Conference Information Packet

Conference Information Packet Western States District Conference Knights of Peter Claver 63 rd Annual Western States District Conference April 22 24, 2016 Las Vegas, Nevada

November 13, 2015 TO: All Grand Knights, WSDC Board Members, Knights of Peter Claver National Board Members SUBJECT: 63rd Annual Western States District Conference DISTRICT DEPUTY Brother Gregory Warner, Sr Fraternal Greetings, PRESIDENT Brother Robert P Williams VICE PRESIDENT Brother John Gardner RECORDING SECRETARY Andrew Knox (appointed) FINANCIAL SECRETARY Brother Floyd Davis TREASURER Brother Jordann Singleton SERGEANT AT ARMS Brother Reginald Reese JR. KNIGHTS DIRECTOR Brother Darrell Dickerson IMMEDIATE PAST DISTRICT DEPUTY Brother Anderson Shaw IMMEDIATE PAST PRESIDENT Brother Leroy Titus CHAPLIN Deacon Marvin Threatt AREA REPRESENTATIVES Deacon Joseph Connor - Area 1 Brother Charles Mays Area 2 Brother James Ned Area 3 Brother Keith Lasassier Area 4 Brother Bruce Sampson Area 5 Brother James Lackey Area 6 Deacon Marvin Threatt Area 7 The 63rd Annual Western States District Conference (WSDC) of the Knights of Peter Claver and Ladies Auxiliary will be held April 22, 23 and 24, 2016 at the JW Marriott Las Vegas Resort & Spa located at 221 North Rampart Blvd., Las Vegas, NV. The theme for this year s conference is: Restored ~ Renewed ~ Recommitted Due to increasing cost of doing business, we were creative in our planning and execution efforts with the goal of keeping the registration cost the same as in previous years while maintaining our high standards. Although there will be many changes to our traditional Conference, we are convinced that it will continue to be informational, beneficial and a very rewarding experience. The following are just a few of the changes:: Awards Luncheon: To avoid increased registration fees, we have elected to have an Awards Luncheon instead of a Banquet. This allows us to have more meal options and assists in our time management. Hospitality: There will be no traditional hospitality room but rather a welcoming event. Due to hotel restrictions, it has been increasingly difficult to put on this event without spending thousands of dollars. I m sure you will be pleased with what the Hospitality Committee has planned for you. Committees: Certain committees will be offered the opportunity to meet prior to conference in order to perform preliminary committee work. It worked extremely well on the National level and allowed the business sessions to progress efficiently and in record time. By meeting via conference call prior to the Conference, Committees will be prepared and ready to report at the designated times. Also, time will be set aside Friday afternoon (April 22, 2015) for committee meetings to get started or finalize as needed. All are encouraged to arrive early afternoon on Friday. Along with the aforementioned changes, please be aware that it s an election year. All offices are up for re-election. If anyone is interested, please review the WSDC bylaws and Guidelines for the list of responsibilities and expectations.

Page 2 Enclosed you will find very important information, forms and reminders to assist you in planning for the upcoming Conference. This information can also be found on the WSD website at www.kpcwsdc.com/conferences. Please take time to read and understand all enclosed information and pay particular attention to the registration deadlines. You can also register online at www.kpcwsdc.com/conferences. The sooner you register the quicker we can establish the Conference committees and the work can begin in preparation for our Conference. If you have any questions or require additional information, please do not hesitate to contact us. We look forward to seeing you in Las Vegas, Nevada! Yours Claverism, Brother Robert P Williams Jr WSDC President Brother Floyd Davis WSDC Financial Secretary Enclosures: Conference Information Packet Conference Tentative Schedule Charity Request Form Conference Dues and Assessments Form Humanitarian of the Year Award Form Knight of the Year Award Form Council of the Year Form Grand Knight of the Year Form Registration Form Souvenir Journal Form Vendor Form Tourist Information Transportation Information

