BANGALORE MEDICAL COLLEGE AND RESEARCH INSTITUTE SUPER SPECIALITY HOSPITAL ( PMSSY ) BENGALURU TECHNICAL BID TENDER FOR SUPPLY OF STATIONERY ITEMS IFT.No BMCRI/SSH/SUP TEND /29/2016-17; DATED 30/01/2017 1
BANGALORE MEDICAL COLLEGE & RESEARCH INSTITUTE SUPER SPECIALITY HOSPITAL ( PMSSY ) (Govt. of Karnataka) VICTORIA HOSPITAL CAMPUS, K R ROAD BANGALORE. Telephone No: 080-26705883 TENDER NOTIFICATION NO. : BMCRI/SSH/SUP- TEND/29/2016-17 DATED 25/01/2017 DOWN LOADING OF TENDER DOCUMENTS : FROM 01/02/2017 ONWARDS LAST DATE FOR UPLOADING OF TENDERS BY THE BIDDERS/SUPPLIERS : 02/03/2017 UPTO 4-30 P.M. LAST DATE FOR SUBMISSION OF TENDER DOCUMENT FEE TO BMCRI-SSH PHYSICALLY : ON OR BEFORE 04/03/2017 UPTO 4.30 P.M DATE & TIME OF OPENING OF TECHNICAL BIDS : 04/03/2017 AT 2-30 P.M. PLACE OF OPENING OF TECHNICAL BIDS(COVER- I) : BMCRI Super Specialty Hospital. DATE & TIME OF OPENING OF PRICE BIDS(COVER-II) : Will be intimated later ADDRESS FOR COMMUNICATION : SPECIAL OFFICER BMCRI Super Specialty Hospital, Bangalore. 2
CHECK LIST 1 Name of Tenderer 2 List of items quoted 3 PAN No... 4 TIN No.. 5 The tenderer must have annual turnover of Rs. 25,00,000/- (Twenty Five Lakhs only) for last 3 years Certified by Chartered Accountant for the years 2013-14, 2014-15, 2015-16 on a single sheet 6 Compatibility for the tender specifications and Clarification for the Deviations 7 Authorisation letter from the manufacturer, if the bidder is a dealer/agent 8 The Tenderer must have experience in a 200 bedded hospital of supplying Stationery items for last three years 9 A certificate of satisfactory performance atleast three client is to be enclosed. 10 The Tenderer should have registered / branch office in Bengaluru 11 Sales Tax clearance of the tenderer upto 31-12-2016. 12 Self declaration stating the Firm is not black listed with any Government /Quasi Government Organizations and will not supply sub standard Items. 3
13 Tender Document fee of Rs. 2000/- (non refundable) in the form of Demand Draft/ pay order from a registered bank drawn in favour of Special Officer, BMCRI Super Specialty Hospital, Bangalore. Second cover Price bid 1. Price of the items should be inclusive all taxes/other. (In Indian Rupees only) Yes / No Signature of the Tenderer, Authorised Signatory, Name Designation Seal 4
INVITATION TO TENDERERS E- tenders are invited for stationery and printing items for BMCRI Super Speciality hospital. Eligibilty Criteria: 1. The tenderer must have annual turnover of Rs. 25,00,000/- (Twenty Five Lakhs) during the three previous financial year i,e 2013-14,2014-15, 2015-16. 2. The Tenderer must have experience of supplying stationery items for last three years. 3. A certificate of satisfactory performance from atleast three clients is to be enclosed. 4. The Tenderer should have registered / branch office in Bengaluru. 5. Sales Tax clearance of the tenderer upto 31-12-2016. 6. Authorisation Letter from the manufacturer for the items in Schedule 1,2&3 Instructions to Tenderers: 1. E tenders are invited from major suppliers of stationery items under two cover systems. 