To Hold and Teach the Catholic Faith Approaching the 125 th Anniversary of the Diocese of Sioux Falls The Pastoral Plan Transition Process Manual
Central Area Study Groups June 29, 2011 St. John-Arlington 6:30 7:00 P.M. Prayer Service St. John Church 7:00--9:00 P.M. Meeting- St. John Parish Center Introductions --- Deacon Roger Presentation --- Bishop Swain Next Steps --- Deacon Roger 8:15 P.M. Break---Parish Representative Group Meeting with Deacon Heidt 8:30 P.M. Dialogue with Parish Representatives --- Bishop Swain Dialogue with Parishioners --- Bishop Swain Key Messages/Key Actions --- Deacon Roger Closing Prayer and Blessing: Bishop Swain
Central Area Study Group June 29, 2011 OVERVIEW WHAT WE LEARNED FROM PREVIOUS AREA STUDY GROUP PROCESS NEXT STEPS
STUDY GROUP AREA MEETINGS Facilitated meetings Representatives from each affected parish Open to all Analyze suggested plan proposal Consider creative suggestions Identify special facts or circumstances Propose alternatives Suggest implementation plan
Multiple Parish Transition Process A. Bishop Designates area s to begin Planning & Notifies Pastor(s) B. Pastor(s) Submit names & brief background (1 paragraph) on Parishioners nominated for Regional Pastoral Group (RPPG) (also solicits names from Parishioners) C. Director of Planning names RPPG & notifies membersestablishes 1 st meeting date, time, location & identifies responsibilities Region Task Force Orientation by the Bishop Open to all Parishioners Commission RPPG members- Meeting 1 2 hours Agenda Prayer Service Bishop s Presentation Q & A Next Steps 5
Regional Task Force Meetings Guidebook and Process Details Norming and relationships of the Team Meeting 2-3 hours Agenda Prayer/Reflection Facilitator Orientation by DOP Guidebook Process Norming Rules/Values Relationship of Team DATA Timeline begin Meeting 3-3hours Agenda Prayer/Reflection Guidebook Assignment Begin Story Gathering Meeting 4 3 hours Agenda Prayer/Reflection Data Review Update Guidebook Scenario Discussion Begins Share Options Shared Awareness Phase (up to four meetings) Consultation to Bishop on 2012 Scenario Number and location of liturgies Number and location of parishes and schools Data, Story and Assessment Assessment of current reality versus Vision 2012 Measures and Metrics Meeting 5-3 hours Agenda Prayer/Reflection Scenario Consultation Consultation Report Outlined Prayer/Discernment Meeting 6-2 hours Agenda Prayer/Reflection Approve Scenario Consultation Report Finalized Sent to Bishop 6
Bishop s Choice and Assignments Pastoral Planning Committee Cabinet Priests Council Bishop Receives Consultation on 2012 Scenario & Consults- Receives Consultation-Accepts-Rejects-Requests Modifications Bishop Informs of Decision 1 Meeting 2 hours 7
Parish 2012 Pastoral Plan DRAFT (up to six meetings) Meeting 1 Meeting 2 Meeting 3 Meeting 4 Pastoral Plan Draft Submitted to Bishop Bishop Consults Accepts Rejects Ask for Modifications Pastoral Planning Committee Priests Council Cabinet Approved Parish(s) 2012 Pastoral Plan Bishop Meets with RPPG All Parishes Invited Approved Parish(s) 2012 Pastoral Plan 8
Vision Scorecard 1 Measure Wt 1 Improvement Required A. Clarity, Acceptance and Implementation of the Pastoral Plan B. Relationships in Partnership and Communion with Bishop C. Means and Content of Communication is Informing, Used and Effective 30 % 30 % 10 % < 75 % of active Priests, Deacons, parishes and schools openly committed to Pastoral Plan with aligned goals, actions and < 70 % accomplishment of annual goals <92 % of active Priests, Deacons, parishes and schools operate in Partnership and Communion with the Bishop <65 % of active Priests, Deacons, Ministry Directors and Principals are satisfied or highly satisfied with the means and content of communications within the Diocese Diocese 2 Improvement Needed 75-79% of active Priests, Deacons, parishes and schools openly committed to Pastoral Plan with aligned goals, actions and 70-74 % accomplishment of annual goals 92-93 % of active Priests, Deacons, parishes and schools operate in Partnership and Communion with the Bishop 65-69% of active Priests, Deacons, Ministry Directors and Principals are satisfied or highly satisfied with the means and content of communications within the Diocese (For information only) 3 Baseline 80-84% of active Priests, Deacons, parishes and schools openly committed to Pastoral Plan with aligned goals, actions and 75-79 % accomplishment of annual goals 94-95 % of active Priests, Deacons, parishes and schools operate in Partnership and Communion with the Bishop 70 75 % of active Priests, Deacons, Ministry Directors and Principals are satisfied or highly satisfied