Issue Date: November 2014 (Updated: April 2016)
SunRice Group s Speak Up Process Rot SunRice Grup Isave Bihainim Lo Tok Aut Long ples bilong wok: Yu ken putim ripot igo long opis bilong Integrity Ofisa: Pasin bilong giaman na stil? Kisim bikpela pei moni? Ol prais igat bikpela moni mak bilong ol? Name: The SunRice Group s General Counsel Phone: +61 (02) 9268 2074 Email: ABCreporting@sunrice.com.au Postal Address: PO Box Q166, QVB Post Shop, NSW1230 Kampani bai lukluk gut long ol ripot na haitim neim bilong ol lain usait iputim ripot. Ol pasin raskol olsem stil na koros/pait? YU IGAT SAMPELA WARI O PORET TINGTING? pasin bilong giaman na stil TOK AUT BANIS Yu no save moni ikam olsem wanem? Wok bisnis ino bihanim stretpla rot or pasin? Arasait long ples bilong wok: Name: WhistleBlower Security Phone (toll free): 1800-263-215 (from Australia) 604-922-5953 (from New Zealand) +1 866 921 6714 (global number) See Schedule for other countries Email: sunrice@whistleblowersecurity.com Website: www.whistleblowersecurity.com Bai igat bikpela lukaut long yu long ol kainkain birua. Tasol yu mas putim ripot we itru na yu ripotim wantem gutpela bel na tingting Bai yu kisim moa toksave, bihain long ol wok painim aut bihain long ofis iskelim ol rot long banisim o haitim neim bilong u long abrusim birua
TOK AUT POLISI 1. INTRODUCTION Ricegrowers Limited, wantaim ol wan bisnis bilong em na ol bisnis han (bunging wantaim em SunRice Grup ) igat bikpla komitmen long bihainim ol Lo bilong kantri, strongim g u t p e la n a s tr e t p la p a s in b ilong wok b isnis insait long kampani na tu pasin bilong wok namel long Grup na ol wokman bilong em, ol wok kontrak, kastoma, supplier, komuniti, ol narapela ol wan-bisnis na tu ples we ol bisnis bilong SunRice Grup istap long em. Bihainim dispela komitmen bilong kampani, SunRice Grup ikamapim dispela Tok Aut Polisi long: Strongim yu long yu mas ripotim ol pasin we ino stret long yumi mas abrusim wok paol bilong moni we iken bagarim neim bilong SunRice Grup, kampani iken lusim bikpela moni o birua ken kamap long ol wokman/meri (insait long dispela Tok Aut Polisi, neim bilong dispela kain asua em reportable conduct o ol rong pasin yu mas ripotim); Putim ol gutpla rot long ripotim ol pasin ino stret na tu ol wok painim aut; Halivim SunRice Grup long lukluk gut long ol ripot ikam long ol man/meri na banisim ol long birua wantaim tu wanem ol ripot ol igivim; na Lukautim gut ol dispela man /meri long kainkain ol birua we iken kamap long ol, insait or arasait long wok ples bilong SunRice Grup. Sapos yumi kamapim gut dispela Tok Aut Polisi long abrusim ol pasin bilong wok paol, SunRice Grup ilaik lukim olsem: Ol wokman/meri ibihainim stret ol Lo; Igat gutpla pasin bilong lukautim na ronim moni na ol narapla ol samting bilong kampani; Kamapim gutpela na seif ples bilong wok na strongim tingtin bilong wok, namel long ol wokman/meri, na; Strongim lukluk bilong kampani olsem gutpela corporate citizen. 1.3 Mipela ikisim sampela tingting long Australian Standard AS 8004-2003 Whistleblower protection programs for entities long kamapim dispela Tok Aut Polisi. 2. SCOPE Dispela Tok Aut Polisi ikaramapim olgeta direkta, wokman/meri na contrekta bilong SunRice Grup kampani, olsem SunRice, CopRice, Australian Grain Storage, Riviana, SunFoods, Solrice, Aqaba Processing Centre, Rice Research Australia Pty Limited na Trukai Industries, maski ol istap insait or arasait long Australia na tu ol narapela ol bisnis usat igat tingting long putim ripot or komplein, we ol iting ino stret. Dispela Tok Aut Polisi iwankain tasol olsem ol narapela ol rot we SunRice Grup isave bihainim long stretim ol komplein, wari or bel-hevi. Dispela Tok Aut Polisi igo wantaim dispela ol narapela ol polisi, we u mas bihainim: Code of Conduct; Anti-Bribery and Corruption Policy ( ABC Policy ); Gifts, Benefits and Hospitality Policy; 12039527_2 Speak Up Policy Page 2