Charity Request Form Each year during Conference, a Charity Committee is formed to award funds to a charitable organization on behalf of a Council as the petitioner. These funds are given to a needy cause or organization closely aligned to the unit. The Charity Request form must be filled out to be submitted to the WSDC Charity Committee at the Conference. Please send completed forms to the WSDC President, Brother Robert P Williams, Jr 3922 Emerald St #131, Torrance, CA 90503-3156. Requests must be postmarked on or before March 15, 2016. Incomplete applications or applications received after March 15 th will not be considered and will be returned to the Council. The WSDC Charity Fund is available to all member Councils and Courts in the Western States District. Qualification is determined by payment of the Council s annual dues to the Conference. The Charity Fund Guidelines state: A Council or Court that is awarded a Charitable Grant is excluded from applying for a grant for two (2) consecutive Years. Example: If you received an award 2015, you can not apply again until 2018. Membership Fees To belong to the District Conference, each unit must pay dues and assessments. The dues are $100 per unit and comprise of $35 Charity Fund, $40 Conference Dues, and $25 Junior Division Assessment. All Conference dues and assessments must be paid in full by April 1, 2016 allowing member Councils to have their delegation receive a voting card. All information will be verified prior to Conference (see enclosed form). If the Council is delinquent in its membership fees, the Council members will be unable to participate in the Conference. Committees In an attempt to be more efficient in our business meetings, we are affording committees to meet prior to Conference to perform preliminary committee work. Please make every effort to register early so committees can be established and every Knight receives their assignments in enough time to start the process. Credentials February 2016 is the time to elect the Council s delegates to represent the Council at the WSD Conference. The credentials form is the Council s official document to register the delegates for the purpose of voting and addressing the Conference in meetings. This form should be completed and sent to the WSDC Recording Secretary, Brother Floyd Davis and the WSDC President Brother Robert Williams. The deadline to submit this form is March 15, 2016; forms received after March 15 th will not be accepted without prior authorization. The Grand Knight or Council delegate must present this original document on-site at the Conference at the Credentials desk in order to receive a voting card and be properly credentialed. Only one Credential form per Council, properly signed by the Grand Knight and Financial Secretary, will be accepted. Emerging Leaders Project The Emerging Leaders Project is a charity project conducted by the Emerging Leader Chairpersons of the Western States District: Lady Jessica Mays and Brother Jordann Singleton. A flyer will be distributed at a date closer to the Conference. Page 2 of 21

Humanitarian of the Year and Knight of the Year Award Forms District Deputy Gregory Warner has included these award forms for the Council s consideration. When voting on Council delegates, it would be a good idea to nominate these award recipients as well. The deadline to submit the award forms are March 15, 2016 and must be mailed to the District Deputy. Please follow the instructions on the forms. Incomplete form or forms received after March 15 th will not be eligible for 2016 Awards. Grand Knight of the Year and Council of the Year Award Forms District Deputy Gregory Warner has included these award forms for the Council s consideration. These forms are being submitted by the District rather than the National Office. The deadline to submit these award forms are Two Weeks Prior to the WSDC or not later than April 9, 2016 and must be mailed to the District Deputy. Please follow the instructions on the forms. Incomplete form or forms received after April 9, 2016 will not be eligible for 2016 Awards Conference Registration 1. The Conference Registration fees are: Registration Guide Cost Deadline Early Registration-Members $125.00 Postmarked by 3/15/2016 Early Registration-Non-Members Guest $100.00 Postmarked by 3/15/2016 Late Registration- Members $175.00 Postmarked by 4/15/2016 Late Registration- Non-Members Guest $150.00 Postmarked by 4/15/2016 There will be no registration after 4/15/2016 and no on-site registration. 2. The member registration fee includes: Conference Badge with Badge Holder Conference Bag Participation in Business Meetings Delegate Voting Card (credentialed delegates only) Welcome Packet Awards Luncheon Ticket 3. Payment Options: a. Payments can be made by Personal or Council Check, Money Order, Cashier s Check or Credit Card. Make checks payable to WSDC Senior Joint Account. b. Online registration will be available as of December 15, 2015 at www.kpcwsdc.com/registration. This is the preferred method as it saves time, money and helps the environment. 4. Please submit registration forms with appropriate payment to: Page 3 of 21

Brother Floyd Davis, Financial Secretary 1117 Teton St Gardena, CA 90247 (310) 532 6999 Note: Faxed forms will not be processed until payment is received. 5. Cancellations: A refund of 50% of the Conference Registration fee will be given by the WSDC in the event of cancellation. All requests must be in writing and postmarked by April 15, 2016. If cancellations are not received by the cancellation deadline, there will be no refunds. 6. When registering, whether online or via US mail, please make sure to include a meal selection. 7. Souvenir Booklet Ads We are asking each Council, Inter-Council, Coordinating Councils and Courts, Assemblies and Chapters, individually and/or jointly to purchase an ad in the Conference Souvenir Book. Also, we are requesting KPC members to solicit outside vendors and/or businesses to purchase an advertisement in the Souvenir Book. All ads must be submitted to the Western States District Conference along with a check, money order, cashier s check or credit card on or before April 1, 2016. All advertisements must be camera ready in pdf or jpeg format. Pertinent information can be found on the Ad form (included) or online at www.kpcwsdc.com. Vendor Form Each year, we allow vendors to join us in the Conference Marketplace to support their business or organization. There are specific rules and guidelines that must be adhered to in order to have a successful and hassle free Conference Marketplace. Information is included on the attached form. Page 4 of 21

