Resources for Youth Ministry

Resources for Youth Ministry Resources for Youth Ministry Leaders and their Congregations 2018 This booklet may be found online at www.macucc.org/youthministry!1

Table of Contents Introduction Resources for Boards and Committees A Covenant for Church Youth Ministries........................ 5 Establishing a Youth Ministry Committee....................... 7 Developing a Youth Ministry Job Description...................... 10 Job Description Worksheet............................ 12 Sample Part-Time Job Description for Youth Position................ 15 Compensation Guidelines for Youth Ministry...................... 17 Employee/Volunteer Screening Form for Youth Ministry............... 20 Service of Covenanting.................................. 25 Ongoing Nurture and Support.............................. 27 Periodic Review...................................... 28 Resources for Youth Leaders The Youth Ministry Leader................................ 30 Guidelines for Adult Supervision............................. 34 Field Trip Procedures................................... 35 Medical Release Form................................... 37 In-Town Youth Activity Permission Form........................ 40 Out-of-Town and Special Activity Permission Form.................. 41 Incident Report...................................... 43 Safe Conduct Resources................................. 45 Massachusetts Conference Resources for Youth Ministry.................. 48!2

Introduction This updated edition of Resources for Youth Ministry is intended to be utilized as a guide for churches and individuals who are seeking to provide a quality youth ministry program. Neither this booklet, nor any other one resource can provide all of the tools or training that are necessary for ministry with youth; however, it is our hope that this booklet will provide the insights and tools that are needed to assist you with the administrative aspects of the youth ministry in your congregation. Keep in mind that these administrative aspects are only one segment of youth ministry. All who are called to ministry with youth should seek regular training to keep their skills updated, as well as in other areas of ministry such as community building, worship, mission and service. The Massachusetts Conference of the United Church of Christ continually strives to offer training and events for youth and youth leaders. You will find all of our current offerings on our website s Faith Formation Resources page under Youth Ministry : www.macucc.org/ youthministry. It is our intention to offer events that will enhance local church youth ministries, and offer opportunities for youth to connect with others throughout the wider United Church of Christ. Youth ministry leaders can sometimes feel isolated. We are often undervalued and work without much assistance or support. Through Massachusetts Conference programs, youth ministry leaders can network with one another and find opportunities to grow in their ministry and their faith. We are here to offer support. Please feel free to contact me for assistance in any area of youth ministry. All who are involved in ministries with youth need to know that this is a special calling and that your efforts are indeed appreciated and valued. Remember that you are not alone. Trust that God will guide you as you seek help from others. Debbie Gline Allen Note: For those whose ministry includes both youth and faith formation for children and/or all ages, please see Seeking a Christian Education/Youth Ministry Leader on the Massachusetts Conference Faith Formation resources webpage: www.macucc.org/faithformation. Massachusetts Conference United Church of Christ Debbie Gline Allen Christian Education & Youth Ministry Consultant 1 Badger Rd., Framingham, MA 01702 508.603.6601 glineallend@macucc.org www.macucc.org/faithformation!3

Resources for Boards and Committees The secret message communicated to most young people today by the society around them is that they are not needed, that the society will run itself quite nicely until they at some distant point in the future will take over the reigns. Yet the fact is that the society is not running itself nicely because the rest of us need all the energy, brains, imagination and talent that young people can bring to bear down on our difficulties. For society to attempt to solve its desperate problems without the full participation of even very young people is imbecile. Alvin Toffler!4

Resources for Boards and Committees A Covenant for Church Youth Ministries June 2010 This Covenant for Church Youth Ministries is inspired by and adapted from The National Charter, a similar set of promises promoted in the United Kingdom by two organizations: the Association of Christian Youth and Children s Workers, and Youthwork, a collaboration of organizations working together to resource and inspire Christian youth work. The Eastern Ohio Association of the United Church of Christ obtained permission from these UK organizations to draw upon and modify the contents of The National Charter for use in this covenant. It was then shared with the Association of United Church Educators, and is used with its permission. Background The Covenant for Church Youth Ministries is a set of eight promises that churches adopt when considering the practices and principles they will use in nurturing and supporting people, both paid and volunteer, who work with youth. (Youth are defined using the United Church of Christ guidelines ages 13-18.) 1. We will pray and support. We believe that our youth workers need spiritual support in their work with young people. We promise to pray for our youth workers and keep their needs a high priority in church prayer life. 2. We will acknowledge the importance of gifts and God s call. We believe that gifts and call are best discerned in the context of the faith community. We promise to provide opportunities for prayerful discernment. 3. We will provide opportunities for retreat and reflection. We believe that taking time to think and pray is just as essential for our youth workers as organizing events and meeting young people. We promise to provide opportunities for our youth workers to use part of their schedules for retreat, reflection, worship and personal development.!5

4. We will provide ongoing training and development. We believe that maintaining the gifts and skills of the youth workers is an ongoing process and that it is important to continually invest in professional development. We promise to set aside time and money to provide this for our youth workers. 5. We will give a full day of rest each week. We believe that taking regular time off helps maintain our youth workers passion and energy for their work with young people. We promise to actively encourage our youth workers to take a day away from their role each week. 6. We will share responsibility as a priesthood of all believers. We believe that having a youth worker does not release the rest of the church from our responsibilities toward young people. We promise to encourage everyone to play a part in volunteering, praying for and supporting young people. 7. We will celebrate and appreciate. We believe it is vital to acknowledge what our youth workers are doing and the commitment they have made to work with young people in our church. We promise to make sure our youth workers know they are appreciated and we will celebrate their achievements. 8. We will strive to be a just employer. We believe it is important to have clear structures and procedures for recruiting and employing youth workers, and to provide supportive management structures which are fair and just. We promise to follow non-exploitive practices in the way we employ our youth workers.!6