Donations Policy; External Parties Policy; Working with Governments and Political Contributions and Activities Policy; and Procurement and Sourcing Policy. 3. DEFINITIONS Reportable conduct: taim man o meri, or ol grup ol man/meri, iripotim: Pasin giaman (taim ol man/meri igat astingting long stil), na tu: Giaman o senisim moni buk bilong kampani o ol narapela ol pepa wok; Inogat astingting bilong wokim ol rekod bilong ol moni; Rausim o holim bek ol ripot bilong moni; o Pasin bilong ino usim gut ol private (o hait) infomesen o ripot, o ol wok samting bilong SunRice Grup, long hamamasim o halilvim yu yet. Korupsen: Pasin bilong giaman, maski em ino stret long ai bilong Lo, long hamamasim wokman, kontrekta, supplier o ol narapla man/meri; Pasin bilong givim kastoma o pasin bilong kisim ol prais (gifts) long supplier we ino stret long ai bilong kampani. Dispela ken kam aninit long bribery, pay-off o kick-back; Givim moni o pei igo long gavman ofisa wantaim astingting bilong kisim bisnis o hamamasim wanpela man o meri; o, Pasin bilong kisim o wokim tok promis we ino bihanim stret ol Lo bilong wok. Sapos em iburukim Lo: Stil, s a l i m n a u s i m b i l o n g drug, k r o s / pait o igat tingting long bringim hevi/birua na pasin bilong bagarapim propeti; o Pasin we iburukim ol Lo bilong Australia o ol narapela kantri, na tu iburukim Lo aninit long Australian Criminal Code Act 1995 (Cth), Competition and Consumer Act 2010 (Cth), State fair trading laws na Corporations Act 2001 (Cth). Iburukim Lo aninit long polisi bilong SunRice Grup long pasin bilong bagarapim ol narapela, bully long wok-ples o kros/pait long wok-ples. Iken bagarapim helt na seifti bilong ol wokman bilong SunRice Grup. Iken bringim hevi long ples bilong wok. Bai weistim ol risos bilong SunRice Grup. 12039527_2 Speak Up Policy Page 3
Ino inap halivim wokman/meri o konrekta bilong SunRice Grup o ino bihainim ol astingting bilong SunRice Grup. Iburukim Lo aninit long Code of Conduct bilong SunRice Grup. Concerned Individual: man o meri, maski em hait or nogat, igat tingting long putim ripot sapos em ibilip olsem sampela pasin ino stret, tasol em laikim halivim long haitim em yet long kisim birua. Investigation Officer: General Manager, People and Performance, o wanpela Senior HR Manager, People and Performance, usat SunRice Grop imakim, long mekim wok painim aut bihanim ol ripot ikam long ol man/meri. Integrity Officer: General Counsel b i l o n g SunRice Grup, makim maus bilong ol wokman/meri bilong SunRice Grup. Dispela maus man o meri bai kisim ol dispela ripot na lukaitim man o meri igivim ripot, aninit long dispela Tok Aut Polisi bilong SunRice Grup. Toksave: itambu long wokman istap long tupela posisen wantaim, bilong Investigation Ofisa na Integrity Ofisa. 4. REPORTING 4.1 Reporting Procedure Man/meri usait igat tingting long putim ripot ken wokim insait long kampani (kisim moa save long 4.2 long tamblo) o arasait long kampani (kisim moa save long 4.3 long tamblo). Long wanwan case, man o meri mas ripotim ol dispela samting tu: Ol mas redi long givim neim bilong ol, ples bilong wok na contek (fon na address); Rong we ibin kamap; Mas gat ol infomesen long sapotim dispela ripot; Neim bilong Department o bisnis aninit long SunRice Grup usait istap long dispela ripot o rong; Neim bilong ol wokman/meri or contrekta bilong SunRice Grup usait istap insait long dispela rong; Imas gat toksave olsem ol tok insait long ripot em itru na ino gat giaman toktok long em; Sapos man o meri igivim neim bilong ol, sapos ol itok orait long kolim neim bilong em; Em mas kisim toksave long: Sevis we Employee Assistance Program isave givim; na Halivim ol iken kisim long abrusim birua, aninit long dispela Tok Aut Polisi. 