DATE: December 14, 2015 MINUTES OF A MEETING OF THE NEWCASTLE PUBLIC WORKS AUTHORITY (Opening Prayer & Flag Salute) TIME: PLACE: ITEM 1: 6:00 P.M. NEWCASTLE MULTI-PURPOSE CENTER 705 NW 10 TH STREET CALL TO ORDER/ROLL CALL Karl Nail called the meeting to order at 6:05 p.m. PRESENT: ABSENT: Chair Karl Nail Vice Chair Gene Reid Trustee Tommy Clay Trustee Tiffany Elcyzyn Trustee Mike Fullerton None OTHERS PRESENT: Nick Nazar, General Manager; Kevin Self, Assistant General Manager; Dinah Alizadeh, Executive Administrative Assistant; Camille Dowers, NPWA Secretary; Kim Coffman, City Treasurer; Rebecca Brewster, City Planner; Kenny Sullivan, P.E., City Engineer; Ted Haxel, City Attorney; Gordon Harness, Planning Commission Chair ITEM 2: DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF THE AGENDA Motion was made by Karl Nail and seconded by Tommy Clay to strike Item 6 below and approve the agenda as therefore amended. Board polled: Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; ITEM 3: CITIZENS COMMENTS None ITEM 4: CONSENT AGENDA A. Minutes: November 9, 2015 B. Claims C. Transfer of Funds D. Appropriation of Funds E. Budget Amendments F. Approval of Claims in excess of $25,000.00 G. Approval of Contracts
Motion was made by Gene Reid and seconded by Tommy Clay to approve the consent agenda. Board polled: Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; ITEM 5: DISCUSSION AND POSSIBLE ACTION ON ADJUSTMENT OF UTILITY ACCOUNT #16741-3234 (Connie Cruz) Connie Cruz appeared and requested adjustment of her utility account. Motion was made by Gene Reid and seconded by Tiffany Elcyzyn to adjust the November billing on Utility Account #16741-3234 for water to the average of the previous 12 months. Board polled: Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; ITEM 6: DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF PROJECT TO EXTEND 12 IN. WATERLINE ALONG STATE HIGHWAY 76 AND TO PARTICIPATE IN MODIFICATION OF BORE FOR CONNECTION TO SERVE SUBURBAN ESTATES, SEC. 2 Item 6 was stricken from the agenda. ITEM 7: DISCUSSION AND POSSIBLE ACTION ON APPLICATION FOR PERMIT TO CONSTRUCT 2021 L.F. OF 8 PVC WATERLINE SERVING SUBURBAN ESTATES, SEC. 2, AND APPROVAL OF SUBMISSION OF PLANS AND SPECIFICATIONS TO ODEQ Appearance was made by Ross Morris, engineer for the developer Tom Gilliam, who was also present. Motion was made by Mike Fullerton and seconded by Gene Reid to approve Item 7. Board polled: Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; ITEM 8: DISCUSSION AND POSSIBLE ACTION ON APPLICATION FOR PERMIT TO CONSTRUCT 2846 L.F. OF 6 WATERLINE, 1045 L.F. OF 8 WATERLINE, AND 1073 L.F. OF 12 WATERLINE, SERVING PULCHELLA, SEC. 1, AND APPROVAL OF SUBMISSION OF PLANS AND SPECIFICATIONS TO ODEQ Motion was made by Gene Reid and seconded by Tiffany Elcyzyn to approve Item 8. Board polled: Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; ITEM 9: DISCUSSION AND POSSIBLE ACTION ON ENTERING INTO CONTRACT FOR HIGH-SPEED INTERNET WITH ONE-NET Scott Hannan recommended entering into an agreement with OneNet at $1,042.00 monthly for municipal government services only, providing 50Mbps upstream and 50 Mbps downstream. Installation and construction cost is $7,219.00. This will provide adequate speed for the new InCode accounting and record management system previously approved by the City Council. Appearance was made by Newcastle resident Jim Gurley who stated discussion should be held with Mary Petty, Pioneer board member, regarding services offered by Pioneer Internet. Motion was made by Gene Reid and seconded by Tiffany Elcyzyn. Board polled: Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes;
