AUGUST 7, 2014 The City Council of Plain City convened in a regular meeting on Thursday, August 7, 2014, in the Plain City Hall beginning at 7:00 p.m. Present: Also present: Mayor Bruce Higley, Councilmembers LaFray Kelley, Joel Maw, Mike McKean, Mark Lowther and Natalie Hale Diane Hirschi, Jeremy Crowton, John Leonardi and Don Weston Call to Order: Pledge of Allegiance: Invocation/Moment of Silence: Mayor Bruce Higley Councilmember McKean Councilmember Maw Approval of Minutes Councilmember Kelley noted a couple misspellings. Councilmember Maw moved to approve the minutes from July 17, 2014 regular meeting and work session as corrected. Councilmember Hale seconded the motion. Councilmembers Kelley, Maw, McKean, Lowther and Hale voted aye. The motion carried. Comments: Public There were none at this time. Discussion/Motion: Resolution for Settlement Agreement and Release with Wasatch Civil Engineering Brandon Richards explained that this is concerning a sewer main that has to be redone due to an error in engineering. It was Wasatch Civil Engineering s mistake and their insurance will pay to have it fixed. The insurance company is wanting to make sure that the city isn t going to go after more than just fixing the problem and making sure it is working properly. Brandon noted that he spoke with the attorney for the insurance company and they aren t expecting the city to sign anything until it has been completed and we have a final cost. Councilmember Lowther noted that he was concerned about signing it before it was finished and working properly. Brandon reported that the purpose for this discussion is to make the council aware of the issue and that we aren t interested in suing for any other damages. It was reported that the Resolution will be addressed once the project is complete. Councilmember Kelley moved to table this item until we have solid numbers for the cost of the project. Councilmember McKean seconded the motion. Councilmembers Kelley, Maw, McKean, Lowther and Hale voted aye. The motion carried. Discussion/Motion: RAMP Grant Application for Town Square Park Councilmember Kelley noted that the Church owns the Town Square Park, but wants to see if they will partner up with the City so we can make some improvements and apply for a RAMP Grant. She is hoping that if the church agrees, we could use their half to match the RAMP portion. She noted that the tennis courts are in rough shape and she was thinking about turning them into pickle ball courts. She noted that the diamond needs some work and then she was thinking about a collapsible stage. This could be used for several events. She showed some pictures on the overhead of one that is in Malad. She estimates that one would cost around $24,000. Councilmember McKean noted that Huntsville has a pretty cool stage. He mentioned that it wasn t collapsible though. There was a question if RAMP money would be able to be used if it was for church property. Councilmember Kelley feels that it would qualify because the church is non-profit. Mayor Higley felt we could contact the church and see what they think. There was a discussion about the church giving/selling the park to the city. Rumor has it that the church isn t interested in getting rid of their property right now. Councilmember Kelley noted that President Meyer would help set up a meeting with the real estate division of the church. She noted that we have a little bit of time since the grant isn t due until January 1. Motion: Approval of Business Licenses New Epiphany Grove Brandy Lee 2435 N 4275 W life coaching, Reiki treatments, EFT, Tarot readings Councilmember Lowther moved to approve the business license as presented. Councilmember Kelley seconded the motion. Councilmembers Kelley, Maw, McKean, Lowther and Hale voted aye. The motion carried. Page 1 of 3
AUGUST 7, 2014 Motion: Approval of Warrant Register See warrant register dated 07/17/14 to 07/31/14. It was noted that there were a couple football refunds. On the Maverik gas bill, the 4 th of July portion was for gas for the generators and the backhoe. Councilmember Maw moved to approve the warrant register as presented. Councilmember Kelley seconded the motion. Councilmember Kelley, Maw, McKean, Lowther and Hale voted aye. The motion carried. Report: Planning Commission John Leonardi reported that the Planning Commission cancelled their last meeting because it was the 24 th of July. Reports: Council Councilmember Kelley noted that the Pops Concert was Monday and it went really well. She noted that we now have some local artist s work displayed downstairs in the Senior Center. She is working on the signage for the Pioneer Park. She wants to put up park rules but wondered if we should be consistent at the other parks. It was noted that the deputies have requested us to post the hours and to not allow motorized vehicles. The Planning Commission was asked to look into the park ordinances. It was also noted that there have been a few fires in garbage cans at the new