Minutes of the Regular Meeting of the City Commission of the City of Davenport, Florida, held Monday, November 14, 2016 at 7:30 p.m. in the Commission Room after having been properly advertised with the following members present: Mayor Darlene Bradley, Commission Members: Vice-Mayor Bobby Lynch, HB Robinson, Tom Fellows and Crystal Williams. Also present: City Manager Amy Arrington and City Attorney Kirk Warren. Mayor Bradley declared a quorum present and the meeting was opened with invocation and a salute to the flag. APPROVAL OF ORDER OF BUSINESS PUBLIC COMMENT Roy Van Wyk with Hopping Green and Sam distributed a handout on an inspection of Highland Meadows which shows the condition of the roads, drainage systems and the overall condition of the Development. There are some areas that need attention such as the drainage system that has some debris in it. There will be a meeting in the Commission Chambers tomorrow at 2:00 p.m. Mayor Bradley voiced concern that the roads are too small for a fire truck to go through and some sidewalk issues, but thanked him for following up. Rennie Heath of Highland Cassidy Group in Winter Haven illustrates the site plan for the Highland Meadows Phases 1, 2, 3 & 4. They have spent $100,000 in landscaping and multipurpose field for soccer or other sports. This area can be used by any Phase of Highland Meadows. The pool can only be used by Highland Meadows 2, 3, & 4 as they are the ones paying for the facility. Mayor Bradley suggested that the developer build something large enough to hold their meetings in because they have over 1,000 homes and the Commission Chambers will not hold all these residents. Sharon Garrett: remarks on the size of the roads saying they are too small in these subdivisions. Renny Heath explained that they will not be doing any further 20 roads, that they will be 24 or wider. Commissioner Williams asked how many miles of roads are in the Highland Meadows developments. Mr. Heath indicated that he did not know, but could find out. Commissioner Williams also explained to Ms. Garrett that the City was not responsible for the upkeep of the roads in Highland Meadows as their costs were part of the CDD fees. Ms. Garrett stated that paying CDD fees is like a resident paying double because they are having to pay property taxes and one for CDD. Public comment is closed.
CONSENT AGENDA - None OLD BUSINESS 1. PUBLIC HEARING AND SECOND READING OF ORDINANCE NO. 789 ADOPTING A LARGE SCALE LAND USE AMENDMENT TO ESTABLISH LAND USE AS RESIDENTIAL MEDIUM (RM) FOR CERTAIN PARCELS OF LAND. SAID PROPERTIES ARE LOCATED NORTH AND SOUTH OF DAVENPORT BOULEVARD (CR 547), NORTH OF SOUTH BOULEVARD AND EAST AND WEST OF ORCHID DRIVE Mayor Bradley opened Public Hearing and comments. Mayor Bradley closed Public Hearing. Kirk Warren reads Ordinance 789. Motion: by Commissioner Crystal Williams to accept the ordinance as read, seconded by Commissioner Tom Fellows. Mayor Bradley, Nay; Vice-Mayor Lynch, Aye; Commissioner H. B. Robinson, Nay; Commissioner Fellows, Aye; Commissioner Williams, Aye. Motion carried with a 3 2 vote. 2. PUBLIC HEARING AND SECOND READING OF ORDINANCE NO. 790 ADOPTING A LARGE SCALE LAND USE AMENDMENT TO ESTABLISH THE LAND USE AS RESIDENTIAL LOW (RL) FOR CERTAIN PARCELS OF LAND. SAID PROPERTIES ARE LOCATED NORTH OF DAVENPORT BOULEVARD (CR547) AND EAST HOLLY HILL ROAD Mayor Bradley questioned why Horizon Elementary was not mentioned and Dave Holden of Quigg Engineering stated that is was an oversight. Public Comment is closed. Kirk Warren reads Ordinance 790. Motion: by Crystal Williams to accept the ordinance as read, seconded by Tom Fellows. Motion carried unanimously. 3. REQUEST TO TAKE ACTION ON THE APPLICATIONS SUBMITTED AS PART OF THE 2016/2017 DAVENPORT COMMUNITY GRANT PROGRAM City Manager Amy Arrington explained the ranking. Mayor Darlene Bradley would like to donate $500 to the Christmas Party. 2
