Unitarian Society of New Haven Minutes of the Board Meeting of the Board of Trustees July 15, 2014

Unitarian Society of New Haven Minutes of the Board Meeting of the Board of Trustees July 15, 2014 Accepted August 14, 2014 Board Members Present: Mary Donohue, David Jones, Rod Groff, Alison Cunningham, Mary Losee, Dan Gelperin, Holly Hawkins, Russell Heinrich, Merrily Kaplan, Peggy Rae, Suzanne Miller Board Members Absent: None Also Present: Sandy Frawley M. Donohue called the meeting to order at 7:01 pm and P. Rae recorded the minutes. A quorum of Board Members was present, and the meeting proceeded with M. Donohue presiding. Consent Agenda Approval of Minutes of 6/12/14 and 6/17/14 Board Meetings. MOTION to approve; SECONDED; PASSED unanimously without dissent or abstention. Financial Report: Background Information on s Finance Committee Chair S. Frawley presented information about pledging she feels may be useful to the Board and congregation when we address the matter of budget deficits and right-sizing our expectations for USNH s operations and programs. Sandy distributed spreadsheets comparing USNH pledge figures for FY13-14 with those at other UU congregations, as reported on the UUA website. The data indicate USNH is a generous congregation, both in terms of the total amount pledged and the average pledge made per pledge unit (USNH had 267 pledge units). per Unit in various groups of UU Congregations Cong. in Cong. in Cong. with 300-399 members USNH Clara Barton District Mass Bay District (national) $1,816 $1,288 $1,582 $1,626 Detailed information on the congregations in each group can be seen on the spreadsheets, which are attached to these Minutes for reference. 1

Sandy also presented an analysis of USNH pledges for 2014-15 showing the number of pledges made at different levels of contribution. So far, 277 members have pledged, with an average of $1,639 per pledge. Using an estimate of per member expense based on total expenses in the FY14-15 budget divided by 277, she pointed out that only a small percentage of those pledging did so at or above this amount. Marion Visel s Departure S. Frawley spoke about the budget impact associated with M. Visel s leaving USNH in mid- August. Personnel Committee Chair Jean Rosenthal has calculated the FY14-15 Personnel budget will be decreased by about $30,000 as a consequence of Marion s departure. Sandy noted the deficit in the FY14-15 budget passed by the congregation at the June Annual Congregational Meeting is $34,416, so on paper, at least, the deficit could be considerably reduced. The Personnel Committee met with Marion to discuss what her tasks and activities have been and to get her perspective on staffing structure at USNH. J. Rosenthal will attend the Aug. 14 Board Meeting to relay what Marion said; she will also speak about office staffing. Marion will be honored Aug. 10 with a brunch and other festivities organized by the Lay Ministry team. At that time, the Board will also present her with a gift. Interim Fritz Hudson s Arrival F. Hudson begins his work at USNH Aug.1 and will be at the Aug. 3 Sunday service. He will set up the Transition Team after his arrival, but asked that we have a welcoming committee already in place to help out for the first month on such things as arranging meetings with USNH members and groups and acquainting his wife with local businesses. M. Donohue will take on getting a welcoming committee formed. USNH members and friends will have a chance to meet Fritz and his wife Ginny in an informal setting at the congregation-wide picnic at Brooksvale Park on Aug. 17. Ministerial Search Committee (MSC) Selection Process Response to the July 1 letter