PRESENT: REGRETS: Mayor I. Callioux, Councillors L. Ayre-Jaschke, D. Good, B. Heinen, W. Laurin, N. Martin J. Hancock, resigned STAFF PRESENT: Ron McCullough, Interim CAO C. Vanderaegen, Administrative Assistant CALL TO ORDER Mayor Callioux called the meeting to order at 5:00 p.m. IN-CAMERA MOTION 08-05-01 Councillor Good moved that the meeting go in-camera at 5:00 p.m. 1. Personnel. 2. Legal. Councillor Good left the meeting at 6:03 p.m. Councillor Good returned to the meeting at 6:06 p.m. MOTION 08-05-02 Councillor Heinen moved that the meeting return to regular meeting at 6:14 p.m. ADOPTION OF AGENDA IX XI - Deletions None. NEW BUSINESS 10. 2010 Alberta Summer Games. 11. Resignation of former Councillor Hancock. COUNCILLOR REPORT 2. Councillor Ayre-Jaschke verbal report. MOTION 08-05-03 Councillor Heinen moved that the agenda be adopted as amended. IV MINUTES Minutes of the Regular Meeting of the Council of the Town of Peace River held on April 28. 2008.
MOTION 08-05-04 Councillor Laurin moved that the minutes of the regular meeting of the Council of the Town of Peace River held on April 28, 2008 be adopted as presented. 2. Minutes of the Town of Peace River Planning Committee Meeting held on Ma y 5, 2008. MOTION 08-05-05 Councillor Martin moved that the minutes of the Town of Peace River Planning Committee held on May 5, 2008 be adopted as presented. V UNFINISHED BUSINESS Capital EX. Enclosed was a letter from Jerry Bouma, Chair of the Board, Northlands extending an invitation to attend the Capital EX, Edmonton's Biggest Summer Celebration, July 17 26, 2008. This item was tabled from the April 28, 2008 meeting. MOTION 08-05-06 Councillor Martin moved that a letter thanking Mr. Bouma for the invitation but expressing Council's regrets and extending an invitation to him to attend PeaceFest in July. 2. Peace River High School. This item was tabled from the April 28, 2008 meeting. MOTION 08-05-07 Councillor Laurin moved that the Town of Peace River donate the $28,000.00 loan funds back to Peace River High School for the continued improvement of the outdoor facilities as per the resolution of past Council. 3. Rural Matters! Enclosed was an information page for the Rural Matters! Forging Healthy Canadian Communities national symposium to be held in Edmonton in the summer of 2008. This item was tabled from the April 28, 2008 meeting. MOTION 08-05-08 Councillor Good moved that Council be enabled to attend the Rural Matters! Symposium to be held on July 5-8, 2008 in Edmonton.
VI MANAGERS REPORTS None. VII FINANCIAL Cheque Register to Ma y 9, 2008. Vill COMMITTEE REPORTS None. IX NEW BUSINESS 2008 Town of Peace River Budget. See attached report. MOTION 08-05-09 Councillor Martin moved that Council of the Town of Peace River approve the 2008 operating budget with forecasted revenue and expenditure in the amount of $16,696,672.00. MOTION 08-05-10 Councillor Heinen moved that the $250,000.00 contingency fund in the 2008 budget be assessable only through motion of Council. MOTION 08-05-11 Councillor Laurin moved that Council of the Town of Peace River approve the 2008 capital budget with forecasted expenditure in the amount of $13,908,776.00. MOTION 08-05-12 Councillor Martin moved that the 2008 budget highlights be posted in the Record Gazette. Councillor Good left the meeting at 7:00 p.m. Councillor Good returned to the meeting at 7:02 p.m. Delegations were heard at this time 7:00 p.m Peace River Childcare Association. Trisha Frank and Mary Ellen Gatto were in attendance to provide Council with an overview of "planning and development" taking place at the Sugar Plum Day Care.
