Page 1 COMMISSIONERS PRESENT: COMMISSIONER ABSENT: STAFF PRESENT: Gerald J. Creasy, Vice-Chairman Gerald A. Woodward, Commissioner Dean J. Kinkade, Chairman (on vacation) Fred G. Young, County Counsel Jon Oshel, Director of Public Works Dorene Sheldon, Recording Secretary Sue Becraft, Executive Secretary STAFF PRESENT FOR PORTIONS OF MEETING: Karen Richards, Treasurer; Kathy Kelso, Director of Personnel; Dorothy Berry, Tax Collector; Willard Berry, County Forester; Paul Levesque, Research Consultant GUESTS PRESENT: Mike Sims, Headlight Herald; Glen Higgins, Community Action Team; Paul Baughman, Ken Hill, Fred Thone, Clive Davies, Robert Dolan, Paul Benson ITEM NO.1: CALL TO ORDER: By Vice-Chairman Creasy at 10:00 a.m. in the Justice Courtroom. UNSCHEDULED: 1) Oregon Coast Magazine: Commissioner Creasy expressed an interest in subscribing to this magazine. Commissioner Woodward stated he is already receiving the magazine and will pass it along to each of the Commissioners. 2) Educational Leave for Mike Zimmerman: Ms. Kelso explained Mike zimmerman, who works in the jail, is a qualified EMT, and needs to renew his CPR certificate. The staff would need to cover him for the 5 weeks while he is on this particular shift. with his training he can teach the employees CPR, at no cost to the County. Commissioner Woodward moved, Commissioner Creasy seconded approval to allow educational leave for 2 hours a night for 5 weeks to Mike Zimmerman to allow him to renew his CPR certificate, passed with two aye votes. 3) Extra Help in Clerk's Office: For the record Ms. Kelso stated Linda Zimmerman will have a temporary appointment in the Clerk's Office during elections. 4) Costumes for Halloween: Ms. Kelso stated she had been requested by the employees to be allowed to dress up for Halloween. The Board's consensus was costumes would be allowed so long as it does not interfere with their work.
Page 2 ITEM NO.2: LIMITED LIEN SEARCH ON TAX FORECLOSURE PROPERTIES TO COMPLY WITH ORS 312.030(B): Dorothy Berry stated this search would disclose any liens and incumbrances on the approximately 38 parcels. Mrs. Berry received quotes from three title companies: First American Title, Key Title & Escrow, and Ticor Title, all giving a bid of of $35/hour. First American Title estimated it would take one to two hours for each search. Key Escrow gave a bid of $42.50/search. Fred Young recommended asking the other two companies if they could do each parcel for $42.50, and if so the county give each title company 1/3 of the work to expedite the project. The Board agreed by consensus to Mr. Young's recommendation. Regarding land sales, Commissioner Woodward recommended the county not sell properties in the Brighton Beach Estates area, as there have been problems with the subdivision. ITEM NO.3: REQUEST BY CAMP MAGRUDER TO ESTABLISH BOAT SPEED ON SMITH LAKE AND LIMIT MOTORS TO ELECTRIC TROLLING ONLY: Willard Berry referred to a resolution sent from the Camp Magruder Campsite Committee. He explained the lake is used mostly for rowboats and canoes. When boats with larger motors are used, it can be hazardous to others. Mr. Berry stated the Committee would like the Commissioners to assist them by writing a letter to the State Marine Board to establish a boat speed on Smith Lake. Commissioner Woodward moved, Commissioner Creasy seconded that a letter of support of Camp Magruder be sent to the State Marine Board on speed limit and motor size on Smith Lake, passed with two aye votes. ITEM NO.4: RENEWAL OF TILLAMOOK COUNTY'S LOG BRAND: Willard Berry stated it was essential to renew the log brand because the Mill's Bridge timber sale, which is a recovery sale, will be logged next year, and Tillamook County will need to furnish the brand. Commissioner Woodward moved, Commissioner Creasy seconded that Willard Berry be given authority to renew the log brand, passed with two aye votes. Vice-Chairman Creasy signed the Certificate for Log Brand Renewal. Mr. Berry reported a fire on private land jumped the lines and damaged some county property. He had not received any information from the landowner, but from the road it looked like