ITEM 10: DISCUSSION AND POSSIBLE ACTION ON APPROVAL TO PURCHASE EQUIPMENT FOR CREATION OF WIDE-AREA NETWORK FOR CITY GOVERNMENT USE Motion was made by Tiffany Elcyzyn and seconded by Tommy Clay to approve Item 10 in an amount not to exceed $16,670.00. Board polled: Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; ITEM 11: DISCUSSION AND POSSIBLE ON JOINT PROJECT EXTENDING WATERLINE ON HWY 76 WITH BORE UPSIZING LINE WITH TOM GILLIAM Nick Nazar reported that the cost estimate for extension of waterline along the east side of Hwy. 76 and bore, creating a loop and service for Suburban Estates Section 2 is approximately $14,500.00 each to be shared between the City and Tom Gilliam, with Mr. Gilliam to pay engineering expenses. Motion was made by Tommy Clay and seconded by Mike Fullerton to approve Item 11. Board polled: Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; ITEM 12: DISCUSSION AND POSSIBLE ACTION ON ENTERING INTO AN AGREEMENT WITH THE CITY OF TUTTLE TO ACCEPT AND DISPOSE OF NEWCASTLE ICE STORM DEBRIS AT AN ESTIMATED COST OF $4,500.00 Nick Nazar stated that FEMA is not reimbursing costs of clean-up. Motion was made by Gene Reid and seconded by Tiffany Elcyzyn to approve Item 12. Board polled: Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; ITEM 13: DISCUSSION AND POSSIBLE ACTION ON COST OF LIVING ADJUSTMENT (COLA) FOR NON-UNIFORMED EMPLOYEES Motion was made by Gene Reid and seconded by Tiffany Elcyzyn to approve a 2.0% cost-ofliving pay increase for non-uniformed employees to exclude the City Treasurer, City Manager and Municipal Judge, retroactive to July 1, 2015. Karl Nail called for public comment and there was none. Board polled: Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; ITEM 14: GENERAL MANAGER S COMMENTS Nick Nazar deferred his report to the City Council agenda. ITEM 15: TRUSTEES COMMENTS Tiffany Elcyzyn expressed her appreciation to crews for work on the Eagle Lake Estates road. ITEM 16: ADJOURNMENT Motion was made by Gene Reid and seconded by Mike Fullerton to adjourn. The motion unanimously passed and the meeting was adjourned at 7:00 p.m.
Except for motions, the minutes only constitute an outline of discussion made by the Council/NPWA and legal advice by the City Attorney. Chairman Vice Chairman Trustee Trustee Trustee
DATE: December 14, 2015 MINUTES OF A MEETING OF THE NEWCASTLE CITY COUNCIL TIME: PLACE: ITEM 1: 6:00 P.M. NEWCASTLE MULTI-PURPOSE CENTER 705 NW 10 TH STREET CALL TO ORDER/ROLL CALL Karl Nail called the meeting to order at 7:01 p.m. PRESENT: ABSENT: Mayor Karl Nail Vice Mayor Gene Reid Council Member Tommy Clay Council Member Tiffany Elcyzyn Council Member Mike Fullerton None OTHERS PRESENT: Nick Nazar, City Manager; Kevin Self, Assistant City Manager; Dinah Alizadeh, Executive Administrative Assistant; Camille Dowers, City Clerk; Kim Coffman, City Treasurer; Rebecca Brewster, City Planner; Kenny Sullivan, P.E., City Engineer; Ted Haxel, City Attorney; Gordon Harness, Planning Commission Chair ITEM 2: DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF THE AGENDA Motion was made by Gene Reid and seconded by Tommy Clay to approve the agenda. Council polled: Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; Karl Nail, yes. Motion carried. ITEM 3: CITIZENS COMMENTS Newcastle resident Jim Gurley appeared and reported his appreciation for improvements to North Rockwell Avenue. He suggested more funds be spent on improvements to section line roads. He also stated State Hwy. 130 at U.S. Hwy. 62 needs left turn lanes and signalization for turn arrows for traffic turning onto U.S. Hwy. 62. ITEM 4: CONSENT AGENDA A. Minutes: November 9, 2015 B. Claims C. Transfer of Funds D. Appropriation of Funds E. Budget Amendments: #16-05 F. Approval of Claims in excess of $25,000.00 G. Approval of Contracts