Hotel Information 221 North Rampart Blvd Las Vegas, NV 89145 (877) 622-3140 Guest rooms The group rate for a Single/Double is $149.00 and is subject to applicable state and local taxes (currently 12%) in effect at the time of check-out. All rooms included in the group rate are standard rooms with 2 queen beds. The group rate will be extended three days prior and three days after the program dates (4/22-4/24) based on availability RESERVE EARLY. Suites are offered at the following rates: Junior Suite $199; One Bedroom Suite $249; and Two Bedroom Suite $349 and are based on availability. If you would like to reserve a suite, please contact Brother Leroy Titus at leroyrtitus@gmail.com to get the group rate, which is not available when booking online. A limited block of ADA rooms have been designated for the WSDC members. Resort Fee The room rate listed above does not include a taxable Resort Fee, currently $11.99 per room per night. The Resort Fee package includes the following value-packed items: Complimentary High Speed Internet Access in guest rooms, complimentary local, 800 and domestic long distance guest room telephone calls, access to Spa Aquae Fitness Center, 2 small bottles of water, refreshed daily, complimentary Shuttle to the Fashion Show Mall / Las Vegas Strip. Also, offered per stay, 2 complimentary drink coupons in the Rampart Casino and one complimentary appetizer with meal purchase in Carmel Room. Page 5 of 21

Hotel Reservation Procedures Conference attendees will be making their own reservations directly to the hotel by calling toll free at (877) 622-3140. If a local resident, call (800) 582-2996. Reservations can also be made online at http://bit_ly/2016wsdc. Be sure to clearly identify the Knights of Peter Claver as the event/group when making reservations to qualify for the special group rate. These reservations must be received by Thursday, March 31, 2016. All reservations must be accompanied by a first night room deposit or guaranteed with a major credit card. The hotel will not hold any reservations unless secured by one of the above methods. Any reservations made after that date are subject to space and rate availability. Check-in/Check-out The Hotel's check-in time is 3:00PM, and the check-out time is 12:00PM. Early check-in is based on "space availability" and will not be guaranteed. The front desk can arrange to check baggage for those arriving early when rooms are not ready. Guest Parking Complimentary self and valet parking will be available for all attendees. Conference at a glance ACTIVITY SUGGESTED ATTIRE Friday - Welcome Friday - WSDC Board Meetings Friday - District Deputies Workshop Friday - Worship Service Friday - Candidates Forum Saturday Morning - Mass Saturday - Knights/Ladies Business Meeting Saturday Awards Luncheon Saturday - Elections Sunday - Conference Liturgy Mass Sunday - Post Conference Meeting Casual Business Attire Casual Casual Casua Business Attire Business Attire Business Attire Business Attire Regalia Casual Page 6 of 21

WSDC Key Contacts Deputy Gregory Warner, Sr 406 W. El Segundo Boulevard 3537 Los Angeles, CA 90061 greg.warner@kofpc.org Brother Robert P Williams, Jr, President 3922 Emerald St #131 Torrance, CA 90503-3156 robertpwilliams@usa.net Brother Floyd Davis, Financial Secretary 1117 Teton St Gardena, CA 90247 fdee@sbcglobal.net Brother Andrew Knox, 2627 S Raymond Ave #4 Los Angeles, Ca 90007 knox2627@att.net Brother Leroy R Titus, Past President (for Hotel issues) 13282 Briarwood St Cerritos, CA 90703 leroyrtitus@gmail.com Page 7 of 21

2016 Conference Dues and Assessment All Councils are obligated to pay $100.00 for Conference Dues and Assessment. $35.00 - Charity Fund Assessment $40.00 - Conference Dues $25.00 - Junior Division Assessment $100.00 Total Any Council not paying their dues and assessment will NOT receive a voting card and will NOT be allowed to vote. Council Name: Council Number Please update your contact information: Grand Knight: Address: City: State: ZIP: Home Number: Cell Number: EmaiI Address: Financial Secretary: Address: City: State: ZIP: Home Number: Cell Number: EmaiI Address: Please return this form and send one check payable to WSD Conference Knights for ALL dues and assessments no later than April 1, 2016 and mail to: Brother Floyd Davis, WSDC Financial Secretary WSDC Knights of Peter Claver 1117 Teton Street Gardena, CA 90247 Page 8 of 21

