Boiling Springs Town Council Meeting Agenda Packet October 2, 2018 Page 1
TOWN COUNCIL MEETING AGENDA ROUTINE BUSINESS 1. Mayor s Call to Order 2. Recognize Citizens Present & Public Comment 3. Minutes from September 4, 2018 Meeting 3 REGULAR BUSINESS 4. Resolution Support Cleveland County for the American Legion World Series (ALWS) Bid 6 5. Reschedule November Meeting 8 REPORTS 6. Staff Reports 9 7. Town Council Member Reports 10 CLOSED SESSION 8. Closed Session - Pursuant to NCGS 143.318.1(a)(5) and (6) 11 9. Adjournment The Town Council desires all citizens have an opportunity to address the Council in an open and productive manner. Individuals not on the agenda but wishing to speak should register with the Clerk prior to the start of the meeting. During the Public Comment portion of the meeting speakers have three (3) minutes unless otherwise approved by the Council. Groups are urged to appoint a spokesperson. If you require additional time, we ask you be placed on the agenda for the next regularly scheduled meeting of the Council. This policy allows the Council members adequate time to familiarize themselves with an issue. Page 2
Town Council Regular Meeting Minutes September 4, 2018 The Boiling Springs Town Council met September 4, 2018 at the Boiling Springs Town Hall. Present were: Mayor Bill Ellis; Councilmembers James Beason, Cliff Hamrick, Patrick Litton, Daniel Thomas, and Marty Thomas. Town Attorney John Schweppe, III was also present. Staff members present: Town Manager Lucas Shires, Town Clerk Kimberly Greene, Finance Director Rhonda Allen, Chief Nathan Phillips, Public Works Director Mike Gibert, and Officer Paul Robbins. Others Present: Renee Bost, Clifton Philbeck, Jason Hamrick, Joe Francis, Officer Anthony Fields, Woody Fish AGENDA ITEM I Call to Order Bill Ellis, Mayor AGENDA ITEM II Recognition of Citizens Present & Public Comment AGENDA ITEM III Approval of Minutes August 7, 2018 Meeting Councilmember Daniel Thomas made the motion to approve the minutes of the August 7, 2018 regular meeting. Councilmember Hamrick seconded and the vote was unanimous. AGENDA ITEM IV Staff Recognition The Council and Town Manager recognized employees Officer Anthony Fields and Joe Francis. Chief Phillips stated Officer Anthony Fields went above and beyond assisting a family in the community. Mike Gibert stated Joe Francis completed Trench Shoring and C-Distribution System Operator courses through the NC Rural Water Association, received additional endorsements for his CDL license, and was promoted to Utilities Supervisor. AGENDA ITEM V Presentation Cleveland County Board of Elections Mr. Clifton Philbeck the Director of Elections with the Cleveland County Board of Elections and Deputy Director Renee Bost discussed the upcoming election. Voter outreach and voter education are top priorities. They encouraged everyone to vote early. The Council thanked them for their informative presentation. AGENDA ITEM VI Presentation Broad River Greenway Mayor Ellis recognized Broad River Greenway Chairman Jason Hamrick. He thanked the Town Council and the Police Department for their help at the Greenway. Chairman Hamrick stated they have been cleaning near the Ranger Station side of the bridge and trimmed some trees that had pine beetles. They are also working on the paddlers access aka canoe launch on the south side of the river. A portion of the money came from a Carolina Thread Trail Association grant. Their funding allowed the Greenway to kickstart the project. They are also working with Duke Energy and have applied for a Foundation Grant for enhancements to the new paddlers access aka canoe launch, Picnic Shelter, bathrooms, and ADA observation deck. The Greenway is nearly 1,500 acres of contiguous property. They have had over 2 million visitors since the Greenway opened nearly 25 years ago. The Greenway holds several special events during the year such as the Enchanted Forest in November, Santa Claus, the Easter Bunny, and a Poker Run. Chairman Hamrick thanked the Council and invited everyone to visit. AGENDA ITEM VII Cleveland County School Resource Officer (SRO) Program Mr. Shires recognized Chief Phillips. The Chief and Mr. Shires were seeking direction from the Council regarding the SRO Program. The North Carolina General Assembly and the State Superintendent worked together to launch a new School Safety Grants Program for School Resources Officers. The grant is to assist local law enforcement and schools with funding Officers in middle and elementary schools. The Town reached out to Cleveland County Schools to inquire about the possibility of funding an Officer for Boiling