2. The technical bid should contain the following: a) Technical bid tender form b) Tender fee of Rs. 2000/- (non refundable) in the form of Demand Draft/ pay order from a registered bank drawn in favour of Special Officer, PMSSY Super Speciality Bangalore. The hard copy of DD shall be submitted before 4/03/2017, 4.30pm c) Earnest money deposit of Rs. 20,000/- (Twenty thousand only) shall be paid online through E-portal (NEFT/ OTC) d) The financial turnover of the tenderer for the last three years 2013-14, 2014-15, 2015-16 should be mentioned on a single sheet certified by a Chartered Accountant with registration number. BMCRI Super Speciality Hospital will inform the tenderers to submit the balance sheet as and when required. e) Self Declaration regarding the blacklisting shall be uploaded. 5
f) The bid shall be valid for 180 days from the date of opening of the technical bid. g) Tender incomplete in any form will be rejected. h) The closing date and time of tenders will be 02/03/2017 before 4.30PM. i) The technical shall be opened on 04/03/2017 at 2.30 PM at BMCRI Super Speciality Hospital, Bangalore on line, tenderers who wish to be present at time may attend. All the technicals bids will be scrutinized, samples will be examined relevant documents checked for their authencity and the tenderer whose technical bids are accepted will be informed about the date and time of opening of the financial bids. j) A formal contract shall be entered into with the successful tenderer. In this contract the successful tenderer shall be defined as contractor. k) In case the successful tenderer declines the offer of contract, for whatsoever reasons, his EMD will be forfeited. l) The successful tenderer shall give security deposit of Rs 25000 in the form of DD m) Tender containing false, misleading information will be rejected and may also be liable for consequences for submitting false information. The tender accepting authority BMCRI Super Speciality Hospital does not bind itself to accept the lowest OR any tender and reserves the right to accept or reject any OR all the tenders either in whole OR in part without assigning any reasons for doing so. n) The competent authority reserves the right to withdraw/ relax any of the terms and conditions mentioned above. o) The bidder shall list the items quoted. Evaluation shall be done item wise. It is mandatory to quote for all the items in a particular schedule. p) The financial bid should contain the prices of the items quoted. The tenderer should quote only one price for one item. 6
q) Authorisation Letter from the manufacturer for the items in Schedule 1,2&3 3. General Conditions of Contract (GCC) a) The contract shall initially be valid for a period of one year and may be extended further for a period of six months subject to satisfactory performance, on the same rates / price, same terms and conditions. b) Whenever purchaser asks for sample, the bidder should submit the samples at BMCRI, Super Speciality Hospital Bangalore c) It is mandatory that the successful tenderer should deliver all the items at BMCRI-Super Speciality hospital (Delivery at site is compulsory). d) The tender accepting authority BMCRI Super Specialty Hospital reserves the right to terminate the contract by serving one month notice in writing. e) Incase of