to members about MSC nominations has been modest. P. Rae will send an eblast to members reminding them that nomination forms are due by Aug. 1. It was agreed that A. Cunningham and M. Donohue will tally the results and present a list of prospective candidates to the Board at a special Aug. 7 Board meeting. Although the list will be based on those people who were most frequently nominated, it will not reveal individual nomination frequencies either by number or by order. Board members will be assigned candidates to contact to confirm willingness to serve, to be certain the person is aware of the 2

commitment involved, and to ask the candidate to fill out the bio form, which will be based on the one used in 2013 for the first MSC selection. Russ Heinrich agreed to handle compilation of candidate bios. P. Rae will ask Gregg Burton if he will assist in the on-line absentee voting process, as he did for the previous MSC election, and M. Donohue will contact Keith Kron at the UUA Transitions Office to get information on our Ministerial Search Representative. Other details, such as the voting itself, will be discussed at the Aug. 7 meeting. Other Newsletter articles: In an effort to improve communication between the Board and the congregation, each Board member agreed to be responsible for handling Board newsletter articles and notices for one particular month. A list of who is responsible for which month s submissions will be posted on the Board website. Thank you notes: M. Kaplan will send thank you notes to members of the former Transition Team and to the people who re-vamped the USNH kitchen. Budget cottage meetings: S. Miller suggested the Board do a trial exercise, like the one it might do with the congregation, to help people think about what s important and what fits our mission as we contemplate the budget situation. The exercise would ask the questions, What are we not doing that we want to do, what are we doing that we don t want, and what are we willing to pay for? It was suggested the exercise be done at one of our Board meetings this summer. Rental Task Force: D. Jones reported that a rental task force has been set up to address rental policy and procedures. The group consists of D. Jones, Bob Congdon, and Kathy Lindbeck and will hold its first meeting next week (week of July 21). D. Jones will write a piece about the task force for the August newsletter (A. Cunningham to submit the piece). Adjournment There being no further business at hand, the meeting was adjourned at 8:55 pm. 3

Clara Barton DistrictFY 2013 14 Congregation City State UU Members RE Enrollment Avg Attendance Pledging Units Pledging Income Unitarian Universalist Church in Meriden Meriden CT 91 41 64 58 $138,299 $2,384 Unitarian Society of Hartford Hartford CT 145 33 87 116 $259,481 $2,237 First Church Unitarian Littleton Littleton 144 30 79 93 $183,523 $1,973 The First Church of Deerfield Deefield 7 10 45 32 $62,876 $1,965 The Community Church Of North Orange And Tully Orange 7 6 23 17 $33,000 $1,941 First Universalist Society Federated Charlton 12 54 101 94 $178,955 $1,904 UU Society: East Manchester CT 293 92 155 219 $405,902 $1,853 Unitarian Fellowship of Storrs Storrs CT 18 2 11 11 $20,250 $1,841 Unitarian Society of New Haven Hamden CT 359 82 175 267 $484,875 $1,816 All Souls UU Congregation New London CT 220 85 204 159 $285,245 $1,794 UU Society of Greater Springfield Springfield 179 25 127 88 $152,828 $1,737 The Universalist Church of West Hartford West Hartford CT 548 185 268 $449,566 $1,677 UU Church Greater Bridgeport Stratford CT 58 20 45 35 $57,964 $1,656 First Parish Church of Groton UU Groton 223 99 156 156 $251,353 $1,611 First Unitarian