Public Comments: Abel Gonzales only qualified for money from Davenport. Natures Place, Sunshine Foundation and Haines City Chamber of Commerce are not in the city limits. Attorney Warren indicated that the Commission needs to determine that it serves the community. Motion: by Mayor Darlene Bradley to give $500.00 to the Historical Society, $500.00 to the Chamber, $1000.00 to Natures Place, Nothing to Sunshine, and this will leave a balance of $500.00 for the Christmas fund, seconded by Tom Fellows. Motion carried unanimously. NEW BUSINESS 1. PUBLIC HEARING AND FIRST READING OF ORDINANCE 802 TO APPROVE THE PETITION TO ESTABLISH THE DAVENPORT ROAD SOUTH COMMUNITY DEVELOPMENT DISTRICT Roy VanWyk of Hopping Green and Sams would like a notice once a week for at least four weeks if reading passes tonight. At the December 12, 2016, meeting there will be a court reporter there for the two meetings. This is not part of the Highlands Development. Roy VanWyk stated that $559,000 is set aside for recreational facilities. The meetings have to be held in Polk County, so we are asking that you approve on the 1 st reading. Rennie Heath stated that water and waste-water will be provided by Davenport on the East side on Orchid, everything on the West side of Orchid will be provided by Haines City. Sharon Garrett: Doesn t have a problem with the CDD but doesn t want an F curb on her property. Commissioner Fellows stated that the CDD came about so that the developer has the right to make the improvements when necessary. Public Comment is closed. Kirk Warren reads Ordinance 802. Mayor Bradley asked the question if this was the one that was discussed earlier with the commercial property and having sidewalks. Also, will there be street lighting only at the entrance and in the development. 3
Motion: by Crystal Williams to accept the ordinance as read, seconded by Tom Fellows. Motion carried unanimously. 2. PUBLIC HEARING AND FIRST READING OF ORDINANCE 803 TO APPROVE THE PETITION TO EXPAND THE HIGHLAND MEADOWS II COMMUNITY DEVELOPMENT DISTRICT Mayor Bradley asked about utilities for the development. Rennie Heath of the Highland Cassidy Group, 346 Central Avenue, Winter Haven, stated that Haines City water and waste-water service areas will be annexed into Haines City. It is currently in unincorporated Polk County. The portion of 6A is in the Davenport utility service area and will be serviced by Davenport and will be annexed. They have to come to Davenport because of the CDD which is attached to us and the line will have to expand. Sharon Garrett questioned if water would come up 10 th Street and where would lift station be. Rennie Heath indicated that the lift station would not be on her property. Mayor Bradley closed the Public Hearing. Kirk Warren reads Ordinance 803. Motion: by Tom Fellows to approve Ordinance 803, seconded by Rob Robinson. Mayor Darlene Bradley; Nay, Vice Mayor Bob Lynch; Aye, Crystal Williams; Aye, Tom Fellows; Aye, Rob Robinson; Aye. Motion passes four (4) to one (1). Motion carries. 3. REQUEST TO AMEND DAVENPORT S UTILITY SERVICE AREA Rennie Heath explained Phase 5 & 6 are in Haines City s service area, part of phase 6, 6A, is in Davenport s service area They would like the waste-water to drain from 120 lots from phase 4B and 22 lots from phase 4C from Davenport to Haines City s wastewater plant. City Manager Amy Arrington stated that we would need to have a meeting with Haines City because of all the revenue we would be losing and we also would need to amend the Ordinance. Mayor Darlene Bradley suggested that they build a lift station. Vice Mayor Bob Lynch stated that more information is needed as this is our only revenue. Motion: Mayor Darlene Bradley requested that this be tabled until there is more information, seconded by Crystal Williams. Motion carries unanimously. 4
