SUMMARY OF MINUTES OF THE MEETING OF THE ARVADA CITY COUNCIL HELD MARCH 20, 2017 I. Executive Session - Third Floor Conference Room A. Instructions to Negotiators, Pursuant to CRS 24-6-402( 4 )(a) Councilmember Jones to go into Executive Session for Legal Advice, pursuant to CRS 24-6- 402( 4 )(a). l. Call to Order - 6: I 0 p.111. - Council Chambers 2. Moment of Reflection and Pledge of Allegiance 3. Roll Call of Councilmembers Those Present: Mayor Marc Williams, Mayor Pro Tern Bob Fifer, Councilmember Nancy Ford, Councilmember David Jones, Councilmember John Marriott, Councilmcmbcr Mark McGoff Councilmember Marriott moved to excuse Councilmcrnbcr Allard from the meeting. Also present were: Mark Deven, City Manager; Bill Ray, Deputy City Manager; Lorie Gillis, Deputy City Manager; Chris Daly, City Attorney; Jim Sullivan, Director of Utilities; Bob Manwaring, Director of Public Works; Bryan Archer, Director of Finance, Rita McConnell. Director of Community Development and Kristen Rush, City Clerk. 4. Approval of Minutes of the March 6, 2017, City Council Meeting The minutes stand approved. 5. Petitions, Recognitions and Communications A. Presentation of After Prom Checks - presented by Councilmember Marriott Councilmember Marriott said that each year at this time City Council acknowledges the partnerships of school staff, parents, local businesses, Arvada School Resource Otliccrs and others who join together to create a free, safe place for high school students to meet after prom. With elaborate decorations and creative themes the high schools are transformed into imaginative place-; for the students to gather. All night and into the early morning they can cat, play games, win prizes
Page 2 and safely party with friends at no cost. These After Prom parties provide a safe alternative to high-risk behaviors. Each school has a committee of parent volunteers who spend countless hours collecting donations. planning, preparing for and staffing these events. It is estimated that each school hosts nearly 500 students (impacting nearly 2,500 teens) at After Prom parties. Tonight we recognize the committee representatives from our local high schools who are committed to making these events a success on behalf of young people in Arvada and present each of the committees a cash donation. Representatives from Arvada High School, Arvada West High School, Pomona High School, Ralston Valley High School and Standley Lake High School were present to accept the After Prom Checks. B. Recognition of Arvada Youth Nominated for the Adams County Mayors and Commissioners Youth Awards Councilmember McGoff said that the Adams County Mayors and Commissioners Youth Awards (ACM CY A) seeks to recognize young people between the ages of 13 and 19 who have succeeded despite adversity in their lives. The program is unique in that it honors teens whose efforts have often gone unrecognized. Some have made negative choices such as substance abuse, teen pregnancy, gangs, and delinquency, or struggle with problems at home, yet have rebounded by making positive choices and turning their lives around. Each city within Adams County recognizes those nominees who live in that city. On April 28, the top 20 nominees from throughout Adams County will be recognized at the countywide celebration with an awards banquet and dinner at Dick's Sporting Goods Arena in Commerce City. Councilmember McGoff said that this evening we recognize one teenager, Eli Trujillo from Arvada. Eli is 13 years old and attends the International School at Thornton Middle School. I le has overcome some hard circumstances, but is on a great path to have a successful high school career. He is a positive influence with his friends at school, helping them to make the right decisions. He loves his family and wants to make them proud. C. Recognition of Pomona Wrestling Team, SA State Champions Councilmember Ford said Pomona repeated as SA wrestling champions, claiming their fifth team title since 2000. In the last seven years they have finished first or second. This year the Pomona Panthers qualified 11 wrestlers for the state tournament. Nine of those qualifiers made the podium. State Champions Justin Pacheco, 113 lbs Colton Yapoujian, 120 lbs Theorius Robison, 132 lbs Jason Romero, 160 lbs 2nd Place
