MEMBERS PRESENT Ms. Janet Hines, President Dr. Kathy Pillow-Price, Vice President Mr. Jason Smith, Secretary Mr. Clay Goff, Member Mr. Harold Davis, Member ALSO PRESENT BEEBE PUBLIC SCHOOL DISTRICT BOARD OF EDUCATION MINUTES Regular Meeting September 17, 2018 Mr. Chris Nail, Superintendent Dr. Scott Embrey, Assistant Superintendent Dr. Rick Duff, Assistant Superintendent Ms. Theresa Gilliam, Director of Instruction Mr. Mike Tarkington, Director of Human Resources Mr. Art Bell, Principal, Beebe Junior High School Mr. Tyler Reed, Principal, Beebe Middle School Mr. Rob Rollins, Principal, Beebe Elementary Ms. Jessica Prothro, Communications/Instructional Technology Coordinator/Recorder of Minutes Visitors and Media The Beebe Board of Education met in regular session on Monday, September 17, 2018, in the Beebe School Board Meeting Room. I. CALL TO ORDER Ms. Janet Hines, President, called the meeting to order at 6:31 p.m. The Pledge of Allegiance was led by Mr. Jason Smith and invocation by Mr. Clay Goff. Mr. Harold Davis recited the Beebe School District s Mission Statement. September 17, 2018 Page 1
II. B2 INTERNET RADIO AWARDS Shane Smith presented Rinrada Cake Seeboonruang with the Larence Streets Award and Judy Alexander with the Gail Barton Award from B2 Internet Radio. III. STUDENT RECOGNITION Mr. Reed introduced the following student council members from the Middle School: Ashley Holland, Macenzie Everidge, Alexus Tarno, Livy Spoon, Drew Jackson, Jordyn Lefford, and Taytum Lefford. Students discussed initiatives that they have planned including a Pancake breakfast, Adopt a Hallway/Bathroom, a book drive for classrooms, and a community/school clean-up day. IV. APPROVAL OF AGENDA Mr. Nail presented the September Agenda with no changes or additions. Jason Smith made a motion to approve the Agenda as presented, seconded by Harold Davis. VOTE: For 5 Against 0 V. CONSENT AGENDA Mr. Nail presented the minutes from the August regular meeting for approval. Clay Goff made a motion to approve the August minutes as presented, seconded by Dr. Kathy Pillow-Price. Dr. Duff presented the August financial reports for approval. Harold Davis made a motion to approve the August financial reports as presented, seconded by Clay Goff. VI. ACTION ITEMS A. Kiwanis Membership Mr. Nail presented for approval the renewal of our Kiwanis Membership. The school has traditionally bought a membership to and September 17, 2018 Page 2
participated in Kiwanis civic group. The superintendent has served as a liaison between the Kiwanis club and the school. Jason Smith made a motion to approve the membership as presented, seconded by Clay Goff. B. Sunshine School Tuition- Mr. Nail presented for approval the contracts for 3 students who are going to attend the Sunshine School in Searcy. The total cost will be $34,770.00. Dr. Kathy Pillow-Price made a motion to approve the contracts as C. Act 1120: 5% Salary Increase- Mr. Nail presented for approval a list of employees who received more than a 5% salary increase this year. Act 1120 requires board approval for any raise over 5%. * list included Harold Davis made a motion to approve salary increases as presented, seconded by Clay Goff. D. PPC Administrator Representatives for 2018-19- Mr. Nail presented for approval Dr. Scott Embrey, Mr. Mike Tarkington, and Mr. Art Bell as this year s administrator representatives for the Certified PPC. Certified PPC requires board action as specified in Policy 3.38. Mr. Nail also presented Dr. Rick Duff and Mr. Rob Rollins as administrators to the Classified PPC, with no board action required. Clay Goff made a motion to approve the recommendations as presented, seconded by Jason Smith. E. 1599 Resolution for Employees- Mr. Nail presented Resolutions for all employees who have business interests with the school district. * list included September 17, 2018 Page 3
Dr. Kathy Pillow-Price made a motion to approve the Resolutions as presented, seconded by Harold Davis F. District 504 Coordinator- Mr. Nail presented for approval Dr. Scott Embrey as the District 504 coordinator. Dr. Embrey will make sure that we are in compliance with state and federal laws as well as all rules and regulations set forth by the Arkansas Department of Education (ADE). Harold Davis made a motion to approve the recommendation as G. Minority Recruitment Plan- Mr. Nail presented for approval the Minority Recruitment Plan, which must be updated annually. Jason Smith made a motion to approve the plan as presented, seconded by Harold Davis. H. District Equity Coordinator- Mr. Nail presented for approval Dr. Scott Embrey as the District Equity Coordinator. Dr. Embrey will monitor all activities to ensure that Beebe School District follows all state and federal laws regarding equity. Clay Goff made a motion to approve the recommendation as presented, seconded by Dr. Kathy Pillow-Price. I. Legal Transfer- Mr. Nail presented for approval three (3) legal transfers into the district. Clay Goff made a motion to approve the transfers as presented, seconded by Jason Smith. J. Report to the Public- Mr. Nail presented for approval the annual Report to the Public. September 17, 2018 Page 4
Harold Davis made a motion to approve the Report as presented, seconded by Clay Goff. K. Fiscal School Budget 2018-19- Dr. Duff presented for approval the Fiscal School Budget for 2018-19. Clay Goff made a motion to approve the Budget as presented, seconded by Harold Davis. L. Purchases over $20,000- Baseball field renovations - $24,925.39. This will be the renovation of the entire infield. This will include the mounds, backstop, and sprinklers. Chromebooks - $59,000. Kindergarten - Second Grade Readers - $17,000; We recently added an additional Kindergarten class, so we may have to purchase more books in the future, which would make the cost exceed $20,000. Dr. Kathy Pillow-Price made a motion to approve the purchases as M. Beebe Junior and High School Handbook Addendum- Mr. Nail presented for approval an addendum to the Junior and High School Handbooks that will allow any course counting as a credit, including students non-academic courses such as Band and Choir, to be counted toward their overall grade point average (GPA). Clay Goff made a motion to approve the addendum as presented, seconded by Harold Davis. N. Special Education Surrogate- Mr. Nail presented for approval Ms. Annita Blauser as the individual responsible for implementing a surrogate parent when a special education student s parents or legal guardians refuse to participate. Dr. Kathy Pillow-Price made a motion to approve the recommendation as September 17, 2018 Page 5
O. Out of State Trip Requests- Mr. Nail presented for approval Out of State Trip Requests for the GT and ROTC programs. Jason Smith made a motion to approve the trips as presented, seconded by Harold Davis. P. Methodology for Title I Compliance- Mr. Nail presented for approval the Methodology for Title I Compliance. Clay Goff made a motion to approve the Methodology as VI. INFORMATIONAL REPORT A. Superintendent s Reporta. Monthly Highlights b. Upcoming Events c. Demographics d. Meetings and Trainings e. Strategic Plan f. Social Media Update VII. PERSONNEL Employ New Staff Michele Eden, Kindergarten Teacher, Effective September 4, 2018 Clay Goff made a motion to approve the new hire as presented, seconded by Harold Davis. VOTE: For 5 Against 0 VIII. ADJOURN Dr. Kathy Pillow-Price made a motion to adjourn the meeting at 7:30 p.m., seconded by Harold Davis September 17, 2018 Page 6