Quinceaños St. Hyacinth Catholic Church 2921 Center St. Deer Park TX 77536 281-479-4298 Fr. Reginald Samuels, Pastor Pamella Pitman, Director of Liturgy & Music Teresa Reynolds, Quinceaños Coordinator St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 1
Quinceaños Table of Contents Application p. 4 Archdiocesan Application for Special Events Coverage p. 18 Ceremony Planning p. 6 Checklist p. 19 Music Selections p. 9 Order of Ceremony p. 13 Requirements p. 3 Reserving Guyot Hall p. 14 Scheduling Information p. 5 St. Hyacinth Catholic Church 2921 Center St. Deer Park TX 77536 281-479-4298 x21 St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 2
Requirements Currently enrolled in Faith Formation Attended classes for at least 2 consecutive years Complete an application with the Office of Liturgy and Music Write an essay (must be at least 4 paragraphs no less than 200 and no more than 500 words) A description of her faith journey and how having this is a celebration of her faith. Schedule the church and /or hall with appropriate deposit(s) Schedule an appointment with Fr. Reginald, who is in charge of formation for Quinceanos. Schedule an appointment with Teresa Reynolds, the Coordinator for Quinceanos. Schedule an appointment with Pamella Pitman, the Director of Liturgy and Music. St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 3
Quinceaños Application Today s Date: Name: Age: DOB: Parents: Home phone: Other phone: Member of St. Hyacinth Church (yes) (no) Has attended Faith Formation for years Is preparing for Confirmation (yes) (no) Received First Reconciliation and First Communion (yes) (no) The following should be submitted to the Office of Liturgy and music before a date is set for the Quinceaños: One page paper on Why I want to have a Quinceaños, how it will reflect my faith and bring me closer to my faith. (min of 200 words, no more than 400) DATE RECEIVED: Private Quinceaños Donation of $700. Check(s) made out to St. Hyacinth Church with Quinceaños written on the memo line. DATE RECEIVED: Quinceaños Requested Date (must be a Saturday): First Choice Second Choice Quinceaños Requested Time (circle one): 10:00am 1:00pm Please attach Baptismal Certificate and Letter from Director of Faith Formation for enrollment for the last two years. Sacraments Approved Date: Liturgy & Music Approved Date: By signing this application, I understand that I have A non-refundable Fee of $350 that is required to schedule a date on the parish calendar. If preparation is not complete and the Quinceañera is cancelled you forfeit the $350.00 fee. There will be an addition charge of $50 to change the Quinceañera date. Signature: St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 4
Scheduling Information 1. To Schedule a date for the Quinceaños through the Office of Liturgy and Music by returning the paper work and the deposit of $350. Call 281-479-4298 x21. Date should be scheduled 4-6 months in advance. The balance of money (the remaining $350) is due in to the Office no later than 30 days prior to the event. 2. Quinceaños are scheduled on Saturdays at 10am or 1pm. 3. Rehearsals will be held on the Friday before the scheduled date at 6 or 7 pm in the church. 1. It is highly encouraged for the young lady to received the sacrament of Reconciliation during the weeks before the scheduled date. 1. Confession will not be available directly before the service. 1. Annual Blocked Calendar Dates The Church is not available annually on these Holiday weekends: Palm Sunday & Easter Weekends Memorial Day Weekend July 4 th Weekend Labor Day Weekend Thanksgiving Weekends Christmas & New Year s Weekends St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 5
Ceremony Planning The ceremony should be celebrated in the spirit of prayer, solemnity, simplicity and festivity. With the proper preparation, this event can be a most meaningful faith experience for the young lady, her family and her parish community. The main focus of the ceremony is for the young lady to renew her commitment to live a life of chastity and service to God and neighbor. The ceremony should not resemble a wedding or be confused with a wedding in any way. Liturgy: St. Hyacinth allows the celebration of the Quinceaños to be within the context of the Catholic mass if the family desires, depending on the availability of our Priest. If Fr. Reginald is not available, then the presider will be a Deacon with the understanding that the ceremony will be a Liturgy of the Word. Eucharist: Eucharist is only given in the context of a mass. All participants in the ceremony need to understand that only practicing Catholics in good standing with the Church are allowed to receive. St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 6