Page 3 Nolan Krone, 1 70 lbs 3rd Place Wyatt Yapoujian, I 06 lbs Brandon Micale, 285 lbs 4th Place Uriah Vigil, I 82 lbs 5th Place Angelo Arellano, 220 lbs The coach and members of the Pomona Wrestling Team were present to accept the recognition. 6. Public Comment - none 7. New Business A. Consent Agenda I. RI7-03I A Resolution Authorizing an Agreement By and Between the City of Arvada and Landscapes Unlimited, LLC for the Installation of New Irrigation at West Woods Golf Club. in an Amount Not to Exceed $3, I 71, 900. 00 2. RI 7-032 A Resolution Authorizing the Submission of a 2017 Colorado State Historic Fund Grant Application for the Restoration of Denver Tramway Streetcar #.04 Councilmember Marriott moved that RI 7-03 I, A Resolution Authorizing an Agreement By and Between the City of Arvada and Landscapes Unlimited, LLC for the Installation of New Irrigation at West Woods Golf Club, in an Amount Not to Exceed $3, I 71,900.00; RI 7-032, A Resolution Authorizing the Submission of a 20I 7 Colorado State Historic Fund Grant Application for the Restoration of Denver Tramway Streetcar #.04, be approved. B. Resolutions (Staff Presentation May Precede Resolution) I. RI 7-033 A Resolution Authorizing an Intergovernmental Agreement Between the City of Arvada, Jefferson County School District R- 1 and the Apex Park and Recreation District Regarding the Construction and Maintenance of the Fitzmorris Recreation Center and Related Obligations Gordon Reus ink, Director of Parks, Golf and Hospitality, reviewed this resolution with council.
Page 4 Bruce Huxley, Director of Planning and Property with Jeffco R-1 School District, Jim Whitfield, Board Chairman for Apex Parks and Recreation John Kilijan, spoke in support of the resolution. Councilmember Marriott moved that R 17-033, A Resolution Authorizing an Intergovernmental Agreement Between the City of Arvada, Jefferson County School District R-1 and the Apex Park and Recreation District Regarding the Construction and Maintenance of the Fitzmorris Recreation Center and Related Obligations, be approved. 2. RI 7-034 A Resolution Authorizing an Agreement By and Between the City of Arvada and BVB General Contractors in an Amount Not to Exceed $5,558,272.00 Gordon Reus ink, Director of Parks, Golf and Hospitality, reviewed this resolution with council. Councilmember Jones moved that RI 7-034, A Resolution Authorizing an Agreement By and Between the City of Arvada and BVB General Contractors in an Amount Not to Exceed $5,558,272.00, be approved. 8. Other A. 2016 Annual Financial Report Bryan Archer, Director of Finance. presented the Y car End Report for 2016. He talked about performance levels for 2016, reviewed the General Fund and said the revenues ended positive. Mr. Archer discussed council strategic goals and gave an overview of West Woods Clubhouse replacement project and discussed patching, milling overlay, sales tax revenue. building permits. and Arvada Events. Lisa Yagi, Assistant Finance Director, discussed Building Revenue, Parks, Tax Increment Funds. Community Development, Arvada Housing, Capital Projects, Water, Wastewater. Stonnwater, Golf, Hospitality and Risk Management funds. Debra Nielson, Controller, gave an overview of the investment portfolio and the current investment market. 9. Public Hearings - A. CBI 7-008 An Ordinance Authorizing a Modification to the Third Amendment to an Intergovernmental Agreement Concerning the Implementation of an "E91 l" "Emergency Telephone Service" (Ordinance No. 4586)
Page 5 Mayor Williams opened the public hearing on CB 17-008. Mark Deven, City Manager, reviewed the ordinance with council. Mayor Williams closed the public comment portion of the public hearing. Councilmember Jones moved that CB 17-008, An Ordinance Authorizing a Modification to the Third Amendment to an Intergovernmental Agreement Concerning the Implementation of an "E91 l" "Emergency Telephone Service," be rejected. Those voting Yes: Fifer, Ford, Jones, Marriott, McGoff Those voting No: Williams B. CB 17-009 An Ordinance Approving an Intergovernmental Agreement By and Between the City of Arvada and the Leyden Water District Regarding Amendment to the 1974 Distributor's Contract (Ordinance