with the means and content of communications within the Diocese 4 Progress 85-89 % of active priests and parishes and schools openly committed to Pastoral Plan with aligned goals, actions and 80-85 % accomplishment of annual goals 96-97 % of active Priests, Deacons, parishes and schools operate in Communion with the Bishop 76 79 % of active Priests, Deacons, Ministry Directors and Principals are satisfied or highly satisfied with the means and content of communications within the Diocese 5 Vision - 2012 90 + % of active Priests, Deacons, parishes and schools openly committed to Pastoral Plan with aligned goals, actions and 85+ % accomplishment of annual goals 98 + % of active Priests, Deacons, parishes and schools operate in Partnership and Communion with the Bishop 80 + % of active Priests, Deacons, Ministry Directors and Principals are satisfied or highly satisfied with the means and content of communications within the Diocese D. Ministries of the Bishop Funding Needs are Met 20 % < 95 % of needs met annually 95-96 % of needs met annually 97-99 % of needs met annually 100-102 % of needs met annually 102 + % of needs met annually E. Relationships between Diocesan Offices and Priests and Parish Staff 10 % < 65 % of active priests and parish staff are satisfied or highly satisfied with their relationship and communications with Diocesan staff 65-69 % of active priests and parish staff are satisfied or highly satisfied with their relationship and communications with Diocesan staff 70-75 % of active priests and parish staff are satisfied or highly satisfied with their relationship and communications with Diocesan staff 76-80 % of active priests and parish staff are satisfied or highly satisfied with their relationship and communications with Diocesan staff 80 + % of active priests and parish staff are satisfied or highly satisfied with their relationship and communications with Diocesan staff 9
Vision Scorecard 2 (For information only) Measure Wt 1 Improvement Required A. Understanding, Acceptance and Living Out Of Identity, Life and Ministry B. Competency, Development and Engagement in Pastoral Ministry 30 % 30 % C. Manageable Work / Ministry Load 20 % D. Operating with a Healthy Balance of Authority and Partnership and Effective Delegation of Parish Administration to Laity E. Vocations to Priesthood 10 % <80 % of all Priests and Deacons acknowledge, accept and live in accordance to Church teaching, standards and Norms for their identity, lives and ministry to the best of abilities and with satisfaction <55 % of parishioners experience their Priest and Deacon as competent to highly competent in most or all pastoral ministry <75 % of active Priests and Deacons effectively use and prioritize time for prayer and leisure within policy and norms <75% of Parishes operate with a healthy balance of Authority and Partnership and effective delegation of parish administration 10 % Annual decrease in the # of candidates to the Priesthood or less than 70 % in the top quartile of assessment scale Priests and Deacons 2 Improvement Needed 80 84 % of all Priests and Deacons acknowledge, accept and live in accordance to Church teaching, standards and Norms for their identity, lives and ministry to the best of abilities and with satisfaction 55-59 % of parishioners experience their Priest and Deacon as competent to highly competent in most or all pastoral ministry 75-79 % of active Priests and Deacons effectively use and prioritize time for prayer and leisure within policy and norms 75-79 % of Parishes operate with a healthy balance of Authority and Partnership and effective delegation of parish administration Annual flat to increase in the # of candidates to the Priesthood or less than 70 % in the top quartile of assessment scale 3 Acceptable 85 89 % of all Priests and Deacons acknowledge, accept and live in accordance to Church teaching, standards and Norms for their identity, lives and ministry to the best of abilities and with satisfaction 60-64 % of parishioners experience their Priest and Deacon as competent to highly competent in most or all pastoral ministry 80-84 % of active Priests and Deacons effectively use and prioritize time for prayer and leisure within policy and norms 80-84 % of Parishes operate with a healthy balance of Authority and Partnership and effective delegation of parish administration Annual increase in the # of candidates to the Priesthood with 70-74 % in the top quartile of assessment scale 4 Sound Practice 90 94 % of all Priests and Deacons acknowledge, accept and live in accordance to Church teaching, standards and Norms for their identity, lives and ministry to the best of abilities