It is important that the Grand Chapter have an up-to-date report on the health and status of every Chapter. Use this form when making your official visit to your Chapters. Complete it with BOTH the Chapter s High Priest and Secretary. Return a copy to the MEGHP and REDGHP and retain one copy for your records. District Deputy Name District No. Phone No. Email Chapter Name Chapter No. Temple Address High Priest Name High Priest Phone No. _ High Priest Email _ Secretary Name Secretary Phone No. Secretary Email _ Date of the Visit Time of the Visit Stated Convocation Day of the Month Stated Convocation Time of the Meeting Are stated convocations typically held jointly with another body? Which one(s) Was this stated convocation held jointly with another body? Which one(s) Does this Chapter email and/or mail minutes of their last convocation to members? Y / N Were minutes of the previous convocation read at the meeting you attended? Y / N Were communications from the Grand Chapter read during your visit? Y / N PAGE 1 OF 7
DDGHP s VISIT Chapter Officers Present (check all of those who were in their stations): Excellent High Priest King Scribe Treasurer Secretary Captain of the Host Principal Sojourner Royal Arch Captain Chaplain Master of the 3rd Veil Master of the 2nd Veil Master of the 1st Veil Steward Sentinel Was the officer present elected or appointed to this office? Y / N Was the officer present elected or appointed to this office? Y / N Was the officer present elected or appointed to this office? Y / N Did the Chapter open in proper form? Y / N Did any of the Elected Officers use a ritual book? Y / N Did any of the Appointed Officers use a ritual book? Y / N Were you formally received as DDGHP? Y / N Were ritual books used during the receiving ceremony? Y / N Which degrees were conferred during your official visit? 4th 5th 6th 7th none When are Chapter degrees next scheduled? Which degrees can this Chapter confer on its own? 4th 5th 6th 7th none PAGE 2 OF 7
ACTIVITIES & PARTICIPATION No. of stated convocations held so far this year? No. of stated convocations planned for the remainder of this year? No. of special convocations held so far this year? How many Companions were present at your official visit? Chapter members Visitors How many Companions, on average, have attended the Chapter convocations this year? How many dais officers were present at the last Grand Sessions? In-person By proxy Does the Chapter send a publication (e.g. newsletter) to the membership? Y / N If so, how often? How many times per year? PLANNED EVENTS (LIST EACH) NO. OF MEMBERS ATTENDED NO. OF OFFICERS ATTENDED _ What are your overall impressions of Chapter participation in convocations, degrees, events, etc.? PAGE 3 OF 7
CHAPTER FINANCIAL ASSETS Chapter s Treasurer Phone No. Email Finance/Audit Committee Chairman Phone No. Email Other members of the finance/audit committee Checking Account Bank/Institution Account No. Current Balance or Value Savings Account Bank/Institution Account No. Current Balance or Value Describe other investments and current balances Did you view and inspect statements of account(s)? _ If No, why not? Is the most recent report of the finance/audit committee attached? If No, why not? PAGE 4 OF 7
Does the Chapter own some portion of the Temple they meet in? If Yes, what percentage? Is there a Temple or Building Association? _ What rent does the Chapter pay each month? Is the Chapter responsible for any regular maintenance or utility bills? CHAPTER PARAPHERNALIA/REGALIA/PROPS & DEGREE ASSETS ITEM ADEQUATE QTY? (IF APPLICABLE) CONDITION? (1=POOR, 5=EXCELLENT) Triangular alter Greater lights and delta Chapter bylaws Grand Chapter bylaws Chapter charter Swords & scabbards Officer s jewels RAM aprons Ceremony robes and costumes Cable tows Receiving/working tools Overseers squares Keystone, good work & template Wicket Arch with keystone, winch Ark of the Covenant Veils Rocky road, bridge, river, etc. Describe any excess equipment that could be made available to others PAGE 5 OF 7
MEMBERSHIP Chapter s Membership Program Chairman _ Phone No. Email This Year Last Year Change Dues-Paying Members Life Members Per Capita Life Members 50-Year Members Dual-Membership Members Totals No. of members one year in arrears on dues: Two years: Three or more years: Is a report given on membership at each meeting? At the annual meeting? What action, if any, is taken on the membership report(s)? What does the Chapter do to contact members in arrears on dues? No. of members the Chapter expects to suspend this year PAGE 6 OF 7
What are your overall impressions of this Chapter? _ What areas are there for improvement? What is this Chapter doing right? DDGHP Signature DDGHP Name Date PAGE 7 OF 7