4.2 Internal Reports Ol ripot tu ken igo long Integrity Ofisa: Neim: The SunRice Group s General Counsel Fon: +61 (02) 9268 2074 E-mail: ABCreporting@sunrice.com.au Postal address: P.O Box Q166 QVB Post Shop NSW 1230 12039527_2 Speak Up Policy Page 4
4.3 External Reports Hotline bilong Tok Aut Emi impotent tu long dispela Tok Aut Polisi long gat sevis arasait long kampani or ples bilong wok bisnis. Narapla kampani usait ken wokim wankain wok ken halivim long kisim ripot long usat man/meri ilaik tok aut long sampela wok paol long wok ples. Sapos yu pilim poret or ting olsem sampela kain hevi iken kamap, sapos yu givim ripot igo long General Manager o General Counsel bilong SunRice Grup, yu ken haitim neim bilong yu na ringim Speak Up (Tok Aut) Hotline: Name: Phone (toll free): Email: Website: WhistleBlower Security 1800-263-215 (from Australia) +604-922-5953 (from New Zealand) +1 866 921 6714 (global number) See Schedule for other countries sunrice@whistleblowersecurity.com www.whistleblowersecurity.com 4.4 Dealing with reports SunRice Grup bai lukluk strong long olgeta ripot na bai haitim o banisim gut olgeta ripot. Sapos man o meri, usat igivim ripot, ino laikim neim bilong ol long kamap ples klia, SunRice Grup bai nonap tok aut long neim bilong ol, inap kot o polis iaskim, long halivim Lo long stretim dispela ripot. Integrity Ofisa o WhistleBlower Sekuriti ken askim tingting bilong man o meri, usait iputim dispela ripot, long givim sampela tingting long hau o l i k e n s t r e t i m d i s p e l a h e v i. Sapos man o meri igat sampela hait tingting bihainim ripot em iputim, em mas tok klia or tok aut tu long dispela. Sapos man/meri givim ripot wantaim gutpela bel, ibai nogat askim long em long givim evidens. Investigation Ofisa bai glasim gut olgeta ripot na wokim wok painim aut. Sampela ripot bai nogat neim o namba na dispela bai wokim ol wok painim aut bai hard, sapos man/meri usait iputim ripot, ino kam aut ples klia long halivim. Olsem na ibai gutpela moa sapos ol man/meri iputim neim bilong ol long ripot na ol ihalivim gut Investigation Ofisa. 5. INVESTIGATING REPORTS Sapos olgeta proses o rot bilong putim ripot istret, save long dispela ripot imas stap long Integrity Ofisa, WhistleBlower Sekuriti na Investigation Ofisa tasol. Investigation Ofisa mas toksave tu long Chief Executive Ofisa, long ripot. Tasol sapos ripot isutim tok long Chief Executive Ofisa, Investigation Ofisa mas toksave long Siaman bilong Bod. Sapos ol ilukim olsem imas gat wok painim aut, Investigation Ofisa mas wokim wok painim aut bihainim gut olgeta rot na proses na em inoken wan-sait. Investigation Ofisa ken givim tu dispela wok igo long narapela ofis insait long kampani o narapela kampani (long mekim wok painim aut). Long taim bilong mekim wok painim aut, we bai gat askim igo long ol man/meri we ripot isutim tok igo long ol na tu ol witness, Investigation Ofisa, w a n t a i m h a l i v i m b i l o n g L o, bai nonap tok aut: Olsem igat wok painim aut iwok long kamap; Long neim bilong man/meri we ripot isutim tok long em; Long neim bilong ol witnes; na, Nonap long soim ol pepa wok