and with satisfaction 65-69 % of parishioners experience their Priest and Deacon as competent to highly competent in most or all pastoral ministry 85-89 % of active Priests and Deacons effectively use and prioritize time for prayer and leisure within policy and norms 85-89 % of Parishes operate with a healthy balance of Authority and Partnership and effective delegation of parish administration Annual increase in the # of candidates to the Priesthood with 75-79 % in the top quartile of assessment scale 5 Vision - 2012 95+ % of all Priests and Deacons acknowledge, accept and live in accordance to Church teaching, standards and Norms for their identity, lives and ministry to the best of abilities and with satisfaction 70 + % of parishioners experience their Priest and Deacon as competent to highly competent in most or all pastoral ministry 90 + % of active Priests and Deacons effectively use and prioritize time for prayer and leisure within policy and norms 90 + % of Parishes operate with a healthy balance of Authority and Partnership and effective delegation of parish administration Annual increase in the # of candidates to the Priesthood with 80 + % in the top quartile of assessment scale 10
Vision Scorecard 3 (For Parish Assessment) Measure Wt 1 Improvement Required A. Quality of and Participation in Liturgy and the Sacraments B. Stewardship of Time, Talent and Treasure C. Quality of and Participation in Pastoral Ministry of the parish D. Quality of and Participation in the Social Justice Ministry of the parish E. Quality of and Participation in Consultative Leadership of the parish 40 % <50 % parishioner participation in weekly liturgy 30 % <50 % participation in weekly stewardship of 1.0+ % of gross income annually and <50% of adult parishioners participating 10 % 10 % 10 % <55 % parishioner and staff satisfaction with the parishioners in the Pastoral Ministry <55 % parishioner and staff satisfaction with the parishioners in the Social Justice Ministry <55 % parishioner and staff satisfaction with the parishioners in Consultative Leadership in accordance to Church teaching Parish Life 2 Improvement Needed <50 % parishioner participation in Sunday liturgy that is engaging, meaningful, in fidelity to Norms and Rubrics <60 % participation in weekly stewardship of 1.0+ % of gross income annually and 50-59% of adult parishioners participating 55-59 % parishioner and staff satisfaction with the parishioners in the Pastoral Ministry 55-59 % parishioner and staff satisfaction with the parishioners in the Social Justice Ministry 55-59 % parishioner and staff satisfaction with the parishioners in Consultative Leadership in accordance to Church teaching 3 Baseline 50-59 % parishioner participation in Sunday liturgy that is engaging, meaningful, in fidelity to Norms and Rubrics and found to be the best source of faith and teaching by parishioners 60-64 % participation in weekly stewardship of 1.0+ % of gross income annually and 60-69% of adult parishioners participating 60-64 % parishioner and staff satisfaction with the parishioners in the Pastoral Ministry 60-64 % parishioner and staff satisfaction with the parishioners in the Social Justice Ministry 60 64 % parishioner and staff satisfaction with the parishioners in Consultative Leadership in accordance to Church teaching 4 Progress 60-69 % parishioner participation in Sunday liturgy that is engaging, meaningful, in fidelity to Norms and Rubrics and found to be the best source of faith and teaching by parishioners 65-69 % participation in weekly stewardship of 1.5+ % of gross income annually and 70-79% of adult parishioners participating 65-69 % parishioner and staff satisfaction with the parishioners in the Pastoral Ministry 65-69 % parishioner and staff satisfaction with the parishioners in the Social Justice Ministry 65-69 % parishioner and staff satisfaction with the parishioners in Consultative Leadership in accordance to Church teaching 5 Vision - 2012 70+ % parishioner participation in Sunday liturgy that is engaging, meaningful, in fidelity to Norms and Rubrics and found to be the best source of faith and teaching by parishioners 70 + % participation in weekly stewardship of 2+ % of gross income annually and 80+% of adult parishioners participating 70+ % parishioner and staff satisfaction with the parishioners in the Pastoral Ministry 70+ % parishioner and staff satisfaction with the parishioners in the Social Justice Ministry 70+ % parishioner and staff satisfaction with the parishioners in Consultative Leadership in accordance to Church teaching 11
