BEYOND 2020 Long Range Plan November, 2011 First United Methodist Church Winchester, Kentucky
TABLE OF CONTENTS LONG RANGE PLANNING PROCESS...1 Origination of the Long Range Planning Committee... 1 Long Range Planning Survey... 1 Long Range Planning Sessions... 2 Action Plan Development... 3 Summary of the Process... 3 VISION STATEMENT...4 MISSION STATEMENT...5 VALUE SYSTEM...6 What We Believe... 7 S.W.O.T. ANALYSIS...8 Strengths... 9 Weaknesses... 10 Opportunities... 10 Threats... 10 KEY INITIATIVES...11 Identified Key Initiatives... 12 RECOMMENDATIONS...13 ACTION PLANS...15 ACTION PLAN 1... 16 ACTION PLAN 2... 17 ACTION PLAN 3... 18 ACTION PLAN 4... 20 ACTION PLAN 5... 21 ACTION PLAN 6... 22 ACTION PLAN 7... 23 ACTION PLAN 8... 24 ACTION PLAN 9... 26 ACTION PLAN 10... 27 ACTION PLAN 11... 28 ACTION PLAN 12... 29 ACTION PLAN 13... 30 ACTION PLAN 14... 31 ACTION PLAN 15... 32 ACTION PLAN 16... 35 APPENDICES...36 Appendix A - Committee Membership and Demographics... 36 Appendix B - Task Force Assignments... 37 Report 2011
LONG RANGE PLANNING PROCESS Origination of the Long Range Planning Committee In the first quarter of 2011, the Board of Trustees of Winchester First United Methodist Church (the Church ) recommended that the of Winchester First United Methodist Church form a Long Range Planning Committee ( Committee ). With their action, the church embarked on a journey to create a Long Range Plan ( Plan ) for the Church. The Plan developed by the Committee will guide the lay leadership and staff of the Church over the coming years in leading the congregation by providing ministries to the membership of the Church and to the community served by the Church. The charged the Executive Committee with selecting members of the congregation who would be invited to be involved in developing the Plan. The members of the Committee reflect the diversity of Winchester First United Methodist Church in gender, age, length of membership and campus affiliation. Receiving an invitation to serve on this Committee was an indication that each person involved would positively affect the work of the Committee in developing the Plan to be presented to the. Of the 35 invitations extended, affirmative responses were received from 33 congregants. Throughout the course of the Plan development, 32 persons along with Rev. James Williams, Senior Minister of Winchester First United Methodist Church, participated in the process that produced this report. Included in Appendix A of this Long Range Plan is information on the 32 lay persons serving on the Committee, including statistical data reflecting the diversity of the Committee. The diversity is reflected in the graphs that follow. Male Female Main Street First Fire Teen 20's 30's 40's 50's 60's 70's 80's 90's None Under 5 5 to 10 10 to 20 20 to 30 30 to 40 40 to 50 Over 50 Long Range Planning Survey In preparation for the upcoming Long Range Planning Sessions, a Long Rang Planning Survey was completed by: Members of the Staff of the Church, Those in leadership positions of the more prominent committees and on the, and Members of the Long Range Planning Committee. Report 2011 Page 1
The Survey was comprised of 22 statements, and the respondents were asked, in general, to respond indicating their level of agreement or disagreement to the statement. To gain the maximum benefit from the collective responses, the respondents were asked to be candid in making their responses. Further, they were asked to complete the survey without consulting any other participant in any of the three groups, as it is beneficial for each response from one individual to be independent of all the others. The statements in the Survey were grouped into the following categories: Our Planning Process Dynamics of our Team that is, the individual and collective interaction between and among the Staff, those in leadership positions, and those on the Committee Our Church as a Part of the Community Meeting the Needs of Those we Serve in the Church, and in the Community The responses were compiled in both tabular and graphical form for discussion during the course of the Planning Sessions. The results presented the high, low, and average value for each of the 22 survey responses. Further, the collective average for each group Staff,, and Long Range Planning Committee was presented for comparison purposes. Long Range Planning Sessions The Committee met collectively in nine sessions from May 22 through October 30 of 2011. Additionally, each of the three Task Forces created in the process held two or three meetings to complete their assigned tasks, as discussed later in this Plan. Recognizing that the Church had a Mission Statement developed several years prior to 2011, the Committee was of the opinion that the Statement should be revised and updated to more accurately reflect Who we are and What we are about. Working initially individually, then in groups of eight, then as a body of the whole, the Committee developed a Vision and a Mission Statement for the Church. These Statements were prepared for presentation to the of Winchester First United Methodist Church for the s review with the recommendation that the Statements be adopted as the standard for Winchester First United Methodist Church. Turning their focus internally, the participants reviewed What We Believe as posted on the Church s website. Imbedded in the web pages is a listing of Our Values at First Church. Working independently, participants reviewed the nine values adopted by the in prior years. The thoughts of the individuals were then expressed, and collectively these Values were refined to create a revised list of What We Believe to be presented to the for their review with the recommendation that they be adopted as the Values for Winchester First United Methodist Church. Using the knowledge of each participant, coupled with the results of the Strategic Planning Survey, the participants collectively determined the Church s Strength, Weaknesses, Opportunities and Threats. The challenge was to identify those areas that would have the greatest impact on our ability to accomplish our Mission, and, in turn, to achieve our Vision. Participants then prioritized each respective group to determine the: strongest strengths, weakest weaknesses, most significant opportunities, or most serious threats The next step in the process would identify the initiatives on which we must focus over the coming months and years based on the previous prioritization of those internal issues that were identified as the strongest strength or weakest weakness, or external issues that were identified as the best opportunity or the greatest threat Report 2011 Page 2