Resources for Boards and Committees Establishing a Youth Ministry Committee From The Youth Ministry Handbook, Rev. Kim Mislin, First Congregational Church, Bakersfield, CA. Used by permission. Note: This article is intended for larger congregations with good-sized youth groups. The information provided is still important, but should be adapted by each individual congregation to meet its unique youth ministry needs. No one person should be responsible for all aspects of a youth ministry program. There must be shared leadership and a network of accountability, even if the church has only fifty members and four youth. Without this, the church leaves itself open to the potential for significant liability. The easiest way to establish this network of accountability is by establishing a Committee for Youth Ministry that is accountable to the governing body of the church. The group that the Committee for Youth Ministry reports to should have a member of the Committee for Youth Ministry as a voting member. This person serves as the link between both groups. The establishment of a Committee for Youth Ministry makes a clear statement about the group s desire to be involved, and intention in having a high quality program for its youth. This positive approach provides a good foundation for the ministry. A Committee for Youth Ministry should include the following persons: Voting Members Chairperson Representative Parent Representative Youth Representative Someone not usually involved in youth ministry who also has administrative gifts From the Committee or Governing Body that the Committee for Youth Ministry is accountable to Representing each age group of youth involved in the program (e.g. middle high, senior high) Representing each age group involved in the program Youth ministry leaders Leaders, facilitators, sponsors from each youth group Ex-OfficioMembers (voice without vote) Ministers Church legal counsel May also be voting members depending on church policy To handle screening forms, incident reports, insurance issues, etc.) Other church leaders and interested persons!7

If youth activities such as choirs, service clubs, and sporting groups are also considered to be youth ministry activities, then representatives of these groups should also be voting members of the Youth Ministry Committee. The goal is to provide a voice for all aspects of the youth ministry program, enriched by the viewpoints of those not directly involved in this ministry, thereby providing balance. The Committee for Youth Ministry should exercise leadership in the following ways: 1. Establish a Mission Statement of the vision, objectives, and theology of the youth ministry program. This can be used to help evaluate whether particular requests are in keeping with the overall spirit of the youth ministry program. This mission statement is the road map of the program, and can become the basis for long range planning. 2. Establish in writing clear guidelines and procedures for all youth ministry activities. The Committee can modify these guidelines when necessary for Youth Ministry when the group decides that change would be helpful. New guidelines must be circulated to all persons involved, and all guidelines must be consistently enforced. Guidelines and procedures should include fiscal matters, so that those involved in youth ministry are aware of the financial resources available to the program. For example, a policy for fund-raising should be clearly stated, and could be worded in the following manner: General fund-raising for youth ministry can occur, but if funds are raised for a specific event it should be stipulated at the time the funds are raised, so that if the event does not occur, the funds will be placed in the youth ministry account. 3. Review and approve youth ministry activities before they occur. It will be up to the committee to decide which activities require approval. For example, a senior high group wants to study a topic and then go across town for pizza. Does the topic to be studied need to be approved? Does the need for approval depend on the topic (for instance, sexuality)? Do in- town off-campus trips need approval? Is approval only necessary for overnight, out-of-town, or unusual outings? Whatever the committee decides, it is important to be consistent in enforcing decisions. 4. Act as an advocate for the youth and adult leaders. This is one of the most important yet often overlooked functions of the Committee for Youth Ministry. Both the youth and their leaders need prayer, affirmation, and support. Find opportunities to publicly acknowledge the youth and their adult leaders. 5. Mediate difficulties and disputes that involve the youth and/or the youth ministry program. The Committee can act as the intermediary between such groups as the youth and the church governing board, or the youth and the pastors. As mediators the committee can model positive conflict management and communication skills so that problems are dealt with directly and in a respectful, timely manner. A planning retreat is often helpful when a committee first forms. Be sure to have a facilitator who understands both the needs of youth ministry and how this ministry should be integrated into the overall life of the church. A retreat can be a wonderful time for relationship building and dreaming as well as designing concrete guidelines and plans.!8

After a committee is established it should be publicly recognized in a worship service in whatever way is consistent with the particular faith tradition. In this way the entire church acknowledges and empowers this very important ministry. The Committee for Youth Ministry should meet monthly for the purpose of being consistently and faithfully involved in the youth ministry program. Once a committee is established and becomes comfortable with a routine, an hour should be sufficient for conducting most business. A sample agenda for a routine meeting is as follows: 1. Prayer 2. Sharing of joys and concerns 3. Review of events requiring approval and any other business 4. Long-range planning 5. Other business 6. Affirmation of youth and leaders 7. Prayer The Committee for Youth Ministry should report monthly to the committee or governing body to which it is accountable through the person on the Committee for Youth Ministry who is also a voting member on the supervising committee or governing body. In this way, open communication will be maintained and the youth ministry program stands a better chance of being integrated into the overall church ministry.!9

Resources for Boards and Committees Developing a Youth Ministry Job Description From Called To Educational and Formational Ministries: A Guide for Local Churches, Educators, and Youth Workers, Association of United Church Educators. Used by permission. The job description should be flexible enough to allow for change and to make use of the gifts and interests of the person being called. Consideration should be given to the following issues: Salary and Benefit Guidelines Professional educators and youth workers deserve to be adequately compensated for their work in the church with salary and benefits. Consideration needs to be taken to include enough benefits for Christian educators and youth workers to accomplish their jobs effectively with a physically and spiritually healthy lifestyle. Compensation varies greatly across the country for educators and youth workers. Some conferences have guidelines for their own educators. You are encouraged to seek these conference guidelines to determine salary ranges for your particular area. The following factors should be considered: Academic background (certification), ecclesiastical standing (ordained, commissioned) Experience in teaching and the teaching ministry Median income of the congregation Salary levels of equivalent positions in your community (public school teachers, administrators) Years of experience Proportionality to other professional staff salaries!10

