LCMC Board of Directors Meeting Minutes 9:00 am President Butch Gordon called the meeting to order at 9:00 a.m. in the Lake Cushman Maintenance Company Conference Room. Present were Butch Gordon, Richard Anderson, Jack Hamlin, Gene Johnson, Don Messinger, Betty Widing, Jerry Rohrs and via conference call, Ray Isaacson. There were 31 members present. Butch announced that the board was having a sign up for anyone who wanted to address the board. There was a 15-minute break so that members could sign up. Member comments followed. Ralph Rankin, Division 9: Mr. Rankin involved in neighborhood watch in Division 9, discussed use of surveillance cameras as a deterrent to break-ins. He asked if there would be a park host in Division 9 this summer and if the perk holes that were dug would be left there. Butch answered the board decided not put in the Park Host in 9 this year as Lake Kokanee was going to be lowered, and that the perk holes would be filled. There was discussion on the schedule for lowering the Lake, and having Tacoma put up signs or fencing while the lake is down. Gene explained that the company would go forward with putting in the septic system for future park hosts. Mr. Rankin said that the neighborhood watch would be willing to monitor the park during the summer as they did last year. Jess Torcaso, Division 16: Mr. Torcaso complained that Community Watch couldn t help because they didn t have authority to go on anyone s property. He also alleged that there were homeless people living at the park, drug dealers running around and nobody wanted to get involved, and expressed dissatisfaction with the response of the fire department. Art Emmons, Division 7: Mr. Emmons, who is running for a position on the board in District II, expressed his opinion that members should be allowed to vote on having a Sheriff s Deputy for the development. Gene Johnson explained how Community Watch and the Deputy would work together He was told by Gary Knisley of the Fire Department that having a deputy here on 4 th of July weekend really helped. The Board, Butch said, felt that the plan for having the sheriff s deputy here would work as it is written. Kevin Tinsley, Division 4: Mr. Tinsley suggested spending the money on making this a gated community instead of spending it on a sheriff s deputy. Jack Hamlin asked Kevin to get in touch with him. Donna Hellyer, Division 5: Mrs. Hellyer agreed with Mr. Emmons, that members should be allowed to vote on the Sheriff s Deputy, and expressed dissatisfaction with the Community Watch hours. She also asked for a breakdown of the budget by department. Gene Johnson explained that this information was provided at every monthly meeting.
There was a brief discussion about member comments and what would be in the minutes. Approval of the January 14 th Board Meeting Minutes Jack Hamlin made a motion to accept the minutes as written, Gene Johnson seconded the motion, and the minutes were approved unanimously. Gene Johnson, Treasurer s Report January income collected was $9,338, budgeted was $5,715. Some 2006 Assessments are already coming in. Expenditures were $77,296, budgeted was $134,206. The Division 14 docks are done. Because of the rain and wind, we lost part of Marine View Drive. The road dropped at the place where is slid last time. The repairs cost $6,000 that had not been budgeted for. At the same time, we lost a water line under Marine View Drive and Lake Shore Drive. The board would try to save the $6,000 to make it up. Cash Balance for Capital Improvements was $111,518. There was a statement of the investment accounts provided at the meeting. Gene stated that there was a mistake on the budget page under expenditures from the pro shop, the total was right, but the split would be different. The bank balance was $246,129. Edward D. Jones cash was at $100,922. Edward D. Jones emergency fund account was $306,121. Water investment account was at $100,167 (used to make the payments on the water loan). Gene stated that Victoria was on vacation and would be back February 20 th. The auditor s field work had been completed and they had very good things to say about the organization. They were very happy with Julie s documentation on collections, and the way Victoria had the entire records system organized made it a breeze for what they had to do. Bob Ryan, from the auditor s office will be coming here, and Chris Lawrence, our insurance broker would be up here in the next month. Betty Widing asked about the restricted cash for capital improvements for parks, roads and water at the beginning of the month it shows a balance of $113,441. At the end, there was $111,518 a difference of $1,923. Betty stated that there was $820 not accounted for on the report. Gene didn t know about that, but Betty could ask Victoria when she got back. Gene explained that there would be an expense coming out of capital for a pump that went out and couldn t be repaired. Jack Hamin Control Committee Report In January, Jack reported, there were 7 tree permits issued, 3 building permits issued, 3 complaints about messy lots, 3 dog complaints and 1 reckless driving complaint. There were 17 open enforcement issues, 1 fine was levied for failure to comply with the Covenants. In February, 2006 to date, 1 tree-cutting permit was issued, 1 building permit was issued, 1 reckless driving complaint, 1 complaint about traffic and noise from a lot, 1 complaint about a bobcat, 2 messy lot complaints and 6 dog complaints. The committee achieved compliance and closed out one major case. The committee continues to work out the details on RV permitting and violations. There is an ongoing attempt to identify RV s in violation and inform the owners. The committee is fielding dozens of calls each week on Board Meeting Minutes Page 2 of 5