breach of any terms and conditions attached to the contract the security deposit of the contractor / tenderer will be liable to the forfeited by the Tender accepting authority BMCRI Super Speciality Hospital. f) The contractor / successful tenderer should ensure to supply the same quality of items for which the tenderer has submitted the required samples. Otherwise the tenderer / contractor will liable for penalty / cancellation of the contract as decided by tender accepting authority BMCRI Super Speciality Hospital. g) Any disputes arising out of the above contract or agreement shall be resolved within the limits of Bengaluru. h) If the items supplied are found to be of bad quality especially for the items in schedule 1,2&3 or if the bidder does not supply the items as quoted, then the security deposit, emd & if any pending bills with the hospital shall be forfeited. 7
i) All new cartridges have to be supplied, no refilled catridges shall be entertained, if it is found during the supply that refilled catridges are supplied, then security deposit, emd & if any pending bills with the hospital shall be forfeited. 8
To, TENDER OFFER FORM The Special Officer, BMCRI Super Speciality Hospital, Bengaluru. Sir, Having examined the tender documents in connection with the supply of Stationery items on RC basis as per tender notification to BMCRI Super Speciality hospital for the period of one year called by you, I / We, the undersigned offer to supply and deliver and items as per tender specifications and in conformity with the terms and conditions of the tender at the rates quoted. I / We understand that the quotations offered shall be valid for period of 180 days from the date of opening of tenders. I / We agree to abide by this terms and conditions of tender for the period from the date of Letter of Award till the expiry of existing tender I /we agree to convert EMD amount into security deposit as per the terms and conditions of the tender. Date : Place : Signature : Name in Capital Capacity : Seal of the Firm : Phone No. : Fax No: No. :Name and Address & Phone No. of the person signing the tender form : Official : Residential : Note : 1. The quotations shall be indicated in the format attached. 2. Quotations not in the BMCRI format will be rejected. Please indicate the designation and enclose the authority of the person signing the document with contact No/ Mobile No. 9
Product List: SUPPLY OF STATIONERY ITEMS Sl.No Item code SCHEDULES Items Description Packing Specification 1 SSH/STA/01 WHITE PAGES 2 SSH/STA/02 COLOUR PAPER SCHEDULE 1 3 SSH/STA/03 A 3 PAPER RIM 4 SSH/STA/04 A 4 PAPER SHEETS 5 SSH/STA/05 SCHEDULE 2 A4 Size, 100 GSM, TPNL / J.K COPIER pack of 500 sheets (to quote per bundle) A4 Size, 80 GSM, TPNL / J.K COPIER pack of 500 sheet in a bandale(to quote per bundle) pack of 500 sheets (to quote per Rim) pack of 500 sheets (to quote per Rim) Brand of item that is quoted for A4 Size, 100 GSM, TPNL / J.K COPIER A4, 80 GSM, TPNL / J.K COPIER 80 GSM, TPNL / J.K COPIER 80 GSM, TPNL / J.K COPIER 12 A CARTRIDGE HP HP 6 SSH/STA/06 128 A CARTRIDGE BLACK HP HP 7 SSH/STA/07 128 A CARTRIDGE BLUE HP HP 8 SSH/STA/08 128 A CARTRIDGE MAGENTA HP 9 SSH/STA/09 128 A CARTRIDGE YELLOW HP HP 10 SSH/STA/10 80 A CARTRIDGE HP HP 11 SSH/STA/11 88 A CARTRIDGE HP HP 12 SSH/STA/12 328 CARTRIDGE 13 SSH/STA/13 331 CARTRIDGE BLACK 14 SSH/STA/14 331 CARTRIDGE BLUE 15 SSH/STA/15 331 CARTRIDGE PINK 16 SSH/STA/16 SCHEDULE 3 331 CARTRIDGE YELLOW 17 SSH/STA/17 337 CARTRIDGE 18 SSH/STA/18 35 A CARTRIDGE 19 SSH/STA/19 912 CARTRIDGE 20 SSH/STA/20 925 CARTRIDGE HP 10