In addition to salary the following benefits should be considered: Social Security Continuing education funds and time Vacation (four weeks per year - paid) Mileage Professional expenses (books, literature, supplies, memberships) Sick leave Strongly recommended: Health and dental insurance Annuity UCC Health/Dental Insurance Sick leave Other leaves of absence Sabbatical time and compensation Job Related Expense Allowances to include: Books, magazines, and other resource materials Organization dues State and National Memberships Conferences State and National Ecumenical Events Continuing Education Costs Travel Expenses - at the IRS allowable rate Salaries for a part-time position need to be adjusted according to hours but should reflect professional standards of compensation.!11

Job Description Worksheet Name of Church: Date: Address: City/State/Zip: Phone: E-mail: Website: Title of the Position: Purpose Statement of the Position: A. Responsibilities - For what specific tasks, assignments and program areas will the educator or youth worker have responsibility? B. Working Relationships - Describe the line of accountability. List persons, boards and/or committees with whom the educator or youth worker will work most closely. Describe any special relationships to the community. (The most effective oversight of an educator or youth worker is accountability to the appropriate board or committee.)!12

C. Basic and Specific Qualifications - Personal and Professional D. Evaluation and Review - Which board or committee is responsible for performance and salary review? How often are they held? E. What office arrangements are made for the educator or youth worker (office space, equipment, administrative assistance, etc.?) F. Work Schedule: How many hours are required? How is the time to be distributed among task areas? Is this position considered: Full-time or Part-time? If part-time, be aware of the amount of preparation time for an area. For example, the time needed for mentoring and equipping leaders/teachers/volunteers needs to be included in many of the educator s or youth worker s task areas.!13

The educator or youth worker will be granted the following time off: days per week weekends per year weeks per year vacation In addition, the educator or youth worker will receive weeks per year for continuing education. G. Salary and Benefits: Salary range: Social Security Retirement Annuity Health/Dental Insurance Group Life Insurance Family Protection Plan Parental Leave Sick Leave Personal days Reimbursable Expenses: Moving Expenses Auto/Travel Expenses Telephone/Internet Expenses Books and Resources Continuing Education!14

Resources for Boards and Committees Sample Part-Time Job Description for a Youth Position From Called To Educational and Formational Ministries: A Guide for Local Churches, Educators, and Youth Workers, Association of United Church Educators. Used by permission. Sample Part-Time Job Description for a Youth Position YOUTH COORDINATOR Purpose of the position: To provide overall leadership for youth ministries including guidance and resources for all aspects of the program. Functions: Administration Supervision Leadership Development Planning Resource Development Communication Responsibilities Participation: Attend all youth group meetings, leader meetings, and planning sessions, other church meetings and other events/activities as appropriate and/or necessary for effective program leadership.!15

Leadership: The Youth Coordinator will provide leadership, training, resource evaluation or development & selection, and support for youth ministry programming, and assist youth youth ministry leaders with program planning and implementation. Communication: The Youth Coordinator will: Provide regular communication of youth ministry activities, issues, and programming to the C.E. Board. Provide communication of community, church, and wider UCC activities, issues and programming to the youth. Relationship to the C.E. Board/Pastor: The Youth Coordinator will maintain a relationship with the C.E. Board/Pastor so as to be provided with (semi) annual evaluations of programming, leadership style, etc. The Youth Coordinator will maintain a relationship with the pastor and with the appropriate board or committee appointed to assist with church school programs or other assigned duties. The Youth Coordinator is directly responsible to the C.E. Board. Time required: 20 hours per week!16

Compensation Guidelines for Youth Ministry Types of Youth Ministry Leaders Youth Leader In many settings, this person is a volunteer or an active lay person leading the youth group(s). At the very least, this person should be reimbursed for basic expenses such as child care, registration for youth ministry training and seminars, purchase of youth ministry resources, and the like. A volunteer should be considered a member of the church staff, even though he or she may not receive monetary compensation. The absence of a salary should in no way diminish the value and quality of the expectations of the volunteer who takes on this important ministry. A stipend or wage will depend on the amount of hours, the level of experience and expertise, and the degree to which this position is seen as a volunteer position. Professional Youth Leader A non-ordained staff member with three or more years experience in youth ministry and/or a degree in theological education, education, or a related field. Massachusetts Conference Certified Youth Leader A paid professional who has completed the course work and other requirements for certification in the Massachusetts Conference s Education for Effective Youth Ministry program (www.macucc.org/eeym). Associate or Assistant Minister for Youth Ministry An authorized or ordained minister for whom the majority of his/her portfolio includes youth ministry. This type of minister should be compensated according to the Massachusetts Conference clergy compensation guidelines. Contractor or Consultant A consultant is generally contracted by the project rather than working a set number of hours. As a contractor, he/she is self-employed and as such is responsible or providing his/ her own resources, tolls, primary office, and benefits. The hourly or unit rate is thus higher than for a typical employee.!17