bilong dispela wok painim aut. Ol witness tu itambu tru long stori o toktok long dispela wok painim aut wantem ol man/meri usait iputim dispela ripot, ol narapela witness, man o meri usait ripot isutim tok igo long em o narapla ol lain insait long bisnis. Sapos wok ibikpela tumas, Investigation Ofis ken kisim moa halivim bilong ol man save, long mekim wok painim aut., kain olsem forensic accounting, long Lo, o ol narapela teknikol halivim. Sapos ripot ilukim olsem em pasin raskol, polis bai ikam insait long halivim wantaim wok painim aut. 12039527_2 Speak Up Policy Page 5
Investigation Ofisa mas givim wanpela ripot bilong dispela wok painim aut. R i p o t b i l o n g w o k p a i n i m a u t (investigation report) bai go long maus-man bilong SunRice Grup (seksen 5.1 na 5.2 antap itok klia long dispela), na ol bai skelim wanem samting long wokim, bihain long wok painim aut. Sapos wanpela o moa ol lain, we seksen 5.7 antap itok klia long em, istap insait long dispela rong, m a u s - m a n b i l o n g SunRice Grup Bod (we Siaman imakim) bai mas lukim olsem ol stretpla lain imas bihainim gut olgeta rot bilong wokim wok painim aut. Insait long taim bilong wok painim aut o taim Bod ilukluk yet long wanem disisen bai em imekim, toksave imas go long man o meri iputim dispela ripot (sapos em iwokman bilong SunRice Grup) long tok klia long wanem samting iwok long kamap long wok painim aut. Tasol dispela toksave imas skelim tu haitim bilong ol lain we ripot ilukluk long ol na imas haitim neim bilong ol, insait long SunRice Grup. Sapos man/meri ino wokman, dispela rot bilong givim toksave bai stap long laik bilong SunRice Grup na tu dispela man o meri, sapos em iraitim leta na askim long haitim neim bilong man istap long rong. 6. PROTECTION SunRice Grup iluksave olsem man/meri bai tok aut long samting ino stret bihain long em iskelim gut dispela hevi o rong. Sapos em iautim wari na tok aut wantem gutpela bel, dispela man o meri mas kisim gutpela lukaut long ol kainkain birua, na sapos em ino stap insait long dispela rong o ol narapela rong, em bai kisim gutpela halivim bilong Integrity Ofisa. SunRice Grup inonap isi long pasin bilong narapela ilaik givim birua or bagarapim man/meri igivim ripot o tok aut, ol witnes femili na wantok o wanwok. SunRice Grup bai givim mekim save long ol dispela kain pasin bihainim ol Lo na polisi bilong SunRice Grup. Sapos man/meri ibungim birua bihainim ripot em iputim o halivim bilong em insait long wok painim aut, em imas toksave long Integrity Ofisa o WhistleBlower Sekuriti, usait bai givim halivim, bihainim tasol toksave long seksen 6.1 long antap. Sapos neim bilong man/meri, iputim ripot, ikamap ples klia na igat save olsem em bai bungim birua, em ken lusim wok (leave of absence). 7. MALICIOUS REPORTING AND BREACH OF CONFIDENTIALITY SunRice Grup b a i g i v i m b i k p e l a m e k i m s a v e, b i h a i n i m o l p o l i s i b i l o n g k a m p a n i, s a p o s i g a t s a v e o l s e m r i p o t i g a t a s t i n g t i n g l o n g b r i n g i m b i k p e l a h e v i o b i r u a. Emi impoten tru long haitim neim bilong man/meri iputim ripot o tok aut aninit long lukaut bilong dispela T o k A u t Polisi. Sapos man/meri iburukim dispela tok promis long haitim neim bilong man/meri igivim ripot, em tu bai kisim mekim save. 8. IMPLEMENTATION Kopi bilong Tok Aut Polisi wantaim contek bilong Integrity Ofisa na WhistleBlower Sekuriti bai mas go aut long ol wokman/meri olgeta taim, insait long SunRice Grup wantaim tu ol kastoma, supplier na ol wan bisnis bilong kampani. Komitmen bilong SunRice Grup e m