A1 THE UNITED CHURCH OF CANADA SASKATCHEWAN CONFERENCE 91 st ANNUAL MEETING May 24 27, 2018 at The Western Development Museum, North Battleford, SK SECTION CATEGORY Agenda A B C D E F G H I J K General Information Report of the Conference Executive Reports of Committees Reports of Networks Reports of Tasks/Task Groups and Emergent Working Groups Friends and Partners of Saskatchewan Conference Presbytery Reports Nominations Proposals Biographies Pastoral Relations and Settlement DURING THE ANNUAL MEETING EMERGENCY PHONE NUMBER IS: 306-513-7591 CHAPLAINS: Darrell Reine 1-306-530-6695 Annette Taylor 1-306-750-8925 Barb MacNaughton 1-306-583-9040 Laura Fouhse 1-306-291-5838 SEXUAL MISCONDUCT CONSULTANTS: Fran Balls - 1-306-646-7431 Bob Hayes 1-306-961-5701
A2 POLICIES ANNUAL MEETING Refund of Meal Fees Those delegates to the Annual Meeting of Saskatchewan Conference who have registered prior to the deadline and paid the meal fee will be eligible for a refund of their meal fee, following the Annual Meeting, as a result of non-attendance at the meeting, provided that: They have advised the Conference Office or the Registrar by the catering deadline of their anticipated non-attendance and have requested a refund of their meal fee, Their reason for not attending relates to circumstances necessitating their presence elsewhere which could not reasonably have been anticipated prior to registering for the meeting (such as recent illness, medical procedures, disability or bereavement; ministry persons taking part in funeral services; becoming aware of family members or close friends who have been affected by sickness or accident; being advised of events requiring their attendance within a week or two of the meeting, etc.) Numbers of participants on which catering charges are based will not be adversely affected in a significant way by the refund of meal fees, and that The Presbytery has not reassigned the meal fee to an alternate delegate. After considering the above, the Registrar may, after due consultation, recommend the refund of the meal fee on compassionate grounds. Late Fees In the information made available to appointed delegates, ministry personnel and registered visitors, the deadline date for registering for the Annual Meeting is indicated, along with the amount of the late fee in the case of registrations received after that date. It is proposed that the late fee as outlined above be applied unless: Persons registering late have been named as alternates by their presbytery Late registrants can provide a reason or reasons for not registering prior to the deadline that is satisfactory to the Registrar, in consultation with Conference staff It can be established that Youth delegates were not in a position to register prior to the deadline due to circumstances beyond their control. Approved by Annual Meeting Planning Committee 2009.
A3 WHAT IS CONFERENCE? Section IV of the Basis of Union describes Conference as follows: IV. The Conference 7.0 The Conference shall consist of: 7.1.1 the members of the Order of Ministry who are on the roll of the Presbyteries within its bounds; 7.1.2 the lay persons who are under appointment within its bounds as in sections 6.2.1, 6.2.2, and 6.2.3; 7.2 lay members elected as provided for in section 6.4.13, at least equal in number to the members in sections 7.1.1 and 7.1.2; (2007) 7.3 the Chairpersons of Conference Committees and the President of the Conference United Church Women, who are not members of any Presbytery but who, at the discretion of the Conference, may be added to its membership; 7.4 persons who are corresponding members of Presbytery under sections 6.3.1, 6.3.2, and 6.3.3 shall be corresponding members of the Conference; 7.5 representatives of lay organizations which may be recognized by the Conference from time to time, with the number of representatives to be determined by the Conference or its Executive. 7.6 It shall be the duty of the Conference: 7.6.1 (1) to meet at least every third year, or more frequently, as determined by the Conference; (2013) (2) to appoint an Executive; (2010) 7.6.2 to determine the number and boundaries of the Presbyteries within its bounds, have oversight of them, and review their records; 7.6.3 to receive and dispose of appeals and Proposals, subject to the usual right to appeal; 7.6.4 to see that, as far as reasonably possible, every Pastoral Charge within its bounds shall have a pastorate without interruption, and that, as far as reasonably possible, every effective member of the Order of Ministry shall have a Pastoral Charge, and to effect this through a Settlement Committee; 7.6.5 to ordain or commission each Candidate for the Order of Ministry as examined and approved who has fulfilled the prescribed requirements and has been recommended by a Presbytery; 7.6.6 to admit to the Order of Ministry of the United Church a diaconal minister or the equivalent or an ordained minister from another denomination, subject to the regulations of the General Council; 7.6.7 to deal with matters referred to it by the General Council; 7.6.8 to elect to the General Council an equal number from each of two groups: (1) members of the Order of Ministry and Designated Lay Ministers, with the proportion of each being determined by their numbers; and (2007) (2) lay members other than Designated Lay Ministers; and (2007) 7.6.9 to have oversight of the religious life of the Church within its bounds, and to adopt such measures as may be judged necessary for its promotion. Saskatchewan Conference is one of thirteen Conferences of the United Church.
