OXFORD DIOCESAN ADVISORY COMMITTEE FOR THE CARE OF CHURCHES MINUTES of the meeting of the Committee held in the Dodgson Room at Christ Church, Oxford at 10am on 12 th June 2017 PRESENT: Canon A Daffern (Acting Chair), Prof B Kemp, Ven C Allsopp, Revd A Doig, Mr D Clark, Mr J Munby, Mrs H Ensor, Archdeacon of Buckingham, Mr B Martin, Mrs J Christie, Revd V Plumb, Mrs G Argyll, Mr B Williams (organ advisor) Revd J West, Prof J Missenden, Revd Dr P Groves, Revd S Pullin DAC Staff: Mrs L Kitch, Ms C Fenn, Mrs S Hammond, Mrs H Robertson, Mr D Mason APOLOGIES: Mr C Baker (Chairman), Mr R Evans, Ms G O Farrell-Wallum, Archdeacon of Berkshire, Revd D Witchell, Archdeacon of Dorchester, Archdeacon of Oxford, Mrs C Lodge, Mr H Gibbon 1. Minutes of the meeting held on 8 th May 2017 were approved 2. Declarations of interest Prof J Missenden Reading Greyfriars Revd J West Banbury St Mary 3. Correspondence and other matters for consideration The Committee heard that the Chairman, Mr Charles Baker, had decided to resign, a consideration which had been made prior to his current ill health. It is hoped that Charles will return to Chair the DAC from September December 2017, and which point the Committee will express their thanks to Charles. The Committee also heard that Prof Brian Kemp had also decided to step down as a full member of the Committee, effective as of July 2017. Prof Kemp confirmed he would still like to receive the minutes and agendas and act in an advisory capacity on specific cases. The Director of Glebe and Buildings, Mr David Mason, gave an update on Bishop Steven s vision for the new diocesan strategy following the recent conference held at Hoddesdon. Bishop Steven announced that Contemplation, Compassion and Courage would be the focus of diocesan activities. 1
4. Returning Casework 2016-002145 Kidlington: St Mary the Virgin (627211) Oxford I Dev CF Disposal of redundant altar rails The Committee resolved to support the application for faculty permission. The proposals are not likely to affect the character or archaeological value of the building, or archaeological remains. No amenity society consultation is requested. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. 2016-006147 Oxford: St Clement (627205) Oxford II* Churchyard CF New hedge to protect western boundary of the churchyard The Committee heard that as the hedge is to be planted on Magdalen college land no diocesan permission is required. 6. Site Visits A) To note Ardley: St Mary Pre-application advice on removal of pews and replacement with chairs, this follows the recent installation of servery and WC Brightwell cum Sotwell: St Agatha Pre-application advice on faculty process, stonework repairs, heating system, Garden of Remembrance Bucknell: St Peter internal alterations including installation of WC Marlow: All Saints improvements to the WC and narthex Sunningdale: Holy Trinity Pre-application advice on removal of pews as part of a phased approach to enable greater community use of the church building. Despite 2015 planning consent for an extension the focus is now on internal reordering Waterside: Christ Church installation of glazed door to porch 2
B) To discuss 009005 Calverton: All Saints (627632) Buckingham II* Dev LK Date of site visit: 17 th May 11am Attendees: Alan Frost, David Clark, Liz Kitch, Sophie Hammond Installation of new bell frame and restoration of existing bells. Addition of two further bells and creation of trap doors. The site visit report was discussed and ratified by the Committee. 008830 Cookham: Holy Trinity (627374) Berkshire II* Dev LK Date of site visit: 5 th June 3pm Attendees: Christine Allsopp, John Missenden, Liz Kitch A series of internal alterations and adaptions to the Church to provide better facilities within the Church and more attractive facilities to the wider community, in line with the Church's Mission Statement. The visit was discussed, site visit to be drafted and circulated to visit attendees for agreement prior to issue to the parish. 010687 Reading: Greyfriars (627464) Berkshire I Dev LK Date of site visit: 5 th June 1pm Attendees: Christine Allsopp, John Missenden, Liz Kitch Redevelopment of Sackville Street Properties, New Church Centre to replace existing, New west end entrance foyer and link to new centre, associated external works The site visit report was discussed and ratified by the Committee. 3
008886 Towersey: St Catherine (627024) Dorchester II Dev HR Installation of glass/wood porch entrance doors replacing wooden gates. The site visit report was discussed and ratified by the Committee. 2016-004814 Great Tew: St Michael and All Angels (627095) Dorchester I Dev SH Construction of new vestry and toilets, reordering of the interior The site visit report was discussed and ratified by the Committee. Swyncombe: St Botolph Dorchester II* Dev SH Introduction of a stand alone WC within the churchyard. The site visit report was discussed and ratified by the Committee. 4