long bihainim Lo, strongpla corporate governance na kamapim ol gutpela pasin bilong wok. Long wankain taim, ol astingting bilong dispela Tok Aut Polisi na Code of Conduct bilong SunRice Grup mas go aut long ol wokman/meri na ol contrekta long taim bilong induction na ol narapela ol training progrem, wantaim tu ol gutpela skul toktok long luksave na abrusim ol giaman na stil pasin. Wantaim gutpela skelim bilong polisi, we itoktok long haitim neim bilong man/meri iputim ripot, Investigation Ofisa bai redim ol ripot igo long Executive Tim, Finance na Audit Komiti, na Bod long skelim na toksave long wanem ol narapela rot long bihainim long sapotim gutpela bilong dispela Tok Aut Polisi. 9. CONSEQUENCES OF BREACHING THE POLICY Lukim seksen 7 bilong ABC Polisi long kisim save long wanem kain mekim save man/meri inap long kisim sapos ol ino bihan im ol toktok insait long dispela Tok Aut Polisi. 10. MONITORING AND REVIEW Annexure A long ABC Polisi isoim klia pixsa na itok klia long ol rot blong skelim na ripotim anti-bribery na korupsen insait long SunRice Grup. Igat ol kontrol system long ples bilong wok we bai gat audit long skelim na lukim olsem ol dispela ol system na proses imas wok gut. 12039527_2 Speak Up Policy Page 6
SCHEDULE Yu ken ringim toll-free namba bilong WhistleBlower Security Global Ethics Hotline long tamblo. Sapos kantri bilong yu ino stap long dispela list long tamblo, yu ken ring go stret long namba: 1 866 921 6714 o usim web, email, mail o fax sevis we istap insait long Tok Aut Polisi. Countries Telephony Telephone Number International Exit Code Australia Global 800-2002-0033 0011 New Zealand Collect 604-922-5953 Jordan Collect 604-922-5953 Qatar Collect 604-922-5953 Afghanistan Collect 604-922-5953 Bahrain Collect 604-922-5953 Iraq Collect 604-922-5953 Iran Collect 604-922-5953 Israel International 1809456714 West Bank International 1809456714 Palestine International 1809456714 Kuwait Collect 604-922-5953 Lebanon Collect 604-922-5953 Oman Collect 604-922-5953 Saudi Arabia Collect 604-922-5953 Syria Collect 604-922-5953 United Arab Emirates Collect 604-922-5953 Yemen Collect 604-922-5953 Algeria Collect 604-922-5953 Hong Kong Global 800-2002-0033 001 Brunei Collect 604-922-5953 Malaysia Global 800-2002-0033 00 Singapore Global 800-2002-0033 001, 008 Thailand Collect 604-922-5953 Indonesia Collect 604-922-5953 Wallis Island Collect 604-922-5953 Micronesia Collect 604-922-5953 Kiribati Collect 604-922-5953 New Caledonia Collect 604-922-5953 Vanuatu Collect 604-922-5953 Samoa Collect 604-922-5953 Sweden Global 800-2002-0033 00 Canada Local toll free 866-921-6714 Great Britain Global 800-2002-0033 00 Tuvalu Collect 604-922-5953 American Samoa Collect 604-922-5953 French Polynesia Collect 604-922-5953 12039527_2 Speak Up Policy Page 7
SunRice Group Whistleblower Policy Countries Telephony Telephone Number International Exit Code Fiji Collect 604-922-5953 Nauru Collect 604-922-5953 Mauritius Collect 604-922-5953 Marshall Island Collect 604-922-5953 Cook Island Collect 604-922-5953 Guam Collect 604-922-5953 N. Mariana Islands Collect 604-922-5953 Palau Collect 604-922-5953 Tonga Collect 604-922-5953 South Africa Collect 604-922-5953 The Netherlands Global 800-2002-0033 00 Turkey Collect 604-922-5953 Libya Collect 604-922-5953 Tunisia Collect 604-922-5953 India International 0008001007980 South Korea Global 800-2002-0033 001, 002 Japan Global 800-2002-0033 010 Taiwan Global 800-2002-0033 002 Macau Global 800-2002-0033 00 Vietnam Collect 604-922-5953 Cambodia Collect 604-922-5953 12039527_2 Speak Up Policy Page 8