A Note About These Categories Although the descriptions above seem to fit nicely into labeled boxes, the educational background of youth ministry leaders can be as different and varied as each individual. Some discover their call to minister to youth early on, and are able to follow a college (and sometimes graduate school) curriculum that gives them a good academic background in Bible, theology, and educational theory. Others arrive at a position in youth ministry much later, but are able to use their life experiences in the church as well as their secular employment experience to carry out their responsibilities effectively. It should also be mentioned that the course of study that most ordained ministers undertake in seminary does not include training in youth ministry. Be sure to talk with prospective ordained candidates to find out what their training and experience has been with teens, rather than assume that the process to ordination included such training. How a Consultant May Be Utilized Develop with and for the congregation a program for youth ministry. This could include an overview of the church year, an outline for youth group meetings, and long range plans for the program. Recruit volunteer youth leaders and serve as a mentor to them, providing leadership training, program evaluation, and resources. Serve as an interim youth minister. Serve as a resource person to boards and committees responsible for youth ministry and/ or youth ministry personnel. This may include developing a job description, compensation recommendations, clarification of goals and strategies, and assisting in the search process. Serve as a mentor for a new youth minister, providing resources, support, and guidance for a period of six months to a year. Recommended Benefits for Half- to Full-Time Employees Vacation with pay Travel allowance Health/dental insurance & pension as available through the UCC Pension Boards Professional expenses Books Registration fees for workshops, trainings, EEYM (www.macucc.org/eeym) Membership in faith formation organizations such as the Association of United Church Educators (auce-ucc.org)!18

Calculating Compensation From Called To Educational and Formational Ministries: A Guide for Local Churches, Educators, and Youth Workers, Association of United Church Educators. Used by permission. As Christian congregations, we should strive to give our employees with just and fair compensation. A member of the church s staff who is struggling to make ends meet may find that the incurring stress affects the way he/she performs in ministry. The following recommendations are guidelines to help a congregation do its best to provide just and fair compensation for its youth ministry leader. The compensation for a youth ministry leader should be appropriate to the individual s education and experience. Persons with experience in complementary fields (such as art, music, and drama, for instance) should have this expertise considered in the discussion of the compensation package. The number of years of church ministry experience and the number of Christian education and/or youth ministry workshops and continuing education courses taken also should be considered when determining the salary for the youth ministry leader. For a full-time youth ministry position in the church: (Salary for part-time positions would be the appropriate percentage of the full-time salary guidelines.) A person who is ordained or commissioned should be compensated according to the conference s guidelines for clergy. A person who holds a master s degree in religious or public school education may be compensated relative to the equivalent of a public school teacher in the church s district with the same education and same years of experience. A person who holds a bachelor s degree in religious or public school education may be compensated relative to the equivalent of a public school teacher in the church s district with the same education and same years of experience. A person who has completed the equivalent of a denominational noncredit program of training in church education may be compensated at least 80% of the salary of a first year public school teacher in the church s district. For those who have organizational skills and some educational background but little training or experience in Christian education/formation, we recommend compensation at no less than 60% of what a first year public school teacher in the church s district receives. We also recommend that the church pay for this person to complete a program of training in youth ministry, such as the Massachusetts Conference s Education for Effective Youth Ministry program (www.macucc.org/eeym). As a person receives more training, the salary package should be adjusted annually with a pay raise that recognizes this achievement.!19

Employee/Volunteer Screening Form for Youth Ministry Adapted from a form developed by the United Church of Christ, Congregational, Norwell, MA. Used by permission. Name Last First Middle Address Street City State Zip Code Telephone numbers Best number to reach you Other E-mail address Other name(s), if any, by which I have been known Position(s) for which you are applying Current (or Previous) Employer name and address Company Street City State Zip Code Your immediate supervisor Church affiliation Church Town and State Are you currently a member of this church? Yes No How long were you affiliated with this church?!20

Have you ever been convicted of or pleaded guilty to a felony? (If yes, please explain - attach a separate sheet if necessary.) Yes No Do you have a valid driver s license? Yes No If yes, please indicate: state and driver s license # Have you ever had your driver s license suspended because of alcohol or drug abuse? (If yes, please explain - attach a separate sheet if necessary.) Yes No Has a civil lawsuit alleging actual or attempted sexual discrimination, harass- ment, exploitation or misconduct; physical abuse; child abuse; or financial misconduct ever resulted in a judgment being entered against you, been settled out of court, or been dismissed because the statute of limitations expired? (If yes, please explain - attach a separate sheet if necessary.) Yes No I have never terminated my employment or service in a volunteer position or had my employment or authorization to hold a volunteer position terminated for reasons relating to allegations of actual or attempted sexual discrimination, harassment, exploitation or misconduct; physical abuse or financial misconduct. (If yes, please explain - attach a separate sheet if necessary.) True False!21

Is there any fact or circumstance involving you or your background that will call into question your being entrusted with the responsibilities of the position for which you are applying? (If yes, please explain - attach a separate sheet if necessary.) Yes No The information contained in this application is correct to the best of my knowledge. I authorize any references or churches listed in this application to give any information (including opinions) that they may have regarding my character and fitness for youth work. Signature of Applicant Signature of Church Representative Date Date Please continue to the next page.!22

List three personal references who are not relatives: (1) Name Address City, State, and Zip Code Telephone number E-mail address Relationship to you Years known (2) Name Address City, State, and Zip Code Telephone number E-mail address Relationship to you Years known (3) Name Address City, State, and Zip Code Telephone number E-mail address Relationship to you Years known Please continue to the next page.!23

I hereby request the Police department to release any information which pertains to any record of convictions contained in its files or in any criminal file maintained on me whether local, state or national. I hereby release said police department from any liability resulting from such disclosure. Signature Print maiden name, if applicable Print name Social Security Number Print all aliases Date of birth Place of birth Today s date Print name Records sent to Address!24