A4 PRESIDENT S GREETING Blessed be the God and the Parent of our Lord Jesus Christ. I thank God every time I remember you for your sharing in the Gospel from the first day until now. It has been my honour to serve as your president the last two years. And what a couple of years it has been! We are in the midst of a time of great change in this beloved United Church of ours. And with that change, comes all the emotions, the grief at letting go of structures and systems, ways of relating and working together that have supported our ministry together for 93 years, the fear of the unknown, and the hope at what might come next, the new possibilities and the re-imagining. It often feels as though we are living and working in the midst of a storm. I have been blessed to bear witness to the faith, work, and dedication of so many, seeking to live into the uncertainty of this time. Our community of Saskatchewan has also felt as though it is in the midst of the storm. The Stanley trial, verdict, and all the reactions to it have brought the need for true reconciliation to the forefront, as well as caused all of us to pause and realize how very far we still have to go. And so, as people of faith we bravely walk that path, even while knowing it will not always be easy, and the ground beneath our feet will sometimes feel as unsteady as the waters. On April 6th, an accident broke open the hearts of our communities, and spread around the world. All across Saskatchewan Conference we grieved with the families who lost loved ones, with a community forever altered. And we continued to boldly declare our faith in a God who supports us and sees us through the unimaginable moments. And we bore witness to the light of love shared across the miles. As we gather here in the Battlefords, we hear the ancient story once again, of Jesus calling to Peter. He said, Come. So Peter got out of the boat, started walking on the water, and came toward Jesus. It is this story that has led to the theme of Be Brave, Be Bold, and Stand Up Tall. And as we gather together we are witnesses to the people of faith who for thousands of years have done just that, and we are reminded that we too share that call. So I welcome you to what is likely to be the last annual meeting of Saskatchewan Conference. Let us mourn together. And let us dream and vision together. Let us both do the work of the church and worship the God who will support us and see us through. And let our faith be brave, bold, and enable us to hold ourselves tall. Krystal Sheremeta President of Saskatchewan Conference
A5 WHO'S WHO AT CONFERENCE PRESIDENT: ANNUAL MEETING PLANNING COMMITTEE CONVENOR: EXECUTIVE SECRETARY: FLOOR MANAGERS: FLOW COMMITTEE: CELEBRATION OF MINISTRY DINNER CO-ORDINATOR: GENERAL COUNCIL OFFICE REP. DISPLAY SPACE: BOOK DISPLAYS: MINUTE SECRETARY: PROPOSALS TASK GROUP: CONVENOR OF SCRUTINEERS: CHILDREN AT CONFERENCE: THEME SPEAKER: SERVICE OF PRAISE & CELEBRATION REFLECTION: MUSIC LEADERSHIP: WORSHIP PLANNERS: PRESBYTERY RECORDS REVIEWER: PROJECTIONIST/TECHNICIAN: PARLIAMENTARIAN: COMMON-TATER EDITORS Krystal Sheremeta Linda Tomlinson-Seebach Bill Doyle Marion Tudor and Bryan Tudor Bill Doyle, Linda Tomlinson-Seebach, Krystal Sheremeta, Marion Tudor, Bryan Tudor Bonnie Morton Adele Halliday Local Arrangements Committee Suzette Mungal Tricia Gerhard Andrew Hecker and Darryl Woods Sandra Watson Gayle Wensley and Susan Paley Rodger Nishioka HyeRan Kim-Cragg West of the Third Lindsay Mohn, Jason Richards and Ron McConnell Bill Unger Don Kindopp Rob Reed Roy Bortolotto and Bev Diebert (staff)
A6 People with whom we are Celebrating at the 2018 Annual Event of Saskatchewan Conference ADMITTAND Eunkyu Ji Those Retiring Lorne Calvert Jeannine Cline Valerie Cottrill Lorraine Harkness Frances Patterson Lorna King Doug Ponto Tony Thompson Those Celebrating Anniversaries 65 YEARS Wes Ashwin 60 YEARS Ivan Fulford Allan Shaw 55 YEARS Isabel Buhr Kenneth Powers 50 YEARS Jack Carr Carlton Miller John Crawford 40 YEARS Douglas Hallman 35 YEARS Janet Brown David K. Jones Brenda MacLauchlan Miles Russell Leslie Schweitzer Jan Temple-Jones 30 YEARS Catherine Christie Raymond Purdie Pam Thomas Helen Herr Arlene Reynolds Bill Unger 45 YEARS Don Barss 25 YEARS Valerie Cottrill Helen Mooney Victor Greenlaw Laura Sundberg Those for whom we mourn: Dale Brook Ruth Robertson Malcolm Gossling Harvey Clarke Gerrard Corby Stewart Robertson Sharon Davis Dave Eskdale Robert Gunningham Dorothy Jean Sweatman Linda Westcott Alexander Gasper J. Elaine Thomas Linsell Hurd Michiru Iwai Brody Hinz Adele Smillie Glenn Smith Dorothy Duthie