Councillor Heinen left the meeting at 7:20 p.m. Councillor Heinen returned to the meeting at 7:22 p.m. Communit y Futures Peace Country. Kelsay Reimer was in attendance to make a presentation to Council regarding the Community Futures Peace Country office initiatives. Council returned to the meeting agenda. 2. Community Garden. Enclosed was a letter from John Marshall regarding a proposal for a community garden project for the Town of Peace River. MOTION 08-05-13 Councillor Heinen moved that Mr. Marshall be sent a letter thanking him for his request and encouraging him to come back to Council with a plan that includes community support and potential locations for the proposed garden. 3. AUMA. Enclosed was a member notice from R. Lloyd Bertschi, President and John McGowan, CEO announcing May Elected Officials Education Program courses. MOTION 08-05-14 Councillor Ayre-Jaschke moved that the member notice regarding the Elected Officials Education Program be accepted for Council's information and that a letter be sent to the AUMA requesting more notice of upcoming events that Council members might like to attend. 4. Alberta Emergenc y Management Agenc y. Enclosed was an email from E. David Hodgins, Managing Director inviting participation in a series of informal sessions being held across the province to discuss fire and emergency management services in Alberta as they relate to the mandate of the AEMA. Councillor Good left the meeting at 7:50 p.m. MOTION 08-05-15 Councillor Laurin moved that Council be enabled to attend the Alberta Emergency Management Agency Mini-Forum to be held in Grande Prairie on June 3, 2008.
5. Glenmary Graduation Commi ttee. Enclosed was a letter from Sandra Belanger requesting permission to close River Road between 97 `" Street and 98`n Street on Friday, May 23, 2008 between 6:00 p.m. and 9:00 p.m. for the Graduation Mass that will be held in Riverfront Park. Councillor Good returned to the meeting at 7:52 p.m. MOTION 08-05-16 Councillor Martin moved that permission be granted for the closure of River Road between 97 th Street and 98 Street on Friday, May 23, 2008 between 6:00 p.m. and 9:00 p.m. for the Glenmary Graduation Mass in Riverfront Park subject to notification of the RCMP, PRFD/EMS and Public Works. 6. ATCO Electric. See attached report. MOTION 08-05-17 Councillor Heinen moved that the Council of the Town of Peace River grant a one year extension to the subdivision approval (MMSA File #06MK019) to ATCO Electric in order to subdivide Lot 21, Block 1, Plan 912 0636. Community Organization Prope rt y Tax Exemptions. See attached report. MOTION 08-05-18 Councillor Good moved that the following properties be granted tax exemptions for the 2008 tax year pursuant to the Community Organization Property Tax Exemption Regulation: Salvation Army Thrift Store Accredited Supportive Living Society Peace Citizen's Recycling Society Royal Canadian Legion Goodwill Industries of Alberta Peace River Curling Club Peace River Sports Club Salvation Army Food Bank Peace River Toy Library Peace River Lion's Campground Peace Regional Dance Society 8. Development Permit Application. See attached report.
MOTION 08-05-19 Councillor Laurin moved that Council of the Town of Peace River approve a development permit for a telephone answering service to be located at 10501 89 Street, Lot 10, Block 26, Plan 3176AZ. 9. Handicap Parking Request. See attached report. MOTION 08-05-20 Mayor Callioux moved that Council of the Town of Peace River approve one additional parking space for persons with disabilities in close proximity to the Seniors' Drop-in Centre at 10301 101 Street and that the possible use of a hood over the sign when the space is not required be referred to Administration for review and report back May 26, 2008. Councillor Laurin left the meeting at 8:14 p.m. 10. 2010 Summer Games. MOTION 08-05-21 Councillor Good moved that the Town of Peace River Council appoint Dave Van Tamelen as the 2010 Alberta Summer Games Chair with thanks. Councillor Laurin returned to the meeting at 8:17 p.m. 11. Resignation. MOTION 08-05-22 Councillor Martin moved that the Town of Peace River Council accept former Councillor Jim Hancock's resignation from council with regret and thank him for his exemplary service to the Town of Peace River. Interim CAO Ron McCullough advised Council of the following sections of the Municipal Government Act: Resignation 161(1) The resignation of a councillor must be in writing and given to the chief administrative officer. (3) The resignation is effective on the date it is received by the chief administrative officer even if a later date is set out in the resignation. (4) The chief administrative officer must report the resignation at the first council meeting after receiving the resignation.