relative to the Church accomplishing our Mission and achieving our Vision. Each area identified as a strength, weakness, opportunity or threat was assigned to one of three Task Forces created to develop a Key Initiative that the Church should undertake. The list of Key Initiatives the Task Forces identified was reviewed by the Committee. The Committee then approved the Key Initiatives, which are to be presented to the with a recommendation that the Initiatives be adopted and implemented. Action Plan Development After identifying the Key Initiatives, the respective Task Force developed Action Plans to guide the leadership both Lay and Clergy of the Church in the coming years. These Action Plans identify the steps to be taken, anticipated completion date for each step, and the person(s) or Leadership Team(s) responsible for each step. Summary of the Process The Long Range Planning Process determines where the Leadership of Winchester First United Methodist Church; envisions Winchester First United Methodist Church to be in the coming years, establishes a set of values that will be the foundation for every interaction among staff members, among members of the Laity of the Church, and between members of our congregations and those with whom we have contact, and develops Action Plans that will chart our course toward accomplishing our Mission and achieving our Vision. The following pages describe in greater detail each step in the Process. Report 2011 Page 3
VISION STATEMENT A Vision should inspire, energize, motivate, and stimulate creativity. The quality of our vision determines the creativity, quality and originality of our ideas and solutions. The Vision should stretch expectations and aspirations, helping us move beyond our comfort zone. The purpose of a Vision Statement is to open our eyes to what is possible. When we become aware of what is possible, we begin to realize that dreams can be achieved, that challenges can be conquered, and that problems can be solved. The Long Range Planning Committee reviewed Vision Statements for organizations similar to our Church. The Committee developed a Vision for Winchester First United Methodist Church, presented here for consideration. The objective is to have a Statement that is clear, concise, yet accurately reflects where we want to be in future years. The following Vision Statement is recommended to the for adoption. The Vision of Winchester First is to be an unrelenting advocate for Christ to both the churched and unchurched. Report 2011 Page 4
MISSION STATEMENT An organization s Mission Statement describes the overall purpose of the organization. It serves as a roadmap to be used in setting objectives and developing strategies to be implemented in order to achieve the Vision of the organization. Its prime function is to define the key measure or measures of the organization s success. The Long Range Planning Committee reviewed Mission Statements for organizations similar to our Church. The Committee developed a Mission Statement for Winchester First United Methodist Church, presented here for consideration. The objective is to have a Statement that is clear, concise, yet accurately reflects where we want to be in future years. The following Mission Statement is recommended to the for adoption. Through our multi-generational ministries, we will develop disciples who know, love and serve Jesus Christ as Lord and Savior. Report 2011 Page 5
VALUE SYSTEM Values are practical habits that enable us as individuals to live, be successful and achieve happiness. Organizational values enable us to accomplish our Mission and to achieve our Vision. Values are traits or qualities that are considered worthwhile. They represent the highest priorities and deeply held driving forces of the organization, and thus, of all individuals in the organization. Also known as core values and as governing values, they all refer to the same sentiment. Value Statements are grounded in values and define how people want to behave with each other in the organization. They are statements about how the organization will value one another those considered staff, those considered members of the congregation, and those of our community we serve. Value statements describe actions which are the living enactment of the fundamental values held by most individuals within the organization. What We Believe is posted on the Internet at www.winfumc.org. There, we state Our Essential Beliefs and Our Church Values. Following the links, one will find Our Values at First Church that were established in earlier years. In reviewing these values, the overriding question was: Do these Values support the Vision Statement and Mission Statement of First United Methodist Church? Reviewing the values posted on the church s website, changes are recommended to four of the statements as follows (with current verbiage listed in italics and enclosed in parenthesis for reference): 1. We believe God s will must guide and direct all that we do. (We believe that all that matters is doing God's will.) 6. We believe that every Christ-follower has spiritual gifts to discover and share. (We believe that every Christ-follower has a kingdom job to discover and do.) 7. We believe that outreach is an essential mission of the church. (We believe that missions is the mission of the church.) 9. We believe that we are to love one another, as He loves us. (We believe that healthy relationships are essential to our life together.) The following What We Believe is recommended to the for adoption as the Values of Winchester First United Methodist Church. Report 2011 Page 6
What We Believe 1. We believe God s will must guide and direct all that we do. Jesus said "...For I have come down from heaven not to do my will but to do the will of him who sent me." John 6:38 (NIV) 2. We believe that God deserves our best efforts. And whatever you do or say, let it be as a representative of the Lord Jesus, all the while giving thanks through him to God the Father. Colossians 3:17 (NLT) 3. We believe that relevant, creative biblical teaching changes lives. All Scripture is inspired by God and is useful to teach us what is true and to make us realize what is wrong in our lives. It straightens us out and teaches us to do what is right. It is God's way of preparing us in every way, fully equipped for every good thing God wants us to do. 2 Timothy 3:16-17 (NLT) 4. We believe lost people matter to God; therefore they matter to us. Jesus said "...In the same way, it is not my heavenly Father's will that even one of these little ones should perish." Matthew 18:14 (NLT) 5. We believe that Christ-followers need an intentional spiritual growth plan. You must crave pure spiritual milk so that you can grow into the fullness of your salvation. Cry out for this nourishment as a baby cries for milk... 1 Peter 2:2 (NLT) 6. We believe that every Christ-follower has spiritual gifts to discover and share. A spiritual gift is given to each of us as a means of helping the entire church. 1 Corinthians 12:7 (NLT) 7. We believe that outreach is an essential mission of the church. Jesus said "...But you will receive power when the Holy Spirit comes on you; and you will be my witnesses in Jerusalem, and in all Judea and Samaria, and to the ends of the earth." Acts 1:8 (NIV) 8. We believe that worship is a lifestyle as well as an event. For God is Spirit, so those who worship him must worship in spirit and in truth. John 4:24 (NLT) 9. We believe that we are to love one another, as He loves us. Jesus said, "...So now I am giving you a new commandment: Love each other. Just as I have loved you, you should love each other. Your love for one another will prove to the world that you are my disciples." John 13:34-35 (NLT) Report 2011 Page 7
S.W.O.T. ANALYSIS Analyzing the Strengths, Weaknesses, Opportunities and Threats of Winchester First United Methodist Church assisted the participants in determining what is most likely to help or hinder our ability to achieve our Strategic Objectives. Questions answered when performing this Analysis were: What are the strengths of Winchester First United Methodist Church on which we can expand? What are the weaknesses of Winchester First United Methodist Church that we must overcome? What opportunities exist that will assist us? What are the threats that stand in our way? The participants in the Planning Sessions performed a SWOT Analysis on the Church. We looked to internal sources for Strengths and Weaknesses. Opportunities and Threats stem from External sources. Topics considered in this process included but were not limited to: MINISTRIES Celebration Ringers (Bells) Chancel Choir Children s Evangelism Team Fellowship Team Finance Team First Fire Team The Gathering (Women s Bible Study) Joy/XYZ Life Groups Men s Ministry Methodist Little Learners Missions Team Music Prayer Team Scouting Ministries Spiritual Formation Team Sunday School TeenFire (Youth) Crucifixion Scene Fired UP! Sunday Night Breakaway Tuesday Night Special www.teenfireonline.com Thanksgiving Outreach Trustees United Methodist Women Wednesday Night Activities Wesley Woods Others.... OTHERS Fifth Sunday Cluster Services Community Ministerial Association Competition from Other Churches for: Members Staff Endowments Funds Financial Position OTHERS (Continued) Multi-Site Congregation Offering Use of Facility to Others Safe Sanctuary Policy United Methodist Connectional System www.winfumc.org Others... FACILITIES (Currently in use) Apartment Building First Fire Campus Main Street Campus (overall) Chapel Church Offices Educational Wing Fellowship Hall Little Learners Classrooms Parking Lots Recreational Area Sanctuary Wesley Woods Camp Others.... STAFF (Both Current and Potential) Assistant Business Manager Custodian Director of Children s Ministry (FF) Minister of Children Minister of Family Minister of Music Minister of Youth Organist Pianist Pastor of Visitation Pastoral Assistant Senior Pastor Others.... Report 2011 Page 8
Individually, then collectively, the participants identified and prioritized our: strongest strengths, weakest weaknesses, most significant opportunities, or most serious threats that can either help or hinder our ability to move the Church to where we want to be in the next ten years - BEYOND 2020. Each participant was given the opportunity to individually present a topic identified, and others in the group were able to discuss the issue presented in detail. The next step in the process was for the Committee to come to consensus in developing a collective SWOT analysis for Winchester First United Methodist Church. This analysis became the basis for which the goals and objectives for the coming months and years were developed. The objective of this step in the planning process was to obtain consensus as to which of our: strengths are the ones on which we should capitalize, weaknesses needs the most attention, opportunities give rise to being most beneficial, and threats can cause us the most damage. In other words, where should we focus our efforts in the coming months and years to have the greatest impact in accomplishing our Mission and to achieve our Vision? From the strengths, weaknesses, opportunities, and threats identified individually, the participants identified the following as those where our efforts should be focused. The areas identified in each category, ranked in the order of importance as to the impact on our ability to accomplish our Mission and achieve our Vision, are: Strengths 1 Children s Ministry 2 Number of different ministries 3 Worship Services (music, preaching, fellowship, First Fire, Youth program) 4 Willingness to reach out 5 Youth Ministry 6 Varied age range of congregation 7 Facilities in General 8 Diverse staff 9 Wesley Woods Camping Program 10 Mission outreach from community throughout the world 11 Multiple campuses (attracts others) 12 Fall Fire as an Outreach 13 Life Groups 14 United Methodist Women, and the circles 15 Long Range Planning Process (Structure, Group Dynamics) Report 2011 Page 9
Weaknesses 1 Sunday School (200 some 10 years ago; fellowship lacking; parents not bringing children; none at First Fire) 2 Communication among members (enhance group email; opportunity for unity) 3 Two campuses create disconnection (lacking unity that could be; who is at each) 4 Financial support 5 Laity involvement in initiating ministry programs 6 No Activities Center 7 Men s Ministry 8 Number of Life Groups 9 Staff music and youth separately 10 Loss of parking if campuses are combined 11 Utilization of Chapel (water issues) 12 Bus Ministry, including transporting campers 13 Offices (referenced in 1998 plan; scattered) Opportunities 1 Purchase nearby property (use for offices or Little Learners) 2 Expand pre-school program (hours and days offered; full-time vs. part time; space available; kitchen area available; cost per hour is high) 3 Communication (send to others; promote what we offer) 4 Better utilization of Wesley Woods 5 Partner with other UMC s in county 6 TV Ministry 7 Expand Scouting Program 8 Life Groups outreach 9 Invite others to participate in fellowship opportunities 10 Activities similar to Tuesday Night Special (uses other venues to reach out) 11 Shepherding Program Threats 1 Community s perception of us (negative; Main Street is upper middle class ; First Fire has softened) 2 Apathy 3 Church attendance in general 4 Public s perception of religion (negative; percentage on the increase) 5 World economy Report 2011 Page 10
KEY INITIATIVES Having found consensus on our: strongest strengths, weakest weaknesses, most significant opportunities, and most serious threats, strategies were developed to capitalize on our strengths and opportunities, or to address our weaknesses and threats. These strategies are to be the Key Initiatives that will be the driving force for every action we undertake over the next ten years BEYOND 2020. Each area identified was assigned to one of three Task Forces that were created to continue the process of developing the Long Range Plan for Winchester First United Methodist Church. The three Task Forces were: Program Ministries Staff Positions Facilities Each member of the Committee served on one of the three Task Forces. While many of the areas identified would require the attention of more than one of the three Task Forces, the primary responsibility for each strength, weakness, opportunity or threat was assigned to a single Task Force, as shown in Appendix B of this Long Range Plan. The Task Forces met separately to address the issues involved with each of their assigned areas. From their assignments, the Task Forces developed Key Initiatives to recommend to the Long Range Planning Committee as the guidelines for every action the staff and lay leadership of Winchester First United Methodist Church undertakes over the next ten years BEYOND 2020. It is the consensus of the Long Range Planning Committee that the following Key Initiatives, in no particular order, for Winchester First United Methodist Church be recommended to the for adoption: Report 2011 Page 11
Identified Key Initiatives Maintain and expand Sunday School Ministry Improve and expand Life Groups Build and sustain the existing scouting units and add new units as warranted Expand and upgrade technology Add and promote the Homeless Ministry Expand Mission Programs both foreign and local Maintain and improve South Main Street Campus Develop plans for facilities to support First UMC Ministries Bus Ministries Maintain two styles of worship Add additional special services during the year Minister to the varied age range of the membership Maintain the diversity of the staff of Winchester First United Methodist Church Continue strong presence of United Methodist Women Improve communication in all areas of Winchester First United Methodist Church Staff positions of Youth Minister and Music Minister separately Improve functionality and accessibility of Offices of Winchester First United Methodist Church Communicate with an outward focus Report 2011 Page 12
RECOMMENDATIONS The Long Range Planning Committee recommends to the the following: Acceptance in principle of this BEYOND 2020 Long Range Plan. Immediate adoption of the Vision Statement as presented in this Plan. Immediate adoption of the Mission Statement as presented in this Plan. Immediate adoption of the revised What We Believe as presented in this Plan as the Values of Winchester First United Methodist Church. When adopted, begin using the Vision Statement, Mission Statement, and What We Believe in any and all publications, communiqués, web pages, etc., of Winchester First United Methodist Church, as and where appropriate. Continue offering at least two styles of Worship Services to the congregants of Winchester First United Methodist Church. Capitalize on what we are doing right by undertaking initiatives to enhance the following Program Ministries of Winchester First United Methodist Church: Sunday School; Life Groups; Scouting Ministries; Special Services of Worship and Events offered to congregants of Winchester First United Methodist Church and to the community we serve; Missions Team; and United Methodist Women. Increase the Program Ministries offered to the congregants of Winchester First United Methodist Church and to the community we serve as follows: Singles Ministries Team; Adult Ministries Team; and Older Adult Ministries Team. Structure each Program Ministry such that the Staff member charged with oversight of each program is focused on his or her Ministry, rather than dividing ministerial time between two or more programs. Increase the number of Staff positions by adding the following: Staff Person for First Fire Campus; Director of Christian Education; Director of Communications/Public Relations; and Music Director for First Fire Campus, Provide the necessary physical plant on, or closely adjacent to, one location to provide for: Enhanced and increased Ministerial Programs, such that designated space is available for each Program, respectively; Permanent yet separate places for the different styles of Worship Services offered; and Offices for all Staff Members. The should create a Steering Committee to oversee the implementation of this Plan, specifically to: Guide the respective Boards, Committees and Ministry Teams in their execution of the tasks assigned in the Action Plans that follow in this Plan; Report to the on the progress toward implementing each Action Plan; and Report 2011 Page 13
Develop a mechanism for advising the congregation regarding the progress toward accomplishing the Mission in order to achieve the Vision of Winchester First United Methodist Church. While not specifically addressed by the Long Range Planning Committee, it is recognized that implementation of these recommendations will require a significant increase in financial support from Winchester First United Methodist Church congregants. The congregants will ultimately decide which of the recommendations included in this BEYOND 2020 Long Range Plan: enhanced and increased Ministerial Programs offered by the Church, additions to the Staff of the Church, and expansion, purchase, and/or renovation of the physical plant of the Church will be implemented over the coming ten years. Report 2011 Page 14
ACTION PLANS Action Plans for each Key Initiative were developed by the respective Task Force. The Action Plans will implement each of the Recommendations offered in the Long Range Plan, and are intended to be a guide for the staff and lay leadership of Winchester First United Methodist Church for the next ten years BEYOND 2020. Action Plans detail the recommended: steps to be taken to implement the plan, target date of completion for each step, individual(s) or committee(s) to which the responsibility for completion should be assigned, and the frequency that the and/or Staff review and update progress on the Plan. Action Plans were developed using the following guidelines: What is needed to address the Key Initiative which is the Plan s Objective? What is the ideal timeline needed in order for Winchester First United Methodist Church to: o accomplish the Mission of the Church as stated in the Mission Statement, and o achieve the Vision of the Church as stated in the Vision Statement? Who of our staff and lay leadership are to be assigned the responsibility to ensure that the entire Church remains focused on accomplishing the Mission achieving the Vision? It is significant to note that the Long Range Planning Committee did not address the financial aspects of implementing the Action Plans. From a practical standpoint, financial concerns must be addressed; however, a Church committed to accomplishing the Mission and achieving the Vision will find avenues to meet the financial obligations that are associated with such a commitment. The pages that follow are the Action Plans developed for each Key Initiative. The is to receive periodic reports from the Steering Committee. Based on these reports, the has the responsibility for evaluating our progress and adjusting the Plan to meet the everchanging characteristics of our Church, our congregation and the community we serve. Report 2011 Page 15
BEYOND 2020 ACTION PLAN 1 OBJECTIVE: _Maintain and Expand Sunday School Ministry Action Plan Steps I. Increase participation in all age groups in Sunday School Classes by developing a comprehensive communication and recruitment program. II. Provide materials for all Sunday School Classes that conform to the curriculum standards for the United Methodist Church. III. Recruit additional Teachers and Assistants for Sunday School Classes. IV. Establish an Adult Ministry Team. V. Create new and vital options for Adult Sunday School Classes. Date for Completion Ongoing Ongoing Ongoing March, 2012 June, 2012 Assigned Responsibility Director of Christian Education; ; Staff Director of Christian Education; Age Level Ministry Teams; Staff Director of Christian Education; Age Level Ministry Teams; Staff Adult Ministry Team; Director of Christian Education Review and Evaluation Frequency: Monthly Quarterly Semi-Annually Report 2011 Page 16
BEYOND 2020 ACTION PLAN 2 OBJECTIVE: _Improve and Expand Life Groups Action Plan Steps I. Promote and encourage participation by all persons at both locations in a Life Group. II. Provide childcare at one or both Campuses of FUMC for those participating in Life Groups who have small children. A. Persons providing Childcare must meet the Safe Sanctuary Policy. B. Childcare could include a Bible Study time for the children. Preferably, staffing would be with volunteers. If not practical, staff would be paid by the Church. 1. Include funding in revised budget. Date for Completion Ongoing March, 2012 April, 2012 Assigned Responsibility Staff; Life Group Coordinator(s) Children s Ministry Team Finance Team; Review and Evaluation Frequency: Monthly Quarterly Semi-Annually Report 2011 Page 17
BEYOND 2020 ACTION PLAN 3 OBJECTIVE: _Sustain and Expand Scouting Opportunities Offered through Winchester FUMC Action Plan Steps I. Explore opportunities for Winchester First United Methodist Church to sponsor a Brownie and Girl Scout Troop. II. Encourage church families to participate in the Scouting programs offered by FUMC. III. Sustain the recent increased participation in Cub Scouts by supporting the further training of the Pack leaders. IV. Encourage the Cub Scouts to continue their Scouting experience in the Boy Scout Troop. V. Recruit young adults to become involved in Scouting programs as leaders. VI. Search for service project opportunities for scouts at: A. Main Street Campus, B. First Fire Campus, C. Wesley Woods, and D. Residences of elderly and/or disadvantaged members. VII. Encourage Scouts to earn religious emblems/honors by seeking mentors from the congregation to act as counselors. VIII. Include Scouts and Scouters in worship services and special events and functions of FUMC to improve the visibility of scouting programs and to raise the level of awareness of the programs among the congregation and the community. IX. Recognize all Scouting units at Worship Services on appropriate special Sundays. X. FUMC to become a sponsoring organization for a Brownie Troop and a Girl Scout Troop. A. Recruit adult leaders to assist. B. Provide space for Troops organized. C. Support training of the Brownie Troop and Girl Scout Troup leaders. Date for Completion Immediately Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing February, 2012; then ongoing March, 2012 April, 2012 April, 2012 May, 2012 then ongoing Assigned Responsibility Scouting Ministries Team ; Staff Scouting Ministries Team Scouting Ministries Team Scouting Ministries Team Scouting Ministries Team; ; Staff Scouting Ministries Team; Staff Scouting Ministries Team; Staff Scouting Ministries Team; Staff ; Scouting Ministries Team Scouting Team Trustees Scouting Ministries Team Report 2011 Page 18
D. Encourage Brownies to continue their scouting experience in the Girl Scout Troup. XI. Inform the congregation and the community of Scouting opportunities at FUMC. May, 2012 then ongoing June, 2012; then ongoing Scouting Ministries Team Director of Communications XII. Resolve conflict in meeting times for the middle school youth group and the Boy Scout Troop, the result of which prohibits youth of the church from participating in both activities. XIII. Provide meeting space and storage areas that do not conflict with other uses of Fellowship Hall or with other programs offered at FUMC (such as Little Learners). June, 2012 June, 2012 Scouting Ministries Team; Staff Trustees Review and Evaluation Frequency: Monthly Quarterly Semi-Annually Report 2011 Page 19
BEYOND 2020 ACTION PLAN 4 OBJECTIVE: _Expand and Upgrade Utilization of Available Technology Action Plan Steps I. Obtain the necessary technology to record all services and special programs on DVDs that can be distributed to persons who are unable to attend in person. II. Create a new publication to be distributed weekly at all services. This publication will replace the current: A. Monthly newsletter, B. Information packets, C. Weekly bulletins. and will include information such as that shown on Exhibit A attached to this Plan. III. Record services and programs and begin distribution to those desiring to view. Date for Completion June, 2012 June, 2012 July, 2012 Assigned Responsibility Trustees with approval of Director of Communications/PR; ; Staff Director of Communications/PR IV. Create materials promoting the Program Ministry offerings through various media outlets, including: A. Radio B. Television C. Print D. Website V. Stream all recorded programs and services on FUMC s web page so that those who cannot attend can view the service or program online. VI. Create electronic newsletter. VII. Create an application (App) for Smart Phones where those interested can access all events occurring at FUMC. VIII. Provide Sunday Worship Services to community through local cable network. IX. Provide video message board throughout common areas of facilities to show: A. clips of services, B. Church calendar, C. Program Ministry offerings. December, 2012 March, 2013 March, 2014 June, 2015 June, 2016 June, 2020 Director of Communications/PR Director of Communications/PR Director of Communications/PR Director of Communications/PR ; Staff ; Staff Review and Evaluation Frequency: Monthly Quarterly Semi-Annually Report 2011 Page 20
BEYOND 2020 ACTION PLAN 5 OBJECTIVE: _Establish a Homeless Program Ministry Action Plan Steps I. Support the Clark County Homeless Coalition by encouraging congregation to provide gifts of time and financial support. II. Work cooperatively with other established ministries in the community to assist in providing care and shelter i.e., Clark County Drug Coalition, others. III. Provide a temporary homeless ministry at one of FUMC s campuses during times when the weather is particularly inclement. Date for Completion Immediately and Ongoing March, 2012, then ongoing June, 2012, then ongoing Assigned Responsibility ; Staff ; Staff; Lay Volunteers ; Staff; Lay Volunteers Review and Evaluation Frequency: Monthly Quarterly Semi-Annually Report 2011 Page 21
BEYOND 2020 ACTION PLAN 6 OBJECTIVE: _Expand Mission Program of FUMC Locally, throughout the United States, and Around the World Action Plan Steps I. Have Missions Director of Lexington District deliver message on Missions opportunities to congregations. II. Establish a monthly Missions project for FUMC in our community or state. III. Contact United Methodist supported Missions throughout Kentucky to determine how FUMC can assist their efforts. IV. Contact the Volunteers In Mission Program to plan participation by FUMC in a short-term mission trip. V. Establish a committee to organize an annual overseas mission trip. VI. Provide financial support to a family serving full-time in a foreign mission field. Date for Completion March, 2012 then semi-annually thereafter June, 2012, then ongoing June, 2012, then ongoing September, 2012, then ongoing September, 2012 December, 2012, then ongoing Assigned Responsibility Missions Team; Staff Missions Team Missions Team Missions Team Missions Team; Missions Team; Finance Team; Review and Evaluation Frequency: Monthly Quarterly Semi-Annually Report 2011 Page 22
BEYOND 2020 ACTION PLAN 7 OBJECTIVE: _Maintain two styles of worship; add additional special services throughout the year Action Plan Steps I. Continue both traditional and contemporary styles of worship. II. Continually evaluate styles of worship and make necessary changes to meet the needs of the congregation. III. Develop special services in addition to those currently offered (Hanging of the Greens, Christmas Eve Service, Calvary Scene; Holy Week, etc.) IV. Add special services developed to the Church Calendar. V. Begin offering special services to the Congregation and the Community. Date for Completion Ongoing Ongoing First Quarter, 2012 April, 2012 May, 2012 and Continuing Assigned Responsibility FUMC Staff Staff and Staff and Worship Team, with input from other Ministry Teams Staff and appropriate Ministry Team designated by Review and Evaluation Frequency: Monthly Quarterly Semi-Annually Report 2011 Page 23
BEYOND 2020 ACTION PLAN 8 OBJECTIVE: _Maintain, expand, and minister to the varied age range of the membership of Winchester FUMC Action Plan Steps I. Continue programs that minister to all ages. II. Expand current ministry programs offered to children, youth, and families. III. Develop monthly activity for Children could include movies, games, special activities, etc. IV. Develop additional regular activities for Youth in addition to those currently offered on Tuesday nights such as movies, scavenger hunts, tailgating before or after ballgames, etc. V. Develop activities involving families such as fellowship times after Worship Services; times for meals and fellowship that involve both campuses; activity and games nights; others such as scavenger hunts, movies, progressive dinners, etc. VI. Implement Singles Ministry Team VII. Implement Older Adult Ministry Team, integrating JOY/XYZ into this Team. VIII. Older Adult Ministry Team develops programs to minister to shut-ins, join with Generations Center for activities, etc. IX. Develop schedule for singing, skits, etc., that will encourage greater participation by Children in worship services at both locations. X. Develop schedule for activities involving families. XI. Develop methodology for involvement of older adults in worship services at both campuses. Date for Completion Ongoing Begin as soon as possible, then ongoing Begin as soon as possible, then ongoing Begin as soon as possible, then ongoing Begin as soon as possible, then ongoing January, 2012 January, 2012 February, 2012 End of First Quarter, 2012, then ongoing End of First Quarter, 2012, then ongoing End of First Quarter, 2012, then ongoing Assigned Responsibility All members of the staff and the Laity Various Ministry Teams with approval of the Children s Ministry Team with approval of Youth Ministry Team with approval of Fellowship Team, with approval of Older Adult Ministry Team Children s Ministry Team Fellowship Team Ministers and Older Adult Ministry Team Report 2011 Page 24
XII. Develop ways to encourage greater participation by the Youth in worship services at both locations singing in choir, skits, interpretative dance, etc. XIII. Expand Stained for Us Café to include both campuses. XIV. Search for avenues for better inclusion of Older Adults in activities of the church, including: transportation for church and personal activities; programming on topics of special interest to Older Adults; improving avenues of communication geared especially to Older Adults. XV. Consider the feasibility of reviving The Place, a youth gathering held at South Main in prior years. End of Second Quarter, 2012 End of Second Quarter, 2012 End of Second Quarter, 2012 End of Third Quarter, 2012 Youth Ministry Team Youth Ministry Team Older Adult Ministry Team Youth Ministry Team Review and Evaluation Frequency: Monthly Quarterly Semi-Annually Report 2011 Page 25
BEYOND 2020 ACTION PLAN 9 OBJECTIVE: _Maintain the diversity of the staff while increasing the number of. staff positions Action Plan Steps I. Affirm that Winchester First United Methodist Church is an Equal Opportunity Employer. II. Addition of Staff Person for First Fire part time position to perform clerical functions such as answering telephone, computer tasks, communication between campuses and with entire congregation regarding First Fire activities. III. Addition of Director of Communications/Public Relations to improve communication between campuses, among staff members, with entire congregation, and to inform public of opportunities and activities of Winchester FUMC. IV. Addition of Director of Christian Education to develop and execute a comprehensive program of Christian Education for the entire congregation, specifically to oversee Sunday School, Vacation Bible School, etc. V. Addition of Music Director for First Fire to organize and coordinate all music activities for the Campus and communicate between campuses and with entire congregation regarding First Fire activities. VI. Staff positions of Music Minister and Youth Minister separately, rather than with the same person. Date for Completion January, 2012 and ongoing As soon as possible As soon as possible As soon as possible March, 2012 March, 2012 and ongoing Assigned Responsibility SPRC, with approval of Finance Team and SPRC, with approval of Finance Team and SPRC, with approval of Finance Team and SPRC, with approval of Finance Team and SPRC, with approval of Finance Team and Review and Evaluation Frequency: Monthly Quarterly Semi-Annually Report 2011 Page 26
BEYOND 2020 ACTION PLAN 10 OBJECTIVE: Ensure the United Methodist Women and Circles continue to be a presence in Winchester First United Methodist Church _ Action Plan Steps I. Winchester First United Methodist Women and its circles to continue as a Program Ministry of FUMC. II. Improve communication of the activities of the UMW and Circles with the entire congregation, specifically targeting new members at both Campuses, providing information about the organization, and include information regarding UMW and Circle meetings in all communications and to both Campuses. Date for Completion Ongoing Ongoing Assigned Responsibility UMW Officers, with affirmation of UMW and Circle Officers with assistance from Director of Communication/PR and Assistant Review and Evaluation Frequency: Monthly Quarterly Semi-Annually Report 2011 Page 27
BEYOND 2020 ACTION PLAN 11 OBJECTIVE: _Improve communication in all areas of Winchester FUMC Action Plan Steps I. Search for any and all avenues to improve communication between and among all Staff members of FUMC. II. Assist Assistant with publishing and distributing materials as needed. III. Increase frequency of producing Newsletter; Promote distribution of Newsletter via email instead of mailing. IV. Develop mechanism to provide important information at both Campuses prior to the start of each Worship Service to include announcements, calendar of upcoming events, etc. V. Update and maintain records for current membership to include names, addresses, telephone numbers, email addresses. VI. Build and maintain all websites used by Winchester FUMC to include any and all program ministry specific websites. Date for Completion Immediately Ongoing January, 2012 March, 2012 and ongoing June, 2012 and ongoing June, 2012 and ongoing Assigned Responsibility Staff, with leadership by Senior Minister Director of Communication/PR Assistant and Director of Communication/PR with Finance Team and Approval Director of Communication/PR Director of Communication/PR Director of Communication/PR Review and Evaluation Frequency: Monthly Quarterly Semi-Annually Report 2011 Page 28