2016 WSD CONFERENCE REGISTRATION FORM (PER PERSON-PLEASE PRINT) Register on-line at www.kpcwsdc.com/registration or mail Knights Registration to Brother Floyd Davis @ 1117 Teton Street, Gardena, CA 90247. Ladies Registration to Lady Vernetta Buckner @ 5203 Fallon Avenue, Richmond, CA 94804. Please type or print legibly and include one form per MEMBER registration, except for guests. First Name: Last Name: Street Address: City : State: Zip Code: Home Phone: () Cell Phone: () Email Address: Council/Court Name: Council/Court Number: Are you a first time Attendee? ryes rno What KPC/KPCLA Office do you hold (if any)? STATUS: r Knight r Lady r Clergy r Delegate r Non-delegate r National Officer r Guest Please select the Committee of your choice: Awards (Knight s Only) Char it y Credential s Nomination & Elect ion Emerging Leader s Finance/Audit Good of t he Order Jr. Commander s/counsel or s Officer s Report s Raf f l e Conference Registration n/a WSDC Guidelines Resolutions Steering Technology & Communications Time & Pl ace KPC St or e Jr s Silent Auction n/a By-laws Vocations Social Justice Western States District Conference April 22-24, 2016 Total NO ON-SITE REGISTRATION Included KPC Member-Early Registration (postmarked by 3/15/2016) $125.00 KPC Member-Late Registration (postmarked by 4/15/2016) $175.00 Guest- Early Registration (postmarked by 3/15/2016) $100.00 Guest-Late Registration (postmarked by 4/15/2016) $150.00 Guest Award Luncheon Only Ticket $90.00 WSDC Jr. Fund Donation Conference T-Shirt (circle) S M L XL $20.00 Conference T-Shirt (circle) XXL XXXL XXXXL $25.00 * Please indicate if there are any special dietary needs TOTAL: $ Meal Selection: (Chicken, Beef, Fish) Refunds/Cancellations: A refund of 50% of the registration fee will be given by WSDC in the event of cancellation. Notification must be postmarked by April 15, 2016. Refunds after this date are not possible. (Please note: No On-site Registration) Method of Payment: Please print legibly. Check (payable to WSDC Senior Account) MasterCard Visa Discover $ Total amount authorized Card # - - CVN# Expires / (3 or 4 digit number from the back of the card) Name on Card Signature Your credit card statement will show a charge from KPC WSDC. Attention: If you are paying for multiple registrants with one payment, please register each participant separately with their individual form along with the check that will pay for ALL registrants.

2016 WSDC Transportation Options BUS Depending on the interest, there s an opportunity to charterr a 56 passenger bus to fulfill your transportation needs from the Los Angeles Area to Las Vegas from Fast Deer Bus Service. Pick Up Site St Albert the Great Middle School 804 E. Compton Boulevard Rancho Dominguez, Ca. 90220 Date April 24-26, 2016 Cost $110.00 round trip per person (includes transportation, gratuity and snacks) Note: It may become necessary to obtain a smaller bus (52 passenger) if we can t fill the 56 passenger bus. This will drive the cost up to $130 round trip. It is extremely important to fill out and return the attached form if you are interested in travel to Las Vegas by a chartered bus. Please adhere to the deadline! Super Shuttle Service Super Shuttle Service is the shuttle of choice from McCarran Airport to the J.W. Marriott Resort & Spa. Individuals or group reservations can be made online or by telephone. Contact Information: Call (800) BLUE VAN or (800) 258-3826 or Online at http:/ //www.supershuttle.com/. Be on the lookout: The Las Vegas based Transportation Committee Representatives will be notifying attendees of the group code for Shuttle reservations with Super Shuttle. J.W. Marriott Resort & Spa Shuttle provides one way shuttle service from the hotel to the airport in the amount of $30.00 per person. The hotel does not provide shuttle service from the airport to the hotel. Reservations must be made at least 2 hours in advance. Vegas Airport (LAS) Information McCarran International Airport (LAS) is the principal commercial airport serving Las Vegas and Clark County Nevada, United States. The airport is five miles south of downtown Las Vegas, in the unincorporated area of Paradise in Clark County. Southwest Airlines and Virgin American are the recommended airlines of choice. 2016 WSDC Transportationn Committee: Lady JoAnn Berzat ~ Brother Keith LeSassier ~ Brother Bruce Sampson (310) 635-1515 (323) 842-1019 (702) 232-0334

Chartered Bus Information Form Don t Delay, Inform Today! By filling out this form, you are confirming your interest in reserving a seat on the chartered bus from the Los Angeles Area to the JW Marriott Resort and Spa in Las Vegas, Nevada. Please provide your information as soon as reasonably possible. Deadline is no later than January 15, 2016. If your information is not received by January 15 th, your reservation cannot be guaranteed. This information is needed in order to determine if the transportation by bus is a viable option. Name: Address: City: State: Home Phone: Cell Phone: Email: Please call or return this form to: Lady JoAnn Berzat Transportation Coordinator 10871 Cornish Avenue Lynwood, CA 90262 (310) 635 1515 Or email to franzaubry@hotmail.com

