President Hunt s February Message:

Minute-By-Minute Minute-By-Minute is the Monthly Newsletter of the North Carolina Association of Municipal Clerks February 2018 Inside this issue: President Hunt s February Message: President s Message 1 Director s Article 4 Called for Such a Time as This Volunteer Application Director s Application 5 8 Greetings, Fellow Clerks, I hope all is well in your workplace.at your home in your life! I realize that 2017 brought with it much happiness, as well as much sadness; many accomplishments, as well as many disappointments nevertheless, we still need to give thanks! Our minds cannot perceive all the good things that are in store for us if we faint not and press forward. We are overcomers, we are Clerks united and working together for a common cause. By the time you read this article, our January Clerks School would have taken place. Thank you, Melody Shuler, Jim Byrd, and the Program and Education Committee for another successful Academy! The IIMC Region 3 Conference is right around the corner. It will be held on February 21-23 in Greenville, SC at the Hyatt Regency. I hope you have registered and reserved your room. The rooms are really going fast! Although February is the shortest month in a year, it is a month filled with romance, food, and excitement. Super Bowl Lll (52 nd ) is scheduled for February 4, 2018. How many of you are football fanatics? Personally, I know very little about football unlike other family members. I did a little research and learned that the top six teams that might have a chance in the Super Bowl Lll are: New England Patriots, Philadelphia Eagles, Pittsburgh Steelers, Minnesota Vikings, Los Angeles Rams, and New Orleans Saints. Best wishes to you and your favorite team! Also, February is known as the love month. I agree and disagree with this because I feel every month is a love month. Yes, show love to your loved ones on February 14 th, but show love during the other months as well. True love is a gift to be treasured. Tina Turner asks, what s love got to do with it. She states that love is a second hand emotion. For Tina, this may be true. An acquaintance of mines by the name of Paul describes love in the following manner: Love is patient, Love is kind. It does not envy, It does not boast, it is not proud. It does not dishonor others; it is not self seeking, It is not easily angered; it keeps no record of wrongs; Love does not delight in evil but rejoices with the truth. It always protects, always trusts, always hopes, always perseveres. LOVE NEVER FAILS. HAPPY VALENTINE S DAY! Continued on Page 2-President s message 1

President Hunt s Message Continued Our next board meeting will take place on Friday, March 9 th at 11:00 AM in the Wells Fargo Building located on 150 Fayetteville Street, Suite 300. I look forward to seeing you there! Thank you, Fellow Clerks, for all that you!! Always remember, that we are a grand design called, destined, and appointed FOR SUCH A TIME AS THIS! Elaine F. Hunt, MMC, NCCMC NCAMC President CLERKS CALLED FOR SUCH A TIME AS THIS Congratulations and Upcoming Events Renee M. Ward, City Clerk of Burlington on receiving her CMC. Casey Reeves, Town Clerk of Ocean Isle Beach has also received her CMC. Janet Hill, Administrative Assistant/Deputy Clerk of Morehead City is hanging up her pen. Janet will be retiring after 25 years of service effective February 28, 2018. Registration is now for the 72nd Annual IIMC Conference in Norfolk, Va. The conference is May 20 23, 2018. There are grants available, so you could possibly go for FREE! Free registration that is. There are 22 FREE CONFERENCE REGISTRATIONS AVAILABLE! You could be the one chosen out of your region. Please visit the IIMC website for more information. Let s all congratulate Cody Clark, Brenda Clark s grandson on the remarkable progress he has made. Brenda is the Clerk of White Lake and she keeps us informed of Cody s progress. It has been a long 4 years but Cody hasn t given up and we will forever be his gulls. We will continue to cheer him on and pray for his complete recovery. Hmmm, I wonder what he will name is wiener dog? 2

It s Your Birthday, Celebrate! February March 15 Laura Duval Valarie Halvorsen Peggy Hinshaw Jodi Laird 17 Phillip Britt Sherri Ingersoll Amy Johnson Tammy Winstead 19 Jennifer Gray 21 Alissa Fender Carmen Gonzalez Tracy Sullivan 22 Cristal Jenkins Patricia Laws Teresa Wiliford 2 Clara Jones Manning Brenda Padgett 3 Beverly Bigley Dianne White 4 D. Ann Gray Linda Harper Amanda Owens 5 Lessa Hopper Debbie West 7 Gwendolyn Spicer 8 Scott Stewart 9 Barbie Blackwell 23 Sherri Darnell 24 Cynthia Bennett Laney Mitchell Valarie Lynn Thomas 25 Virginia Creighton Amy Falowski 10 Aloma Whitley 11 Melissa Adams Kathy Johnson Wanda Yow 13 Joyce Valley 26 Debra Ivey Tina Woolard 27 Jeanine Burus 3