H. Denial of Tort Claims: i. Joshua Lee--$737.72 ii. Jackie Hine amount unknown Motion was made by Mike Fullerton and seconded by Tommy Clay to approve the consent agenda. The motion was amended by Mike Fullerton and seconded by Gene Reid to approve the consent agenda, removing the tort claims under Item H. Council polled: Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; Joshua Lee appeared and presented his tort claim. Motion was made by Tommy Clay and seconded by Mike Fullerton to deny the tort claim of Joshua Lee under Item H(i). Council polled: Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; Karl Nail, yes. Motion carried. Jackie Hine appeared and presented her tort claim. Motion was made by Tommy Clay and seconded by Tiffany Elcyzen to deny the tort claim of Jackie Hine under Item H(ii). Council polled: Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; Karl Nail, yes. Motion carried. ITEM 5: DISCUSSION AND POSSIBLE ACTION ON PLANNING COMMISSION RECOMMENDATION TO DENY APPLICATION FOR USE PERMITTED ON REVIEW FOR JOEL CHRISTOPHER RAZOOK REVOCABLE LIVING TRUST/EDDIE SISSON FOR THE USE OF A THERAPEUTIC MASSAGE SPA LOCATED IN THE NE/4 NW/4 OF SECTION 3, TOWNSHIP 9 NORTH, RANGE 4 WEST, I.M., MCCLAIN COUNTY, OKLAHOMA. PROPERTY LOCATION: 904 NW 32 ND STREET, NEWCASTLE, OKLAHOMA/FALLS PLAZA (UPOR#2015-007) Gordon Harness presented the recommendation of the Planning Commission to deny the application for use of the premises for a therapeutic massage spa under Item 5. Appearances were made by Jackie Hine, property manager of the development, and Eddie Sisson, applicant. Karl Nail asked for further public comment and there was none. Motion was made by Gene Reid and seconded by Mike Fullerton to approve the Planning Commission s recommendation to deny the use on review for a therapeutic massage spa. Council polled: Gene Reid, yes; Tommy Clay, no; Tiffany Elcyzyn, yes; Mike Fullerton, yes; ITEM 6: PUBLIC HEARING, DISCUSSION AND POSSIBLE ACTION ON PLANNING COMMISSION RECOMMENDATION TO APPROVE REZONING FOR HELEN McCRACKEN FROM A (AGRICULTURE) TO E-2 (URBAN ESTATE RESIDENTIAL) LOCATED IN THE NW/4 SW/4 NW/4 OF SECTION 8, TOWNSHIP 8 NORTH, RANGE 3 WEST, I.M., MCCLAIN COUNTY, OKLAHOMA. PROPERTY LOCATION: 4232 S. PENNSYLVANIA AVENUE, NEWCASTLE, OK (R#2015-011) AND ADOPTION OF ORDINANCE NO. 737 Gordon Harness presented the recommendation of the Planning Commission to approve the rezoning application under Item 6. Motion was made by Tommy Clay and seconded by Tiffany Elcyzyn to approve Item 6 and adopt Ordinance No. 737. Council polled: Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes;
ITEM 7: DISCUSSION AND POSSIBLE ACTION ON ADOPTION OF EMERGENCY CLAUSE OF ORDINANCE NO. 737 Motion was made by Tommy Clay and seconded by Mike Fullerton to approve the Emergency Clause of Ordinance No. 737. Council polled: Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; ITEM 8: DISCUSSION AND POSSIBLE ACTION ON DEDICATION AND ACCEPTANCE OF A PERMANENT EASEMENT FROM HELEN McCRACKEN FOR ALL MUNICIPAL PURPOSES OF THE WEST 40 FT. OF A TRACT IN THE NW/4 SW/4 NW/4 OF SECTION 8, TOWNSHIP 8 NORTH, RANGE 3 WEST, I.M., MCCLAIN COUNTY, OKLAHOMA Motion was made by Tommy Clay and seconded by Tiffany Elcyzyn to approve Item 7 for acceptance of 40 ft. easement from Helen McCracken. Council polled: Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; ITEM 9: DISCUSSION AND POSSIBLE ACTION ON PLANNING COMMISSION RECOMMENDATION FOR CONDITIONAL APPROVAL OF APPLICATION FOR USE PERMITTED ON REVIEW FOR FLOYD LAND & CATTLE COMPANY/HOME CREATIONS FOR THE USE OF BILLBOARD SIGNAGE LOCATED IN THE E/2 SE/4 NW/4 OF SECTION 7, TOWNSHIP 8 NORTH, RANGE 3 WEST, I.M., MCCLAIN COUNTY, OKLAHOMA. PROPERTY LOCATION: SE 44 TH STREET WEST OF PENNSYLVANIA, NEWCASTLE, OK (UPOR#2015-004) Gordon Harness presented the recommendation of the Planning Commission for conditional approval of a 10 x 20 ft. accessory sign with a 12 ft. bottom height, with exclusive advertising for Home Creations Blue Ridge Development and approved messages for the City of Newcastle and Newcastle School Systems. The time period for the sign will be until Blue Ridge Addition buildout, or completion of an adjoining development owned by Home Creations, and further shall be subject to the light shed code provisions being formulated. Jason Spencer of Crafton Tull engineering