Page 3 it was trees. just a ground fire and no damage had been done to the Commissioner Creasy requested Mr. Berry investigate the damage further and Commissioner Woodward stated we should contact the landowner to inform him we expect him to take care of the damages. o ITEM NO.5: CONSIDERATION OF REQUESTING A QUITCLAIM DEED FROM THE STATE BOARD OF FORESTRY COVERING TAX LOT IS8 25C 600 ON THE TRASK RIVER: Paul Levesque submitted a packet consisting of a 2-page letter to the District Forester asking them to assist the County in clearing the title. Included is a proposed Quitclaim Deed for signature by the State Forester, an affidavit by Willard Berry indicating his understanding of the Quitclaim Deed, and a 5-page background report which outlines the evolution of the Quitclaim Deed. A series of exhibits and a map are also included. Mr. Levesque requested approval of the letter and authorization to send the packet. Commissioner Woodward moved, Commissioner Creasy seconded to approve the letter and send the packet to the District Forester, passed with two aye votes. The letter was signed by the Commissioners. ITEM NO.6: EXECUTION OF TAX DEEDS AND CONTRACTS FROM SEPTEMBER 24TH LANDSALE: Commissioners Creasy and Woodward signed the documents and Linda Willard, notorized same. ITEM NO.7: DISCUSSION CONCERNING NESKOWIN SEWER PROJECT: Glen Higgins from the Community Action Team, which serves Columbia, Clatsop and Tillamook counties, stated H.G.E. Engineers were hired by the County to do the technical assistance grant study ot the Neskowin sewer project. The engineers are near the completion of their study and estimat~ the cost of the system to be 1.983 million, which would include the purchase of the present system. However, the present system has major problems. DEQ and The Oregon Community Development Programs both rate this project high on their list of priorities. Estimating the project at 2 million, a grant from EPA for 1 million would be required, along with a grant for $500,000 from Oregon Community Development Program. The balance of $500,000 would need to come locally by a bond issue brought before the voters. Commissioner Creasy recommended Mr. Higgins come back when the study was complete. Ms. Becraft stated a hearing is presently scheduled for November 5, 1986 at 10:30 a.m. to consider community development grants.
MINUTES - TILLAMOOK COUNTY BOARD OF COMKISSIONERS' MEETING Page 4 Fred Youpg recommended Neskowin create their own sanitary authority or make the necessary annexations, because the county should not get into the business of administering sanitary districts. ITEM NO.8: DISCUSSION CONCERNING ROADS IN CAMELOT SUBDIVISION: Paul Baughman, Ken Hill, Fred Thone, Clive Davies, and Robert Dolan were present to represent the residents of the Camelot Subdivision, which is located in Oceanside. Mr. Baughman stated Mr. Oshel met.with some of the residents in the Camelot Subdivision, where they discussed the conditions of the road, maintenance schedule for the road and the legal status of the road. The residents recalled a meeting with Commissioners Knight, Simmons, and Woodward where the Board possibly stated that it would become a county road. Mr. Oshel read portions of minutes from meetings - July 7, 1978, January 25, 1980, and December 3, 1980. Mr. Oshel asked if the men had a copy of the 1971 letter referred to, but they did not. Mr. Oshel explained that in that era, a lot of the subdivision documents referred to county road standards, not in the same definition now of a county road. Mr. Hill stated the subdivision was approved by the county in June of 1968. Mr. Oshel said he has not found a document stating Castle Drive is a county road; therefore, he is treating it as a local access road. Commissioner Creasy stated it seemed that the intent of the Board at that time was that if the citizens would bring the road up to standards, then the County would take over road maintenance. Mr. Oshel stated that the cost of bringing the road up to standards would be between one and two thousand dollars. Commissioner Woodward stated that while Mr. Oshel was looking into the planning department records, some action should be taken to make the road more passable now. Mr. Oshel stated there were two ways to have it done: direct him to do it at no charge, or have the people of the subdivision reimburse the county. There are three locations that need work: two spots on a steep hill, a sharp curve with deep washboards, and one spot where the drainage is going down the middle of the hill. Mr. Oshel recommended the Board approve a work order to.do those three items; and if more work needs to be done that the county be reimbursed.