A7 OUR PRESIDENT KRYSTAL SHEREMETA I was born and raised in Calgary, Alberta. This is where my first introduction to the United Church occurred. I began by teaching Sunday school and eventually leading the youth group. I moved north to Edmonton in order to study nursing where I continued volunteering for the church: teaching Sunday School, leading the Jr youth group, chairing the faith formation committee, and writing Sunday School curriculum. I also was able to act as a Junior leader of a youth mission trip, further developing my love of youth ministry and sparking my passion for mission work. Upon graduation I worked in the NICU in Edmonton. It was here working with families in some of the most difficult moments of their lives that I developed my appreciation for truth telling in difficult moments, and the need to faithfully and honestly address grief and hope. It was while nursing that I received my call to ordained ministry within the United Church. I moved out East and attended Seminary at Emmanuel College in Toronto. I was lucky to have the opportunity to travel to the Philippines and work there for 4 ½ months for my internship. This experience is one that has been foundational to my identity as a minister and my understanding of how mission and justice work must be a part of discipleship. I was ordained in Alberta Northwest Conference in 2011 and moved to Saskatchewan. I am currently serving in my first call, a four point charge in a rural setting. Here I have been able to serve in all aspects of congregational ministry, working with youth and families and seniors and everyone in between, finding new loves in each area. In 2015 I was able to take our youth on a mission trip to Mexico. I am lucky to work with the diverse farming communities here who let me explore and try new things with them and live into my primary passion as a preacher and disciple maker. I have been honored to serve as your president over the past two years, as we struggled with shifting structures and future questions yet unanswered. I appreciated all the time to continue to hear the stories of the ministry that continues, to have the deep conversations of our souls. I have been blessed by my time as your president. PRESIDENT-ELECT BONNIE MORTON I have worked with the Regina Anti-Poverty Ministry (formerly the Down Town Chaplaincy) since 1987. I am a Designated Lay Minister (DLM). During this time period I have completed a Bachelor Degree in Human Justice, from the University of Regina, taken distance education theology classes, and am presently working on completing the work required for a Master s Degree in Justice Studies. Over the past 30 years I have committed my time to the work of this ministry as an advocate for low-income and vulnerable individuals, providing public education on poverty issues, and challenging systemic discrimination. I have written and co-authored numerous articles, book chapters, and papers on poverty related issues, human rights, and constitutional issues. Over the years I have volunteered my time with Wascana Presbytery, Saskatchewan Conference, and at the General Council of the United Church. Beyond the church structure I have worked in collaboration with local, provincial, national, and international organizations in addressing the elimination of poverty. The following are awards I have received in recognition of my work; the YWCA Woman of Distinction Award, Keith Couse Award from University of Regina, Rebel With a Cause Award from Elizabeth Fry Society, International Helen Prize Award for work of Bolder Women, Canadian Dimension Award, Saskatchewan Centennial Metal, and the Queen s Diamond Jubilee Medal.