4. PUBLIC HEARING AND FIRST READING OF ORDINANCE NO. 795 TO APPROVE CERTAIN CHANGES TO THE CITY S CHARTER Mayor Bradley opens for public comment. Public comment closes. Kirk Warren reads Ordinance 795. Motion: by Commissioner Crystal Williams to accept the ordinance as read, seconded by Mayor Darlene Bradley. Motion carried unanimously. 5. PUBLIC HEARING AND FIRST READING OF ORDINANCE NO. 796 WHICH WILL AMEND THE CITY S LAND DEVELOPMENT REGULATIONS (LDR S), CHAPTERS 6 AND 7 Mayor Bradley opened Public Hearing and comments. Mayor Bradley closes Public Hearing. Kirk Warren reads Ordinance 796. Motion: by Mayor Darlene Bradley to accept the ordinance as read, seconded by Commissioner Crystal Williams. Motion carried unanimously. 6. PUBLIC HEARING AND FIRST READING OF ORDINANCE NO. 799, REQUESTING APPROVAL TO AMEND THE ZONING MAP (AMENDMENT ZMA 16-03) TO CHANGE THE ZONING OF 33.34± ACRES FROM MULTI-FAMILY-4 (MF-4) TO RESIDENTIAL-4 (R-4). SAID PROPERTY IS NORTH OF DAVENPORT BOULEVARD AND EAST OF HOLLY HILL ROAD (SULTENFUSS) David Holden from Quigg Engineering stood for questions. Mayor Bradley closed Public Hearing. Kirk Warren reads Ordinance 799. Motion: by Mayor Darlene Bradley to accept the ordinance as read, seconded by Vice Mayor Bob Lynch. Motion carried unanimously. 7. PUBLIC HEARING AND FIRST READING OF ORDINANCE NO. 798, REQUESTING APPROVAL TO AMEND THE ZONING MAP (AMENDMENT ZMA 16-02) TO CHANGE THE ZONING OF 100.3± ACRES FROM C-3, C-4, O-2, MF-3 5
AND MF-4 TO R-4. SAID PROPERTY IS LOCATED SOUTH OF DAVENPORT BOULEVARD, NORTH OF SOUTH BOULEVARD AND EAST AND WEST OF ORCHID DRIVE AND NORTH OF DAVENPORT BOULEVARD (HIGHLAND MEADOWS) Mayor Bradley opened the Public Hearing and comment. Rennie Heath remarks he is here just in case someone has some questions for him. Mr. Alexander of the home builder LGI of Tampa, remarks the lot sizes they have in Tampa are 50. Mayor Darlene Bradley had questions about the amenities in the development. Commissioner Robinson had questions about the parking and possibly have additional space for parking. Mr. Alexander stated they could look into that. A discussion ensues on the date of a possible second hearing of the Ordinance and having school concurrency. Sharon Garrett again mentioned that she did not want F curb in front of their property. Mayor Bradley closed Public Hearing. Kirk Warren reads Ordinance 798. Motion: by Mayor Darlene Bradley to accept the ordinance as read, seconded by Tom Fellows. Motion carried unanimously. 8. PUBLIC HEARING AND FIRST READING OF ORDINANCE NO. 801 AMENDING THE FY 2015/2016 BUDGET Mayor Bradley opened the Public Hearing and comments Finance Director Donald Carter stated that the general fund has increased a little over $200,000.00 and the utility fund a little over $80,000.00. City Manager Amy Arrington stated that as you know the budget is not set in stone and things happen. Finance Director Carter further went on to say that there were some IT issues which are unexpected. I ve seen some City s build a contingency fund when some items come up, you can refer to this fund without having to go through this process. Mayor Bradley closed the Public Hearing. Kirk Warren reads Ordinance 801. 6
Motion: by Mayor Darlene Bradley to accept the ordinance as read, seconded by Crystal Williams. Motion carried unanimously. CITY MANAGER REPORT Amy Arrington: We paid Central Electric $52,000 for their services with the water and waste-water plant. Kelly Callihan: Bringing Patrick Gill has helped with the distribution side but we still need someone on the operating side of the plant. Also the construction for the sewer plant has started today. CITY ATTORNEY REPORT Kirk Warren: Remarks on the issue of the passing of medical marijuana. CITY CLERK REPORT - None CITY COMMISSION COMMENTS: Mayor Darlene Bradley: The storm water contract where is it I thought I was supposed to sign it. Kirk Warren: it has 85 pages. Mayor: Will it be ready for the next hearing? Kirk: Yes Mayor Darlene Bradley: The new waste-water contract as not been signed. Habitat for Humanity where is that? School task committee, when is that hearing? Kelly: Will check on it. Sidewalk on South Boulevard, does Kirk have anything to do with that? Amy Arrington: Kirk has to get an easement agreement. We will also have to hire a surveyor. Motion: by Rob Robinson to adjourn, seconded by Crystal Williams. Motion carried unanimously. A motion was also made by Mayor Bradley and seconded by Crystal Williams to table the workshop. Motion carried unanimously. Adjournment at 10:20 p.m. Susan PeCor, Recording Secretary 7