Ceremony Planning Continued Readings: With the ceremony there are three readings and a psalm. The first reading comes from the Old Testament, the second from the New Testament and then the Gospel reading. It is suggested that one of the following readings be used for the ceremony. The girl should reach each one before making a decision. Old Testament Readings: Deuteronomy 6:1-2, 4-6 1 Samuel 3:1-10, 19 Isaiah 43:1-7 Jeremiah 1:4-8 Psalm: I wait for you, O Lord 25:1-7 The Lord is My light and my salvation; whom do I fear? 27:1-5 I will bless the Lord at all times 34:2-6 I thank you, Lord, with all my heart. 138:1-6 New Testament Readings: Romans 5:15-18 1 Corinthians 13:1-13 Ephesians 4:1-6 Gospel: Matthew 5:13-16 Mark 8:34-38 Luke 1:46-55 John 8:12-19 St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 7
Ceremony Planning Continued Music: To ensure that the music meets the requirements suitable for a mass or liturgy of the word, our director of music or their designated representative, is required to be hired for all ceremonies. The cost is included in the overall fee. Outside groups can be hired for the ceremony but they must be familiar with the Catholic mass, all music is required to be sacred and must have prior meeting and approval with the Director of Liturgy and Music. Music in the ceremony is also required to be chosen as to allow participation from those gathered. Our music director is versed in English, Spanish and Bi-lingual songs. The following songs are suggestions but not limited to: English: Joyful, Joyful We Adore Thee (Ode to Joy) ~ Beethoven Gather Us In ~ Marty Haugen Hail Mary: Gentle Woman ~ Carey Landry This Is the Day ~ Bobby Fisher Spanish: Demos Gracias al Señor ~ Cesáreo Gabaráin Bi-lingual: Ven al Banquete/ Come to the Feast ~ Bob Hurd Vayan al Mundo/ Go Out to the World ~ Jaime Cortez St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 8
Music Selections In keeping with the liturgical concerns of a Quinceanera mass, the following is the approved selections for liturgies here at St. Hyacinth Catholic Church, Deer Park, Texas. Psalm Ps. 138: I thank you, Lord, with all my heart Ps. 25: I wait for you, O Lord Ps. 34: I will bless the Lord at all times G41 - Ps. 27: The Lord Is My Light and My Salvation G75 - Ps. 103: The Lord Is Kind and Merciful G930 - Ps. 34: Taste and See G81/82 - This Is the Day G39 - To You, O Lord Flowers to Mary Ave Maria G889 - Hail Mary, Gentle Woman Holy Is His Name Entrance, Preparation of the Gifts, Closing G850 - All Are Welcome G683 - Be Not Afraid G766 - City of God G889 - Hail Mary: Gentle Woman G777 - Here I Am, Lord G614 - Joyful, Joyful G691 - On Eagles Wings G651 - Open My Eyes Lord G790 - The Summons G807 We Are Called Continued on the next page St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 9
Communion G683 - Be Not Afraid G940 - Gift of Finest Wheat G777 - Here I Am, Lord G944 - In Remembrance of You G781 - Lord, When You Came/ Pescador des Hombres G691 - On Eagles Wings G932 - One Bread, One Body G930 - Ps. 34: Taste and See St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 10
1. Processions A. Both parents should accompany the young lady, if possible. B. Parents will be seated in the front pew. C. Participants should walk naturally. 2. Gifts A. Only religious gifts given during the ceremony. B. A chastity ring, religious necklace, Bible and rosary may be given. C. No other type of ring or non religious gifts may be given during the ceremony. D. Other gifts may be part of the procession and placed on a table near the altar to be blessed during the ceremony and presented at the reception. 3. Photography A. Photographer should use discretion and respect during the ceremony. There is NO flash photography allowed during the liturgy. B. Ceremony may be videoed from a stationary position. C. Photographer may not pass the first pew and may not be a distraction to the Liturgy. St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 11