A8 WORSHIP TEAM LINDSAY MOHN Rev. Lindsay Mohn has served the fantastic congregation of Delisle-Vanscoy Pastoral Charge since graduating from St. Andrew s College in 2016. This community has been a great fit, and not just because Lindsay s two Rev. Barbies were warmly welcomed to the long standing tradition of Barbie Night at DVUC. Lindsay loves messing around with Messy Church and worship liturgies, attending White Water Canoe Festivals and Preaching Festivals, and looks to her 14 year old wee Sadie dog for guidance on spiritual matters and napping. Her favourite Princess is Leia. JASON RICHARDS My name is Jason Paul Richards. I was born and raised in Saskatoon, Saskatchewan. I have always been involved in the church, and I have very fond memories growing up at McClure United in Saskatoon. The minister, and my youth pastor were always very supportive, and gave me a wonderful grounding for my life. As I hit my 20s, I began to feel God s call to ministry. When I say that story, an earlier minister loves to point out that when I was six years old I created a bulletin and played church with my neighbor. So maybe the Call has been there for a while, but my dumb self didn t notice it until my 20s! I began my discernment process, and enrolled in St. Andrew s College, Saskatoon. After a few years, I began taking pulpit supply at the neighboring towns, as they had no minister. I applied for their vacancy, and much to my surprise I was hired! (I wasn t a minister yet, so I didn t think that was possible). I had a year and a half working in Quill Lake / Watson, and absolutely loved it. I was on the Volunteer Fire Department, made lots of friends with teachers in the town, and was just loving life. Now, I was still in school at this time, and they were missing me. They informed me I should probably come back, so I did. I had no sooner walked in the door than the opportunity to study for a semester in Seoul, Korea was put in my lap! I leaped at the chance, and had an amazing semester with students from throughout Asia. I even met a wonderful woman named Young on this exchange. I returned to Canada after, finished most of my studies, and returned to Korea again; this time for the World Council of Churches in Busan, South Korea. While at WCC, I tried to find a Korean church that might accept me for a year internship. God willing, I did. I returned to Canada, went on another mission trip to Nicaragua, and prepared for my year long work as a missionary at Kangnam Community Church in western Seoul. I led four bible studies, a mission preparation course, and my main English Children s worship service. It was very busy, but I would never take it back for anything. Once the year was up, I came home and settled in Oxbow / Alameda in South eastern Saskatchewan. I finished my internship, and took my first call in St. Paul s International (Estevan, North Portal, and Portal, ND, USA), where we currently reside. Young and I are proud parents to 13-month-old Lincoln as of writing this! RON MCCONNELL Ron McConnell graduated with a MDiv from St. Andrew s College, Saskatoon, in 1985. He had received previously, in 1984, a joint Certificate in Ecumenical Studies from The World Council of Churches Graduate School, Bossey, Switzerland, and the University of Geneva. Upon ordination by the Conference of Manitoba and Northwestern Ontario, in 1985, Ron served the Gilbert Plains-Ethelbert Pastoral Charge for the next four years. Then, for the
A9 next nine years, he served the Souris-Elgin Pastoral Charge. In 1998, Ron accepted a call to McClure United Church, Saskatoon, where he served for the next nineteen years. This past July, 2017, Ron was called to the Outlook Pastoral Charge where he is presently finding great joy in serving the congregation of St. Andrew s United Church and surrounding communities. MUSIC LEADERSHIP WEST OF THE THIRD West of the Third is a family group of classically-trained musicians looking forward to uniting voices at Saskatchewan Conference 2018! They are active in music leadership in Maple Creek United Church and enjoy performing together in such exotic locations as Cypress Hills and Osler. And now North Battleford! Heather Macnab (the mom) is a singer, pianist, speech artist, and farmer. She has a long history of musical leadership in the United Church and dedicated a few decades to United Church Camping. Andrew Hecker (the son) is a baritone, pianist, lumberjack, mechanic, and he bravely plays for our church choir. He has been involved in our local church council, Presbytery and Conference and was a commissioner to the last General Council. Chelsea Cox (the daughter-in-law) is a singer, speech artist, music teacher and park interpreter in the Maple Creek area. She has an extensive choral music background, having sung with Saskatoon Children s Choir and Greystone Singers. She comes from a Mennonite background, but currently hangs out as a musician at Maple Creek United Church. Will Hecker (the toddler) is a dancer, communications technology prodigy, and occasional screamer. As our roadie and sound technician, Will has been with West of the Third since fall of 2016.