Washington s Historic District Washington s rich history adds to the character of the community. The city was founded in 1776-the same year of our nation s independence. It was the first town in America to have been named for George Washington. Because of Washington s strategic location at the junction of coastal and inland rivers, the town developed as a regional shipping center. Washington also was a federal supply outpost during the Revolutionary War. Washington has rebuilt after devastating fires destroyed all but a few of the city s antebellum structures. The construction that followed the second major fire in 1900 (the first burning was during the Civil War) produced a concentration of Victorian era homes and commercial buildings in the area now designated as the Washington Historic District. Composed of the waterfront business district and surrounding neighborhoods, the Historic District also boasts fine examples of revival, colonial, Greek, federal, traditional cottages, and other architectural styles. Washington s historic district is listed on the National Register of Historic Places and is one of the largest commercial and residential historic districts in North Carolina. It is a source of pride for the community, and the City of Washington is committed to preserving the historic character of this area. (courtesy of Emily Rebert, Historic Preservation Planner) Cynthia Bennett, MMC/NCCMC City Clerk City of Washington District 2 Director 4

North Carolina Association of Municipal Clerks Committee Volunteer Form Please submit the volunteer form to First Vice President Leighanna Worley at the contact information listed below. If you are currently serving on a committee and wish to be considered for reappointment, please resubmit an application. The deadline for submitting applications is April 27, 2018. Name: Municipality: Title: Address: Telephone: Fax: E-Mail: Years as a Municipal Clerk: Deputy Clerk: Certifications: CMC [ ] MMC [ ] NCCMC [ ] I am interested in serving on the following committee[s]. Please list in order of preference: 1] 2] 3] 4] Have you ever served on a committee? If so please list them here: Choose from the following list of NCAMC Committees* - Finance Committee - Leaving a Green Legacy Committee - Legislative Committee - Membership Committee - Program and Education Committee - State Certification Committee - We Share Our Services [WSOS] Committee - Web Site Committee - Site Selection Committee for 2021 [only volunteers from Piedmont Area of N.C.] - Publicity Committee [Includes Newsletter Coordinator, News Release Coordinator, Birthday/Events Calendar Coordinator, Annual Report Coordinator, and Scrapbook Coordinator] *For detailed information about the committees, please visit our website at www.ncamc.com. Click on Leadership tab, then click committees. North Carolina League of Municipalities [NCLM] Committees NCLM has transitioned to three [3] Legislative Committees and one [1] Regulatory Advisory Committee. These seats are appointed by the NCLM President. If you are interested in serving on one of these Committees, please indicate your interest below. You may check more than one. Your interest in serving will be provided to the NCAMC Board of Directors when these seats are available for appointment. [ ] Tax & Finance Legislative Action Committee [ ] Planning & Environment Legislative Action Committee [ ] General Government Legislative Action Committee [ ] Regulatory Advisory Committee Please submit your completed form to First Vice President Leighanna Worley. You may mail, fax, or email the form to Leighanna Worley, Town of Wilson s Mills, PO Box 448, Wilson s Mills, NC 27593; FAX 919.938.1121; Email: lworley@wilsonsmillsnc.org. Call Leighanna at 919.938.3885, ext. 21 with any questions. 5

Sweets for your Sweetie Ingredients: 1 (15.25 oz) Red Velvet Cake Mix & Ingredients called for on cake box 1 (15-16 oz) Crème Cheese Frosting 1 lb White Chocolate Candy Coating (Almond Bark) 1 Red Wilton Icing Pouch Instructions: 1. Bake the cake according to directions on package 2. Let cool completely, put cake in bowl and crumble up completely. 3. Stir in your container of frosting, about 1/2 cup at a time. Once it reaches consistency where it will hold together roll it into balls. 4. Place balls on a large baking sheet (cookie sheet) and place in the fridge for 30 minutes to setup. 5. Melt white chocolate candy coating according to directions. Dip each ball in the melted candy chocolate. Place chocolate ball on wax paper to dry completely. 6. Drizzle red Wilton icing pouch on top as you desire. The most important step of all; enjoy and savor with someone special! 6