C) Upcoming visits to attend 008588 Slapton: Holy Cross (627743) Buckingham II* Dev LK Date of site visit: 19 th June 11.30am Attendees: Derek Witchell, Alan Frost, Liz Kitch Restoration of 4 of the existing 5 bells and installation of a 6th bell. The relocation of another of the existing bells and linking to electronic chiming mechanism. The disposal of the existing bell frame and installation of a new steel frame. Case Officer Comments: Pending visit 2016-001742 Bledlow: Holy Trinity (627598) Buckingham I Dev HR Date of site visit: TBC Attendees: TBC Internal reordering involving new underfloor heating and renewed flooring. 2018-008906 New College Chapel: Holy Trinity (827003) Oxford I Dev LK Date of site visit: 30 th June 12.30pm Attendees: David Clark, Peter Groves, Joyce Christie Redevelopment of vestries and song school Not yet online New College Chapel: Holy Trinity (827003) Oxford I Dev LK Date of site visit: 30 th June 11.30pm Attendees: David Clark, Peter Groves, Joyce Christie 5
Panelling to ante chapel 2016-006698 Great Hampden: St Mary Magdalene (627782) Buckingham II* Dev HR Date of site visit: 13 th or 15 th June Attendees: TBC. Advise site visit with architect and historian members now that initial plans and documents have been submitted. Please contact Hannah if you would like to attend. Internal alterations to vestry within bell tower. 010677 Date of site visit: TBC Attendees: Shipton-under- Wychwood: St Mary (627092) Dorchester I Dev CF Major reordering 008957 Holton: St Dorchester I Dev CF Bartholomew (627114) Date of site visit: TBC Attendees: Formation of New Smaller Vestry and Provision of Toilet 00 Oxford St Thomas the Martyr (627228) Oxford II Dev HR Development of the Galilee Rooms to create a nursery school A site visit to be arranged. 6
7. New Cases A) Advise discuss 009485 Littlewick Green: St John the Evangelist (627382) Berkshire NL M & E HR To replace existing Tungsten light fittings with LED spotlights. The Committee resolved to support the principle of the scheme and delegated the case to the DAC lighting advisor subject to the usual wiring provisos. The proposals are not likely to affect the character or archaeological value of the building, or archaeological remains. No amenity society consultation is requested. Rule 9.9 and 9.6 of the FJ Rules 2016 do not apply. 009374 Purley: St Mary the Virgin (627354) Berkshire II* Liturgical HR Return of Sanctuary Lamp to France The Committee resolved to recommend the proposal for faculty application, subject to the PCC confirming their current ownership of the sanctuary lamp and confirming to DAC officers the final location of the lamp, prior to the Notification of Advice being issued. The NOA to include the proviso that the Diocesan Registry is contacted regarding the gift agreement. The proposals are not likely to affect the character or archaeological value of the building, or archaeological remains. No amenity society consultation is requested. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. 010781 Drayton Beauchamp: St Mary the Virgin (627779) Buckingham I PP&M SH Replacement of existing brass WWI memorial plaque in chancel with plaque containing corrected information concerning those commemorated (following 7
historians' discovery of inaccuracies on existing plaque), plus the additional commemoration of two men killed during WWII. The Committee resolved to defer consideration of the proposal until a design for the new plaque had been received. The Committee noted that the incorrect existing plaque is a historic object in itself and it may be more appropriate for the existing plaque to remain, the inaccuracies to be recorded within the church history, and an additional plaque to be introduced for those not yet commemorated. The proposals are not likely to affect the character or archaeological value of the building, or archaeological remains. No amenity society consultation is requested. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. 009132 Merton College Oxford, College Chapel (827006) Oxford I liturgical SH Display icon of St John the Baptist attached to pricket stand The Committee resolved to recommend the proposal for faculty application. The proposals are not likely to affect the character or archaeological value of the building, or archaeological remains. No amenity society consultation is requested. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. 009543 Shrivenham: St Andrew (627517) Dorchester I Dev HR Adaption of the front two central Nave pews to make movable for special events. The Committee resolved to attend site to view the pews in situ. Historic England, the Victorian Society and SPAB to be consulted. 009552 Fritwell: St Olave (627042) Dorchester II* M & E SH 8