Town Council Minutes September 4, 2018 Page 2 with the Cleveland County Schools Superintendent and the options for funding such a position was submitted by the school system. The options are as follows: (1) Boiling Springs Elementary Cleveland County Schools would fund an Officer dedicated to Boiling Springs Elementary. The remaining 50% would be the responsibility of the. (2) Boiling Springs Elementary & Springmore Elementary Cleveland County Schools would fund of an Officer for three years. The Officer assigned would split their time between each school to provide the best level of assistance. Chief Phillips reported a Boiling Springs Police Officer directs traffic and another Boiling Springs Officer opens car doors at Boiling Springs Elementary each day. After discussion, the Council agreed on option 2 an Officer would rotate their time between Boiling Springs Elementary and Springmore Elementary. AGENDA ITEM VIII Declare Property Surplus Mr. Shires requested the Council surplus the following vehicles for public sale on GovDeals.com: 1996 Chevrolet 2500 VIN #1GCGK24R0TZ212927 2011 Dodge Charger VIN#2B3CL1CT5BH554229 Councilmember Marty Thomas made the motion to adopt Resolution #R180904.01 Authorizing the Sale of Surplus Personal Property. Councilmember Beason seconded and the vote was unanimous. A copy of the resolution is hereby incorporated into and made a part of the minutes of the meeting. AGENDA ITEM IX Budget Amendment Rhonda Allen reported the Budget Amendment is necessary for year-end clean up. Ms. Allen received the 2017-2018 bill from the County for the 800 MHz radios. Councilmember Hamrick made the motion to approve the Budget Amendment. Councilmember Litton seconded and the vote was unanimous. A copy of the amendment is hereby incorporated into and made a part of the minutes of the meeting. AGENDA ITEM X Tourism Development Authority Appointment Mayor Ellis reported Walter Hoyle s term on the Tourism Development Authority (TDA) will end October 31, 2018. Mr. Hoyle is an active member on the Board and would like to continue serving. Councilmember Daniel Thomas made the motion to reappoint Walter Hoyle with the term ending October 31, 2021. Councilmember Marty Thomas seconded and the vote was unanimous. AGENDA ITEM XI Staff Report Lucas Shires, Town Manager, reported the following: Mr. Shires thanked Mr. Woody Fish with Gardner-Webb University for attending the meeting this month. Mary Beth Martin is no longer on the Downtown Committee. Mr. Shires plans to ask Richard McDevitt, the VP for Marketing at Gardner-Webb University, to join the Committee. He will be very influential in helping to incorporate the bulldog brand into our streetscape and signage. Mr. Shires stated he is working with McGill Associates to finalize plans for the Park Renovations. He would like to be able to move forward with construction in the Spring of 2019. The Town Department Heads reviewed and scored the five proposals that were submitted for the Downtown Master Plan. Mr. Shires removed himself from the scoring process to provide an unbiased, fair chance for all firms that submitted a proposal. A firm he worked for prior to moving to the municipal sector submitted a proposal. The name of the firm chosen will be released Friday, September 7, 2018 per the RFP. Mr. Shires is working with the Gaston-Cleveland-Lincoln MPO on the State Planning and Research (SPR) funds that will pay for the Bike/Pedestrian and Parking Study. The ordinance work that was budgeted this year may have to wait another year. It would require a lot of staff time, and many Planning Board and Town Council meetings. The Council reviewed the information provided by Mr. Shires regarding the June billing concerns. Councilmember Beason stated he feels the same as last month but at the time he did not consider that there Page 4
Town Council Minutes September 4, 2018 Page 3 are customers that are late every month. He would have recommended it be limited to the ones not late in the past twelve months. Mr. Shires stated less than five customers contacted the Town and no one contacted him. The Town will begin using the CodeRed Notification System to contact customers that have signed up to receive the automated calls notifying them of the cutoff date each month. Councilmember Beason stated he felt that the customers who had never been late should be helped but will accept what the Council decides. Councilmember Danial Thomas was concerned about setting a precedence. Councilmember Beason felt this was an unusual circumstance since it was a large group that did not receive their bill. John Schweppe discussed setting a precedence and discriminatory billing. Councilmember Marty Thomas felt the Town was not at fault and recommended Council move forward. Councilmember Daniel Thomas agreed. Councilmember Litton stated he was unable to attend the previous meeting but had reviewed the information provided by Mr. Shires. He stated if someone is having problems the Town has automated bank draft and online bill pay. After discussion, Council agreed that the late fees and reconnect fees for that month would not be credited back. Councilmember Hamrick inquired about the deadline to use the money for the playground from the County. Mr. Shires reported by June 2019. AGENDA ITEM XII Town Councilmember Reports Councilmember Marty Thomas inquired about the YMCA. Mr. Shires stated the Recreation