Things to do Around the Old North State February 22-25, Totally 80 s Retro Ski Weekend, Beech Mountain February 16-19, Hickory Furniture Mart s Anniversary Clearance, Hickory February 17 March 31, (Saturdays only) Alpaca Farm Tour, Banner Elk February 16 March 31, (Weekends only) Asheville Ghost Tour, Asheville Feb 13 March 15, SEA LIFE, Charlotte/Concord Museum, Charlotte Feb 13-March 15, Daniel Stowe Botanical Gardens, Charlotte February 13 March 15, Biltmore Wine Tasting, Asheville February 15-March 15, Mazes and Brain Games, NC Museum of Natural Science, Raleigh February 15-March 15, African Art Show, NC Museum of Art, Raleigh February 21-25, Hairspray: The Broadway Musical, Stewart Theatre, NC State University, Raleigh February 23-24, Harry Potter and the Chamber of Secrets, in concert featuring the NC Symphony, Raleigh February 2-20, NC Comedy Arts Festival, Carrboro and Chapel Hill February 24, African-American Literary Tea, Page Walker Arts & History Center, Cary 7

NORTH CAROLINA ASSOCIATION OF MUNICIPAL CLERKS DIRECTOR & OFFICER APPLICATION 2018-2019 NAME: TITLE: MUNICIPALITY: YEARS AS MUNICIPAL CLERK: TELEPHONE: FAX: EMAIL: ARE YOU A NCAMC MEMBER: DO YOU HAVE YOUR CMC MMC NCCMC I AM INTERESTED IN SERVING NCAMC IN THE FOLLOWING CAPACITY: OFFICER POSITION: Second Vice President Recording Secretary Number of Years served as a District Director Requirements: Candidates must be an active member of NCAMC for at least five (5) years and must have served one (1) full term on the Board of Directors. It is desirable, not required, that candidates have achieved CMC or NCCMC designation. Officers serve one-year terms. Second Vice President succeeds to First Vice President. Recording Secretary does not succeed to Second Vice President. DISTRICT DIRECTOR POSITION: NCAMC DISTRICT NUMBER (DISTRICTS 1, 3, 5, 7, 9, 11): Requirements: Candidates must be an active member of NCAMC for at least three (3) years. It is desirable, not required, that candidates have achieved CMC or NCCMC designation. Directors serve two-year terms and are not eligible to serve more than two (2) successive full terms. I FEEL I AM QUALIFIED TO SERVE NCAMC BECAUSE: Completed applications must be submitted by APRIL 16, 2018 to: Dora K. Moore, MMC, NCCMC NCAMC Immediate Past President Town of Rural Hall PO Box 549 Rural Hall, NC 27045 townclerk@ruralhall.com 336/969-6856, 336/969-9081 FAX 8

2018-19 NCAMC BOARD OF DIRECTORS (Odd Numbered Districts Only) The North Carolina League of Municipalities divides the State into 12 Districts by counties as follows. District I: Bertie, Camden, Chowan, Currituck, Dare, Gates, Hertford, Martin, Pasquotank, Perquimans, Tyrrell, and Washington District III: Bladen, Brunswick, Columbus, Duplin, New Hanover, Pender, and Sampson District V: Edgecombe, Franklin, Halifax, Nash, Northampton and Warren District VII: Cumberland, Harnett, Hoke, Lee, Moore, Robeson, and Scotland District IX: Davidson, Davie, Forsyth, Guilford, Randolph, Rockingham, Rowan, and Stokes District XI: Burke, Catawba, Cleveland, Gaston, Lincoln, McDowell, and Rutherford 9

6 Surprising Facts About St. Valentine 1. The St. Valentine who inspired the holiday may have been two different men. Officially recognized by he Roman Catholic Church, St. Valentine is known to been a real person who died around A.D. 270. His true identity was questioned as early as A.D. 496 by Pope Gelasius I, who referred to the martyr as being known only to God. One account from the 1400s decorates Valentine as a temple priest who was beheaded near Rome by the emperor Claudius II for helping Christian couples wed. 2. In all, there are about a dozen St. Valentines, plus a pope. The saint we celebrate on Valentine s Day is known officially as St. Valentine of Rome in order to differentiate him from the dozen or so other Valentines on the list. Because Valentinus is the Latin word for worthy, strong, or powerful, it was a popular moniker between the second and eighth centuries A.D.. Several martyrs over the centuries have carried the name. 3. Valentine is the patron saint of beekeepers and epilepsy, among many other things. Saints are certainly expected to keep busy in the afterlife. Their holy duties include interceding in earthly affairs and entertaining petitions from living souls. People call on him to watch over the lives of lovers, of course, but also for interventions regarding beekeeping and epilepsy, as well as the plague, fainting and traveling. 4. You can find Valentine s skull in Rome The flower-adorned skull of St. Valentine is on display in the Basilica of Santa Maria in Cosmedin, Rome. In the early 1800 s, the excavation of a catacomb near Rome yielded skeletal remains and other relics now associated with St. Valentine. 5. Chaucer may have invented Valentine s Day. The medieval English poet Geoffrey Chaucer often took liberties with history, placing his poetic characters into fictitious historical contexts that he represented as real. 6. You can celebrate Valentine s Day several times a year. Because of the abundance of St. Valentines on the Roman Catholic roster, you can choose to celebrate the saint multiple times each year. Besides February 14, you might decide to celebrate St. Valentine of Viterbo on November 3. Or maybe you want to get a jump on the traditional Valentine celebration by feting St. Valentine of Raetia on January 7. Women might choose to honor the only female St. Valentine, a virgin martyred in Palestine on July 25, A. D. 308.The Eastern Orthodox Church officially celebrates St. Valentine twice, once as an elder of the church on July 6 and once as a martyr on July 30. Whenever and however you decide to celebrate, Happy Valentine s Day! 10