A10 THEME PRESENTERS RODGER NISHIOKA Rodger Nishioka serves as the senior associate pastor and director of adult educational ministries at the Village Presbyterian Church in Prairie Village, Kansas. Prior to joining the staff there, he served for 15 years on the faculty of Columbia Theological Seminary in Atlanta as the Benton Professor of Christian Education. His research and teaching focused largely on how faith is formed especially among young people and young adults. He has spoken at two of the United Church s Rendez-vous events. Born in Honolulu, Hawaii and raised in Seattle, Rodger is the son of a retired Presbyterian pastor and evidence that you can be a pastor s kid and still love Jesus. He holds degrees from Seattle Pacific University, McCormick Theological Seminary, and Georgia State University. GENERAL COUNCIL OFFICE REPRESENTATIVE ADELE HALLIDAY Adele Halliday has served at the General Council Office since 2004. She is currently Team Leader for Discipleship and Witness in the Church in Mission Unit of The United Church of Canada, and is lead staff for work related to intercultural ministries (including work on racial justice and disabilities), and she collaborates with colleagues on many other areas of work. Previously, Adele worked with KAIROS: Canadian Ecumenical Justice Initiatives and was a member of the Justice, Peace, and Integrity of Creation (JPIC) Commission of the World Council of Churches. Adele holds a Masters of Education and a Masters of Theological Studies. She has written several resources and study guides, including the lectionary-based curriculum Seasons of the Spirit. Adele is also involved in local ministries and ecumenical work, including the Canadian Ecumenical Anti-Racism Network and the Forum for Intercultural Leadership and Learning of the Canadian Council of Churches; she is also a member of the World Council of Churches Reference Group on the Pilgrimage of Justice and Peace.
A11 DIALOGUE AND DEBATE -- A PERSPECTIVE Mainline denominations have long used debate as a method of engaging issues, exchanging information, striving for clarity and making decisions. When issues are complex and difficult it may be useful to prepare for decision-making by engaging in a structured form of dialogue that helps people to hear one another's viewpoints, explore their values and assumptions and discover their common ground. The chart below suggests some of the differences between deliberative dialogue and debate and, in essence, describes the spirit in which people might explore difficult issues together. Good debate may still be essential for final decision-making. Nonetheless, debate that is carried out in the spirit of deliberative dialogue will provide an atmosphere that encourages the best exchange of ideas and feelings. DELIBERATIVE DIALOGUE DEBATE Collaborative Common ground Listening to find meaning Listening to find agreement Openness to being wrong Weighing alternatives Assumes that others have pieces of the answer and all can find it together Involves concern for the other person Seeks not to offend or alienate Oppositional Points of divergence Listening to find flaws Listening to find points to argue Determination to be right Winning Assumes that there is a right answer and someone has it Involves countering others Belittles or deprecates others INTERCULTURAL LENS It is hoped that the intercultural conversation is woven throughout the meeting and that as you review the Docket or Workbook you will do soon with an intercultural lens. Remember to... Question Biases Challenge Assumptions Notice Who s Missing Value All Voices Aim For Equity Live Out Our Commitments...as we seek God s will.
A12 Proposal Process to be Used at the Saskatchewan Conference Annual Meeting At its meeting of May, 2012, the Conference Executive adopted a new process when dealing with proposals at the Saskatchewan Conference annual meetings. This is the same process that is used at the meetings of the General Council of The United Church of Canada. Apart from the advantages of the process itself, using this process at the annual meetings of Saskatchewan Conference will mean that commissioners from Saskatchewan Conference will be familiar with the process when they attend the meetings of General Council. Accordingly, the proposal process to be used at the annual meetings of Saskatchewan Conference will be as follows: Business coming before the meeting begins as a proposal. The President opens the discussion on the proposal by asking the court for questions or comments to help discern whether there is anything that prevents the court from making a decision on the proposal. This is a less formal process, which could include small group time, times of silence, and less restrictions on speakers, (although speakers are still encouraged to speak briefly and give space for others to speak). The President must clearly identify when the court is using this informal process and when, as indicated below, the court returns to formal parliamentary procedure. Wordsmithing is discouraged. If it gets to the point where fine tuning of the proposal is necessary, then once the intention is clear, the proposal is referred back to the Proposals Committee with specific instructions for the work that they will do. The Proposals Committee will then prepare any amendments that need to be made so that the proposal corresponds with the intention of the court before the matter is brought back before the court later in the meeting. The Proposals Committee might even be instructed to prepare an alternate proposal which corresponds with the intention of the court. Every voting member of the court is given a yellow and a blue card. It is the responsibility of the President to use these cards in determining the mood of the court. A yellow card indicates warmth or that the person is in support of the proposal or the comment or the idea or the amendment and a blue card indicates coolness, meaning that the person is not in agreement. However, cards are not to be used until they are asked by the President to be displayed. The question might be Are we ready to make a decision? or Do you agree with the suggested amendment or the direction that the proposal is taking? The intention of this process is to prepare a proposal that best reflects the intention of the Court before turning it into a formal motion. At some point, when the President has determined that the proposal is ready to be made into a motion, the President will ask for a mover and a seconder and the motion is placed before the meeting and then voted on. The process then returns to formal parliamentary procedure and the rules of parliamentary procedure apply.