KNIGHTS OF PETER CLAVER and LADIES AUXILIARY WESTERN STATES DISTRICT CONFERENCE Charity Request Form Date Instructions: Submit only completed form, INCOMPLETE FORMS WILL BE RETURNED. Form must be submitted in triplicate. Original and one copy go to the WSDC Charity Committee. Retain one copy for your files. Form must be TYPE WRITTEN or PRINTED CLEARLY. NOTE: A Council or a Court that was awarded a Charitable Grant is excluded from applying for a Grant for two (2) consecutive years. I. PETITIONER INFORMATION: Council or Court Number: Council or Court Name: Name of Grand Knight or Grand Lady: Mailing Address: City, State & Zip Code: Telephone Number (include area code): Reason Requested: (Please use reverse side if more space is needed) II. RECIPIENT INFORMATION: (Information below is referring to Charity Awardee) Name (Payee): Mailing Address: City, State & Zip Code: Telephone Number (include area code): Amount Requested: $ Council/Court Seal Signature Grand Knight/Grand Lady Signature Financial Secretary For Charity Committee Use Only: Approved Amount Approved $ Disapproved Disapproved Reason(s): Committee Chairman Signature & Date Date mailed: Check Enclosed: Yes No President Signature & Date and Secretary/Treasurer Initials & Date

KNIGHTS OF PETER CLAVER and LADIES AUXILIARY 63rd ANNUAL WESTERN STATES DISTRICT CONFERENCE JW Marriott Las Vegas Resort & Spa 221 North Rampart Blvd. Las Vegas, NV 89145 Please support the 2016 Western States District Conference of the Knights of Peter Claver and Ladies Auxiliary. Your support is valued and appreciated. Attached full payment and your camera ready copy of a business card, advertisement, or other appropriate information as you want it to appear in the souvenir journal. The prices are listed below. Please indicate by marking a check in the appropriate box. Name: Title: Company: Address: City/State/Zip: Phone #: Email: Credit Card Information: Discover Visa MasterCard AMEX Name as printed on card: Signature: Card Number: CVN#: Billing Address: City/State/Zip: Expiration (Month/Year): / Check, Money Order and Cashier s Check: Make check, money order, and cashier s check payable to WSDC Senior Joint Account and send to: Councils Courts Brother James Lackey Lady Marie Archer-Jones 15929 W. Catalina Drive 307 West Ellis Street Goodyear, AZ 85395-8199 Phoenix, AZ 85041-7116 Jlackey_525@msn.com kpcladymaj@hotmail.com (623) 536-9735 or (602) 670-4458 (480) 433-1369 or (710) 425-4385 *** Email JPEG or PDF COPY TO Jlackey_525@msn.com or kpcladymaj@hotmail.com *** Souvenir Journal Advertisment Outside Back Cover $300.00 Half Page $70.00 Inside Back Cover $250.00 Quarter Page $50.00 Inside Front Cover $250.00 Business Card $25.00 Full Page $130.00 Patron Name Page $10.00 * Please be advised: all ads must be postmarked by April 1, 2016. Thank you for your support. The Souvenir Journal Committee

KNIGHTS OF PETER CLAVER and LADIES AUXILIARY 63rd ANNUAL WESTERN STATES DISTRICT CONFERENCE JW Marriott Las Vegas Resort & Spa 221 North Rampart Blvd. Las Vegas, NV 89145 Please support the 2016 Western States District Conference of the Knights of Peter Claver and Ladies Auxiliary. Your support is valued and appreciated. Attached full payment and your camera ready copy of a business card, advertisement, or other appropriate information as you want it to appear in the souvenir journal. The prices are listed below. Please indicate by marking a check in the appropriate box. Name: Unit No.: Unit Name: Contact Name and Title: Address: City/State/Zip: Phone #: Email: Credit Card Information: Discover Visa MasterCard AMEX Name as printed on card: Signature: Card Number: CVN#: Billing Address: City/State/Zip: Expiration (Month/Year): / Check, Money Order and Cashier s Check: Make check, money order, and cashier s check payable to WSDC Senior Joint Account and send to: Councils Courts Brother James Lackey Lady Marie Archer-Jones 15929 W. Catalina Drive 307 West Ellis Street Goodyear, AZ 85395-8199 Phoenix, AZ 85041-7116 Jlackey_525@msn.com kpcladymaj@hotmail.com (623) 536-9735 or (602) 670-4458 (480) 433-1369 or (710) 425-4385 *** Email JPEG or PDF COPY TO Jlackey_525@msn.com or kpcladymaj@hotmail.com *** Souvenir Journal Advertisment Outside Back Cover $300.00 Half Page $70.00 Inside Back Cover $250.00 Quarter Page $50.00 Inside Front Cover $250.00 Business Card $25.00 Full Page $130.00 Patron Name Page $10.00 * Please be advised: all ads must be postmarked by April 1, 2016. Thank you for your support. The Souvenir Journal Committee