Vision Scorecard 4 Measure Wt 1 Improvement Required A. Quality of and Participation in Lifelong Formation for All Parishioners Eg: Adult faith formation, RCIA Marriage Prep. 30 % 50 % <55 % parishioner and staff satisfaction with the breadth, quality and <45 % of all parishioners participating in the lifelong faith formation Education and Formation 2 Improvement Needed 55-59 % parishioner and staff satisfaction with the breadth, quality and 45-49 % of all parishioners participating in the lifelong faith formation (For Parish Assessment) 3 Acceptable 60-64 % parishioner and staff satisfaction with the breadth, quality and 50-54 % of all parishioners participating in the lifelong faith formation 4 Sound Practice 65-69 % parishioner and staff satisfaction with the breadth, quality and 55-59 % of all parishioners participating in the lifelong faith formation 5 Vision - 2012 70+ % parishioner and staff satisfaction with the breadth, quality and 60 + % of adult parishioners participating in the lifelong faith formation B. Parental Knowledge, Acceptance and Engagement as the Primary Catechesis Provider to Their Children C. Religious Education and Sacramental Preparation of Youth D. Quality of and Participation in Catholic Education E. Accessibility to Catholic School and Faith Formation; Financially and Physically 20 % 25 % 20 % 25 % 15 % 15 % <65 % parents acknowledging, accepting and engaging in their role in catechetical formation of their children <65 % of parish school age children participation with occasional attendance at Sunday liturgy <45 % of parish school age children attending a Catholic School with <80% satisfaction of parents, pastors, staff and students <60 % of all Catholic Schools and Lifelong Formation Programs are accessible to those without financial and physical barriers 65-69 % parents acknowledging, accepting and engaging in their role in catechetical formation of their children 65-69 % of parish school age children participation with occasional attendance at Sunday liturgy 45-50 % of parish school age children attending a Catholic School with 80-84% satisfaction of parents, pastors, staff and students 60-69 % of all Catholic Schools and Lifelong Formation Programs are accessible to those without financial and physical barriers 70-74 % parents acknowledging, accepting and engaging in their role in catechetical formation of their children 70-74 % of parish school age children participation with weekly attendance at Sunday liturgy 50-55 % of parish school age children attending a Catholic School with 80-84% satisfaction of parents, pastors, staff and students 70-79 % of all Catholic Schools and Lifelong Formation Programs are accessible to those without financial and physical barriers 75-79 % parents acknowledging, accepting and engaging in their role in catechetical formation of their children 75-79 % of parish school age children participation with weekly attendance at Sunday liturgy 55-59 % of parish school age children attending a Catholic School with 85-89% satisfaction of parents, pastors, staff and students 80-89 % of all Catholic Schools and Lifelong Formation Programs are accessible to those without financial and physical barriers 80+ % parents acknowledging, accepting and engaging in their role in catechetical formation of their children 80 + % of parish school age children participation with weekly attendance at Sunday liturgy 60 + % of parish school age children who have access attend a Catholic School with 90 + % satisfaction of parents, pastors staff and students 90 + % of all Catholic Schools and Lifelong Formation Programs are accessible to those without financial and physical barriers 12
City 1980 1990 2000 Current Central Study Area Population by City Brookings 14951 16270 18504 20184 White 474 536 530 513 Aurora 507 619 500 483 Flandreau 2114 2311 2376 2201 Elkton 632 602 677 655 Howard 1169 1156 1071 885 Based on 7-1-2009 State of SD Canova (Epiphany) 194 172 140 117 Ramona 241 194 190 195 Madison 6210 6257 6540 6605 DeSmet 1237 1172 1164 1074 Arlington 991 908 992 904 Iroquois 348 328 278 238 Huron 13000 12448 11893 11281 7/14/2011 14
KEY LEARNINGS FROM STUDY GROUPS PROCESS WORKS PARISH REPRESENTATIVES KEY TO COMMUNICATION WITH PARISH MEMBERS WORK WITHIN THE PARAMETERS FOCUS NEEDS TO BE ON DIOCESAN/REGIONAL PLANNING TEMPTATION TO AVOID ANALYTICS, BACKGROUND AND GO RIGHT TO DECISION MAKING TRANSPARENCY EVERYTHING IS ON THE TABLE
KEY LEARNINGS FROM STUDY GROUPS HARD WORK FOR PARISH REPRESENTATIVES CAN BE STRESSFULL EDUCATIONAL--PROCESS HAS PRODUCED CATECHESIS AND SHOWN NEED FOR ADDITIONAL TEACHING ON THE CATHOLIC FAITH CONSULTATION PROCESS TO BISHOP PAUL SWAIN IMPORTANT TO EXPRESS YOUR THOUGHTS AND OPINIONS PRAYER IS MOST IMPORTANT AS WE JOURNEY THROUGH THIS PROCESS!