Sl.No Item code SCHEDULES Items Description Packing Specification 21 SSH/STA/21 22 SSH/STA/22 23 SSH/STA/23 24 SSH/STA/24 ATTENDANCE REGISTER 100 pgs ATTENDANCE REGISTER 200pgs ATTENDANCE REGISTER 300pgs ATTENDANCE REGISTER 400pgs 100 pgs book, paper thickness should be 80gsm 200 pgs book paper thickness should be 80gsm 300 pgs book, paper thickness should be 80gsm 400 pgs book, paper thickness should be 80gsm Brand of item that is quoted for 25 SSH/STA/25 LONG LEDGER BOOK 200pgs 200 PAGES WITH PAGE NUMBER paper thickness should be 80gsm (to quote each book) 26 SSH/STA/26 LONG LEDGER BOOK 400pgs SCHEDULE 4 27 SSH/STA/27 LONG NOTE BOOK 100pg 28 SSH/STA/28 LONG NOTE BOOK 200pg 29 SSH/STA/29 LONG NOTE BOOK 400pg 30 SSH/STA/30 SHORT NOTE BOOK 200pg 31 SSH/STA/31 SHORT NOTE BOOK 400pg 400 PAGES WITH PAGE NUMBER paper thickness should be 80gsm(to quote each book) 100 PAGE paper thickness should be 80gsm, single ruled (to quote each book) 200 page paper thickness should be 80gsm single ruled (to quote per book) 400 page paper thickness should be 80gsm single ruled(to quote per book) 200 PAGES, paper thickness should be 80gsm single ruled (to quote each book) 400 PAGES, paper thickness should be 80gsm single ruled(to quote each book) 32 SSH/STA/32 SCHEDULE 5 BALL PIN 33 SSH/STA/33 BOARD PIN pack of 10 box in a pack (to quote per box) pack of 50 pin's in a box (to quote per box) 34 SSH/STA/34 BOX FILES to quote per each 35 SSH/STA/35 36 SSH/STA/36 BROWN BIND PAPER WITH LAMINATED SHEET BROWN TAPE (PLASTER) 2 INCH pack of 100 sheets (to quote per each pack) pack of 10 rolls. Each roll content with 60 mtrs (to quote per each box) 37 SSH/STA/37 CALCULATORS to quote per each 38 SSH/STA/38 CARBON PAPER pack of 1 (to quote each pack) GOOD QUALITY CASIO with Warranty 11
Sl. No Item code SCHEDULES Items Description Packing Specification 39 SSH/STA/39 CELLO TAPE 1 INCH 40 SSH/STA/40 CELLO TAPE 3 INCH 41 SSH/STA/41 COLOUR FLAGS BIG 42 SSH/STA/42 COLOUR FLAGS SMALL 43 SSH/STA/43 DOUBLE PUNCH MACHINE to quote each 12 each roll content 60mtrs in a roll. (to quote each ) each roll content 60mtrs in a roll. (to quote each ) Paper Flags of three colours(to quote each ) 1" each colour Paper Flags of four colours(to quote each ) 3/4" each colour 44 SSH/STA/44 DUSTER pack of 10 (to quote each ) 45 SSH/STA/45 DVD Covers pack of 25 no's (to quote per Plastic type 46 SSH/STA/46 DVD'S pack of 25 no's (to quote per 47 SSH/STA/47 DVD'S with Cover pack of 1 (to quote per 48 SSH/STA/48 ERASER pack of 10 (to quote per each ) Brand of item that is quoted for APSARA NON DUST 49 SSH/STA/49 EXAM PAD pack of 1 (to quote per each ) GOOD QUALITY 50 SSH/STA/50 Glue storng adhesive with good quality (to quote per each ) Fevistic 51 SSH/STA/51 GUM bottel good quality (to quote per each ) CAMEL 52 SSH/STA/52 SCHEDULE 5 HIGHLIGHTER