A13 GUIDELINES FOR PARLIAMENTARY PROCEDURE 1. Motion: - The mover reads the motion. - The seconder is named. - The mover has the privilege of speaking at the beginning and end of discussion of his or her motion 2. Discussion: - Start by identifying yourself (name, presbyter). - All discussion should be directed to the President. - The correct manner in which to address the President is: "President. - Each person may address the President only once about a motion, except the mover, who may speak both first and last. - All discussion should be clear and concise and deal only with the motion. 3. Amendments: - An amendment is a suggestion to change a motion slightly by: a) removing words and replacing them with others, or b) adding or deleting words. - An amendment cannot change the intent of a motion. 4. Amendment to the - A motion to slightly change the amendment. Amendment: 5. Voting: - Amendments must be voted on before the original motion. - Voting will take place by raising hands and by voice. - All those with voting privileges (delegates) are expected to indicate their vote in one of those ways. If unsure of how to vote, one should abstain. - If there is a close vote, scrutineers will count. - If there is a tie, the president will cast the deciding vote. 6. Point of Order: - Can be made by anyone at anytime, to question procedure or to suggest an alternate procedure. (There will be no "Procedure Microphone, so move directly to any microphone and indicate that you wish to raise a point of order.) 7. Point of Privilege: - A person may rise at any time during business proceedings and ask permission to state a personal concern or a concern relating to the whole community (e.g. "President, may I introduce a guest?"). 8. Proposals: - A proposal is a formal request for a court to take action. It (formerly Resolutions is one way that a United Church member may raise an issue & petitions) that is important to them and ask for the church to take action on it. - In general, a proposal may be started by any one member of a congregation. A proposal may also be started by (a) a member of a court; (b) a committee or other church body of a court; or (c) a court.
A14 - The process for dealing with a proposal can be found in The Manual at section F.1. - All proposals will be edited for clarity related to wording and format, not content, and then placed in the Docket and forwarded to the Proposals Task Group for review. The Proposals Task Group might recommend to the Court of Conference the combining of Proposals with similar content. 9. Notice of Motion: - New or emergent items may be brought to the attention of the court by means of a Notice of Motion. - Originator rises and asks permission to read a Notice of Motion. - Such notices of Motion will be dealt with, time permitting, in "Unfinished Business", or as otherwise arranged by the Flow Committee. 10. Flow Committee: - To deal with changes to the agenda during the Annual Meeting (President, Executive Secretary, Convenor of Annual Meeting Planning Committee, Floor Manager). 11. Parliamentarian: The role of the parliamentarian, is to provide advice to the chair of the meeting on the procedures to be followed in conducting the business of the meeting. The Rules of Debate and Order are set out in the Appendix of The Manual, of The United Church of Canada and, in any point not covered in the Appendix, in Bourinot's Rules of Order. The parliamentarian advises on the application of these rules to the business of the court. 12. Other rules of order are contained in the Appendix to The Manual. In general, the conduct of business is at the discretion of the President. The President may seek the advice of the parliamentarian or decide to refer a particular matter to the Flow Committee for adjustment to agenda time.