WESTERN STATES DISTRICT CONFERENCE KNIGHTS of PETER CLAVER and LADIES AUXILIARY JW Marriott Las Vegas Resort & Spa 221 North Rampart Blvd Las Vegas, NV 89145 1-877-622-3140 APRIL 22 24, 2016 Vendor Agreement VENDOR CONFERENCE RULES AND REGULATIONS REPRESENTATIVE'S NAME: COMPANY NAME: ADDRESS: CITY: STATE: ZIP: PHONE: DAY ( ) CELL ( ) FAX NO.: ( ) E-MAIL 1. VENDOR BOOTH STAFFING Authorized representatives must staff Vendor booth(s) during all hours. Vendors are required to be at the event for the two-day period when the conference is open for the conference attendees. If you cannot attend the entire event, please make arrangements prior to the conference. (1) The requirement for everyday staffing will only be waived based on religious circumstances. (2) A non-staffed booth is totally at the risk of the Vendor. Western States District Conference assumes no responsibility for vendor products. 2. VENDOR SETUP & TEAR DOWN POLICY The 2016 WSD Conference's Vendor Marketplace will be held at the JW Marriott Las Vegas Resort & Spa. The schedule is as follows: DATE SET-UP SALES Friday, April 22, 2016 1:30 PM - 3:00 PM 3:00 PM - 6:00 PM Saturday, April 23, 2015 9:00 AM - 10:00 AM 10:00 AM - 6:00 PM Vendors can begin set up Friday, 4/22 @ 1:30 pm. All vendor booths must be dismantled by Sunday, 4/24 @ 1:30 pm. Vendors may only move in or move out during the designated time periods. Vendors may not set up their booths after the Conference has opened. Vendors may not pack their products or tear down their booth(s) before the Conference closing. (1) Due to potential liability, the Knights of Peter Claver (KPC) cannot accept Vendors who cannot comply with this policy. Vendors who disregard this policy shall be excluded from future KPC Western States District Conferences until reinstated by the KPC Western States District. (2) If an early departure becomes necessary due to an emergency, we must be informed in advance prior to booth tear down and arrangements will be made to assist you without endangering the public if the Conference is open.

3. VENDOR DISPLAY POLICY WESTERN STATES DISTRICT CONFERENCE KNIGHTS of PETER CLAVER and LADIES AUXILIARY APRIL 22 24, 2016 A booth consists of 8 ft tables and two chairs. Vendors may not exceed the booth area reserved by the Vendor. Vendors will not be permitted to put on demonstrations unless the KPC Western States District Conference is notified in advance and sufficient aisle space exists to support an audience. 4. BOOTH DISPLAY INTERFERENCE No Vendor may interfere with or block a neighboring Vendor. (1) Display material exceeding three feet in height above a table may not extend more than four feet from the back of the booth without permission from the neighboring Vendor. (2) Vendors who have end or corner booths may not exceed the three-foot height limitation on the back or side rail without permission from the neighboring Vendor. (3) Display materials at the back of the booth may not exceed the eight-foot height of the drape. 5. SAFETY PROVISIONS (1) Vendor must provide the necessary shielding or safety items to protect attendees, Vendors and all others from equipment that may cause bodily harm. (2) Electrical wiring and equipment must meet the standard electrical codes. 6. PROMOTIONS & LITERATURE DISTRIBUTION Merchandise booths only (no food items) (candy acceptable) (1) Promotions and commercial literature distribution by a Vendor is restricted to the confines of the Vendor's booth area. (2) Vendors are not permitted to use other persons to distribute materials at other locations on the Conference premises. 7. MOVE IN and OUT SAFETY Please note that for safety reasons during the move in and move out periods, KPC and JW Marriot Las Vegas Resort & Spa do not permit children under 16 years of age to be on the Conference floor. 8. INDEMNIFICATION Vendor shall defend, indemnify and hold the KPC/Western States District Conference harmless from any claim or lawsuit arising from any act or omission on the part of the Vendor, its agents, employees or assigns that may cause harm to others, including but limited to any and all claims or lawsuits arising from or concerning retail licensing and licensing, copyrights and patents of the merchandise sold by Vendor. In the event the KPC takes legal action to enforce this provision and prevails, Vendor shall be responsible for the payment of all costs, expenses and attorney fees incurred by the KPC in pursuit of such enforcement. Booth rental: $125.00 (includes $25.00 refundable, clean up fee) AUTHORIZED VENDOR REPRESENTATIVE'S SIGNATURE PRINT NAME VENDOR'S REPRESENTATIVE SIGNATURE OF KNIGHTS OF PETER CLAVER WSD REPRESENTATIVE DATE Western States District Conference 5203 Fallon Avenue Richmond, CA 94804 Phone: (510) 412-0376 vernetta74@aol.com

THE JULIUS PRATT KNIGHT OF THE YEAR AWARD PLEASE COMPLETE THE KNIGHT OF THE YEAR AWARD FORM AND RETURN TO YOUR CONFERENCE PRESIDENT By March 31, 2016 Western States District Name (GRAND KNIGHT) Address Telephone ( ) Name of Council Council No. NOTE: ALL FORMS AND REQUIRED INFORMATION MUST BE RETURNED AT THE SAME TIME. Deputies should submit the complete packet for their respective District/State Grand Knight of the Year two weeks after your conference to the KPC, Inc. National Office. KNIGHT of the YEAR AWARD - Please adhere to the following guidelines. All applications must be returned to your President by March 31, 2016. Letter of recommendation from your Pastor or his designee must be on church letterhead. The Grand Knight must submit only one copy of an agenda/letter that has been presented to the knights at their monthly meeting. List and explain at least three (3) programs or activities that are done to maintain and encourage membership. List outstanding or noteworthy contributions to your church. List outstanding or noteworthy contributions to your community. Attach a calendar of events for the current year from January to December.. **Attach additional sheets if needed. Page 9 of 21