presented renderings of the sign to the City Council. Newcastle resident Jim Gurley commented on ensuring sales tax collections for materials used in construction in the Norman zip code areas in the City of Newcastle. Motion was made by Mike Fullerton and seconded by Tommy Clay to approve the recommendation of the Planning Commission subject to all stated conditions and review by the Planning Commission in 10 years or at build-out of the developments, whichever occurs first. Council polled: Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; ITEM 10: DISCUSSION AND POSSIBLE ACTION ON APPLICATION FOR USE PERMITTED ON REVIEW FOR STAMPS BROTHERS OIL & GAS LLC FOR HISTORICAL AND CURRENT USE WITH FUTURE DEVELOPMENT/EXISTING BILLBOARD SIGNAGE LOCATED IN THE SW/4 OF SECTION 34, TOWNSHIP 10 NORTH, RANGE 4 WEST, I.M., MCCLAIN COUNTY, OKLAHOMA. PROPERTY LOCATION: 1105 N. HWY 37, NEWCASTLE, OK (UPOR #2015-005)
Ted Haxel reported on the meeting held with the Stamps Brothers and their attorney where it was reported there are plans for a retail building and office space for the Stamps Brothers business, with permit applications to be submitted to the City within 60 days. ITEM 11: DISCUSSION AND POSSIBLE ACTION ON ORDINANCES ADOPTING 2015 EDITIONS OF THE INTERNATIONAL BUILDING CODES: A. Ordinance No. 738 for adoption of the 2015 International Building Code Motion was made by Gene Reid and seconded by Tommy Clay to adopt Ordinance No. 738. Council polled: Tommy Clay, yes; Mike Fullerton, yes; Gene Reid, yes; Karl Nail, yes. Motion carried. Tiffany Elcyzyn was temporarily absent from the meeting and did not vote. B. Adoption of Emergency Clause of Ordinance No. 738 Ordinance No. 738. Council polled: Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn was temporarily absent from the meeting and did not vote. C. Ordinance No. 739 for adoption of the 2015 International Existing Building Code Motion was made by Gene Reid and seconded by Tommy Clay to adopt Ordinance No. 739. Council polled: Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; D. Adoption of Emergency Clause of Ordinance No. 739 Ordinance No. 739. Council polled: Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; E. Ordinance No. 740 for adoption of the 2015 International Zoning Code F. Adoption of Emergency Clause of Ordinance No. 740 G. Ordinance No. 741 for adoption of the 2015 International Swimming Pool and Spa Code H. Adoption of Emergency Clause of Ordinance No. 741
I. Ordinance No. 742 for adoption of the 2015 International Mechanical Code Motion was made by Gene Reid and seconded by Tommy Clay to adopt Ordinance No. 742. Council polled: Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; J. Adoption of Emergency Clause of Ordinance No. 742 Motion was made by Gene Reid and seconded by Tiffany Elcyzyn to adopt the Emergency Clause of Ordinance No. 742. Council polled: Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; K. Ordinance No. 743 for adoption of the 2015 International Plumbing Code Motion was made by Gene Reid and seconded by Tommy Clay to adopt Ordinance No. 743. Council polled: Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; L. Adoption of Emergency Clause of Ordinance No. 743 Ordinance No. 743. Council polled: Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; M. Ordinance No. 744 for adoption of the 2015 International Fire Code Motion was made by Gene Reid and seconded by Tommy Clay to adopt Ordinance No. 744. Council polled: Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; N. Adoption of Emergency Clause of Ordinance No. 744 Ordinance No. 744. Council polled: Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; O. Ordinance No. 745 for adoption of the 2015 International Fuel Gas Code Motion was made by Gene Reid and seconded by Tommy Clay to adopt Ordinance No. 745. Council polled: Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; P. Adoption of Emergency Clause of Ordinance No. 745 Ordinance No. 745. Council polled: Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes;