Installation of pew heaters within the Nave, North Aisle and Chancel The Committee resolved to recommend the revised proposal for faculty application with the proviso that this work and any associated electrical work is to be carried out by an NICEIC accredited contractor, and subject to the usual wiring regulations. The proposals are not likely to affect the character or archaeological value of the building, or archaeological remains. No amenity society consultation is requested. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. 008977 Cookham: Holy Trinity (627374) Berkshire II* PP & M LK The introduction of a brass memorial plaque recognising the donation by the parents of William Edwin Hartley (1983-2006) used to restore the northern window of the St Clement Chapel in his memory. The plaque would measure 300mm by 170mm by 3mm with engraved lettering filled black and four holes for dome cap screws. The Committee resolved to recommend the proposal for faculty application however it is suggested that the text is rationalised in order to lessen the density, and increase the size, of the text. This to be agreed with the Senior Church Buildings Officer prior to issue of a supportive NOA. The proposals are not likely to affect the character or archaeological value of the building, or archaeological remains. No amenity society consultation is requested. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. B) Advise support recommendation 007132 Wendlebury: St Giles (627063) Dorchester II Churchyard SH Extending existing footpath. The Committee resolved to recommend the proposal for faculty application, subject to the specification for the brick paving to be agreed with an officer of the DAC prior to the issue of a supportive NOA. The proposals are not likely to affect the character or archaeological value of the building, or archaeological remains. The LPA is to be consulted. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. 9
008696 Leafield: St Michael & All Angels (627084) Dorchester II* Churchyard SH Drainage works to alleviate surface water problem on the eastern edge of the churchyard The Committee resolved to recommend the proposal for faculty application. The proposals are not likely to affect the character or archaeological value of the building, or archaeological remains (there are no burials in this area). The Diocesan archaeologist has been consulted. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. 009030 Bampton Proper: St Mary (627236) Dorchester I Churchyard CF Investigation of foundations prior to structural project The Committee resolved to recommend the proposal for faculty application. The proposals are likely to affect archaeological remains. HE to be consulted. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. 009531 Minster Lovell: St Kenelm (627256) Dorchester I Repair and LK Conservation Re-slating North Transept east and west roof slopes, South Transept east and west roof slopes and South Transept West Store west roof slope (low level) with new matching Cotswold stone slates coverings, including improved details at Tower and gable parapet abutments. Minor masonry and pointing repairs. Overhauling rainwater disposal system associated with identified roof slopes. Installation of external lighting system. To be carried out in accordance with the Specification of Work by Arnold Bartosch Ltd dated April 2017. The Committee resolved to support the principle of the works for faculty application and delegated the detailed consideration of the Specification of Works to Mr Bryan Martin and the Senior Church Buildings Officer upon receipt of photos of the roof in its current condition and details of the proposed external lighting, have been submitted to DAC officers. The proposals are not likely to 10
affect the character or archaeological value of the building, or archaeological remains. No consultation has been requested. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. 008643 Speen: St Mary the Virgin (627432) Berkshire II Liturgical LK Reordering of Priest's and Choir Stalls The Committee resolved to recommend the proposals for faculty application. The proposals are not likely to affect the character or archaeological value of the building, or archaeological remains. No consultation has been requested. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. 008553 Grove: St John the Baptist (627550) Dorchester Not Dev Listed HR Creation office hatch and improve doorway The Committee resolved to recommend the proposals for faculty application. The proposals are not likely to affect the character or archaeological value of the building, or archaeological remains. No consultation has been requested. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. 009137 Denham: St Mary the Virgin (627581) Buckingham I Churchyard LK Extension of existing concrete path together with a new access path within the graveyard The Committee resolved to recommend the proposals for faculty application. The proposals are not likely to affect the character or archaeological value of the building, or archaeological remains. The LPA has been consulted. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. 11