4. Decorations A. No arches or confetti. B. One kneeler will be placed in front of the altar. 5. Music and Readings A. Contact Pamella Pitman, Director of Liturgy & Music, 281-479-4298 x21; ppitman@sthyacinth.org B. Liturgical music only no secular, popular recordings may be used during the ceremony. C. Readers should be well rehearsed and familiar with Catholic ritual. Readers should expect to practice during the rehearsal. St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 12
Order of Ceremony 1. Procession (Music) 2. Greeting and Opening Prayer 3. Liturgy of the Word 4. Homily 5. Presentation and Blessing of the Gifts 6. Quinceanos Prayer 7. Liturgy of the Eucharist if Mass 8. Communion (Music) - if Mass 9. Presentation of bouquet to Mary (Music) 10. Closing prayer and Recessional (Music) St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 13
Reserving Guyot Hall For Registered Parishioners: Complete the Rental Agreement Form $150 Refundable damage deposit due at the time of booking. $400 Rental and cleaning fee due 1 month prior to the event. $25 Archdiocesan liability insurance due 1 month prior to the event. For Non-Parishioners: Complete the Rental Agreement Form $150 Refundable damage deposit due at the time of booking. $650 Rental and cleaning fee due 1 month prior to the event. $25 Archdiocesan liability insurance due 1 month prior to the event. Please note that St. Hyacinth parish is not providing stated or inferred catering or decorating service. As part of the contract the parish custodial staff will set up tables and chairs the Friday before the event. If you feel that you will need seating for more than 150 people, you will need to make arrangements for additional accommodations. St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 14
ST. HYACINTH CATHOLIC CHURCH Guyot Hall Rental Agreement - Rental Terms and Conditions 2921 Center St., Deer Park TX 77536 Phone: (281) 479-4298 Fax (281) 478-6123 Rental Date: Hours: Lessee: Address: Home Phone: Alternate Phone #: Function Type: Number of People Expected: Licensed Peace Officer(s) mandatory if serving alcohol Peace Officer Name, Department and Badge No: Deposit: $150.00 Date Paid: Deposit is required to secure date (Payment by check, money order or cash) Donation for Use: Date Paid: Check: Cash: Money Order: $400 Registered Parishioner $650 Non-Parishioner Total Amount Due: Date Paid: Check: Cash: Money Order: AGREEMENT IS SUBJECT TO THE GUYOT HALL TERMS AND CONDITIONS TENANT HEREBY ACKNOWLEDGES RECEIPT OF A COMPLETED COPY OF THIS AGREEMENT AND AGREES TO ALL OF THE TERMS CONTAINED HEREIN, WITH THE UNDERSTANDING THAT ANY BREECH OF THIS AGREEMENT FORFEITS TENANTS S DEPOSIT. NO SMOKING IS PERMITTED INSIDE BUILDING ST HYACINTH CHURCH, a parish of the Roman Catholic Archdiocese of Galveston-Houston (herein called Lessor ) hereby leases to (herein called Lessee) the use of Guyot Hall parish facility located at 2921 Center St., Deer Park, Texas (herein called the Leased facilities ) for the use and term specified above. Two (2) copies of this agreement and its attachments will be given to the lessee and a copy will be retained by St Hyacinth. PLEASE GIVE 1 COPY TO YOUR CATERER. I, acknowledge that I have read this Agreement, in it s entirely and that I understand it and accept ALL of its terms. SIGNATURE: DATE: St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 15
ST. HYACINTH CATHOLIC CHURCH 2921 Center St., Deer Park TX 77536 Guyot Hall Rental Terms and Conditions The donation amount (listed on page 1) allows the Lessee the use of the hall for a period of four hours. In addition, you will be allowed a reasonable period of time for set-up. A $150 Security Deposit is required to secure the date. Rental donation must be paid in full fourteen (14) banking days prior to the date of use of Guyot Hall. The Security Deposit: The refund of the security deposit will be issued 10 business days after your function providing that all of the guidelines have been adhered to and/or subject to any damages or miscellaneous expenses incurred during the rental period. If damages occur that are more than the security deposit, applicant agrees to either perform the