Black History Month Facts Black History Month honors the contributions of African-Americans to the history of the United States. The celebration began as Negro History Week which was created in 1926 by Carter G. Woodson, a noted African- American historian, scholar, educator and publisher. It became a month-long celebration in 1976. February was chosen to coincide with the birthdays of Frederick Douglas and Abraham Lincoln. The NAACP marked its 100th anniversary on February 12, 2009. It was formed on February 12, 1909 to mark the centennial anniversary of the birth of Abraham Lincoln. Jack Johnson became the first African-American man to hold the World Heavyweight Boxing Champion title in 1908 and he kept the title until 1915. John Mercer Langston was the first African-American man to become a lawyer when he passed the bar in Ohio in 1854. Incidentally, he was elected to the post of Town Clerk for Brownhelm, Ohio in 1855 and was the first African -American ever elected to public office in America. Thurgood Marshall was the first African -American ever appointed to the U.S. Supreme Court. He was appointed by President Lyndon B. Johnson and served for 24 years. George Washington Carver developed 300 derivative products from peanuts including: cheese, milk, coffee, flour, ink, dyes, soap, medicinal oils and cosmetics. Hiram Rhodes Revels was the first African- American elected to the U.S. Senate representing Mississippi from 1870 through 1871. Shirley Chisholm was the first African- American woman elected to the House of Representatives. She was elected in 1968 and represented New York State. She was also the first major party African- American candidate and the first female candidate for president of the United States. In 1940, Hattie McDaniel was the first African-American performer to win an Academy Award for her portrayal of a slave in the movie Gone With the Wind. Madam C.J. Walker was born on a cotton plantation in Louisiana and became the first African-American selfmade millionaire after inventing a line of African-American hair care products. 11

Condolences Please keep Clayton Town Clerk Kimberly Moffett in your thoughts and prayers during this difficult time. Kimberly lost her father, Louis Cody on February 5th. You may send condolences to Kimberly and her family at the following address: 3408 Spring Heather Court Willow Springs, NC 27592 IIMC News If you have attended an IIMC Conference you are invited to participate in the creation of a new YouTube playlist to offer first-hand accounts of conference experience. Please send testimonials to ashley@iimc.com. You could even win a prize! The Education Department is looking for members to participate in the creation of a new YouTube playlist on the IIMC YouTube channel designed to highlight all things Athenian Dialogues! If you have participated in an Athenian Dialogue or achieved your Athenian Fellowship please visit the website for more information. There will be two special fundraising activities at the conference in Norfolk. Windbreakers with the foundation logo on them will be available for $30.00. The windbreakers will be worn on Monday, May 21 at the All Conference Event. The Foundation will also hold a Silent Auction. You may bring items to donate, personal items such as jewelry and homemade items, or items that represent your municipality. The IIMC Awards Programs include: Excellence in Governance Award, Institute Directors Award of Excellence and the 2018 Quill Award. Please visit the IIMC website to learn more about these awards. If Public Speaking is your forte, the IIMC is looking for you. There are openings for conveners at sessions during the conference. Conveners introduce the speakers and assist them when necessary. If you are comfortable speaking in front of others, this is your time to shine. If you do not like to speak in public and technology is more your thing, there is a need for you also. Session Scanners will ensure all participants are scanned properly at the door of the education courses. Scanners learn about the scanning technology and network with their peers at the same time. Please visit the IIMC website for more information. 12