Society UU Society of Gardner Gardner 36 6 30 17 $26,600 $1,565 Brookfield UU Church Brookfield 77 25 66 44 $68,797 $1,564 First Parish Church UU of Stow & Acton Stow 315 135 213 174 $259,747 $1,493 First Parish Church UU Northborough 158 41 74 85 $125,000 $1,471 UU Society of Amherst Amherst 134 52 104 85 $124,158 $1,461 First Religious Society Carlisle 178 55 110 87 $126,185 $1,450 First Congregational Society Unitarian Chelmsford 220 109 114 119 $169,963 $1,428 UU Church of Worcester Worcester 184 108 185 150 $214,035 $1,427 Unitarian Universalist Society of Grafton & Upton Grafton 83 33 66 63 $87,249 $1,385 Unitarian Church of Marlborough & Hudson Hudson 42 16 40 25 $33,805 $1,352 Federated Church Sturbridge 6 35 135 147 $195,925 $1,333 Harvard UU Church Harvard 178 80 132 136 $178,452 $1,312 Unitarian Congregation of Mendon & Uxbridge Mendon 35 14 35 24 $30,756 $1,282 Shoreline UU Society Madison CT 112 26 76 112 $138,460 $1,236 First Parish Church of Ashby UU Ashby 35 15 13 $16,000 $1,231 First Parish Church Berlin 26 25 40 60 $72,000 $1,200 UU Congregational Society of Westborough Westborough 111 78 45 74 $88,400 $1,195 UU Parish Monson 26 18 11 $12,936 $1,176 Mattatuck Unitarian Universalist Society Woodbury CT 84 13 52 78 $91,700 $1,176 Unitarian Society of Northampton & Florence Northampton 273 83 171 215 $250,028 $1,163 UU Meeting of South Berkshire Great Barrington 59 6 43 43 $48,644 $1,131 First Unitarian Church (Second Parish) Worcester 277 79 147 208 $226,082 $1,087 Hopedale Unitarian Parish Hopedale 81 38 67 35 $37,770 $1,079 First Parish Church United of Westford Westford 139 82 89 130 $131,505 $1,012 The First Parish Church in Billerica Billerica 53 10 25 20 $18,886 $944 First Church of Christ, Unitarian Lancaster 103 30 47 16 $14,205 $888 UU Society in Brooklyn Connecticut Inc Brooklyn CT 12 12 5 $4,230 $846 UU Church of Winchendon Winchendon 12 8 21 14 $10,920 $780 UU Church of Pittsfield Pittsfield 79 21 47 47 $35,465 $755 All Souls Unitarian Universalist Church, Greenfield MGreenfield 76 12 49 54 $37,795 $700 First Congregational Parish Unitarian Petersham 60 18 34 $21,324 $627 First Church UU Leominster 54 4 35 39 $22,684 $582 St Paul\'s Church of Palmer Palmer 31 16 27 $15,248 $565 First Church Unitarian Inc. Athol 14 3 10 10 $5,000 $500 UU Church of Norwich CT Norwich CT 18 10 10 $4,300 $430 First Universalist Society in New Haven New Haven CT 22 5 22 14 $5,295 $378 Unitarian Fellowship of Northwest Connecticut Salisbury CT 10 6 $730 $122 (51 congregations) $1,288

Mass Bay District, FY 2013 14 Congregation City UU Members RE Enrollment Avg Attendance PledgingU nits Pledging Income UU Society of Wellesley Hills Wellesley Hills 196 82 109 104 $310,000 $2,981 The Dover Church Dover 10 48 95 156 $364,488 $2,336 UU Church of Reading Reading 311 143 229 193 $430,824 $2,232 First Parish UU Medfield 93 25 56 51 $112,347 $2,203 First Parish in Milton UU Milton 214 103 107 106 $224,870 $2,121 Winchester Unitarian Society Winchester 278 104 181 172 $364,629 $2,120 Theodore Parker UU Church West Roxbury 98 31 58 55 $115,000 $2,091 First Parish in Brookline Brookline 269 124 165 167 $349,017 $2,090 First Parish of Westwood United Church Westwood 3 65 50 80 $166,420 $2,080 The First Parish in Wayland Wayland 300 116 95 172 $351,000 $2,041 First Parish in Needham UU Needham 223 95 147 149 $290,001 $1,946 The First Church in Belmont Belmont 407 254 230 284 $548,591 $1,932 First Parish in Concord Concord 797 234 282 449 $852,773 $1,899 UU Area Church at First Parish in Sherborn Sherborn 267 125 225 131 $247,555 $1,890 UU Church of Marblehead Marblehead 145 35 64 82 $153,500 $1,872 Unitarian Society of New Haven Hamden 