I. Opening Prayer: 6:40 pm II. III. IV. Holy Trinity Parish Council February 20, 2014 Minutes Attendance: Father Bill Bartz, Steve Kollias, President; Dean Antonopoulos, Nick Dervenis, Dennis Dickos, Greg Dickos, Bob Dine, Chris Greisl, Julie Rowlas, Tracy Pappas, Irene Sarris, Gail Zeheralis. Absent: Constantine Linos, George Pappaioanou, Steve Young. Approval of Minutes: a. Dennis Dickos moved to accept the January 23, 2014 minutes as corrected (Tracy Pappas name was misspelled); 2 nd by Dean. Motion approved unanimously. b. Dennis Dickos moved to accept the Elections Committee minutes from January 19, 2014. Father Bartz suggested that the words Affirmation of Office should read Affirmation of Oath. With that recommended correction, Dennis Dickos moved to accept this set of minutes; Nick Dervenis 2nd. The motion passed unanimously. Treasurer s Report: Tracy Pappas presented the proposed treasurer s report (see attached). ACTION ITEM: Request of Cindy Watson to include the prior month s budget figures in each Parish Council informational packet. V. Stewardship Report: Dennis Dickos (stewardship chair) presented the Stewardship report (see attached). Dennis also noted that the Stewardship Committee met last week and will have a plan to present to the parish council in June for the 2014-15 Stewardship campaign. Also, the Stewardship Committee will develop a monthly message for the bulletin with the following 3 month schedule: March: Steve Young April: Joe Eaton May: Gail Zeheralis VI. Report by Father Bill: (See Attached). Items of discussion were the following: 1. Moment of Instruction Cremation and the Orthodox Church. 2. Father Bill expressed disappointment in those Parish Council members who chose to stuff envelopes during the Divine Liturgy, January 26, Page 1 of 5
2014. 3. The Sunday of Orthodoxy Great Vespers service is being hosted by Holy Trinity and is scheduled for March 9, 2014. Procedures were discussed for that night, as well as making arrangements for possible supplemental parking. 4. Concerning distribution or designation of funds: a. Presbyters Council annual donation The Parish Council agreed to offer $250. b. Iconography at Oaklawn Cemetery Dennis recommended payment of $6000. Dean A. 2 nd. The motion passed unanimously. c. Gregory Floor Admissions Director for Hellenic College and Holy Cross Seminary will be visiting on March 21, 2014 for the Salutations Service. Father Bill recommended an honorarium of at least $100. The Parish Council agreed to offer $250. d. Father Bill requested that the Parish Council approve adding a line item in the Holy Trinity budget reflecting donations made to assist HT parishioners in need. Bob D recommended. Nick D 2 nd. The motion passed unanimously. e. Father Bill requested authorization to have the Jeep undergo its 75,000 maintenance. His request was for an expenditure of up to $1000. Dean moved an expenditure for up to $1500; Irene S. 2 nd. The motion passed unanimously. 5. Announcements: a. The Central Indiana Missions Board has requested use of the Founders Walk for its annual banquet. Sunday, September 21 st has been reserved and the rental fee is waived. Staffing costs will be paid. b. The Metropolis Clergy Retreat begins February 25 in Detroit. Father Bill will return February 27. c. Preparations are 75% complete for Holy Week and Easter. d. Biennial Archdiocesan Clergy Laity Congress in Philadelphia, July 6-10, 2014. Parish Council members should consider attending. 6. Iconography Update: a. Dr. Kordis is arriving Tuesday, February 25. Discussion ensued on transportation logistics. He and his team will return to Greece on April 13, 2014. b. A meeting needs to be convened with Dr. Kordis and certain PC Page 2 of 5
VII. VIII. IX. members to iron out the payment issues, which include completion of the Federal Tax Form W-8BEN with Kordis signature and confirmation of adequate liability insurance. c. Dr. Kordis will be donating the large icon of the HT for the Exonarthex. He is willing to complete the icon of the Dormition of the Theotokos on the west wall of the Church (Narthex area) if donations become available. CJK Lawsuit: Dean Antonopoulos explained that Christ Kamages attorneys have requested we sign a release before they will send the settlement check(s). Trinity Ball Update: Gail Zeheralis provided the up-to-date RSVP and revenue data: a. RSVP s = 208 attendees; Revenue = $19995 b. Sponsorships = $28950 c. Raffle Tickets = $3345 PC Committee Assignments and Reports a. Facilities: 1. Shiel Sexton is still due about $13k for the flashing work it did to stop the leaking. The payment will be made. Shiel has agreed to do some maintenance on the front sidewalks. Bob Dine moved to make the payment asap, Dean Antonopoulos 2nd. The motion passed unanimously ACTION ITEM: Direction to Cindy Watson to prepare check for Shiel Sextion ready for Sunday signatures, February 23 to be sent Monday, February 24 th. 2. Hail Damage project is completed according to Bob Dine. 3. Choir Microphone Modification: Bob Dine noted that there is an opportunity to run wires along a lip in the arch. More study is required. 