Q. Ordinance No. 746 for adoption of the 2015 International Wildland- Urban Interface Code R. Adoption of Emergency Clause of Ordinance No. 746 S. Ordinance No. 747 for adoption of the 2015 International Code Council Performance Code T. Adoption of Emergency Clause of Ordinance No. 747 U. Ordinance No. 748 for adoption of the 2015 International Private Sewage Disposal Code V. Adoption of Emergency Clause of Ordinance No. 748 W. Ordinance No. 749 for adoption of the 2015 International Property Maintenance Code X. Adoption of Emergency Clause of Ordinance No. 749 Y. Ordinance No. 750 for adoption of the 2015 International Green Construction Code Z. Adoption of Emergency Clause of Ordinance No. 750 AA. Ordinance No. 751 for adoption of the 2015 International Energy Conservation Code
Motion was made by Gene Reid and seconded by Tommy Clay to adopt Ordinance No. 751. Council polled: Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; BB. Adoption of Emergency Clause of Ordinance No. 751 Ordinance No. 751. Council polled: Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; CC. Ordinance No. 752 for adoption of the 2015 International Residential Code Motion was made by Gene Reid and seconded by Tommy Clay to adopt Ordinance No. 752. Council polled: Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; DD. Adoption of Emergency Clause of Ordinance No. 752 Ordinance No. 752. Council polled: Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; ITEM 12: DISCUSSION AND POSSIBLE ACTION ON ORDINANCE NO. 753 FOR ADOPTION OF THE 2014 EDITION OF THE NATIONAL ELECTRIC CODE Motion was made by Gene Reid and seconded by Tommy Clay to adopt Ordinance No. 753. Council polled: Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; ITEM 13: DISCUSSION AND POSSIBLE ACTION ON ADOPTION OF EMERGENCY CLAUSE OF ORDINANCE NO. 753 Ordinance No. 753. Council polled: Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; ITEM 14: DISCUSSION AND POSSIBLE ACTION ON REQUIRED CODE INSPECTOR CERTIFICATIONS Nick Nazar reported that when the population of the City reaches 10,000, the City Code Inspectors are required to be state certified. Motion was made by Karl Nail and seconded by Tommy Clay to require current employee code inspectors of the City of Newcastle to become certified, at the same level as the state requires when populations of cities reach 10,000, within one year. Council polled: Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; ITEM 15: DISCUSSION AND POSSIBLE ACTION ON AMENDMENTS TO PERSONNEL POLICIES:
Kevin Self presented the following proposed amendments to personnel policies. A. Section 204 Reimbursement/Travel Policy Motion was made by Tiffany Elcyzyn and seconded by Gene Reid to approve Item 15(A). Council polled: Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; B. Section 304 Annual Leave Motion was made by Tiffany Elcyzyn and seconded by Gene Reid to approve Item 15(B). Council polled: Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; C. Section 305 Holidays Motion was made by Tiffany Elcyzyn and seconded by Gene Reid to approve Item 15(C). Council polled: Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; D. Section 306 Sick Leave Motion was made by Tiffany Elcyzyn and seconded by Gene Reid to approve Item 15(D). Council polled: Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; ITEM 16: DISCUSSION AND POSSIBLE ACTION ON RESOLUTION NO. 2015-16 REGARDING SELECTION OF APPROVED ODOT ENGINEERING FIRM FOR CONTRACT FROM APRIL 1, 2016 TO MARCH 31, 2018 IN COMPLIANCE WITH NATIONAL BRIDGE INSPECTION STANDARDS Ollar & Ollar Engineering Motion was made by Tommy Clay and seconded by Karl Nail to adopt Resolution No. 2016-16 under Item 16. Council polled: Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; ITEM 17: DISCUSSION AND POSSIBLE ACTION ON ENTERING INTO CONTRACT FOR HIGH-SPEED INTERNET WITH ONE-NET Motion was made by Tommy Clay and seconded by Tiffany Elcyzyn to approve Item 17 at $1,042.00 monthly with installation and construction costs of $7,219.00. Council polled: Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; Karl Nail, yes. Motion carried. ITEM 18: DISCUSSION AND POSSIBLE ACTION ON APPROVAL TO PURCHASE EQUIPMENT FOR CREATION OF WIDE-AREA NETWORK FOR CITY GOVERNMENT USE