Election day 165 Unless a council sets an earlier date, election day for a by-election under section 162 or 163 is 90 days after the vacancy occurs. 1994 cm-26.1 s165 X BYLAWS B y law No. 1810 : A Bylaw of the Town of Peace River in the Province of Alberta to Govern Water Use and Water conservation Measures during Events of Water Shortage. MOTION 08-05-23 Councillor Martin moved third and final reading of Bylaw No. 1810. 4. Bylaw No. 1813: A Bylaw of the Town of Peace River in the Province of Alberta to Authorize the Municipal Council to Amend Bylaw No. 1620 (to finance the construction of the 92 " a Street storm sewer) by Providing an Amended Schedule "B". MOTION 08-05-24 Councillor Laurin moved second reading of Bylaw No. 1813. MOTION 08-05-25 Councillor Martin moved third and final reading of Bylaw No. 1813. 5. Bylaw No. 1823: Being a Bylaw of the Town of Peace River, in the Province of Alberta to Authorize the Several Rates of Taxation Imposed for all Purposes for the Year 2008. MOTION 08-05-26 Councillor Martin moved first reading of Bylaw No. 1823. MOTION 08-05-27 Councillor Laurin moved second reading of Bylaw No. 1823. MOTION 08-05-28 Councillor Martin moved that Bylaw No. 1823 be presented for third and final reading. CARRIED UNANIMOUSLY MOTION 08-05-29 Councillor Martin moved third and final reading of Bylaw No. 1823.
XI COUNCILLORS' REPORTS Councillor Laurin. Mighty Peace Tourist Association March/April Report to Council. MOTION 08-05-30 Councillor Laurin moved that the Mighty Peace Tourist Association March/April Report to Council be accepted for Council's information. 2. Councillor Ayre-Jaschke. Verbal report on the Avi Freidman presentations set for June 2008. MOTION 08-05-31 Councillor Ayre-Jaschke moved that her verbal report of the Avi Freidman presentations be accepted for Council's information. XII INFORMATION TO THE GENERAL PUBLIC INFORMATION Enclosed was an information package from Christine Couture, Executive Director, Alberta Employment and Immigration, Workforce Supports Division, Labour Force Development Branch for the Best Employers Award for 50- Plus Canadians. 2. Enclosed was a letter from MP Chris Warkentin announcing that the Standing committee on Transport, Infrastructure and Communities is contacting Provincial and Municipal governments seeking input for the Navigable Waters Protection Act that they are currently studying. MOTION 08-05-32 Councillor Good moved that members of the community; specifically DMI and the Peace River Boating Association be invited to forward their comments on the Navigable Waters Protection Act to MP Chris Warkentin. 3. Enclosed was an information pamphlet for the 12 1h Canadian Pollution Prevention Roundtable to be held in Edmonton, June 11 12, 2008. 4. Enclosed was a letter from M. Peter Neale, Peace River School Division No. 10 Board of Trustees inviting attendance at the launching of their new logo that was held on May 6, 2008.
5. Enclosed was the agenda package for the Peace River Construction Association General Meeting held on April 24, 2008. 6. Enclosed was a tentative schedule for the Nampa 501h birthday celebration to be held on June 28, 2008. RSVP by June 1, 2008 please. 7. Enclosed was an invitation to attend the City of Grande Prairie's Municipal Government Day and the final report for the Municipal Government Day 2007. MOTION 08-05-33 Councillor Good moved that Council be enabled to attend the City of Grande Prairie's Municipal Government Day June 18, 2008. 8. Enclosed was an invitation from the Peace Regional RCMP Advisory Committee to attend an Appreciation Barbeque to be held on May 12, 2008 at the soccer field on the west side of the arena. 9. Enclosed was an invitation from Dennis Whitford, Senior Advisor Aboriginal Services to attend the 13 th National Aboriginal Day Aboriginal Gathering and 5th Annual Powwow to be held on June 21 & 22, 2008 in Peace River. 10. Enclosed was a fax from Annie George regarding the "Old Forestry" development. 11. Enclosed was a letter from Mayor Stephen Mandel, City of Edmonton, regarding the Northern Alberta Mayors' and Reeves Caucus membership renewal. MOTION 08-05-34 Councillor Good moved that Mayor Callioux be enabled to attend the Northern Alberta Mayors' and Reeves' Caucus and that the membership renewal in the amount of $300.00 be paid. DELEGATIONS 7:00 p.m. Delegations were heard earlier in the meeting. XIV PUBLIC HEARING None. XV MOTION 08-05-35 MOTION TO ADJOURN Councillor Martin moved that the meeting adjourn at 8:46 p.m.
Iris Callioux, Mayor Ron McCullough, Interim, CAO