Resources for Boards and Committees Service of Covenanting for the Youth Ministry Leaders From Called To Educational and Formational Ministries: A Guide for Local Churches, Educators, and Youth Workers, Association of United Church Educators. Used by permission. This service of worship and covenanting should be welcoming of children by incorporating the arts and as many of the five senses as possible, as well as leadership by children at appropriate times. PRELUDE OPENING STATEMENT The Lord is our God, the Lord alone. You shall love the Lord your God with all your heart, and with all your soul, and with all your might. Keep these words that I am commanding you today in your heart. Recite them to your children and talk about them when you are at home and when you are away, when you lie down and when you rise. (Deut. 6:4b-7) HYMN: Called as Partners in Christ's Service TNCH #495 or Jesus Loves Me TNCH #327, or a hymn/song of your choice INVOCATION STATEMENT A member of the Youth or Christian Education Committee or other appropriate group shall interpret the purpose of this service of covenanting. He or she should tell the congregation something of the person's background and welcome him or her on behalf of the congregation. HEBREW SCRIPTURE [Choose from Deuteronomy 4:12,6-10; 6:17-25; Psalm 25:4-10, or a Hebrew scripture from your choice]!25

YOUTH CHOIR ANTHEM OR SPECIAL MUSIC OFFERING CHRISTIAN SCRIPTURE [Choose from Ephesians 4:1-16; Romans 1:1-18; 1 Corinthians 12:4-31, or a Christian scripture from your choice] COVENANT Pastor: Dear friends, Church has declared that, having gathered under the guidance of the Holy Spirit, it has called to minister in this place as [title of position] and that it now receives [him/her] as appointed by God for this ministry., are you willing to enter this covenant with Church? [Youth Ministry Leader]: I am willing, and I promise to serve this church faithfully, teaching the word of God, according to the faith and order of the United Church of Christ. Pastor: Members of Church, please rise is body or in spirit and affirm your covenant with your youth ministry leader. Local Church Members: We, the members of, receive as our [title of position], promising to labor with [him/her] in the ministry of the gospel and to give [him/her] due honor and support. CHARGE TO THE YOUTH MINISTRY LEADER and the Congregation A charge by the pastor with whom the youth ministry leader will be associated, utilizing visuals and symbols of educational/formational and/or youth ministries. RESPONSE BY THE YOUTH MINISTRY LEADER (optional) A statement of faith incorporating the youth ministry leader's understanding of and hopes for the youth ministry of the church, utilizing visuals and symbols of educational/formation and/or youth ministries. PRAYER OF DEDICATION HYMN: You Are Called to Tell the Story TNCH #357 BENEDICTION!26

Ongoing Nurture and Support From Called To Educational and Formational Ministries: A Guide for Local Churches, Educators, and Youth Workers, Association of United Church Educators. Used by permission. Support Group The Massachusetts Conference provides its Christian educators and youth ministry workers with Communities of Practice. These groups of local church education and youth ministry employees meet regularly with colleagues from the same geographic area to share best practices and networking opportunities. Visit www.macucc.org/cecop to locate the Community of Practice in your area, and contact the facilitator to join its e-mail list. Personnel Committee If there is a separate personnel committee, be sure that new staff members are connected and have regular meetings with that group. The policies of your congregation will act as a guide to the frequency of the meeting. These meetings should always include time for meeting with a staff person without other staff members present. This will help to build an atmosphere of trust and ensure honest communication between individual staff members and the committee. The evaluation process should be clearly defined (see the Periodic Review page that follows) and a personnel file begun. Confidentiality must be respected. Communication Issues Affirm and support the youth ministry of your congregation by intentionally keeping the youth ministry leader's role and work visible. Youth ministry events can be publicized in your newsletter, bulletin, and on your church s website and Facebook page. Announcements can be made during worship. Determine how frequently and in what role the youth ministry leader will participate in worship with the teens to help the congregation to view them as a part of the Body of Christ. Consider other ministries in the life of your congregation that can be opened up to the youth and made an intergenerational opportunity for all. Personal and Professional Growth Encourage and support the personal and professional growth of your youth ministry leader. Make available resources (time and money) for his/her to attend professional seminars and workshops as well as personal retreat time for spiritual nurture. The Massachusetts Conference offers a youth ministry training program for youth leaders: www.macucc.org/ eeym. Provide an allowance for books and other resources. Provide money to join professional associations such as the Association of United Church Educators (www.auceucc.org), which will also acquaint him or her with colleagues in the profession and solid professional development opportunities.!27

Resources for Boards and Committees Periodic Review From Called To Educational and Formational Ministries: A Guide for Local Churches, Educators, and Youth Workers, Association of United Church Educators. Used by permission. Review is a process for assessing what is of value. The review or evaluation process is not a substitute for conflict resolution. Rather it is a means of identifying growth and growth goals and affirming the church educator or youth worker. This review guide has been arranged in three sections so that the Board or Committee and the educator or youth worker can work separately, then together, to compare expectations and deal with any discrepancies. Questions and areas for the Board or Committee to address What are the strengths of our educator/ youth worker? Is support for your educator youth worker adequate? Not adequate? In what ways? List the goals the committee considers important to implement for the coming year. Which goals could our educator or youth worker plan/coordinate/implement? For which goals might other staff take responsibility? For which goals might volunteers take responsibility? List possible ways to implement these plans. What are areas in which our educator/youth worker might consider continuing education in the coming year? How will participation in continuing education be facilitated? Questions and areas for the educator or youth worker to address What are some major personal accomplishments of the past year? List the goals you see as important to implement for the coming year. Which goals could I plan/coordinate/implement? For which goals might other staff take responsibility? For which goals might volunteers take responsibility? List possible ways to implement these plans. What are the areas in which I might engage in continuing education in the coming year? What will I need in the way of resources and time to do so? How has the Board or Committee been most helpful? Least helpful? Questions and areas for both the Board or Committee and the church educator or youth worker to address together List the strengths of the educator or youth worker. What are the highlights of our church's educational youth ministry in the last year? Which previously set goals were met? Which were not? Which goals were changed or modified? Are the position description expectations still realistic? What might be added? Deleted? Changed? How can the support for the educator or youth worker be improved? Recommendations for the coming year Compensation issues Resources for ministry (volunteers, program and expense money, facilities, etc.) What goals for the coming year could strengthen the church's educational youth ministry? Be specific and realistic!!28

Resources for Youth Leaders Youth ministry is not about getting things accomplished only the act of God can bring about the transformation we seek. Youth ministry is about participating deeply in young people's lives as we await, together in suffering and joy, the coming of God. Andrew Root!29

Resources for Youth Leaders The Youth Ministry Leader Adapted from Youth Advisor, The Leaders' Box: A Leadership Development Resource for Local Churches, United Church of Christ. Youth ministry leaders are loyal friends, role models, and advisors to youth in church groups. They enable and empower youth to take a major role in choosing the direction of the group and implementing its programs. They guide the youth in areas of study, worship, recreation, mission, and participation in the church s total life. HISTORY AND BACKGROUND Young people have been part of the church from its earliest days, but youth groups didn t develop until youth were set free from work by technology and child labor laws. As young people gathered in the Pilgrim Fellowships of the Congregational Christian churches and the Youth Fellowships of the Evangelical and Reformed churches, they had adult advisors to meet with them, help them with their planning, and be their mentors. COMMON PRACTICES Many churches have one or more youth groups that meet for camaraderie, recreation, study, worship, and mission. They also plan activities such as retreats, fundraising projects, and recreation. Almost all churches that have youth groups have adult youth ministry leaders. They may choose to have elected youth officers who work with the adult youth ministry leaders in developing goals and planning programs and activities. Some youth ministry leaders have seen many youth groups come and go. In other churches, youth ministry leaders are chosen on a short-term basis. Often the youth ministry leaders are chosen because they are young themselves and it is assumed that youth is a prerequisite for the position. (It needn t be.) Some churches have youth ministry leaders and assistants for each group. The assistants are learning to replace the youth ministry leaders in the following year. Some youth ministry leaders are recruited by the youth themselves, but most are chosen through procedures such as appointment by a Christian Education or Youth Ministry Committee. RESPONSIBILITIES Your responsibilities will vary depending on whether there is a youth minister or another staff person with responsibilities for youth work, the expectations of the group, and the age!30

of the members of the group. Middle high age youth need more help in programming, for instance, than do senior high youth. Some of the things for which you will be responsible are: Attending meetings of the youth group. Arriving early and staying until all members have left. Participating in planning programs and activities. A variety should be encouraged: music, recreation, outreach and study of issues. Participating in activities planned by the group. Seeing that the place where you meet is ready for meetings and orderly when you leave. Identifying interests of members of the group. Being informed about issues that could interest members of the group:. Clarifying with the pastors your respective leadership roles with your group. Knowing what is available from the conference or association for youth participation. Being familiar with resources. Taking the group members and their concerns seriously. Being an advocate of the young people s participation in the mission of the church. Establishing a style of working with youth that is comfortable for you. Establishing relationships with each member of the group. Using inclusive language and non-stereotyped images. Living by the ethics you proclaim, while admitting that you are not perfect. Keeping confidences entrusted to you. Clarifying with the pastor your respective leadership roles with your group. SKILLS AND ATTRIBUTES NEEDED Being a good listener Understanding and commitment of your church s mission Having enough experience to have formulated your own values Ability to plan A willingness to grow in the faith Open, honest, and friendly nature!31

Ability to share Appreciation and respect for young people Enthusiasm Understanding of the ways meetings work Ability to bring people together Ability to play without being too adult, or one of the kids WAYS TO INCREASE SKILLS, KNOWLEDGE, AND EFFECTIVENESS Participate in workshops or courses sponsored by your association, conference, local colleges, or technical schools on human development, planning, sex education, drug abuse, working with youth, etc. Attend conferences with and about youth. Confer with conference staff who have responsibility in the area of youth. Ask for a position description outlining responsibilities, expectations, and accountability. Talk with experienced youth leaders from your church or other churches. Exchange programs or program ideas with other churches and youth ministry leaders. Participate regularly in worship and other activities of the church. Pray and meditate. Become familiar with current youth ministry resources. Try to remember the fears, attitudes, and hopes you had when you were the age of the youth, but also recognize that times change. ISSUES FACING THE CHURCH The relationship of the youth ministry leader to the church school and confirmation class is not always clear. How can all work together to enhance the experience of the youth? Sometimes the youth group is separate from other activities of the church. What can you do to remind both the youth and the congregation that we are all the Body of Christ together? To whom is the youth ministry leader accountable and why?!32

What is the relationship between the local church, the association, conference, and national settings of the church in the area of youth work? How can each assist the other? Can youth make a difference in the whole church? What is their role in your church? Should the youth group be restricted to church members or anyone who wants to attend? How are the ages determined for youth groups? What are the reasons for decisions? What potential members of the youth group attend different schools? How can the church bring them together? As the population shifts and there are fewer teens attending church, how can churches continue to have viable youth groups? What is the possibility of working with other UCC youth groups or ecumenical ones? QUESTIONS Is there any interest or issue from the members of the youth group that you need more information about? How might you get it? How do members of the youth group participate in other aspects of the church s mission? What could you do to help them participate? Does the youth ministry program include worship, study, recreation, outreach, involvement in the church s mission? If not, how could these be included? What s happening to youth in your church s neighborhood? What is your church doing to meet their needs? What is your group s responsibility to these youth?!33