A15 Motion Interrupt Member on the floor? Seconder Required? Debatable? Can it be amended? Can it be reconsidered? Subject to closure? Can it be tabled? Can it be referred? Vote Required? A. Adjourn/Recess No Yes No No No No No No Simple Majority B. Privilege Yes No see note #1 No No No No No Decision by the Chair; C Appeal of the Yes; see Yes No; see No Yes N/A Yes No Simple Majority Chair s Ruling note #2 note #3 D. Point of Order Yes No No No No No No No Decision by the Chair E. Motion to Table No Yes No No No No N/A No Simple Majority F. To Extend or No Yes No; see See note Yes N/A No No Majority Limit Debate note #4 #5 Postpone No Yes No; see Yes Yes Yes See No Simple Majority G. Definitely note #6 (time) note #7 To Call for an Yes Yes No No No No No No Majority H. Immediate Vote I. Motion to Refer No Yes See note #6 Yes; see Yes Yes Yes N/A Simple Majority note #8 J. Amend No Yes Yes Yes Yes Yes Yes Yes Simple Majority K. Postpone No Yes See note #6 No Yes Yes No No Simple Majority Indefinitely L. Main Motion No Yes Yes Yes Yes Yes Yes Yes Simple Majority M. Motion to Reconsider No Yes Yes; see note #9 No no; see note #9 No Yes Yes if in the same meeting; majority at another meeting; see note #11 N. Motion to Lift from the Table No Yes Yes No
A16 NOTES: 1. No debate is permitted on a question of privilege, but the member raising the question may explain the reasons and in turn, the chair may give reasons for its ruling. 2. An appeal is not in order unless made immediately following the decision of the President. 3. An appeal is not debatable except that the appellant may give reasons for so doing and the President may state reasons before putting the question. 4. The main question is not debatable, but the reasons for moving the previous question or limiting debate may be given. 5. A motion to limit debate may be amended with respect to time and/or number of speakers permitted. 6. A motion to postpone or refer is not debatable except that debate may be permitted on the advisability or propriety of postponing or referring the question. 7. A motion to table is in order but would have little effect on the outcome of a motion to postpone to a definite time. 8. A motion to refer can be amended as to the method of disposition, size of committee or other similar instructions. 9. Procedure on Motion to Reconsider: a) A motion to reconsider may be made at any time when the floor is vacant; but the actual reconsideration has only the same priority as the motion to be reconsidered. b) A motion to reconsider must be moved by a member who voted with the majority. any member may second. c) If a motion to reconsider is dealt with at the same meeting in which the original motion was adopted, it will fail, unless two-thirds (2/3) of those voting are in favour thereof. If a motion to reconsider is dealt with at a subsequent meeting of the Court, a majority of those voting determines the question. d) When any motion to reconsider has been duly seconded, all action on the original motion is suspended until the motion to reconsider has been disposed of. No motion to reconsider can be entertained by the Court where action has already been taken under the original motion. e) A motion cannot be reconsidered twice unless materially changed on the first reconsideration. If a motion to reconsider has been lost, it cannot be repeated. f) A motion to reconsider is debatable only when the motion to be reconsidered is debatable. It cannot be amended, postponed indefinitely, or committed. 10. The following incidental motions must be seconded: a) to close nominations - cannot be debated, can be amended and must be passed by a 2/3's majority. b) to re-open nominations - is not open to debate, can be amended and passes ;by a simple majority c) to withdraw a motion - cannot be debated, can be amended and passes by a simple majority. d) method of voting - may not be debated, can be amended and a vote is not necessary. 11. "Meeting" shall mean the time from the constitution of the meeting to the motion to adjourn the meeting. 12. When a motion has been duly tabled (see E. on the chart), it may be lifted from the table by another motion, duly seconded, and carried. The motion to lift from the table may be made at any time when there is no business before the Court and the original motion returns for consideration in exactly the form in which it was tabled.