Correspondence/Communication Direct all correspondence and communication to: Deacon Roger R Heidt Director of Planning 523 N Duluth Ave Sioux Falls, SD 57104 605-988-3715 rheidt@sfcatholic.org
Central Area Study Group Proposal 2011 Submitted by (Parish) Received* Proposal Number* Multiple proposals are acceptable Proposal is as follows: Number of Masses per site per week include all parishes in study group: include weekend, daily and anticipated funerals, weddings (use additional paper if needed) Location: Number of Masses: Number of priests needed: How are each of the Vision statements realized through this proposal for the study group? Use brief narrative Catholic: People of deep prayer and ongoing conversion, fully embracing our Catholic identity and fulfilling appropriately our roles and responsibilities as clergy, religious and laity Eucharistic: People with full, active and conscious participation in the Sacred Liturgy, the sacraments and devotions that are celebrated with reverence and according to liturgical norms Faith-filled: People grateful for the gift of life who know and witness each day the teachings of Christ and his Church 18
Compassionate: People responding through acts of charity and justice to the human and spiritual needs of others, including sharing the faith with love and humility United: People who cooperate and collaborate within and among parishes, recognizing the divine connection with the universal church through the bishop and diocese How is the spiritual and physical health of the priests supported by this proposal? Strengths of this proposal: Weaknesses of this proposal: Benefits of this proposal: Risks of this proposal: 19
What specifically needs to change to implement this proposal in your parish and in the study group area? What specifically needs to stop to implement this proposal in your parish and in the study group area? How would your parishioners experience this proposal in your parish and the study group area? Core Goals of Pastoral Planning Regular access to the Sacraments, especially the Most Holy Eucharist, throughout the diocese Solid Catholic faith formation for all ages throughout the diocese The opportunity to gather as people of faith in vibrant and viable parishes *to be completed by diocese 12/2810 20
Let s agree that as we talk about your future we won t pillory those with whom we disagree, or engage in conversations that aren t rooted in mutual respect and grounded in the virtue of charity, Fr. John Bauer- Eight Rules of Behavior rule #5 while merging 3 parishes in St. Paul, Mn
Central Area Study Group Ultimate Goal To provide consultation to Bishop Paul Swain on the Diocesan Pastoral Plan especially as it relates to ministry in the Central area and related rural areas of the Sioux Falls Diocese
Yankton Area Study Group B St. John Parish, Lesterville St. Wenceslaus Parish, Tabor St. Agnes Parish, Sigel St. Vincent Parish, Springfield St. George Parish, Scotland St. Columba Parish, Mayfield Sacred Heart Parish, Yankton St. Boniface Parish, Idylwilde St. Leo Parish, Tyndall St. Benedict Parish, Yankton Consultation Report January 2010
NEXT STEPS 1. BREAK RESUME AT: 2. REVIEW NEXT AGENDA /QUESTIONS 3. RETURN FOR DIALOGUE WITH BISHOP SWAIN 4. KEY ACTIONS/MESSAGES
Central Area Study Group Next Meeting: July 19, 2011 Arlington 6:30 P.M. Tuesday
MEETING #2 AGENDA JULY 19, 2011 PROCESS MANUAL ORIENTATION DEMOGRAPHIC REVIEW PARISH REPRESENTATIVES HOMEWORK: *PREPARE A 3-5 MINUTE PRESENTATION ON YOUR PARISH (YOU CAN GIVE OR DESIGNEE) *SHOULD BE TYPED SO CAN BE MADE PART OF PERMANENT RECORD *SEPARATE TIME LINE OF KEY EVENTS
Central Area Study Group Next Meeting: July 19, 2011 Arlington 6:30 P.M. Tuesday
To Hold and Teach the Catholic Faith Approaching the 125 th Anniversary of the Diocese of Sioux Falls The Pastoral Plan Transition Process Manual