the RV Resolution. If anyone has questions about it, they should contact the office and they will be put in touch with a committee member. Don Messinger made a motion to approve the Control Committee report, Rick Anderson seconded, and the report was approved unanimously. President s Update Butch reported that on Monday, January 30 th,, he, Gene Johnson, Dan McGrady, Victoria Pavel met to discuss the Boat Docks Policy. Gene explained that they were trying to make it fair for everyone. Butch asked that anyone with suggestions put it in writing. Butch reported on the activities of the maintenance crew during the big windstorm. George Fisher of the Save the Lakes Coalition provided some documents from Tacoma City Light that includes the briefs that were being filed by some of the parties. Copies may be obtained at the office. Butch reported on an e-mail received from a lot owner with regards to a T-Mobile web site where landowners could fill out a survey indicating their interest to lease land to T- Mobil for a cell tower. The information will be posted on the LCMC web site. Butch reported that he had received a call from one of the Fire Commissioners, about a website that stated that the Fire Department didn t want to cut trees in the Lake Cushman area. Apparently someone has been complaining about the Fire Department cutting trees that are across the road way within the Lake Cushman Community. Butch spoke to the Fire Chief, and was told that Dan McGrady and the Fire Chief have an agreement that if trees fall and need cutting at night, the Fire Department will come out and do it for us because they have the lights and safety equipment Our crew does not have lights, and it is dangerous for them to try to cut trees when they can t see. The Fire Chief did say that if they receive a 911 call, they respond no matter what it is, if it is to cut trees, they go cut trees. Butch reported that he had written the President of the Lake Cushman Company, asking them to start cleaning up the debris around the lake before the water is brought up again, as is their responsibility according to the Master Lease. He has not had a response yet. They do have to get permits from Tacoma, and the process is supposed to already have been started. District 3 Director Vacancy Butch reported that since the last public meeting, Brian Sund had purchased property in District III, which is the district in which he was elected. Butch believed that the board had the responsibility to put Brian into the District III spot, because he had been elected by the voters in that district. At the last public meeting, before he had become eligible, the board had voted to send out notification to the members in District III that there was a Board Meeting Minutes Page 3 of 5
vacancy. Butch did not do this, as Brian had become eligible, and Butch thought he should resume in that spot. At this moment, Mr. Hutchinson chose to rudely interrupt and shout at President Gordon. Due to his discourtesy, and the disruption his disrespect caused, Mr. Hutchinson s remarks will not be included in these minutes. [NOTE: As stated earlier, President Gordon had announced, prior to the opening of the formal Public LCMC BOD meeting, that he had posted a sign up sheet for anyone who wanted to address the board. There was a 15-minute break prior to the commencement of the meeting so that members could sign up. Community member Aubry Hutchinson did not sign up to address the LCMC BOD. Mr. Hutchinson had not subsequently been recognized to speak by President Gordon.] Gene made a motion that the board not send out a letter announcing the vacancy, that they interview the candidates that they have now and attempt to fill the position. Jack Hamlin seconded the motion. Jack, yea, Rick, no, Gene, yea, Jerry, nay, Betty, nay, Don, nay, Butch, nay. There were 3 yes votes and 5 no votes so the motion didn t carry. Butch stated that the letter would go out by Tuesday. Old Business Don asked for the status on some Dow Mountain property that was delinquent, that LCMC had been offered a settlement on. Barry Tharp of LCC and Butch had made a counter offer for $5,000 extra and they have not heard anything yet. Don asked for a Community Watch report, and Butch said there would be a report next month. Gene Johnson and Jerry Rohrs had done a total audit of the Pro Shop. Everything was ok. New Business: Richard made a motion to contribute the $5,000 previously budgeted for the Save the Lakes Coalition. Gene Johnson seconded the motion, and explained that this was in the $16,000 discretionary money budgeted for the board, and that to have parks, we have to have the lake up. The motion carried unanimously. Gene Johnson brought up the cost cutting suggestions of closing the Pro Shop for approximately three months every winter. Gene reported that he and Russ had been reviewing the lease, and discussing the period in which LCC had not been making lease payments. He suggested putting together a Past President s Committee for keeping history. He used the grandfather clause issue as an example. Gene brought up that the trees that have fallen along 119 were not being cleaned up, and were a potential fire hazard. Gene suggested that the board write a letter to the state. Board Meeting Minutes Page 4 of 5
With no further business, the meeting was adjourned at approximately 12:08 p.m. Approved at the March 11, 2006, meeting of the LCMC Board of Directors. Attest: Jack F. Hamlin, Secretary Board Meeting Minutes Page 5 of 5