KNIGHTS OF PETER CLAVER, INC. DISTRICT KNIGHT OF THE YEAR AWARD Council Name No. Knight s Name Address City State Zip Code Telephone # State/District DIRECTIONS: PLEASE PROVIDE THE FOLLOWING INFORMATION ABOUT CONTRIBUTIONS TO THE CHURCH, COMMUNITY AND CHARITY WHILE SERVING AS A COUNCIL MEMBER FOR THE YEAR OF 2014. IT IS IMPORTANT THAT THIS APPLICATION FORM BE COMPLETED AND RETURNED TO YOUR CONFERENCE PRESIDENT BY MARCH 31, 2016. NUMBER OF MEMBERS IN YOUR COUNCIL PLEASE LIST OUTSTANDING CONTRIBUTIONS, INVOLVEMENTS AND ACCOMPLISHMENTS IN THE FOLLOWING: KPC ORGANIZATION: CHURCH: COMMUNITY: CHARITY: Page 11 of 21

17th ANNUAL FATHER JOHN N. LaBAUVE, S.V.D. Knights of Peter Claver National Council of the Year Name of Council Number Name of Grand Knight Address City State Zip Code Telephone Number State/District Directions: Please complete this form and return to your respective State/District Deputy by no Later than 2 weeks prior to state or District Conference. The winner from each State/District must be mailed to the National Office by May 15, 2016. No application will be accepted after May 15, 2016. Expansion: Number of members in your Council as of January 1, 2016 Number of members initiated into the Council for the year 2015 Participation in National Programs and/or Convention Projects: Fr Tolton Education Fund Yes Amount No Tree of Life Foundation Yes Amount No Scholarship Raffle (Amount submitted in 2015) Yes Amount No Soaring High (Amount submitted in 2015) Yes Amount No Sickle Cell Project (Amount submitted in 2015) Yes Amount No Human Development Fund Yes Amount No List KPC Accomplishments, Activities and Involvement: List Church Activities: Page 12 of 21

List Community Activities: List All Charity Contributions made in your Local City/State: PLEASE ATTACH THE FOLLOWING DOCUMENTS: 1. A calendar of Council s Events for the Year 2015 2. A Clergy s Letter of Recommendation Emboss Seal Here or Write the words No Seal Signature of Grand Knight Signature of Recording Secretary Date Signature of Treasurer Page 13 of 21

GRAND KNIGHT OF THE YEAR AWARD PLEASE COMPLETE THE GRAND KNIGHT OF THE YEAR AWARD FORM AND RETURN TO WESTERN STATES DISTRICT DEPUTY GREG WARNER *** Two weeks before the Conference Name (GRAND KNIGHT) Address Telephone ( ) Name of Council Council No. NOTE: ALL FORMS AND REQUIRED INFORMATION MUST BE RETURNED AT THE SAME TIME. Deputies should submit the complete packet for their respective District/State Grand Knight of the Year two weeks after your conference to the KPC, Inc. National Office. Page 14 of 21

GRAND KNIGHT of the YEAR AWARD Please adhere to the following guidelines. All applications must be returned to your State/District Deputy two (2) weeks prior to your District/State Conference. Grand Knights are not to put their names on any sheet except the first page, which is the cover sheet. Letter of recommendation from your Pastor or his designee must be on church letterhead. The Grand Knight must submit only one copy of an agenda that has been presented to the knights at their monthly meeting. Submit one paragraph of your outlook as Grand Knight. Must apply only to KPC activities. List and explain at least three (3) programs or activities that are done to maintain and encourage membership. List outstanding or noteworthy contributions to your church. List outstanding or noteworthy contributions to your community. Under Leadership, list KPC and other organizations that you belong to and positions held. Attach a calendar of events for the current year from January to December. **Attach additional sheets if needed. Page 15 of 21