park. Councilmember Kelley reported that they are working on sand and grass to finish up the Pioneer Park. Councilmember Hale asked if there was room for a splash pad at the new park. It was noted it was looked into but that they are very expensive to install and maintain. Councilmember Maw reported that there are a few problems with the pumps and generators at the sewer lagoons. He let Don Weston explain the situation. Don reported that the old lagoon system required that the ponds be drained every 18 years. Now, with the new aerator system, they need to be drained every three years. In the process of draining the one pond, the generator went down and wiped two of the pumps out. He is wondering if the council wants to rent a pump or purchase a new pump since we have to use it five times as often. He got some prices and it will cost $3,000 plus diesel to rent a pump for three days or purchase a pump that pumps 1000 gallons a minute for $9,000 to $14,000 depending if you want gas or diesel. The Mayor asked if there were surplus ones available. Don noted that there are not. Councilmember Kelley asked if he had money in the budget for this. Don noted that there is. There was a discussion about diesel vs. gas. It was noted that diesel is more expensive but lasts longer. Don noted that Mitch could also use the pump for collections as well. The Mayor feels that a new pump would last 20 years. It was noted that if we got a new one, it would be housed down in the barn by the lagoons. Mayor Higley asked if he could get three bids by the next meeting. He noted that he could have them in the morning. The Mayor asked Brandon if we could give Don the go ahead to purchase a pump with the lowest of three bids if it wasn t on the agenda tonight. Brandon felt that it is not the best practice, but under the circumstances would be alright if the council wants to do that. There was a discussion that this is an emergency because Don has to go over there every two hours. He noted that he has to get the water out quickly because it needs time to dry so he can get some tractors in there. Councilmember McKean felt that he should go ahead and get the three bids and take the lowest bid to purchase the pumps and then we will see the three bids at our next meeting. Another idea was to hold an emergency meeting in the next day or two. Councilmember Lowther feels it is needed but not that it is an emergency. Again it was clarified that the pumps will cost between $12,000 and $14,000. All of the council except Councilmember Lowther agreed to have Don get the bids and order one from the lowest bidder. It will be put back on the next agenda. Councilmember McKean noted that the parks department cleaned up the Town Square Park and they are working on the Pioneer Park. Football is underway. The WFFL is now under USA football. There will be a tournament at our park on Friday and Saturday. Councilmember Kelley asked if he would ask the parks department to squirt off the tables and cement in the boweries. It was noted that the north end of the arena is being blocked off. Councilmember Hale noted that Charlie Bingham will be taking back the panels shortly. Councilmember Lowther reported that Mitch left a copy of the ordinance for everyone concerning irrigation ditches. There was a problem on the corner of 2200 N and 3600 W where an irrigation ditch caused the road to sink. Mitch feels that it is not our responsibility to fix it. The Mayor reported that he told them to get it fixed because it was an Page 2 of 3
AUGUST 7, 2014 emergency. We will work on the money later. Councilmember Lowther reported that Mitch said the boring project on 4700 W should be done at the end of the month. Councilmember Hale reported that they are looking at a different venue for the fireworks on the 4 th next year. Jeremy Crowton noted that Fremont had the sprinklers on where they needed to set up even after they had told them that they would have them off. Also, the fire department had a structure fire they needed to respond to at the same time the fireworks were going. They are looking at having the fireworks company set up the fireworks. It will be more money, but will be better for the fire department. They may be looking at bringing them to the Lee Olsen Park. Jeremy will get with the fireworks company for their input. Councilmember Hale reported that some thank you letters need to be sent out. She will get them to Diane so the Mayor can sign them. She also noted that they are looking at moving the rodeo to the Friday night before the 4 th and adding more events. Mayor Higley reported that that he might have some rodeo equipment being donated to the city. He will know more details soon. There was a discussion about liability at the rodeo. Councilmember Lowther noted that the state code exempts the city from liability at events such as a rodeo. The Mayor reported that the crosswalk at 2850 W will be painted and have flags before school starts. He and Mitch are working to get a pedestrian