Resources for Youth Leaders Guidelines for Adult Supervision From The Youth Ministry Handbook, Rev. Kim Mislin, First Congregational Church, Bakersfield, CA. Used by permission. Adult leaders for a youth ministry activity function as representatives of the church and as such are held to different standards than when acting as a parent or adult in their own family. The rules and guidelines of the church must be followed by all leaders at all events, thereby providing appropriate supervision for the youth. Illegalities and irresponsibility cannot be allowed. Supervision must be consistent, reasonable, and prudent. Adults are encouraged to remember that they will be providing both supervision and modeling adult Christian behavior for the youth in their care, and should endeavor to see that the example they set is consistent with the values and expectations of the church community. The following chart outlines minimal levels of adult supervision necessary for youth ministry activities: Age Group During the day at Church During the day &/or overnight, at the Church or off-site 0-2nd Grade 2 adults per group 1 adult for every 3 children; 2 adults minimum 3rd-6th Grade 2 adults per group 1 adult for every 4 children; 2 adults minimum 7th-8th Grade 2 adults per group 1 adult for every 4 youth; 2 adults minimum 9th-12th Grade 2 adults per group 1 adult for every 5 youth; 2 adults minimum An adult is defined as a person at least 21 years of age. Adult leaders must be a minimum of five years older than the oldest youth in the group. Whenever possible, a male and a female adult team is preferred. A group is defined as youth of one age group from one church. Any scheduled event that does not have the minimum number of adults required as outlined in the chart above must be cancelled. There is no church-sanctioned event in youth ministry that permit one adult to be alone with the youth. There must always be a minimum of two adults present.!34

Resources for Youth Leaders Field Trip Procedures From The Youth Ministry Handbook, Rev. Kim Mislin, First Congregational Church, Bakersfield, CA. Used by permission. Planning Overnight Activities or Field Trip At the beginning of the year, all youth complete the MEDICAL RELEASE FORM. This completed form must be on file in the church office. Each time an overnight activity or field trip is planned, the original must be taken with the group leader while a copy remains in the church office. This form must be reviewed and updated for each trip by the adult leader, and is updated at the beginning of each program year. The IN-TOWN MIDDLE/SENIOR HIGH ACTIVITY PERMISSION FORM is for youth in grades 7-12 only, and will be filled out at the beginning of the year and kept on file in the church office. Each time an in-town activity is planned, the original must be taken with the adult leader while the copy must stay in the church office. This form is updated at the beginning of each program year. The IN-TOWN YOUTH ACTIVITY PERMISSION FORM is for youth up to and including 6th grade. This form must be filled out each time an overnight or youth activity is planned. The original must be taken by the adult leader while a copy is kept on file in the church office. Additional Procedures for Planning Off-Site Field Trips 1. When an out-of-town field trip is planned, the adult leader coordinating the activity should inform the Committee on Youth Ministry (or Christian Education, Faith Formation) at least two months prior to the planned event. Approval of any activity must be secured before any specific fundraising can be done. If funds are raised for a specific activity and the activity is canceled, the funds must be returned unless specified at the time of the fundraising that if the activity was canceled, the monies raised would go into the general youth account.!35

2. The OUT-OF-TOWN ACTIVITY PERMISSION FORM must be provided to the parents/ guardians of the youth involved in the activity. 3. By the day of the trip, leaders must submit all necessary signed field trip permission slips, copies of which will be kept in the office, a definitive itinerary, including phone numbers, and the originals of the Medical Release Forms, copies of which will be kept in the church. All drivers for out-of-town field trips must be 25 years or older and have a copy of their drivers license and proof of insurance in the church office.!36

Medical Release Form From The Youth Ministry Handbook, Rev. Kim Mislin, First Congregational Church, Bakersfield, CA. Used by permission. Name of youth Birthdate Address Name of parent or guardian Best phone number to reach you Youth s physician Emergency contact Emergency contact Phone Phone Phone Health History (Please check all that apply) Frequent colds Appliances (retainers contact lenses, etc.) Sleep disturbances Emotional/behavioral disability Seizure Disorders Stomach upsets Mental disability Vision/hearing impairment Physical disability Diabetes Asthma Motion sickness Other Allergies If any of the above is checked, please give important details Date of last Tetanus shot Is your child/youth taking a prescription or non-prescription medication? Yes No Continued on next page!37

1. Medication Dosage and Frequency of dosage 2. Medication Dosage and Frequency of dosage 3. Medication Dosage and Frequency of dosage 4. Medication Dosage and Frequency of dosage Can your son/daughter be expected to take the right amount of medication at the proper time? If the answer is no, arrangements must be made with the adult in charge. Yes No I give my child permission to administer his/her own medications Signature of parent/guardian Youth s insurance carrier & policy number Name of primary insured Other pertinent information Continued on next page!38

STATEMENT OF CONSENT I, the undersigned, parent/legal guardian of, do hereby consent to any x-ray exam, anesthetic, medical diagnosis or treatment and hospital services that may be rendered to said minor, under the general or specific instructions of (name of youth s physician) or, if unavailable, two on-call physicians at a hospital or clinic. It is understood that this consent is given in advance of any specific diagnosis or treatment, and is given to encourage those persons who have temporary custody of my child, in my absence, and said physician to exercise their best judgment as to the requirements of such diagnosis or said medical treatment. This consent will remain effective until the day of, 20 delivered to said persons entrusted with the care, custody and control of said minor child. I understand that any and all medical expenses incurred are my responsibility and that there is not medical insurance coverage provided by (name of church or organization) Signature of parent/guardian Date!39

