BOARD OF TRUSTEES HARRISON COUNTY PUBLIC LIBRARY MINUTES REGULAR MEETING February 22, 2007 A regular meeting of the Board of Trustees of the Harrison County Public Library was held on February 22, 2007, beginning at 7:07 p.m. The meeting was held at the Harrison County Public Library, 105 N. Capitol Avenue, Corydon, Indiana. Members of the Board of Trustees present were Leonard C. Waite, President; Sharon S. Uhl, Vice-President; Christine Pendleton, Secretary; Tom Tucker, Treasurer; Viola Behr, Linda Schneider, Linda Zabel and Violet L. Eckart, Library Director. SECRETARY S REPORT Minutes of the January 25 th, February 1 st and February 15, 2007 Board Meetings Upon a motion duly made by Christine Pendleton, seconded by Viola Behr, and unanimously adopted, the minutes of the regular Board meeting held on January 25, 2007 were approved as presented. Upon a motion duly made by Viola Behr, seconded by Linda Zabel, and unanimously adopted, the minutes of the called meeting held on February 1 st, 2007 were approved as presented. unanimously adopted, the minutes of the called meeting held February 15 th, 2007 were approved as presented. TREASURER S REPORT Claims By consent, the Board approved the Register of Claims for January 2007. Budget Report and Financial Summary By consent, the Board approved the Budget Report and Financial Summary for January 2007. COMMUNICATIONS Presented by Violet L. Eckart, Library Director The February 2007 issue of Focus on Indiana Libraries was distributed to the Library Board. The Indiana Library Federation Legislative Report dated February 16, 2007 was distributed to the Library Board. 1
Articles from The Capital News pertaining to the library were distributed to the Library Board. The library will be closed Thursday, March 1 st through Tuesday March 6 th, 2007, and will reopen to the public on March 7 th, 2007. The library staff will participate in training for Horizon 8.0 during this time, and data will be migrated from Winnebago Spectrum to Horizon. Vi will be off February 23, 2007 and March 16 th and 19 th, 2007. REPORTS Children s Room Activities Friends of the Library Director The book, Harrison County: Indiana History and Families has been received from the publisher. Copies are available for purchase in the Genealogy building at $58.25 each. On March 1, 2007, Buckstaff will deliver and retrofit sections to the children s circulation desk and the Reference desk. On March 5, 2007, the remaining miscellaneous furnishings will be delivered to the main library. More students have sought homework help from Hannah Stowers, the work-study student from Indiana University Southeast. The library should consider continuing this program in the fall. The Friends of the Library have offered to purchase the coffee and supplies necessary to make coffee available to library patrons library employees will oversee the brewing of the coffee. Vi and Alisa Burch met with Margaret Walker to discuss the expenditure of the Lois Hays contributions designated for use in children s services. Considerations include educational software, phonics materials, visual kits to enhance reading skills and other items that encourage children to read. On April 19, 2007, the Harrison County Arts Council will honor Frederick Porter Griffin for his contribution to the preservation of Harrison County history and genealogy. The ceremony will take place at the Corydon Presbyterian Church; week-long festivities will take place, including a display of oil paintings and other art by Cid Crosier. The exhibit will be housed in the Carnegie Building in New Albany. A bronze sculpture by artist David Kocka will be presented to the Frederick Porter Griffin Center for Local History and Genealogy. 2
Community Unity has applied for a grant through the Harrison County Community Foundation to purchase diversity resources to be placed in the Harrison County Public Library. Videos, DVDs, books and CD-ROMs will be included in the collection. The Margaret Hottell fund is still undesignated. There still is interest in the replacement of the chimes that the library inherited with the building. OTHER REPORTS Statistical Report: In January, on average 797.25 materials were checked out per day and an average of 91 people used the computers daily. BUSINESS By consent, the Board approved replacing the Old Capital Bank plaques with 2 bronze plaques, to be purchased from Norman Trophy Company. The plaques will bear the Harrison County Public Library logo. Upon a motion duly made by Sharon Uhl, seconded by Linda Schneider, and unanimously adopted, the library s meeting room policy, last modified on August 27, 1998, will be revised to reflect the Harrison County Public Library s existing meeting room and equipment. The following changes were made: 1. Corydon Public Library changed to Harrison County Public Library 2. Paragraph two, Eligible Organizations and Individuals: two local references changed to one local reference 3. Bullet five, Use of Facilities: Meetings should adjourn no later than 2:00 p.m. on Saturday changed to 5:00 p.m. on Saturday The Board reiterated the library s policy stating that only nonprofit organizations may request the use of the Conference Room. unanimously adopted, no new fliers, brochures nor any other form of solicitation may be posted or distributed at the library due to space restrictions. Regarding branches: On February 22, 2007, Vi and Carla Farmer met with George Morgan, former President of the Palmyra Town Board, and Ginny Kirkham, current President of the Palmyra Town Board. A discussion was held on the proposed agreement between the Town of Palmyra and the Harrison County Public Library regarding a branch library. At 7:20 p.m., Carla Farmer entered the meeting, and was introduced to the Board. 3
Palmyra: Blue River Services has applied for a grant for a senior living complex. The Town of Palmyra is to apply for a grant for a senior center that includes an area for a library (furnishings are not included in the proposal). The library would not have to pay for use of the community room at the center, and would possibly control the building. The library would pay only for the utilities used in the library s designated space. The Board suggested that they invite that Palmyra Town Board to the Library Board s March 29, 2007 meeting. Harbeson Brothers will pave the parking lot at the Palmyra site, from the building to the sign closest to Highway 135 and to the side road (73 x50 ). It is uncertain who will paint the lot. If the library moves from the Palmyra branch before 18 months have elapsed, Eric Rusby will reimburse the town on a pro-rated basis. The library must insure the building upon signing a contract. Regarding programs to be held at the Palmyra branch, Carla Farmer will confer with local school librarians. Bethany Banet informed the Board of a lease program available from Baker & Taylor, by which the branch library could lease materials. The materials are shelf-ready, and are a good way to supplement the current collection. The branch may not use an opening day collection initially; the library would develop a collection. The Board held a general discussion regarding staffing of the branches, and agreed that the equivalent of two full-time staff would be ideal. Lanesville: Board President Leonard Waite is to meet with representatives from Floyd Memorial Hospital regarding the purchase of the building in Lanesville. Joseph Shireman created a blueprint of the building, which is approximately 1500 square feet, for distribution to the Library Board. It has been deemed necessary to shore-up the floor of the building with support beams. Elizabeth: The Library Board would like to meet with the Elizabeth Town Board regarding a branch a prospective building would provide the library with 2200 square feet of space. President Leonard Waite will meet with Steve Gilliland, Harrison County Community Foundation Director. ADJOURNMENT unanimously adopted, it was resolved that there being no further business, the regular meeting 4
adjourned at 9:10 p.m. The next regular meeting is scheduled for March 29, 2007, at 7:00 p.m. 5