activated sign. He talked with the ladies that came to the last meeting and asked them to come up with ½ the money. They will be bringing the money in shortly. Mitch will get the sign ordered at that time. Councilmember Kelley was asked to look into some public safety grants. She couldn t find any. The Mayor was excited to announce that patience is paying off and the school will be coming down on September 20. The fire trucks will be there to help with the demolition. It was noted that the 20 th is the day of the Harvest Arts Festival that is held at the Town Square Park. It was suggested that the Harvest Arts Festival could be moved, but all the signs are done. The Fire Department open house is on October 11 from noon to 4. The Mayor noted that in the paper today, the library board wants to get a library in the northwest area. He might have more information on that at the next meeting. The Mayor noted that Bruce Bennett s wife passed away a couple weeks ago. He was the former manager of the mosquito district. The Mayor thanked everyone. At 8:14 p.m. Councilmember Lowther moved to adjourn and was seconded by Councilmember Kelley. The vote was unanimous. Mayor City Recorder Date approved Page 3 of 3
AUGUST 21, 2014 The City Council of Plain City convened in a regular meeting on Thursday, August 21, 2014, in the Plain City Hall beginning at 7:00 p.m. Present: Excused: Also present: Mayor Bruce Higley, Councilmembers LaFray Kelley, Joel Maw, Mike McKean, and Natalie Hale. Mark Lowther and Diane Hirschi Francine Polson, Jeremy Crowton, Blake Neil, Jimmy R. Jones, Brett Hadley, Sean Jones, Kelly Maw, JC Pond and Jaden Pond Call to Order: Pledge of Allegiance: Invocation/Moment of Silence: Mayor Higley Councilmember Maw Councilmember Hale Approval of Minutes Councilmember McKean moved to approve the minutes of the work session and regular meeting from August 7, 2014 as presented. Councilmember Maw seconded the motion. Councilmembers Kelley, Maw, McKean and Hale voted aye. The motion carried. Comments: Public Sean Jones, from Tiffany Bluff Subdivision, brought to the council s attention his neighborhoods concern about speeding on 1850 N. He pointed out that the street has no outlet, a curve in the road and no posted signs. Mr. Jones declared a desire for the city to put in either a dip or a speed bump. Mr. Jones also asked if there could be an increase with the patrolling of that street. Mayor Higley stated that putting in a speed bump would be hard on the snow plows and a dip would be quite expensive but that the city would look into it. Mayor Higley stated that in the meantime the city would put up a speed limit sign as well as a dead end sign. The Mayor also stated that the city would talk to the law enforcement officers to patrol the area. Mayor Higley thanked Mr. Jones for bringing the issue to the city s attention. Discussion/Motion: 2850 W Crosswalk Sign Mayor Higley mentioned that the crosswalk lines are painted and the signs are up at 2850 W and 1900 N. He then stated that he had a couple of bids for the crosswalk lights and proceeded to show the council the bid options and expressed which one, in his opinion, would best serve the city. A brief discussion followed with the council agreeing with the Mayor on the one being most noticeable as well as its simplicity and push button feature. Councilmember McKean asked about the price difference. It was noted that there was not much of a price difference. Mayor Higley stated it was quoted out to be $3157.00 per sign whereas the city would purchase two, one for each side of the road, which would be of benefit to the subdivision that was not being bussed to the new Wahlquist Jr. High. Mayor Higley said that it would be three or four weeks out with ordering the lights. There was a brief discussion on when daylight savings time was going to be. Jeremy Crowton stated it would be in November, and the council agreed that that would give the city time to order the lights. The Mayor reminded the council that Cobble Glen and Poplar Subdivision s were fund raising to help pay for half and that the city would purchase the lights upfront and then accept the money from the donations. Councilmember McKean moved to move forward with the purchase of two solar flashing assembly signs from Safety Supply Company for $6315.40. Mayor Higley noted that it could be more if we have to purchase the posts. Councilmember Kelley seconded the motion. Councilmembers Kelley, Maw, McKean and Hale voted aye. The motion carried. Discussion/Motion: Purchase of New Sewer Pump Councilmember Maw explained that after meeting with Don Weston and Mitch Willson, they went ahead and purchased the new sewer pump for $15,200.00. He then pointed out that the bid included a hose and a strainer. There was a brief discussion that the pump could also be used to fill the fish pond on the 4 th of July in 2015 and also used at the lift stations. It was brought up that it could be stored in the shed when it was not in use. Councilmember Maw moved to approve the bid for the sewer pumps for a total of $15,200.00 that includes the hoses and shipping. Councilmember Hale seconded the motion. Councilmembers Kelley, Maw, McKean and Hale voted aye. The motion carried. Page 1 of 3
