DELTA SIGMA THETA SORORITY, INC. CENTRAL JERSEY ALUMNAE CHAPTER APRIL GENERAL BODY MEETING MINUTES FRANKLIN TOWNSHIP SENIOR CENTER APRIL 11, 2015 Opening: The meeting was called t rder at 10:30 a.m. by 1 ST Vice President Stephanie Culpepper. Chaplain Debrah Stapletn led the pening meditatin. Agenda: The agenda was apprved. Crrespndence: Suzanne Andersn The chapter received a thank yu frm Suth Plainfield DECA. The chapter received a thank yu frm Srr Dr. Pat Whitley Williams There was ne dnatin request frm the NJ Oratrs. Recmmendatin frm Executive Bard is a $50 dnatin in supprt f the annual Schlarship and Awards prgram n June 6, 2015. Srr Denise Cliatt mved that we accept the recmmendatin f the Executive Bard. The mtin carried: 57-yes, 0 n. Financial Secretary Reprt: Lyla Rchelle Wilkins There are 213 members fr 2014 2015 Srrity Year. Dues are late nw and late fee will be assessed. The Financial Secretary reprt frm the perid March 1, 2015 March 31, 2015 was presented. Treasurer Reprt: Angel Lessanu The February Treasurer s Reprt was reviewed. Srr Lessanu prvided an update regarding the federal tax withhldings charges. The names n ur CD and savings accunt d nt match IRS recrds fr TIN. TD suggested we get a letter frm IRS. Srr Lessanu cntacted IRS and discvered we have 2 TINs. The TIN ending in 22 was generated in 1985. The initial TIN ending in 51 was generated in 1976, which is als the number that we are nt using but the number that IRS recgnizes. IRS recgnizes the initial 51 number. It is the Treasurer s recmmendatin t discntinue use f the 1985 TIN and g back t using the initial TIN and update financial recrds with the initial TIN as this is the TIN n recrd by the bank and the gvernment. Srr Suzanne Andersn mved t accept the recmmendatin frm Treasurer t utilize the riginal TIN fr banking recrds. The mtin carried: 72-yes, 0-n The PayPal issue regarding the fees fr the hliday lunchen was reslved at Executive Bard meeting. Srr Nicle Tart Risher asked wh made the reimbursement payment t the chapter. Srr Lessanu infrmed the Chapter that varius srrs made the repayment. The mst recent Chapter Budget was reviewed. 041115.gbm.minutes.draft_lb.dc 1
Srr Claudette Vaught asked hw the funds fr the $4,000 schlarship wuld be utilized. The funds will be used t cver the cst f the schlarship lunchen fr recipients and their guests, legacy gifts (kindles) and expenses related t executing the schlarship lunchen. Srr Willa Adams asked fr clarificatin n the February 28 th Treasurer Reprt Item #3621 what was the $100 used fr? Srr Lessanu advised that the funds were used t purchase cards t prmte the Sister t Sister Tea. Srr Denise Cliatt asked a questin regarding the budget fr the Membership Cmmittee. The final budget shws $650, but cmmittee has spent $1900. Srr Lessanu stated that the Membership Cmmittee had has multiple ins and uts that primarily relates t spa rbes and will be a wash. Membership is n track with budget f $650. Srr Brks asked a questing regarding the interest n the Certificate f Depsit that was invested in 1987. Per Srr Brks, the CD was $15,000 and the interest shuld have cmpunded ver the years. Srr Brks stated the funds were cllected as cntributins fr a huse. The Finance and Budget Cmmittee will lk int the matter. Srr Leslie Andersn mved that we accept the recmmendatins frm the Budget and Finance Cmmittee fr the 2014 2015 Budget Year. The mtin carried: 59-yes, 1-n. 1 st Vice President: Stephanie Culpepper We had ten (10) guests at the reclamatin breakfast. There was six (6) visiting srrs: Jacqueline Hipps, Delta Zeta Breanna, Theta Chi Janet Allen, Delta Zeta Sharn Owens, Alabama A&M Imani Sanders, University f Maryland Tiffany Spring 2013 initiate Spa Day is cming up! The 52 nd Natinal Cnventin Scarves are available. Orders must be placed by April 15 th. The cst fr the scarf is $30. 2 nd Vice President: Nne COMMITTEE REPORTS Audit: Michelle Duttn The Internal Audit Cmmittee cnducted an audit f the financial recrds fr 2Q n January 24, 2015. Tw findings fr dues that were submitted after the 30 day due date. Tw findings where checks were missing the secnd signature. Few findings where receipts were nt issued. Financial cmmittee needs t wrk thrugh QuickBks 041115.gbm.minutes.draft_lb.dc 2
Staples credit card will als need t be replaced with anther methd fr purchasing cpies and materials fr administratin t be in cmpliance with Natinal HQ s fiscal guidelines. Christmas Party: Dnna Hustn Srr Hustn thanked the srrs fr their thughts and prayers. The Final Christmas Party reprt is as fllws The party was held n December 13, 2014 at Washingtn Cmmunity Schl There was a ttal f 19 children, 12 cunselrs, and 250 srrs, guests, and cmmunity leaders in attendance This is the first year the Chapter did a play - Faith Hme and Belief: A CJA Christmas Stry. Persnalized baskets were created and given t each child. Each grup hme received games and library bks. The ttal cst f the event was $15,681. The Christmas Party Cmmittee is recmmending: The 18 remaining CJA backpacks be used fr the 2015 Christmas Party. An invitatin be sent t Ita Phi Theta, Fraternity In. in September, ffering them a wrking spnsrship Srr Leslie Andersn mved t accept the recmmendatins frm the Christmas Party and accept the reprt with high accmmdatins and sisterly lve. Srr Nicle Risher asked if the Delta Academy s budget was cnsidered regarding the left ver dnatin. Srr Hustn stated that the GEMS prvided mre time and resurces t the Christmas Party; they als have a budget shrtfall. The mtin carried: 82-yes, 0- n. Scial Actin: Darice Tn NAACP Membership Drive: 58 Srrs (27% f chapter signed up) 5 family members Ttal membership=63 Delta Days Gals and Actin Items were reviewed. There is a Bring Back Our Daughters letter drive. Letters shuld be sent t ur legislatrs t urge the Nigerian gvernment t find the 200 plus missing girls wh were kidnapped. Schlarship: Lis Thmpsn and Wandra Perry-Hartsfield The Schlarship Cmmittee presented the recmmended awardees fr the Legacy f Excellence, CJA Minerva, Arneida M. Lee, and EMBODI Schlarship Recipients. Srr Victria Brwn mved that we accept the reprt f the Schlarship Cmmittee. Srr Denise Cliatt stated the recmmendatins d nt include CJA Schlars. The Schlarship Chairs infrmed the chapter that mre discussin must be held at the cmmittee level in regards t CJA Schlars. The mtin carried: 78-yes, 0-n. The Schlarship Lunchen will be held n June 13, 2015, Nn, at First Baptist Church f Lincln Gardens. Please purchase tickets and supprt the recipients. 041115.gbm.minutes.draft_lb.dc 3
Dining with the Stars: Srr Ahisha Quallis Srr Quallis reprted fr Srr Charise Breeden-Balaam. Dining with the Stars will be held Friday, May 15, 2015 frm 6 PM - 9 PM Kinship, Fster, and Adptive Families will be invited Vlunteers and Cmmittee members are greatly needed. FUNdraising Cmmittee: Leslie Andersn Men Wh Ck There is a wait list, hwever, tickets will becme available frm chef tickets that have nt been purchased Srr Tamu Lawhrne is respnsible fr nline Chef Registratins; chefs are still needed Baskets are still needed fr the Lucky Chance Raffle. Please see Srr Chevella Brwn-Maynr fr details The MWC Kids Zne will be available. Please register yur children at the finance table. The cst is $10 per child; pre-registratin is required. Vlunteers are needed t take ver the duties frmerly assigned t the Delta GEMS as they can n lnger assist, per Risk Management The cmmittee is seeking the help f a few gd men t assist with picking up and returning items t strage. All srrs wh vlunteer at MWC will be entered in a basket raffle; the winner need nt be present t win. The winner will be annunced at the June GBM Wmen f Achievement Nminatins are still being accepted fr Wmen f Achievement hnrees. Nminating Cmmittee: Shanique Bnelli The guidelines fr campaigning were reviewed. The current slate was reviewed as fllws: President - Stephanie Culpepper and Gwynetta Je 1 st Vice President - Emma Jhnsn 2 nd Vice President - OPEN Recrding Secretary - Claudette Vaught Treasurer - OPEN Assistant Treasurer - OPEN Financial Secretary - Peggie R. Jnes Assistant Financial Secretary - OPEN Crrespnding Secretary - Sharn Sperling-Slater Jurnalist - Velma Bethea Keith and Muriel Springer Grimmett Ray Custdian - OPEN Histrian - OPEN Sergeant-at-Arms - Brenda Jacksn Chair, Nminating-Jaqueline McDnald 041115.gbm.minutes.draft_lb.dc 4