Agreement has been executed. The YMCA brought plaques of the baseball teams that the Town sponsored last year for display in the Town Hall. The YMCA will also be installing a banner on the outfield fence with the Town logo on it since the Town is a sponsor. Councilmember Daniel Thomas stated he was glad the dialog between Mr. Shires and the YMCA is positive. Councilmember Marty Thomas commended the staff and especially the Police Department with the new school year starting. Councilmember Litton reported the streets look good and requested the grass be sprayed. He inquired about the new leaf truck. Mr. Gibert stated it had been ordered. Councilmember Beason reported on the Boiling Springs Fire & Rescue Board Meeting. Fire Chief Brandon Workman, who has done a great job with the department, turned in his resignation. Chief Workman will help with the transition. Mayor Ellis stated the fire department is in good hands. Councilmember Hamrick inquired about updating the ordinances if the alcohol passes. Mr. Shires stated that the ordinances would need to be updated. John Schweppe stated there are permits that would also have to be obtained. Councilmember Daniel Thomas thanked the Board of Elections for attending the meeting. AGENDA ITEM XIII Adjournment There being no further business, Councilmember Marty Thomas made the motion to declare the meeting adjourned at 7:35 p.m. Councilmember Hamrick seconded and the vote was unanimous. Bill Ellis, Mayor Kimberly Greene, Town Clerk Page 5
TOWN COUNCIL AGENDA ITEM 4 RESOLUTION IN SUPPORT OF THE 2019 AMERICAN LEGION WORLD SERIES BID Cleveland County s contract with the American Legion World Series expires in 2019. They are reaching out to rally all of the communities together to show the National Office our community support for the ALWS bid. The County is asking the Council to adopt a Resolution in Support of the 2019 American Legion World Series Bid. IALS ROVIDED SUMMARY Action needed: Adopt Resolution. MATERIALS PROVIDED Resolution # R181002.01 Page 6
The Crossroads of Opportunity TOWN OF BOILING SPRINGS RESOLUTION #R181002.01 IN SUPPORT OF THE 2019 AMERICAN LEGION WORLD SERIES BID WHEREAS, in the summer of 2008, Cleveland County hosted a very successful American Legion World Series and won a four-year bid in 2010; and WHEREAS, after the first two years the National Office of the American Legion, extended the original four-year contract to 2019; and WHEREAS, the host committee continues to recognize the important relationship of the military to the American Legion World Series by holding special events and tributes to the military giving Cleveland County the highest ranking of Superior for military ceremonies, which include recognitions and appreciation to the men and women who serve(d) in our Nation s military; and WHEREAS, Cleveland County, local businesses and many citizens come together and offer support of the American Legion World Series; and WHEREAS, big-city sophistication, small-town charm and southern hospitality are just a few of the qualities that help define the wonderful Cleveland County community. As evidenced by an American Legion World Series volunteer base of over three hundred, Cleveland County citizens are excited about the opportunity to share their community with thousands of visitors each summer; and WHEREAS, the is enthusiastic about the American Legion World Series bringing together players, managers, coaches, officials, parents and countless others from all over the world in an atmosphere of wholesome community activity; NOW, THEREFORE, BE IT RESOLVED, that we, the Town Council, hereby support our community bid for the American Legion World Series. Adopted this the 2 nd of October, 2018. ATTEST: Bill Ellis, Mayor Kim Greene, Town Clerk 114 East College Ave P.O. Box 1014 28017 (704) 434-2357 Page 7
TOWN COUNCIL AGENDA ITEM 5 RESCHEDULE NOVEMBER 6, 2018 MEETING Staff requests the Town Council reschedule their November 6, 2018 meeting to November 13, 2018 at 6:30 p.m. to allow the Board of Elections to use the Council Meeting Room. ROVIDED SUMMARY Action needed: Approve meeting date change. MATERIALS PROVIDED None Page 8
TOWN COUNCIL MEETING STAFF REPORTS POLICE CHIEF NATHAN PHILLIPS PUBLIC WORKS DIRECTOR MIKE GIBERT FINANCE DIRECTOR RHONDA ALLEN TOWN CLERK KIM GREENE Select Grand Marshal for the Parade. Boiling Springs Christmas Parade will be held Sunday, November 25, 2018 at 3 p.m. TOWN ATTORNEY JOHN SCHWEPPE III TOWN MANAGER LUCAS SHIRES Page 9
TOWN COUNCIL MEETING COUNCIL MEMBER REPORTS COUNCILMAN MARTY THOMAS COUNCILMAN PATRICK LITTON COUNCILMAN JAMES BEASON COUNCILMAN CLIFFORD E. HAMRICK III COUNCILMAN DANIEL THOMAS MAYOR BILL ELLIS Page 10
TOWN COUNCIL AGENDA ITEM 8 CLOSED SESSION The Town Manager is requesting a closed session pursuant to NCG5143-318-11 (a) (5) and (6) to evaluate his job performance during his six-months probationary period which ended September 26, 2018. SUMMARY Action needed: Motion to enter closed session and motion to exit. MATERIALS PROVIDED Page 11