Insert your church name and letterhead here at the top of the page In-Town Youth Activity Permission Form Your child/youth would like to participate in the following activity: Activity Description Date and time of activity Leaders Cost Method of transportation Additional information I give my child/youth,, permission to participate in the activity listed above. Youth s name Address Parent or guardian s name Best phone number to reach you Emergency contact Phone Special instructions Parents: Does your child s/youth's Medical Release Form need updating? Yes No Parent or guardian s signature Youth s signature Date!40

Insert your church name and letterhead here at the top of the page Out-of-Town and Special Activity Permission Form Your child/youth would like to participate in the following activity: Activity Description Date and time of activity Leaders Cost Method of transportation Additional information The church will provide the sufficient number a adult leaders based upon the number and age of youth attending the activity. If transportation by car is required, it will be provided by adult drivers. If the activity involves staying overnight out-of-town, a separate form will be attached. If you have any questions or need further information, please contact at. Youth s name Youth s cell phone # Address Parent or guardian s name Best phone number to reach you Continued on next page!41

Emergency contact Phone Special instructions Parents: Does your child s/youth's Medical Release Form need updating? Yes No By signing my name below, I give my child/youth permission to participate in the activity listed above. Parent or guardian s signature Youth s signature Date!42

Incident Report Name of youth Home address City, State, and Zip Code Telephone # Date of birth Male Female Gender non-compliant Name of parent/guardian Home address City, State, and Zip Code Telephone # Name of second parent/guardian (if applicable) Home address City, State, and Zip Code Telephone # (1) What is the nature and extent of the abuse, injury or accident? Include specifics such as date, time, and location. Continued on next page!43

(2) What are the circumstances under which the reporter became aware of the incident? (include witnesses) 3) What action has been taken thus far by the reporter? 4) Please give other information which you think might be helpful in establishing the cause of the incident/or the person responsible for it. If known, please provide the name(s) of the alleged perpetrator(s). Signature of reporter Printed name Date!44

Safe Conduct Resources You must be holy in every aspect of your lives, just as the one who called you is holy. 1 Peter 1:15!45

Why do we have SafeConduct or Safe Church Policies? It s not to avoid law suits, although that is an offshoot of having a plan. We do it because it is the right thing to do theologically and ethically. Safe Conduct/Safe Church and mandating reporting covers not only children and youth, it also extends to the elderly, as well as people with disabilities. Even though much has changed over the past fifteen years, the sexual exploitation of people under the age of 18 remains a significant problem. Sadly the number of unreported cases far surpasses those that are reported. Legally the sexual exploitation of children is viewed as the use and abuse of power and as a paid staff member or unpaid volunteer who works with people under the age of 18, you are a mandated reporter, and it is your responsibility to ensure that the people in your church who have contact with children are qualified to work with children. If you have knowledge of abuse, and you remain silent, you are viewed as an accomplice and complicit in the abuse. As a mandated reporter, if you fail to submit required oral and written reports you can be fined up to $1000. If you willfully fail to report an incident of abuse or neglect that results in bodily injury or death of a child, you can be punished by a fine up to $5000 and 2 ½ years in jail. All that said, the legal system s remedy is very limited and relegated to monitoring. It can never compensate a child for the loss of trust and/or faith that they suffer. Only the church has the potential to do that. We have worked with many churches across the Massachusetts Conference. It is most disconcerting when a church pushes back and says We don t need a policy. It will never happen here. We re a small community church; everyone knows everybody. Even if that is true and believe me, we pray it never happens in your church, or any church there is someone in your congregation that has suffered abuse somewhere in their lifetime. By ensuring that your church is truly a safe church, that child or adult may feel safe enough, they may trust enough, to tell you because they know you care and will do something about it. Your church can be a safe refuge for children. The Massachusetts Conference website, www.macucc.org, has a wealth of resources available on the Safe Church and Safe Conduct Ministry page. Please feel free to contact me with any questions you may have. Ellie Richardson, Associate Conference Minister for Lay and Clergy Leadership Development richarsone@macucc.org 508-875-5233, ext. 233!46

SafeConduct Safe Church Resources UCC Insurance Board: SafeConduct Workbench https://www.insuranceboard.org/safety-resources/safeconduct-workbench/ The Workbench includes helpful free resources for UCC churches, whether or not the UCC Insurance Board is their carrier. Resources include: A self-assessment tool to evaluate your current policy A policy template to help create a SafeConduct policy for your church An Administrator Guide that explains where and how you can access free training modules for your church. It also provides pricing information for performing national background checks. MA Department of Criminal Justice Information Services (DCJIS): icori https://www.mass.gov/criminal-record-check-services This link provides information on how to register your organization to perform criminal background checks in Massachusetts. It also links to CORI training modules. This is a free service. icori training module https://www.mass.gov/files/2017-07/icori-policy-trainings-organizations.pdf Model CORI Policy http://www.mass.gov/eopss/docs/chsb/dcjis-model-cori-policy-may-2012.pdf MACUCC icori webpage https://www.macucc.org/cori National Sex Offender Public Website (NSOPW): SORI https://www.nsopw.gov/en This link allows a national search of public information regarding the presence and location of sex offenders. There are also links to training resources. This is a free service. Massachusetts Department of Children and Families: Child Abuse and Neglect Reporting: a Guide for Mandated Reporters http://www.mass.gov/eohhs/docs/dcf/can-mandated-reporters-guide.pdf An excellent resource that provides information on who, how, and where to report. Federal Emergency Management Agency FEMA Guide for Developing High Quality Emergency Operations Plans for Houses of Worship https://cdn.fedweb.org/fed-91/2/dhs%2520guide%25201.pdf?v=1416511478 An excellent resource for developing safety plans for natural disasters and active shooter situations.!47

For our recommendations of books, resources, websites, blogs, curriculum materials, and workshops/conferences on youth ministry, visit www.macucc.org/youthministry!48