A17 BUSINESS PROCEDURES This year's business procedures are intended to facilitate opportunities for discussion/debate of significant issues placed before us in proposals. Decision-making: 1. At the scheduled time in the agenda, the court will consider the Proposals in numerical order. 2. The President will call for a mover and a seconder by asking the originators of the Proposal to introduce the issue, offering their rationale and explaining how their proposed action will affect the life of the Church or further its Mission in the world. The mover and the seconder will each be given an opportunity to speak briefly to the motion [two minutes]. 3. If the Conference is the court of action, it is responsible for making a decision on the proposal. It has the following options: (a) taking the action requested in the proposal; (b) taking the action requested in the proposal with some changes; (c) taking different action on the same subject matter as the proposal; (d) referring the proposal; (e) receiving the proposal but taking no further action; or (f) taking some other action that the court of action decides is appropriate. So the appropriate Motion to begin discussion would be "I move that Saskatchewan Conference takes the action requested in Proposal No. X" If the General Council is the court of action: (a) The Conference decides if it agrees or concurs with the proposal. (b) If it agrees, it passes or transmits the proposal on to the General Council. (c) If it does not agree, it decides whether or not to pass or the proposal on to the General Council. If the Conference does not agree with a proposal, it normally passes it on to the General Council only if there is a compelling reason. (d) The Conference may include its own recommendations when passing the proposal on to the General Council. So the appropriate Motion to begin discussion would be "I move that Saskatchewan Conference agrees (or concurs) with Proposal No. X" If the motion to agree (or concur) is Carried, the Proposal will be passed on (or transmitted) to General Council. If the motion to agree (or concur) is defeated, a subsequent motion is in order to pass on (or transmit) or not the Proposal to General Council "without agreement (or concurrence)" Further information as to the Process for a Proposal can be found at s. F.1.3 of The Manual. 4. The President will allow time for table group discussion if delegates indicated a desire for such time. 5. The President will invite those who wish to speak for or against the motion, or to propose amendments, to proceed to a floor mike -- limit of two minutes per speaker. 6. When all those at microphones have spoken, or when the time allotted for their particular item has run out [15 minutes unless the court decides otherwise], the President will invite the mover to close the debate, and then call for the vote.
A18 ENABLING MOTIONS BOUNDS: Bill Doyle/Linda Tomlinson-Seebach: That the bounds of Conference for voting purposes be the floor of the meeting room defined by the table groups. QUORUM: Bill Doyle/Linda Tomlinson-Seebach: That the quorum for the 91 st Annual Meeting be 20% of those entitled to vote, of whom at least one-third shall be members of the Ministry Personnel and one-third lay persons. AGENDA: Bill Doyle/Linda Tomlinson-Seebach: That the agenda for the 91 st Annual Meeting be as printed in the Docket, and marked Agenda subject to such changes as may be recommended by the Flow Committee. FLOW COMMITTEE: Bill Doyle/Linda Tomlinson-Seebach: That the Flow Committee consists of the President, the Convenor of the Annual Meeting Planning Committee, the Floor Managers and the Executive Secretary. ROLL OF CONFERENCE: Bill Doyle/ Linda Tomlinson-Seebach: That the Roll of Conference be those delegates regularly elected by the Presbyteries, including the Youth Delegates, and registered with the Presbytery Secretaries, the Conference Committee Convenors and such other members who are not delegates from the Presbyteries as appointed by the Conference Executive; all ministry personnel on the rolls of the Presbyteries; members of the Order of Ministry who are not members of Presbytery in the Saskatchewan Conference but who are serving within its bounds; and candidates for ordination, commission and admission in attendance at the Annual meeting. CORRESPONDING MEMBERS: Bill Doyle/Linda Tomlinson-Seebach: That the following persons be named corresponding members of the Court: General Council Office Representative, Adele Halliday, ecumenical guests; and all registered visitors. BUSINESS PROCEDURES: Bill Doyle/ Linda Tomlinson-Seebach: That the business procedures for the Annual Meeting be those outlined in the Docket.
A19 NOMINATIONS: Linda Gunningham/Bill Doyle: That nominations for President-Elect be in the hands of the Floor Manager no later than 6:00 p.m. Friday, May 25, 2018 ELECTIONS: Linda Gunningham/Bill Doyle: That, with regard to elections that require a ballot, these positions not be declared elected until the person has received a majority of all votes cast (a majority is defined as 50% of the votes cast plus one vote). SCRUTINEERS: Tim Ellis/Bill Doyle: That the scrutineers for the 91 st Annual Meeting be the Convenor of Scrutineers and other persons named by the court as follows. Sandra Watson Convener Charlene Orr Linda Stumpf Catherine Christie Hazel Blake Adele Dixon Geri Ball Sun Lee MINUTES: Tricia Gerhard/Bill Doyle That the minutes, including the minute Digest, of the Executive and Sub-Executive meetings of Saskatchewan Conference during the church year 2015-2016, pages B-243 to B-282 of the Record of Proceedings, and 2016 2017, pages B-269 to B-274 be approved with the amendment of the minutes of the annual meeting which was held in 2016 at page B-244 by changing the name in the first full paragraph from Anne Van Bleak to Ann van Vliet.