good quality (to quote per each ) CAMEL 53 SSH/STA/53 PEN REFIL (BLUE) 54 SSH/STA/54 PEN REFIL (RED) 55 SSH/STA/55 PENCILS 56 SSH/STA/56 PENS BLUE 57 SSH/STA/57 PENS RED 58 SSH/STA/58 PENS GREEN 59 SSH/STA/59 60 SSH/STA/60 61 SSH/STA/61 PERMANENT MARKER PEN (BLACK) PERMANENT MARKER PEN (BLUE) PERMANENT MARKER PEN (RED) pack of 100 in a bunch (to quote per pack of 100 in a bunch (to quote per each box) REYNOLDS REYNOLDS APSARA REYNOLDS BALL PEN REYNOLDS BALL PEN REYNOLDS GEL PEN CAMLIN, BULLET TIP CAMLIN, BULLET TIP CAMLIN, BULLET TIP 62 SSH/STA/62 LONG SCALE pack of 1 (to quote per STAINLESS STEAL 63 SSH/STA/63 LONG SCALE pack of 1 (to quote per PLASTIC
Sl.No Item code SCHEDULES Items Description Packing Specification 64 SSH/STA/64 RUBBER BAND BIG 65 SSH/STA/65 RUBBER BAND MEDIUM SCHEDULE 5 78 SSH/STA/78 TAGS (GREEN) 13 pack of 200 gm's in pack (to quote per pack) pack of 200 gm's in a pack (to quote per pack) Brand of item that is quoted for 66 SSH/STA/66 SCISSORS BIG (to quote per MUNIX 67 SSH/STA/67 SCISSORS SMALL (to quote per MUNIX 68 SSH/STA/68 SHARPNER (to quote per each ) 69 SSH/STA/69 SINGLE PUNCH (to quote per each ) 70 SSH/STA/70 SKETCH PENS (to quote per each ) 71 SSH/STA/71 STAMP PAD (BLUE) (to quote per each ) 72 SSH/STA/72 STAMP PAD INK (BLUE) (to quote per each ) 73 SSH/STA/73 STAPLER BIG pack of 1 (to quote per each ) 74 SSH/STA/74 STAPLER MEDIUM pack of 1 (to quote per each ) KANGARO 75 SSH/STA/75 STAPLER PIN BIG 76 SSH/STA/76 STAPLER PIN MEDIUM 77 SSH/STA/77 TAGS (Office Use) each ) each ) pack of 50 in a bunch (to quote per bunch) pack of 50 in a bunch (to quote per bunch) 79 SSH/STA/79 JUMP PIN pack of 10 no's (to quote per pack) 80 SSH/STA/80 MEASURING TAPE (to quote per tape) 81 SSH/STA/81 KEY CHAIN pack of 50 key chain in a box (to quote per box) 82 SSH/STA/82 WHITNER BOTTLE (to quote per KANGARO KANGARO KANGARO 83 SSH/STA/83 WHITNER PEN TYPE (to quote per KORES 84 SSH/STA/84 85 SSH/STA/85 86 SSH/STA/86 87 SSH/STA/87 WHITE BOARD MARKER PEN (BLACK) WHITE BOARD MARKER PEN (BLUE) WHITE BOARD MARKER PEN (RED) INPATIENT PASS LAMINATION COVER 88 SSH/STA/88 IP Band Stickers 89 SSH/STA/89 OPD BOOK STICKERS pack of 100 no's (to quote per pack) 2000 stickers in a roll(to quote each roll) Size: 2.5cm X 5 cm 2000 stickers in a roll 14.8cm X 10.5cm (to quote per roll) KORES CAMLIN, BULLET TIP CAMLIN, BULLET TIP CAMLIN, BULLET TIP Size: 2.5cm X 5 cm
90 SSH/STA/90 REVISIT ROLL / CARBON ROLL 91 SSH/STA/91 REVISIT STICKERS 92 SSH/STA/92 5 LEVER LOCK & KEY pack of 2 in a box (to quote per roll) pack of 10,000 sticker in a roll 3.5cm X 4.cm (to quote per roll) lock with 3 set of keys (to quote each lock) GOOREJ, NAV-TAL Size: 14.8cm X 10.5cm GOOREJ, NAV- TAL Note: 1) It is mandatory to bid for all the items in a particular schedule Schedule 1- Item code SSH/SAT/01 to SSH/SAT/04 Schedule 2- Item code SSH/SAT/05 to SSH/SAT/11 Schedule 3- Item code SSH/SAT/12 to SSH/SAT/20 Schedule 4- Item code SSH/SAT/21 to SSH/SAT/31 Schedule 5- Item code SSH/SAT/32 to SSH/SAT/92 2) Evaluation shall be done item wise 14
PRICE BID To quote according to the packing specification mentioned in the Product List. The unit price quoted shall be inclusive of all taxes. 15