KNIGHTS OF PETER CLAVER, INC. NATIONAL GRAND KNIGHT OF THE YEAR AWARD Council Name No. Grand Knight s Name Address City State Zip Code Telephone # State/District DIRECTIONS: PLEASE PROVIDE THE FOLLOWING INFORMATION ABOUT CONTRIBUTIONS TO THE CHURCH, COMMUNITY, CHARITY AND KPC ORGANIZATION WHILE SERVING AS GRAND KNIGHT FOR THE YEAR OF 2014. IT IS IMPORTANT THAT THIS APPLICATION FORM BE COMPLETED AND RETURNED TO YOUR RESPECTIVE STATE/DISTRICT DEPUTIES TWO WEEKS BEFORE YOUR DISTRICT/STATE CONFERENCE. THE STATE/DISTRICT DEPUTY MUST FORWARD TO THE NATIONAL OFFICE TWO-WEEKS AFTER YOUR STATE/DISTRICT CONFERENCE, THE FORM OF YOUR RESPECTIVE GRAND KNIGHT OF THE YEAR THAT WAS SELECTED AT YOUR DISTRICT/STATE CONFERENCE. NUMBER OF MEMBERS IN YOUR COUNCIL NUMBER OF MEMBERS INITIATED INTO THE SENIOR COUNCIL 2015 NUMBER OF MEMBERS INITIATED INTO THE JUNIOR BRANCH 2015 PLEASE LIST OUTSTANDING CONTRIBUTIONS, INVOLVEMENTS AND ACCOMPLISHMENTS IN THE FOLLOWING: KPC ORGANIZATION: LEADERSHIP: Page 17 of 21

CHURCH: COMMUNITY: CHARITY: PLEASE ATTACH: 1. A CALENDER OF GRAND KNIGHT S EVENTS FOR THE YEAR 2015. 2. CLERGY S LETTER OF RECOMMENDATION. SEAL SIGNATURE OF DEPUTY GRAND KNIGHT SIGNATURE OF FINANCIAL SECRETARY DATE Page 18 of 21

WESTERN STATES DISTRICT KNIGHTS OF PETER CLAVER KNIGHTS OF PETER CLAVER LADIES AUXILIARY HUMANITARIAN OF THE YEAR AWARD NOMINEE FORM SUBMISSION DEADLINE: MARCH 15TH ANNUALLY (ENVELOPE MUST BE POSTMARKED BY THIS DATE) Please type or print clearly Using the definition listed below, submit the candidate of your Unit s choice who best exemplifies the characteristics as described. The candidate must be a member of the Knights of Peter Claver or Knights of Peter Claver Ladies Auxiliary, but need not be a member of your Unit. This form is to be used in submitting the HUMANITARIAN OF THE YEAR AWARD NOMINEE. Please attach a separate sheet of paper if more space is needed. The signatures of the Grand Knight/Grand Lady and Financial Secretary along with the Council/Court Seal must be affixed to the reverse side of this application. Print NO SEAL in the space provided if the Council/Court does not have a seal. If the Grand Knight/Grand Lady is being nominated then Deputy Grand Knight/Vice-Grand Lady should sign this form. If the Financial Secretary is being nominated then the Treasurer should sign this form. HUMANITARIAN HAVING CONCERN FOR OR HELPING TO IMPROVE THE WELFARE AND HAPPINESS OF PEOPLE. CONCERNED WITH THE NEED OF MANKIND AND THE ALLEVIATION OF HUMAN SUFFERING. CONCERNED WITH HUMAN WELFARE AND THE REDUCTION OF SUFFERING. A PERSON ACTIVELY ENGAGED IN PROMOTING HUMAN WELFARE AND SOCIAL REFORM, AS A PHILANTHROPIST. REFERENCES: The American Heritage Dictionary of the English Language The Random House Dictionary of the English Language Second Edition Unabridged Oxford American Dictionary Unit Name: Unit Number: Page 19 of 21

Name of Nominee: Nominee s number of years of Claver membership: years Page Two HUMANITARIAN OF THE YEAR AWARD DESCRIBE THE NOTEWORTHY SERVICE TO MANKIND THAT YOUR NOMINEE HAS PERFORMED. (Should include activities performed, programs created, any group/organizational efforts lead, results of efforts/programs created, and any results from the effort this is in relation to improving the general and/or spiritual welfare and happiness of people, alleviation of suffering for human beings, social reform/activism for human welfare, philanthropic endeavors, e.g. one time, periodic, or continuous donations of monetary funds or fundraisers related to humankind.) Use additional one page if needed. Please print neatly or type. The name of the nominee submitted herewith was approved by vote of the Council/Court at our regularly scheduled monthly meeting held (Date of Council/Court meeting) Signature of Grand Knight/Grand Lady Signature of Financial Secretary Page 20 of 21

AFFIX COURT SEAL HERE OR WRITE THE WORDS NO SEAL BELOW PLEASE RETURN COMPLETED FORM TO THE APPROPRIATE WSD DEPUTY BY THE DATE SPECIFIED. KNIGHTS LADIES District Deputy Greg Warner District Deputy Renita Lloyd-Smith 406 W. El Segundo Boulevard 3537 Crevice Way Los Angeles, CA 90061 Perris, CA 92570 greg.warner@kofpc.org renita.lloydsmith@kofpc.org Page 21 of 21