----- ------------- Page 5 Paul Baughman felt that the potholes on Hillsdale Street need to be fixed, as that road has been accepted as a county road. Also the north end of Hillsdale should be extended with an apron around the sharp curve, which should be included in the fixing of Hillsdale. Another problem is at the bottom of the hill the corner is so sharp and the bumps so bad that the firetruck is almost unable to get around the corner. Mr. Baughman also thought it might not be feasible to make Castle Drive into a county road, as the road is not wide enough to meet the standards. Mr. Oshel agreed to fixing up the intersection with paving, but felt that if the firetruck can go through at 5 10 mph the road wou~d be considered passable. Commissioner Creasy' recommended we support Mr. Oshel on the three items now, and if the citizens what more done, they can come back later. Commissioner Woodward moved, Commissioner Creasy seconded that Jon make a work order for the three items of road repair in Camelot Subdivision, passed with two aye votes. The work order was signed by the Commissioners. ITEM NO.9: MISCELLANEOUS PUBLIC WORKS: Mr. Oshel stated striping the pavement is continuing, as well as the weed control. The asphalt plant has broken down, so he is finishing the year with S-C Paving. If S-C Paving breaks down~ then we are down for the year. Vice-Chairman Creasy recessed the meeting at 11:25 a.m. This portion of the meeting recorded by: Dorene Sheldon, Recording Secretary Vice-Chairman Creasy reconvened the meeting at 2:30 p.m. ITEM NO. 10: PUBLIC HEARING: ORDINANCE AMENDMENT OA-86-ll(29): AMENDING THE CITY OF NEHALEM URBAN GROWTH BOUNDARY AGREEMENT ORDINANCE FOR DEAN'S POINT AREA: PARTNER'S FINANCIAL, INC., APPLICANTS: Paul Benson, Planning Consultant was present. Lynda Willard, Planning Division, was staff member present. Ms. Willard stated that the City of Nehalem has already amended their Comprehensive Plan regarding this issue. At this time, it is up to the county to amend the agreement between the City of Nehalem and Tillamook County, the Urban Growth Boundary Ordi- I
Page 6 nance, which is Ordinance No. 29. Ms. Willard had included in the Board's packets Exhibit B indicating the change within the Comprehensive Plan that the City of Nehalem had adopted. Ms. Willard showed the Board an aerial photo of the subject area, and said the area in question is that land above the 10 foot contour line which is zoned R-L (Low Density Residential). The zoning will remain R-L, which is a Nehalem zone, but the wording in the Comprehensive Plan will change. She went on to explain that prior to the amendment, 25 of the 61 acres were designated for commercial lodging and support facilities. The remainder were designated for private residences with a density of 1.6 singlefamily dwelling per, acre. Because of the change, the 25 acres of commercial will be reduced to 6 acres for commercial lodging and the remaining 55 acres will contain 172 condominium units 'which is 3.1 units per acre. Ms. Willard said that the new proposal will have less of an impact on the area. Ms. Willard said that the Planning Commission recommended approval of the ordinance amendment. Paul Benson introduced himself as Planning Consultant representing the property owners and applicants, Partners Financial, Inc. Mr. Benson stated that the maximum units per acre is four, so the 3.1 proposal is well within the limit. Mr. Benson continued by saying that at the time the Nehalem Comprehensive Plan was passed, there was no market study done which would have shown the use potential for this property. Since such a study was done, it became obvious that condominiums would be more beneficial than single-family dwellings on this particular site. In answer to Commissioner Creasy's question, Mr. Benson said the market study was done by Roy Howard, a Real Estate Values Consultant in Portland. Mr. Benson added that Mr. Howard was well recommended. Commissioner Woodward made a motion to approve an Amendment to an Ordinance relating to Land Use Ordinance No. 29 amending the UrQan Growth Boundary for the City of Nehalem and declaring an emergency. The motion was seconded by Commissioner Creasy and it carried with two aye votes. The Commissioners signed the Ordinance Amendment. Commissioner Creasy closed the public hearing and adjourned the meeting at 2:35 p.m.
It' 'I c~ \. Page 7 This portion of the meeting recorded by: cording Secretary 7ltt-u.t.nduIJ Respectfully Submitted this ~)l..a..-.day of Oeteber, 1986. APPROVED BY: