MEETING MINUTES EPPING SCHOOL BOARD December 20, 2018 Town Hall 7:00 pm CALL TO ORDER Chairman Dave Mylott called the meeting to order at 7:02 pm with the Pledge of Allegiance. In attendance: Chairman Dave Mylott, Vice Chair Deborah Brooks, Members Ben Leavitt, Heather Clark and Nicole Carleton. Superintendent Valerie McKenney, and Business Administrator Bonnie Sandstrom. SCHEDULED GUESTS a. Tyler Nexton - Tyler introduced three Senior students to speak about Eppings Second Annual Color Run. Each student took turns highlighting the event which will take place on May 11, 2019 with a rain date of May 25, 2019. The 5 Kilometer course is set around the school district campus and is for runner and walkers of all abilities and age. The concept is that while running in white T-shirts, participants will be doused with color from head to toe throughout the activity. In the first year it had large community support and raised approximately $1,800.00 in fundraising to help with the cost of the Senior trip. Advertisement and sponsors are needed. Information will become available on the website. The student then discussed the 2019 class Trip to Stoney Creek Ranch in Lake George New York. The trip will run from June 9, 2019 with a return date of June 11, 2019. The students highlighted the activities, and cost breakdown to the Board. They answered the Boards questions in relation to previous attendance, chaperones and is scheduled fundraising events. Member Heather Clark made a motion to accept the Second Annual Color Run event. Seconded by Ben Leavitt. Vote: 5-0 Motion carries. Member Deb Brooks made a motion to accept the Senior Trip to Stoney Creek, New York, Lake George from June 9, 2019 to June 11, 2019. Seconded by Heather Clark. Vote: 5-0 Motion carries. b. Capital Improvement Plan: Superintendent McKenney asked the Board for planning and guidance for future capital improvement projects. Val highlighted the following items that had been previously discussed: a new HVAC at EHS; EES roof replacement; updating the fields complex and additional security updates. The Board discussed the items and said there would be a need to form a roofing committee to run the planning process and that a study had been done last year and they will use this study to look at different opportunities. The Board also discussed cost in relations to a new high school HVAC system. 1
The consensus was that the CIP plan would be addressed at the next January 3, 2019 School Board meeting. PUBLIC COMMENTS: None. POLICY: a. DK - Payment, Reimbursement and Payroll Procedures- Second/Third Read. The only change was adding the students to the policy. Motion to accept Policy DK as written was made by Heather Clark. Seconded by Nicole Carleton. Vote: 5-0 Motion carries. b. DIH - Fraud Prevention and Fiscal Management - Second/Third Read. The previous wording was changed. Motion to accept Policy DIH as written was made by Heather Clark. Seconded by Ben Leavitt. Vote: 5-0 Motion carries. c. JICD- Student Conduct, Discipline and Due Process, First Read. The Superintendent said that some of the changes are significant and that it was reviewed with Principals Troidl and Ernest. The Board discussed the policy in relations to suspensions. Second read will be January 3, 2019. d. JLD- School Counseling Services, First Read. Val stated that the name dhrange from School Guidance Services to School Counseling Services was made. PERSONNEL None. SCHOOL ADMINISTRATOR REPORTS a. Student Reports - None. b. Superintendent s Report: Val started her report by discussing policy JBAB - Transgender and Gender Non-Conforming students related to bathrooms. There was lengthy discussion regarding the recent signage of gender neutral bathrooms in the schools. In total there were three parent complaints. The Superintendent addressed two of the complaints and the third was addressed by Principal Benna at the elementary school level. The Board wanted to be clear that these signs were ordered in compliance with ADA regulations. The signs will be reconfigured to a two figure picture with the required wording and braille. A letter of the events leading to the signs will be sent to parents of all students upon the return of the winter break on January 2, 2019. Member Deb Brooks made a motion to have the signs changed to a two person and a letter to be sent out to parents. Seconded by Heather Clark. Vote: 5-0. Motion carries. 2
Superintendent McKenney spoke about grants funds that could be used for literacy evaluations to be done in the Spring of 2019. Member Heather Clark made a motion to move forward to get the grants funds to pursue the literacy evaluation this spring. Seconded by Nicole Carleton. Vote 5-0. Motion carries. The Superintendent continued her discussion of the new I Portal link from the NH Department of Education where you can gather information on a district. A Competency Information Meeting is scheduled for December 27, 2018 from 8:00 am - 3:30 pm in the EHS cafeteria. Students and parents will be attending as well as Mike Turmell from Sandown. A Board member indicated that they may be able to attend for part of the day. c. Committee Reports: Dave: Nothing to report. Deb: Deb attended the SST on Monday, December 17, 2018. SST will be looking for a new Principal to replace Margaret Callahan who will be leaving at the end of June, 2019. Heather: Heather said that the teacher negotiations were complete and that the Budget Committee will be voting on it at their January meeting. Heather said that she attended the middle school PTO meeting and that they will be have a fundraiser in January (Pizza) the Friday before the Superbowl and that the monies will go towards the students personal accounts for upcoming trips. Nicole: Nothing to report. Ben: Nothing to report. FINANCIAL BUSINESS & DISTRICT SERVICES a. 2019-2020 School Calendar - First Review. The calendar will be revised to include another professional day at the end of the school year and will be discussed at a future Board meeting. b. Financial update given by Bonnie Sandstorm showed a positive balance. The Board had no comments or questions. c. Approve the 2019 Warrant Articles - Chairman Dave Mylott read each Warrant Article and the Board approved the Warrant Articles. Member Heather Clark made a motion to accept Warrant Article 1 as read. Seconded by Deborah Brooks. Vote 5-0. Motion carries. Member Deborah Brooks made a motion to accept Warrant Article 2 as read. Seconded by Heather Clark. Vote 5-0. Motion carries. Member Heather Clark made a motion to accept Warrant Article 3 as read. Seconded by Ben Leavitt. Vote 5-0. Motion carries. 3
Member Nicole Carleton made a motion to accept Warrant Article 4 as read. Seconded by Heather Clark. Vote 5-0. Motion carries. d. Signing of the Default Budget - The Board had a general discussing prior to signing the default budget. e. Signing of the Infrastructure Grants Affidavits - Chairman Dave Mylott read the five project completion affidavits and all Board members signed. Member Heather Clark made a motion to accept the Security Cameras Project completion affidavit. Second by Deborah Brooks. Vote: 5-0. Motion carries. Member Heather Clark made a motion to accept the Beacons for Reverse Evacuation completion affidavit. Second by Ben Leavitt. Vote: 5-0. Motion carries. Member Heather Clark made a motion to accept the Epping Elementary School Walkie Talkie project completion affidavit. Second by Ben Leavitt. Vote: 5-0. Motion carries. Member Heather Clark made a motion to accept the Epping Middle School Walkie Talkie project completion affidavit. Second by Nicole Carleton. Vote: 5-0. Motion carries. Member Heather Clark made a motion to accept the Epping High School Walkie Talkie project completion affidavit. Second by Deborah Brooks. Vote: 5-0. Motion carries. APPROVAL OF MINUTES a. Public Minutes for December 20, 2018. Member Heather Clark made a motion to accept the minutes as written. Seconded by Nicole Carleton. Vote: 5-0. Motion carries. MANIFEST b. Payroll Member Heather Clark made motion to approve payroll manifest #12 in the amount of $372,127.11. Seconded by member Deborah Brooks. VOTE: 5-0 Motion carries. a. Accounts Payable Member Heather Clark made motion to approve accounts payable manifest #13 in the amount of $177,986.80. Seconded by member Ben Leavitt. VOTE: 5-0 Motion carries. COMMENTS/OTHER 4
Deb Brooks - Deb asked the Board to read over the notes of the Delegate Assembly and if any members wanted to attend the meeting on January 26, 2019. Deb questioned the Superintendent s semi-year evaluation completion date. She thanked all that were so kind to buy the gas tickets and said that the Epping Lions Club donated $1,500.00 of gift cards to needy Epping families. Deb also wanted to thank Mr. Lister and his class for making the ornaments that were given to the Board. Nicole Carleton - Nicole attended the Holiday concert and that everyone did a great job. She was also impressed with music selections of the band. Heather Clark - Heather wished everyone a Happy Holiday and also felt that the concerts were great. Ben Leavitt - Ben wished everyone Happy Holidays and for the public to enjoy their vacation. Dave Mylott - None. Val - None. NEXT MEETING TO BE SCHEDULED a. January 3, 2019 Regular School Board Meeting NON-PUBLIC SESSION RSA: 91-A:3,II* Chairperson Dave Mylott made a motion to go into non-public session according to RSA 91-A:3,II* (*a. personnel, b hiring, c. adverse reputation, d. property, e. legal, g. security functions, i. emergency function). Seconded by member Heather Clark. VOTE: 5-0 Motion carries. ADJOURNMENT The Board went into non-public at 9:03 pm. Minutes submitted by, Christine Cue Acting School Board Secretary 5