359 82 175 267 $484,875 $1,816 First Parish of Sudbury Mass UU Sudbury 190 49 96 131 $233,000 $1,779 First Parish of Watertown Watertown 120 45 90 80 $142,000 $1,775 First Parish Church in Weston Weston 552 204 255 233 $405,000 $1,738 Follen Church Society Lexington 287 128 195 216 $373,841 $1,731 The North Parish of North Andover North Andover 342 128 240 207 $347,288 $1,678 Melrose Unitarian Universalist Church Melrose 121 83 86 83 $137,496 $1,657 First Parish Unitarian Universalist of ArlingtArlington 398 250 208 265 $437,325 $1,650 The Eliot Church of South Natick Natick 63 50 57 41 $66,560 $1,623 First Parish in Bedford Bedford 381 113 238 229 $369,499 $1,614 The First Parish in Lincoln Lincoln 175 140 225 253 $401,403 $1,587 First Unitarian Society in Newton Newton 404 180 209 342 $537,424 $1,571 First Parish in Waltham UU Inc. Waltham 109 28 60 76 $116,000 $1,526 First Parish in Framingham Framingham 374 135 160 205 $300,245 $1,465 UU Church of Medford Medford 86 32 55 43 $60,000 $1,395 UU Congregation in Andover Andover 59 14 48 46 $64,140 $1,394 First Parish in Lexington Lexington 273 83 260 $352,400 $1,355 First Universalist Church of Essex Essex 91 40 70 62 $84,000 $1,355 Arlington Street Church Boston 203 40 173 188 $254,462 $1,354 UU Church of Haverhill Haverhill 130 45 90 81 $107,638 $1,329 First Parish Church in Beverly UU Beverly 173 70 111 90 $119,518 $1,328 King\'s Chapel Boston 201 11 101 112 $146,406 $1,307 First Congregational Society in Salem UnitaSalem 129 68 75 69 $90,000 $1,304 First Parish in Cambridge (UU) Cambridge 267 95 187 239 $292,792 $1,225 First Religious Society in Newburyport Newburyport 368 150 191 285 $347,438 $1,219 Independent Christian Church Unitarian U Gloucester 93 5 51 65 $79,148 $1,218 First Church and Parish in Dedham Dedham 140 37 75 82 $95,893 $1,169 UU Society of Rockport Rockport 85 15 50 60 $70,000 $1,167 Northshore UU Church Danvers 105 16 50 75 $87,168 $1,162 The First Church in Chestnut Hill Chestnut Hill 104 30 40 55 $60,000 $1,091 First Parish Church in Dorchester Dorchester 71 25 60 57 $60,118 $1,055 UU Church of Greater Lynn Swampscott 155 65 97 87 $80,060 $920 First Parish in Malden Universalist Malden 66 32 61 34 $30,000 $882 First Universalist Society of Wakefield Wakefield 59 9 35 41 $36,000 $878 First Universalist Society Salem 62 5 26 $20,592 $792 United First Parish Church (Unitarian) in QuQuincy 79 32 47 87 $63,792 $733 (51 Congregations) $1,582

UUCongregations of 300 399 Members, FY 2013 14 Congregation District Region City State The UU Church of Fresno Pacific Central Dist Pacific WesFresno CA UU Congregation of Princeton Metro New York D Central EasPrinceton UU Church of Reading Massachusetts BayNew EnglanReading MD UU Congregation of Rockville Joseph Priestley Di Central EasRockville UU Church of Silver Spring Joseph Priestley Di Central EasSilver Sprin MD Mt Vernon Unitarian Church Joseph Priestley Di Central EasAlexandria VA The First Parish in Wayland Massachusetts BayNew EnglanWayland Unitarian Church of Harrisburg Joseph Priestley Di Central EasHarrisburg PA First Unitarian Church of St. Lou MidAmeric Saint Louis MO First UU Church MidAmeric Rochester MN CT Unitarian Society of New Haven Clara Barton DistricNew EnglanHamden Dupage Unitarian Universalist C MidAmeric Naperville First Unitarian Church MidAmeric Cincinnati OH Morristown Unitarian Fellowshi Metro New York D Central EasMorristown All Souls UU Church MidAmeric Kansas City MO PA First Unitarian Church of Pittsbu Ohio Meadville DisCentral EasPittsburgh Unitarian Society of GermantowJoseph Priestley Di Central EasPhiladelphi PA Countryside Church UU MidAmeric Palatine TX Horizon UU Church Southwestern Dist Southern R Carrollton The North Parish of North AndovMassachusetts BayNew EnglanNorth Ando UU Church in Cherry Hill Joseph Priestley Di Central EasCherry Hill AZ Valley UU Congregation Pacific Southwest DPacific WesChandler First Parish Unitarian UniversalisMassachusetts BayNew EnglanArlington First Unitarian Church Mountain Desert DPacific WesSalt Lake Ci UT First Unitarian Church of ClevelaOhio Meadville DisCentral EasShaker Heig OH First Parish in Bedford Massachusetts BayNew EnglanBedford The UU Congregation at Montcl Metro New York D Central EasMontclair North Shore Unitarian Church MidAmeric Deerfield UU Community Church of Santa Pacific Southwest DPacific WesSanta Mon CA First Parish Brewster Ballou Channing DiNew EnglanBrewster UU Church of Greater Lansing MidAmeric East Lansin MI MidAmeric Minneapoli MN First Unitarian Society of Minnea Unitarian Universalist Society of St. Lawrence Distri Central EasSchenectad NY The Community Church of Chap Southeast District Southern R Chapel Hill NC CO First Unitarian Society of DenverMountain Desert DPacific WesDenver First Parish Church UU of Stow &Clara Barton DistricNew EnglanStow NY First UU Society of Albany St. Lawrence Distri Central EasAlbany First Parish in Framingham Massachusetts BayNew EnglanFramingham SC The Greenville UU Fellowship Southeast District Southern R Greenville Shawnee Mission UU Church MidAmeric Lenexa KS UU Congregation of Monmouth Metro New York D Central EasLincroft The UU Church MidAmeric Rockford UU Congregation Santa Rosa Pacific Central Dist Pacific WesSanta Rosa CA Olympia Brown UU Church MidAmeric Racine WI UU Church of Lancaster PA Joseph Priestley Di Central EasLancaster PA First Unitarian Universalist SociePacific Central Dist Pacific WesSan Francis CA Quimper UU Fellowship Pacific Northwest DPacific WesPort Towns WA UU Society of Sacramento Pacific Central Dist Pacific WesSacramento CA First Religious Society in Newbu Massachusetts BayNew EnglanNewburypo OR UU Fellowship of Corvallis Pacific Northwest DPacific WesCorvallis Universalist Unitarian Church of MidAmeric Peoria FL UU Church of Sarasota Inc. Florida District Southern R Sarasota UU Church of Buffalo St. Lawrence Distri Central EasBuffalo NY NY First Unitarian Society of Ithaca St. Lawrence Distri Central EasIthaca (54 Congregations) 6 UU Members 339 352 311 381 318 333 300 350 349 351 359 313 301 343 337 393 307 316 315 342 352 319 398 329 369 381 361 378 350 337 305 376 385 356 361 315 387 374 322 328 332 340 335 319 363 365 337 390 368 310 370 398 374 363 S. Frawley 7-14-14 Pledging Pledging Units Income 190 $595,330 232 $537,557 193 $430,824 237 $523,363 212 $459,000 219 $449,650 172 $351,000 191 $386,002 221 $420,269 216 $393,723 267 $484,875 218 $387,151 200 $353,756 244 $424,009 169 $292,828 258 $446,236 183 $309,465 225 $379,627 165 $276,853 207 $347,288 206 $343,147 220 $365,910 265 $437,325 274 $447,578 280 $453,797 229 $369,499 264 $415,858 281 $440,300 250 $387,702 235 $361,779 246 $374,520 246 $374,462 219 $332,353 284 $426,208 286 $428,000 174 $259,747 259 $382,104 205 $300,245 192 $281,000 237 $338,735 197 $277,223 224 $313,019 265 $363,445 189 $257,440 234 $315,479 248 $333,817 249 $320,028 350 $438,118 285 $347,438 249 $303,234 227 $270,970 288 $315,531 265 $289,000 245 $262,425 $3,133 $2,317 $2,232 $2,208 $2,165 $2,053 $2,041 $2,021 $1,902 $1,823 $1,816 $1,776 $1,769 $1,738 $1,733 $1,730 $1,691 $1,687 $1,678 $1,678 $1,666 $1,663 $1,650 $1,633 $1,621 $1,614 $1,575 $1,567 $1,551 $1,539 $1,522 $1,522 $1,518 $1,501 $1,497 $1,493 $1,475 $1,465 $1,464 $1,429 $1,407 $1,397 $1,371 $1,362 $1,348 $1,346 $1,285 $1,252 $1,219 $1,218 $1,194 $1,096 $1,091 $1,071 $1,626