4. Kordis Requests on Scaffolds: Bob Dine noted that he had hoped we might be able to complete this phase with man-lifts. Kordis indicated he needs scaffolding to do this work. Bob noted the initial quote he has received from Safway is for $15968. Bob believes there is some room to negotiate down. Safway will be at the church on Wednesday to meet with Kordis. The exo-narthex may be fine with man-lifts. Bob requested the authorization from the Parish Council to spend up to $20,000 for scaffolding and lifts. Dennis Dickos moved; Dean Antonopoulos 2 nd. The motion passed unanimously. 5. Hall Rental Amendments: Dean Antonopoulos, Chris Griesl, and Page 3 of 5
Susanne Hinson-Rieger met via conference call and identified several issues, including some liability issues.. ACTION ITEM: This subcommittee will wrap up its work and bring a recommendation to the Parish Council at its next meeting. 6. Security/Back door/cameras a. This is being brought to the Parish Council as part of the Emergency Preparedness Committee s work. b. The committee discussed all of these security issues. ACTION ITEM: Tony Filis will work with Sonitrol and look into the door security issues. ACTION ITEM: Steve Kollias will look into cameras. ACTION ITEM: Cindy Watson will review the key fob list to ensure it is up-to-date in terms of who possess fobs. Cindy should report to the Parish Council on whether there are those who should turn in fobs based upon change of roles. Julie Rowlas and Steve Young should be given fobs. X. Priorities Committee: 7. 2014 GREEKFEST Dean Antonopoulos gave this report. a. The Festival Board is meeting March 18th. b. Dean reported that parishioner Jim Freudenberg has been added to the board and noted that he brings a great deal to the Festival having led international catering events for Formula 1 Racing. c. The determination was made to waive admission fees again. d. The weekend has been set for August 22-24, 2014. a. This new committee met on February 10th. b. The priorities recommended by the committee to the Parish Council are the following: 1. Short Term loan $92,000 2. 2nd Priest in 2015 $100k per year. 3. Phase 3 for icons $400k 4. Mortgage- $1m 5. Seating $165k 6. Flooring $200k 7. Church Furniture $75k 8. Kitchen Equipment Page 4 of 5
9. Creation of an Endowment Fund c. Additionally, the priorities committee recommends sending a survey to Parishioners to gauge their sentiments. Father has already initially spoken to Sharon Kandris about creating the survey. d. Tracy Pappas noted that she made a follow-up call re: the bequest of $50k expected in June. Upon receipt, these funds will be transmitted directly to shortterm loan buy-down the first priority item. Trinity Ball proceeds will reduce this a bit further. Steve Kollias reviewed the priorities and explained why the committee made its recommendations. e. Dennis Dickos noted that the chairs may become an issue before some other items. f. Steve Kollias advocated for the Phase III iconography before the chairs since Kordis VISA is a 3-year visa. g. The Parish Council discussed these items and their rankings on the list. h. Julie Rowlas suggested combining the related priorities into one campaign (iconography, seating, flooring). ACTION ITEM: Father Bill is to follow-up with Sharon Kandris about test running the survey with the Parish Council. XI. Next Parish Council Meeting: Date change: March 20, 2014. XII. Other Business: a. Father Bartz distributed a letter from the Archdiocese to the Metropolis outlining what each Parish s $600/month payment to the Archdiocese goes for in terms of pension benefits for the Priests. b. Father Bartz indicated that Cindy Watson needs help to close out her books on the building fund pledges. There are outstanding building pledges totaling $217k. The reserve uncollectibles were set at $208k. According to Dennis Dickos, Bill Metzger s recommendation was the following: For people who have not paid anything for 2 years their names will be removed. The people who continued to pay something for 2012 and/or 2013 their names will continue to be on the books. Dennis Dickos moved accordingly; Tracy Pappas 2nd. The motion passed unanimously. ACTION ITEM: Directive to Cindy Watson: Remove everyone who failed to contribute anything for 2 years. Others remain for now. XIII. XIV. Closing Prayer: Father Bill closed the meeting with a prayer. Adjournment: The meeting adjourned 8:55 pm. Page 5 of 5