No. 4587) Mayor Williams opened the public hearing on CB 17-009. Mark Deven, City Manager, reviewed the ordinance with council. Jeffrey Erb, Attorney Representing the Leyden Water District, was present. Sworn Testimony: Courtney Opem, in support Terry Fletcher, in support Mayor Williams closed the public comment portion of the public hearing. Councilmember Ford moved that CB 17-009, An Ordinance Approving an Intergovernmental Agreement By and Between the City of Arvada and the Leyden Water District Regarding Amendment to the 1974 Distributor's Contract, be approved on final reading, numbered 4587 and ordered published by title only. C. CBI 7-010 An Ordinance Rezoning Certain Land Within the City of Arvada, Arvada Self Storage, from City of Arvada P-1 (Professional Office) to PUD-BP (Planned Unit Development-Business/Professional), and Amending the Official Zoning Maps of the City of Arvada, Colorado, 9978 Ralston Road (Ordinance No. 4588) D. Arvada Self Storage Preliminary Development Plan, 9978 Ralston Road
Page 6 Mayor Williams opened the public hearing for Arvada Self Storage rezoning and Preliminary Development Plan. Rita McConnell, Community Development Director, stated that the posting logs and mailing affidavit have been received and are in order. Mayor Williams made them a part of the official record, along with the staff report. Mayor Williams swore those in wishing to speak. Sworn Testimony: Richard Sapkin, Representing Applicant Christopher Kenton, Architect Representing Applicant Councilmember Ford moved that CB 17-010, An Ordinance Rezoning Certain Land Within the City of Arvada, Arvada Self Storage, from City of Arvada P- l ( Profossional Office) to PUD-BP (Planned Unit Development-Business/Professional), and Amending the Official Zoning Maps of the City of Arvada, Colorado, 9978 Ralston Road, be approved on final reading, numbered 4588, and ordered published by title only. This motion is based on the findings of fact adopted by Planning Commission. E. Candelas Townhomes Preliminary Development Plan, Northeast Corner of Hallett Street and State Highway 72 F. Candelas Townhomes Preliminary Plat, Northeast Corner of Hallett Street and State Highway 72 Mayor Williams opened the public hearing for Candelas Townhomes Preliminary Development Plan and Candelas Townhomes Preliminary Plat Rita McConnell, Community Development Director, stated that the posting logs and mailing affidavit have been received and are in order. Mayor Williams made them a part of the official record, along with the staff report. Mayor Williams swore those in wishing to speak. Sworn Testimony: Mike Cooper, Representing Applicant Bradley Nicholson, Arvada Resident, in opposition Lindsay Kerns, Arvada Resident, in opposition Aaron Botnick, Arvada Resident, in opposition Jeb Benson, Arvada Resident, in opposition Michelle Killeen, does not wish to speak, but wished to have her name entered in opposition Pat Brannan, Arvada Resident, in opposition Terry Fletcher, Arvada Resident, in support Ken Rable, Representing Applicant
Page 7 Chris McGranahan, Representing Applicant Councilmember Marriott moved that that Candelas Townhomes Preliminary Development Plan, Northeast Corner of Hallett Street and State Highway 72, be approved subject to the attached updated condition of approval. This motion is based on the findings of fact adopted by Planning Commission. Those voting Yes: Williams, Marriott, McGoff Those voting No: Jones, Fifer, Ford The Motion Failed. There was no motion on the Preliminary Plat because the Preliminary Development Plan was denied. 9. Public Comment- Five Minute Limit - none I 0. Reports from City Council - Mayor Pro Tem Fifer reported on the National League of Cities conference he attended last week. Councilmember Ford said she attended ''Drowning Girls'' at the Arvada Center and encouraged everyone to see it. 11. City Manager Reports - A. Mark Deven, City Manager, reviewed upcoming workshops with City Council. 12. City Attorney Repmts - None 13. Adjournment at 9:40 p.m. SEAL:,,,,''''""'"'''' of AJ?,,,, ~' 4.... "'"",,, ~... "" *,{...,.-:. v' :: CJ...... y~ ~ ~ SEAL } ~.. *.. ~.. ~.. ~ - I I -,, 0 0... <"\o,,,,,,, l OR P.. \,,,, ~J.:/lu~ Kristen R. Rush, City Clerk Marc Williams, Mayor