg: We have not received an improvement location permit on that yet. I believe they have 3 years if my memory serves to do any type of development. But without telling too many tales out of school, this development, even before it came to you, I wanted to say was 9 months to a year, so it s a fits and starts type of project I m afraid. I mean we could have everything come in for an ILP tomorrow, it could be 6 months down the road, it s a unique project. Mr. Smith: Anything else for the good of the cause? ADJOURNMENT Mr. Philip : I move we adjourn Mr. Brandgard: Second Mr. Smith: We are adjourned 16