009504 Great Linford: St Andrew (627712) Buckingham II* OBC SH Restoration of the organ The Committee resolved to recommend the proposals for faculty application subject to the works being carried out under the supervision of and recommendation of the diocesan organ adviser, and subject to the PCC reverting to the DAC officers and organ adviser if asbestos is found in the blower box as this will require specialist removal.. The proposals are not likely to affect the character or archaeological value of the building, or archaeological remains. No consultation has been requested. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. 00 Kirtlington: St Mary the Virgin (627049) Dorchester II* churchyard SH Regularisation of trench dug in churchyard The Committee resolved to recommend the proposals for retrospective faculty application. The proposals are not likely to affect the character or archaeological value of the building, or archaeological remains. The DAC Archaeological Advisor has been consulted. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. 00 Banbury: St Mary (627130) Dorchester I OBC LK Regularisation of works carried out under interim faculty to repair the organ The Committee resolved to recommend the proposals for faculty application. The proposals are not likely to affect the character or archaeological value of the building, or archaeological remains. No amenity society consultation has been requested. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. 010669 Longworth: St Mary (627512) Dorchester I churchyard LK 12
Regularisation of works carried out under interim faculty to repair tomb within the churchyard which was collapsing. The Committee resolved to recommend the proposals for faculty application. The proposals are not likely to affect the character or archaeological value of the building, or archaeological remains. No amenity society consultation has been requested. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. 00 Sunningwell: St Leonard (627316) Dorchester II* R&C HR Structural repairs The Committee resolved to support the principle of the repairs and delegated to DAC officers, Julian Munby, David Clark and Bryan Kemp. The Committee noted that in addition to revised specifications of works and drawings, information on the significance and date of the fabric affected should be provided. When issued the NOA to include the proviso that a sample of replacement stone to be checked on site by Robert Montgomery prior to works. Diocesan Archaeological Adviser is to be consulted about the proposed work and the level of observation and recording appropriate. The proposals are not likely to affect the character or archaeological value of the building, or archaeological remains. Historic England should be consulted regarding the suitability of the repairs. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. 8. Private Petitions Tilehurst St Michael Memorial (Day) (SH) The Committee resolved to support the proposal for faculty application. Wexham St Mary Memorial (Duffy) (SH) The Committee resolved to support the proposal for faculty application. LATE ITEMS Rotherfield Greys Memorial (Thomson) 13
The Committee resolved to support the proposal for faculty application but concern was expressed regarding the timing of the installation of the memorial to avoid subsidence. Wycombe Marsh St Anne s installation of scaffolding on church site to access neighbouring property. Like for like replacement of boundary fence. The Committee resolved to support the proposal for faculty application. The proposals are not likely to affect the character or archaeological value of the building, or archaeological remains. No amenity society consultation has been requested. Rule 9.9 and 9.6 of the FJ Rules 2015 do not apply. St Peters College Chapel Installation of manuscript display case The Committee resolved to support the proposal for faculty application with the suggestion that the College ensure that the case effectively prevents UV damage to the manuscript. Bampton St Mary variation to organ restoration faculty The Committee resolved to support the Senior Church Buildings Officer and Barry Williams (organ advisor) in correspondence with the PCC regarding the contractor to carry out the works to the organ following the closure of Peter Collins Ltd. The Committee resolved that an IBO accredited contractor, or qualified individual with other accreditation for undertaking work to historic instruments should be instructed to carry out the works to the original specification. Alternatively, Mr Carter could undertake the works to the organ as the PCC wish with the proviso that an IBO accredited organ builder acts as mentor on the project, and subject to BIOS being content with this proposal. The Committee resolved that BIOS and the CBC were to be consulted on the change of contractor prior to a variation request being submitted to the Chancellor of the Diocese. 14