AUGUST 21, 2014 Motion: Approval of Business Licenses There were none. Motion: Approval of Warrant Register See warrant register dated 08/01/14 to 08/13/14. Councilmember McKean questioned if we had a yearly contract with Ricoh USA, Inc., which we would inquire of Diane upon her return. It was noted that there are still 4 th of July items showing up on the register. Councilmember Hale noted that the office is still waiting for an invoice for the fish. Also, it was asked what the Wangsgards charge was. Fire Chief Jeremy Crowton stated it was for the fire departments 4 th of July food. Councilmember Kelley moved to approve the warrant register as presented. Councilmember McKean seconded the motion. Councilmembers Kelley, Maw, McKean, and Hale voted aye. The motion carried. Report: Planning Commission Blake Neil referred to the questionnaire from the Division of Housing and Community Development regarding the low and moderate income housing plan and stated that one of the questions was, if the city had adopted it as part of our city plan by the city s legislative body. He wondered what the process would be to get it into our general plan, noting that the city would need a public hearing. Mr. Neil also pointed out that it needed to be updated every two years. Mr. Neil went on to report on the issue regarding putting up signs in the parks. He stated that the Planning Commission did not want to proceed further until they had input from the Sheriff s Department. Mr. Neil addressed Councilmember Hale regarding a concern about the website. He stated he was concerned about there being two agenda s that had conflicting information. Councilmember Hale stated that she would look in to it. Mayor Higley expressed appreciation to the Planning Commission for the great job they do. Reports: Council Councilmember Kelley stated that she had received comments from citizens that she wanted to pass along to the council. The first being Delbert Johnson, a USU Master Gardner, has some daylily s that he wants to donate to the city to be used in the parks. Councilmember McKean stated the he will talk to Brent Weston about putting them in place. The second suggestion was that Sam Lower should receive an Outstanding Citizen Award for all he does for the city. It was pointed out that Mr. Lower has also been an ex- Mayor of Plain City. Mayor Higley expressed that he thought that would be a good idea. Councilmember Maw thanked everyone for their support in the purchase of the new sewer pump. Councilmember Kelley said she had been on a tour of the sewer and was very impressed. Mayor Higley stated that he thought everyone should take the tour. Councilmember McKean reported that he had received an email from Douglas Jones who is the founder of the company called The College Database, which provides students, at no cost, to be able to make informed decisions about where to attend college. The email invited the city to put a link on our website for our residents. Mayor Higley stated that that would be something we would want to look into after a little research. Councilmember McKean said he would forward the information to Councilmember Hale. Councilmember McKean went on to report that the park shed had been broken into and several items had been stolen. He stated that he believed it had to have been someone that had a key and so he told Brent Weston to replace the locks and now Brent Weston was the only one that held the new key. Councilmember McKean read a letter sent by a resident who was born and raised in Plain City, expressing their appreciation to the Mayor and the city workers and especially Colette Doxey for the amazing job that she was doing. The citizen went on to say that they were very impressed and that there are great things going on in Plain City, and that recreation is one of the highlights. The letter was signed by Carol Jean Beesley. Mayor Higley was pleased and also mentioned how well our city s recreation is doing in comparison to other cities. Councilmember Hale stated that she did not have anything to report at this time. Page 2 of 3
AUGUST 21, 2014 Mayor Higley commented to Councilmember Hale that he thought the 4 th of July had gone well. He went on to mention the construction on 1975 N has been started, and he also pointed out that the project south of the school was getting there and after two summers it would be good to get it done. He also pointed out that the school s were up and running. Mayor Higley then expressed appreciation to the city council for the good job they are doing and he realized the time they take away form their families. At 7:35 p.m. Councilmember Maw moved to adjourn and was seconded by Councilmember Kelley. The vote was unanimous. City Recorder Mayor Date approved Page 3 of 3