BEYOND 2020 ACTION PLAN 12 OBJECTIVE: _Improve functionality and accessibility of Church Staff through. _positioning of Offices Action Plan Steps I. Affirm that office space for all Staff positions is to be in or very near the South Main Campus. II. Affirm that office space for the Senior Pastor is to be physically separated from office space for other Staff positions. III. Provide office space at or near the South Main Campus for the Pastoral Assistant. IV. Provide office space for newly created positions of: First Fire Assistant Director of Communications/PR First Fire Music Director Director of Christian Education Date for Completion January, 2012 and ongoing January, 2012 and ongoing January, 2012 and ongoing When Hired Assigned Responsibility Trustees, with approval of Trustees, with approval of Trustees, with approval of Trustees Review and Evaluation Frequency: Monthly Quarterly Semi-Annually Report 2011 Page 29
BEYOND 2020 ACTION PLAN 13 OBJECTIVE: _Create an Outward Focus in our communication with our community Action Plan Steps I. Partner with other churches in Clark County to enhance activities and opportunities offered to various congregations to facilitate fellowship between and among the congregations. II. Utilize all communication channels newspaper, social media, internet, direct mail, etc. to communicate to our community what Winchester FUMC has to offer. III. Partner with other churches in our community regardless of denomination for special events, special worship services, cluster meetings, older adult events, mission projects, etc. Date for Completion As soon as possible, then ongoing As soon as possible, then ongoing As soon as possible, then ongoing Assigned Responsibility Staff; Director of Communication/PR Staff; Director of Communication/PR Staff; Director of Communication/PR with all Ministry Teams Review and Evaluation Frequency: Monthly Quarterly Semi-Annually Report 2011 Page 30
BEYOND 2020 ACTION PLAN 14 OBJECTIVE: _Maintain and Improve South Main Street Campus Action Plan Steps I. Explore all alternatives to improve accessibility to all facilities by all persons. II. Provide Office Space at Main Street for Staff with primary responsibilities at First Fire Campus. III. Develop comprehensive plan to provide maintenance and improvements to the facilities of FUMC. Plan to include: A. Repair Pews in Sanctuary. B. Repair plaster and paint in Sanctuary. IV. Modernize all bathrooms, including: o Modern sinks o Vanities o Lighting o Painting V. Improve sound system in Spencer Room (rear of Sanctuary). VI. Install no-touch fixtures in all restrooms and in Kitchen. Date for Completion Immediately and Ongoing March, 2012 March, 2012 June, 2012 June, 2012 September, 2012 December, 2012 December, 2012 Assigned Responsibility Trustees Trustees Trustees Trustees Trustees Trustees Trustees Trustees Review and Evaluation Frequency: Monthly Quarterly Semi-Annually Report 2011 Page 31
BEYOND 2020 ACTION PLAN 15 OBJECTIVE: _Develop Plans for Facilities to Support First UMC Ministries Action Plan Steps The Long Range Planning Committee recommends that Winchester First United Methodist Church build a multipurpose facility connected to existing building at South Main Street campus via the door at the southwest corner of the educational wing (exiting to the existing parking lot). If this Recommendation is approved, steps outlined in I. below will implement this Recommendation. If this Recommendation is NOT approved, then one of the following Alternative Options is recommended. Alternative Option A Provide permanent facility for First Fire Campus, either through purchase or long-term lease arrangement. If this Alternative is approved, steps outlined in II. below will implement this Recommendation. Alternative Option B purchase property for future development of a new facility with sufficient space and parking for all of the ministry programs offered by FUMC. If this Alternative is approved, steps outlined in III. below will implement this Recommendation. Date for Completion Assigned Responsibility Consideration of Recommendation; alternatively, Option A or B. I. If the Recommendation for expansion of South Main Campus is APPROVED: A. Appoint a Building Committee B. Building Committee selects an Architect to develop plans for new facility. C. approves Architect and authorizes design work to begin. D. With direction from Building Committee, Architect develops plans and presents for approval. 1. Ensure plans include accessibility throughout for all persons for entire facility occupied by FUMC. E. Develop plans for financing building program. March, 2012 April, 2012 August, 2012 September, 2012 December, 2012 February, 2013 Building Committee Building Committee Finance Committee Report 2011 Page 32
F. Advertise for bids and select Contractor to be recommended for project. G. Approve project, including: 1. Selection of Contractor 2. Plans to finance project H. Construction of new facility to begin I. Project complete, ready for occupancy. April, 2013 May, 2013 June, 2013 June, 2015 Building Committee, based on recommendations from Building and Finance Committees Contractor Contractor II. If Recommendation for expansion of South Main Campus is not approved and Alternative Option A is APPROVED: A. Appoint a Site Selection Committee B. Site Selection Committee determines site for permanent facility for First Fire Campus. C. Approval of Site Selection Committee s recommendation for First Fire Campus. D. Select Building Committee to oversee renovation. E. If selection involves purchasing property, Charge Conference approval. F. Begin renovation, if necessary. 1. Ensure plans include accessibility throughout for all persons for entire facility occupied by FUMC. G. Renovation complete and begin using new Campus April, 2012 July, 2012 September, 2012 October, 2012 November, 2012 November, 2012 March, 2013 Site Selection Committee Charge Conference Building Committee Building Committee III. If Recommendation for expansion of South Main Campus is not approved and Alternative Option B is APPROVED: A. Appoint a Site Selection Committee B. Site Selection Committee determines site for permanent facility for First Fire Campus. C. Approval of Site Selection Committee s recommendation. D. Appoint a Building Committee E. Charge Conference approval. F. Building Committee selects an Architect to develop plans for new facility. April, 2012 July, 2012 September, 2012 September, 2012 October, 2012 December, 2012 Site Selection Committee Charge Conference Building Committee Report 2011 Page 33