Member, Nminating Charise Breeden-Balaam Wanda Edwards Pamela Banks-Jhnsn Felicia Petway Jill Jhnsn OPEN Chair, Audit-Jacqueline Rbinsn There was a Call fr Nminatins frm the Flr as fllws: Chair Audit N further nminatins. The nminatins were clsed. Member f Nminating Cmmittee Ashley Taylr, nminated by Willa Adams; accepted. Chair f Nminating Cmmittee N further nminatins. The nminatins were clsed. Sergeant at Arms N further nminatins. The nminatins were clsed. Histrian N further nminatins. The nminatins were clsed. Custdian N further nminatins. The nminatins were clsed. Jurnalists N further nminatins. The nminatins were clsed. Asst. Financial Secretary N further nminatins. The nminatins were clsed. Financial Secretary N further nminatins. The nminatins were clsed. Crrespnding Secretary N further nminatins. The nminatins were clsed. Recrding Secretary N further nminatins. The nminatins were clsed. Asst. Treasurer N further nminatins. The nminatins were clsed. Treasurer N further nminatins. The nminatins were clsed. 2 nd VP N further nminatins. The nminatins were clsed. 1 st VP N further nminatins. The nminatins were clsed. President N further nminatins. The nminatins were clsed. Srr Suzanne Andersn mved t clse the nminatins frm the flr. The mtin carried: 84-yes, 0-n The Nminating Cmmittee reviewed the nminatins taken frm the flr and certified that Ashley Taylr is eligible t run fr the psitin f Member, Nminating. The Final Slate was presented. President - Stephanie Culpepper and Gwynetta Je 1 st Vice President - Emma Jhnsn 2 nd Vice President - OPEN Recrding Secretary - Claudette Vaught Treasurer - OPEN Assistant Treasurer - OPEN Financial Secretary - Peggy R. Jnes Assistant Financial Secretary - OPEN Crrespnding Secretary - Sharn Sperling-Slater Jurnalist - Velma Bethea Keith and Muriel Springer Grimmett Ray Custdian - OPEN Histrian - OPEN 041115.gbm.minutes.draft_lb.dc 5
Sergeant-at-Arms - Brenda Jacksn Chair, Nminating - Jaqueline McDnald Member, Nminating Charise Breeden-Balaam Wanda Edwards Pamela Banks-Jhnsn Felicia Petway Jill Jhnsn Ashley Taylr Srr Michelle Duttn mved t accept the final slate as presented tday. The mtin carried: 80-yes, 0-n. Campaign Speeches were presented by: Jacqueline Rbinsn Brenda Edwards (n behalf f Wanda Edwards) Jennifer Durham (n behalf f Pamela Banks-Jhnsn) Jill Jhnsn Ashley Taylr Jacqueline McDnald Carlyn Jnes-Irving (n behalf f Brenda Jacksn) Velma Bethea-Keith Muriel Springer-Grimmett-Ray Peggy R. Jnes Sharn Sperling Slater Claudette Vaught Emma Jhnsn Stephanie Cleman-Culpepper Gwynetta Y. Je Srr Suzanne mved t accept the reprt f the nminating cmmittee. The mtin carried: 82-yes, 0-n. Electins Cmmittee: Deanna Franklin Srr Deanna Franklin reviewed the Electins Guidelines. The Cmmittee recmmended that we accept the guidelines f the electins cmmittee. Srr Leslie Andersn mved that we accept the guidelines as recmmended by the Electins Cmmittee. The mtin carried: 76-yes, 0-n. Srr Inez Durham wanted t knw hw can we verify r determine if Srrs are n the list t be eligible t vte. She was infrmed that the verificatin list was determined by the membership rster f Central Jersey Alumnae as f the March 27, 2015 Executive Bard Meeting. Curtesy: Teresia Bst & Drene Terry-Bess Prayer requests were presented April birthdays were acknwledged. 041115.gbm.minutes.draft_lb.dc 6
OLD BUSINESS The next Natinal Pan-Hellenic Cuncil f Central Jersey meeting will be April 25, 2015 at Washingtn Cmmunity Schl, 427 Darrw Avenue, Plainfield, NJ, Teacher s Lunge. Srr Nicle Risher stated the Nminating Cmmittee shuld send a bi f the candidates t the members. Srrs were infrmed that the Electins Cmmittee will send a sample ballt with everyne wh is running. President s Reprt: La Rhetta Bradley Natinal: The NPHC has a Text t Give campaign. The campaign runs thrugh April 30, 2015; mre infrmatin will be in the upcming CJA Weekly; inf will be in the upcming weekly and the drive ges thrugh April 30, 2015. There is a Call fr Reslutins fr presentatin at Natinal Cnventin The plicy statement n wearing ur letters was reviewed. Reginal: Nne Lcal: Funders Day was discussed Many srrs have expressed an interest in New Jersey having a Delta license plate; please cmplete the survey expressing yur interest We received a thank yu frm the Zeta Nu Lambda Chapter f Alpha Phi Alpha fr supprt f their mixer Srr Cliatt stated that she made a recmmendatin in February that Srrs get their names engraved n plaques. Srr President said this is still in cmmittee. Srr Jhnsn stated she was cncerned abut the status f the CJA schlars. Madame President explained that CJA Schlars has been referred back t cmmittee. Srr Cliatt wanted t knw what the issue was regarding CJA schlars. Madame President explained that the issue will be discussed in cmmittee and brught back t the chapter via prper channels. NEW BUSINESS: EMBODI will hst its Career Empwerment Day cnference n May 30, 2015; 50 ties are needed t be given t the participants ADJOURNMENT: The meeting was clsed in prayer and adjurned by Srr Bradley 2:45 PM. Submitted by: Candace Clark fr Pam Banks-Jhnsn Recrding Secretary 041115.gbm.minutes.draft_lb.dc 7