repairs to the Rental Committee s satisfaction or pay for the extra damages. In case of cancellation, St. Hyacinth must be notified in writing not less than thirty (30) days prior to the event date or you will forfeit your deposit. Lessee is allowed the use of the following area only: Entry Area, Main Hall area, Guyot Hall restrooms and the kitchen limited to the work table, sinks, walk-in cooler for temporary food storage, black cook stove, and food warmer. No other equipment or utensils may be use. You may not use any other areas of Guyot Hall or church rooms. These restrictions apply to your caterer as well as for yourself. Curfew is 11 pm. End the function in enough time to give yourself, caterer, musician, etc., time to clean the area, and leave the building by 11 pm. Alcohol: The use of alcohol is discouraged, however if you choose to serve alcoholic beverages it must not be abused and is limited to the Guyot Hall proper. The dispensing of any alcoholic beverages must be in accordance with all Federal, State and Local laws. Intoxicating drinks cannot be served to anyone under the age of 21 years of age. Alcoholic beverages in an open container are not allowed to be taken out of Guyot Hall. An adult only must be in charge of serving the drinks at all times. A licensed peace officer is mandatory: Licensed peace officers for every 150 people or portion thereof. The peace officers must not be a member of the event. The names, badge number and police department must be submitted to St. Hyacinth Parish Office fourteen (14) days prior to the date of use of Guyot Hall. Non-adherence to this policy may result in the early termination of your function. Music (Live or Recorded) is permitted subject to reasonable sound levels. St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 16
Right to Access: A FACILITY ATTENDANT may be assigned to supervise at the discretion of St. Hyacinth. The attendant shall have complete authority and control of the facility during the rental and shall have the complete access at any and all times during the event. The attendant is there to protect the best interest of St. Hyacinth and has the right to terminate a function at any time if misconduct is indicated. THE FACILITY ATTENDANT IS NOT A BOUNCER AND IS INSTRUCTED TO NOTIFY THE POLICE IF PROBLEMS ARISE. THE FACILITY ATTENDANT DOES NOT ALLEVIATE THE LESSEE S RESPONSIBILITY TO MAINTAIN CONTROL OF THEIR GUESTS AND INVITEES AT ALL TIMES. NO SMOKING OR USE OF TABOCCO PRODUCTS ARE PERMITTED ANYWHERE IN THE BUILDING. A janitorial fee is included in the donation to cover general cleaning, sweeping and mopping. The Lessee is responsible for the following cleaning: All food must be removed from the cooler and kitchen area immediately after the function. All work areas in the kitchen and surface must be wiped and left clean. All food and beverages are to be thrown in the trash cans that have been provided and deposited in the dumpster located on the parking lot at P Street. The user of the hall is responsible for the set-up of tables and chairs and replacement of them after the function. St. Hyacinth is not responsible for injuries, lost or stolen articles or damages resulting from activities during hall rental. Possession of Premises: If after signing this Agreement, LESSEE fails to take possession of the premises, LESSEE will be responsible for paying the total amount of the rental Agreement and complying with all other terms of this Agreement. I acknowledge that I have read all, in it s entirely and that I understand it and accept ALL of its terms and conditions. Signature of Lessee Print Name Approved by Date Date St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 17
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Quinceaños Checklist Initial Meeting with Director of Liturgy & Music to receive packet & book Submit Application, Baptismal Certificate, Letter from Director of Faith Formation & Deposit Date Set at least 6 months in advance Guyot Hall reservation at least 6 months in advance if applicable Essay written Meeting with the Fr. Reginald Choose readings and music Meeting with the Quinceanos coordinator Meeting with the Director of Liturgy & Music Final payment made 30 days prior to the ceremony St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 19