RCA Meeting August 2, 2016 Meeting Ntes Next Meeting: Tues, Aug 23 rd after cffee & pastries and drp ff (9ish)@ Ricks Prep fr Rm Parent Meeting n 9/2 Next RCA Meeting : Friday, September 9 th at 8:45am @ Ricks Attendance: Rle Name Email Cell Attendance Directr Anne Sweet Anne.sweet@du.edu (303) 871 2982 Present Interim Assciate Directr Admissins Crdinatr Angela Firille Angela.firille@du.edu Present Amy Jacbs Amy.jacbs@du.edu Present President/Scial Rebecca Berg Rca_scial@yah.cm 720 254 6400 Present Treasurer Kyle Cvell rickstreasurer@gmail.cm 909 851 9950 Present Fundraising Lead Teresa Matter tmatter@delitte.cm Absent ECE Liaisn/ Cmmunicatins Lead** Amy Mre Amymre06@gmail.cm 612 578 1698 Present DU Liaisn Marci Jenkins Marcianne.reaksecker@htmail.cm 720 256 7379 Present Parent Educatin Crdinatr Classrm Funds Lead (Scrips) Craig Lachman craig@craiglachman.cm N/A Margaret margaretsneill@gmail.cm N/A ** Secretary this meeting Key Decisins/Tpics: 1. Met New Directr, Anne Sweet 2. Reviewed 2016 2017 RCA Calendar and Budget 3. RCA Missin: The purpse f the Ricks Cmmunity Assciatin is t supprt the missin f Ricks thrugh funding and facilitating ways that will enhance the experience f ur gifted children. Next Meeting Tpics: 1. Decide n preferred term Parent Crdinatr r Rm Parent 2. Cnfirm parent crdinatr apprach and cntent fr first meeting September 2 nd
3. Check ut ptential parent scial space Next RCA Meeting Tpics: 1. Evaluate Events a. RCA t present t teachers during PD (August 16, 2016) b. Ricknic (August 18, 2016) c. First day f K 8 (August 23 rd ) Cffee & Pastries d. First day f EC (August 25 th ) Cffee & Pastries e. Rm Parent Meeting (September 2 nd ) 2. General Updates (Treasurer, Fundraising, Cmmunicatins, Liaisn) 3. Discuss Alumni package re vamp (left August 2 nd meeting) 4. Review Gala invite list (cntinue t shape) (left August 2 nd meeting) 5. Other Tpic Ntes Actins Open discussin and brainstrm f Ricks and RCA Missin Statements 1. Anne likes that there are tw clear pints: Fundraising and Cmmunity Building 2. Ricks Missin Statement: Our missin is t prvide a dynamic and challenging educatinal envirnment that anticipates and respnds t the individual intellectual, scial, emtinal, physical, aesthetic, and cgnitive needs f gifted children. 3. D we want t cde ur budget and calendar t shw hw they crrelate t the needs f gifted children as utlined in the Ricks Missin Statement? ( Cmmittee) Create Missin Statement: The purpse f the Ricks Cmmunity Assciatin is t supprt the missin f Ricks thrugh funding and facilitating ways that will enhance the experience f ur gifted children. ( Cmmittee) Lk at ptential parent scial space and determine best tables. 1. Administratin t determine details prtfli presentatins Fundraising brainstrm 1. Ideas: Technlgy prgramming and Prfessr Develpment Library/Media Marketing Phtgraphy, signage, schl stre Gain share big ticket items fr schl (i.e. tech and innvatin space) ( Angela) Checking with DU yearbk staff abut taking prfessinal phtgraphs at Ricks special events as well everyday. (Rebecca & Amy J.) Lking int Ricks canvas tte bags ( Amy M.) Include new spirit wear items t put n bulletin bard. RCA calendar review Ricknic August 18 th (Rebecca) Organizing (Rebecca) Will create vlunteer sign up sheet fr helping at Ricknic and ne that will be
Tables: 1. King Spers and scrips/vlunteer sign up 2. DU Athletics 3. Whlesme fds (sample table) 4. Kids Adventures 5. PASS Camp First day f schl 1. K 8 August 23 rd cffee & pastries 2. EC August 25 th Kleenex & cffee Cffee with directr changed t Parent wrkshps 1. Already scheduled: Screenagers Brainstrm abut Parent Wrkshps Keep Prfessinal Is there a way fr prspective families t be invited available t cmmunity at Ricknic t sign up fr events during year ( Amy M.) T cnnect Margaret and Rebecca t discuss classrm funding prgrams and table set up (Angela) Asking fr smene frm DU ID t cme (Bbbie) Asking fr smene frm DU Parking t cme (Marci) Asking fr smene frm DU PASS Camp t cme Determine wh is purchasing cffee and pastries as well as set up and signage (Rebecca) Cnnecting with Anne with Craig (Anne) Changing Cffee with Directr t Parent Wrkshp (Anne and Craig) determine schedule and tpics (Craig) Fcus n sharing events/tpics taking place in gifted cmmunity rather than creating new events. Grandparent (and Special Adult) Day Admin will take ver facilitating the day; RCA will fund (Amy) Need t wrk n wrding (Rebecca) Tell Katie admin is taking this ne (Amy M.) Send grandparent day save the date at start f year: mrning f Nvember 28 th Paperless pst (need guest name & emails) (Amy J.) Send invitatins thrugh RenWeb s we can make sure we get email addresses (Admin) Will make fundraising ask and fllw up
Field Day 1. May 23 rd run by tw individual parents Will help with cmmunicating what Jasn wants at each event 8 th Grade Trip 1. This year the trip will be well planned and tied t curriculum 2. Funding tied int mini grants 8 th Grade Prtfli Presentatin (RCA) Annunce at RCA presentatin during teacher s prfessinal develpment (Admin) Will lk int and decide n best practice/presentatin d we make it mre int a cmmunity event? Athletic scial Hckey r Gymnastics Scial befre/after/at event Sunday February 26 th at 2pm (Marcie and Kyle) T buy tickets New parent welcme Bk at MCE RCA Budget Review Additins/Changes: 1. Sprts Banquet $750 2. Student Musical $300 (May 9 th ) 3. Outside Perfrmers/Speakers ($750) 4. Sprts equipment/unifrms ($500) 5. Revamped Alumni care packages ($300) Ricks Cyberspace 1. Anything ges n website ges thrugh Amy J. 2. Wuld be great t have ne, g t calendar with schl dates and RCA dates (Amy M. & Amy J.) Wrk t get a click here buttn fr vlunteers n website and the buttn can be ruted t cmmunicatins email (Admin) Wrk n deleting nn fficial Ricks Facebk and Twitter accunt
Mini grants Parent Crdinatr/Parent rm parent Message Bard Prcess t btain mini grant: Teachers fill ut applicatin Admin reviews RCA funds Admin will get applicatins and decide with teacher input Lked int ptins in past but decided it was ut f wheel huse (Teresa) Make handut fr teachers (Admin) Decide n criteria (Anne) Email t parents asking fr vlunteers (Amy M.) Cntact persn RCA presentatin at PD August 16 th Present: ur missin, mini grant pssibilities, ask fr pririties fr use f classrm funding, supplies we have available, etc. (Amy M.) Make handut fr RCA t give teachers (Cmmittee) Cllabrate virtually in rder t prepare fr presentatin