Motion was made by Tommy Clay and seconded by Mike Fullerton to approve Item 18 in an amount not to exceed $16,670.00. Council polled: Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; ITEM 19: DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF PAYMENT OF INVOICE IN THE AMOUNT OF $41,912.73 FROM MPC PAVING FOR PURCHASE OF ASPHALT FOR NORTH ROCKWELL AVENUE AND SENIOR CITIZENS CENTER PARKING LOT Motion was made by Gene Reid and seconded by Tiffany Elcyzyn to approve Item 19. Council polled: Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; Karl Nail, yes. Motion carried. ITEM 20: DISCUSSION AND POSSIBLE ACTION ON RE-APPOINTMENT OF THE FOLLOWING MEMBERS TO THE ZONING BOARD OF ADJUSTMENTS, EACH TO SERVE THREE-YEAR TERMS: Mark Reed Buddy Eischen Motion was made by Karl Nail and seconded by Gene Reid to approve the re-appointments of Mark Reed and Buddy Eischen to the Board of Adjustments under Item 20, each to serve threeyear terms. Council polled: Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; ITEM 21: DISCUSSION AND POSSIBLE ACTION TO VOID OUTSTANDING CHECKS FOR METER DEPOSIT REFUNDS, COURT REFUNDS, VENDORS AND PAYROLL: Ck. # Date Amount Check Payee Type 68383 9/11/2014 $47.60 Kim Davis Water Deposit 68391 9/11/2014 $58.81 Todd Owens Water Deposit 68466 10/10/2014 $25.00 Delora Bass Water Deposit 68467 10/10/2014 $61.15 Jacquline Carr Water Deposit 68471 10/10/2014 $40.00 Lafleeta Hefley Water Deposit 68474 10/10/2014 $45.72 Micah Graves Water Deposit 68482 10/10/2014 $8.80 Skyridge Homes, Inc. Water Deposit 68504 10/14/2014 $81.65 Capital Hill Lawnmower Vendor Pymt. 69023 12/23/2014 $71.56 Michelle Bennett Water Deposit 69186 1/16/2015 $104.00 Sean Thompson Refund Ticket 55287 1/4/2012 $41.51 Robert Atkinson Payroll 55288 1/4/2012 $10.84 Stephen K Hambright Payroll 55294 1/4/2012 $10.38 Blake Lyles Payroll 55545 1/3/2013 $32.52 Mark A Curtis Payroll 55793 10/24/2013 $32.52 Louis Andrew Lawrence Payroll 56036 7/17/2014 $21.68 Jaye Snow Payroll Motion was made by Gene Reid and seconded by Tommy Clay to approve Item 21. Council polled: Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; Karl Nail, yes. Motion carried.
ITEM 22: DISCUSSION AND POSSIBLE ACTION ON PARTICIPATION AGREEMENT FOR MEMBERSHIP IN THE NATIONAL JOINT POWERS ALLIANCE Motion was made by Tommy Clay and seconded by Tiffany Elcyzyn to approve Item 22. Council polled: Mike Fullerton, yes; Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; ITEM 23: DISCUSSION AND POSSIBLE ACTION ON ENTERING INTO AN AGREEMENT WITH THE CITY OF TUTTLE TO ACCEPT AND DISPOSE OF NEWCASTLE ICE STORM DEBRIS AT AN ESTIMATED COST OF $4,500.00 Motion was made by Tommy Clay and seconded by Tiffany Elcyzyn to approve Item 23. Council polled: Gene Reid, yes; Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; ITEM 24: DISCUSSION AND POSSIBLE ACTION ON COST OF LIVING ADJUSTMENT (COLA) FOR NON-UNIFORMED EMPLOYEES Motion was made by Tommy Clay and seconded by Tiffany Elcyzyn to approve a 2.0% cost-ofliving pay increase for non-uniformed employees to exclude the City Treasurer, City Manager and Municipal Judge, retroactive to July 1, 2015. Karl Nail called for public comment and there was none. Council polled: Tommy Clay, yes; Tiffany Elcyzyn, yes; Mike Fullerton, yes; Gene Reid, yes; ITEM 25: ASSISTANT CITY MANAGER S COMMENTS None ITEM 26: CITY MANAGER S COMMENTS Nick Nazar presented his written City Manager s report. ITEM 27: COUNCIL MEMBERS COMMENTS Gene Reid commented on the sidewalks and further stated he wants a quick meeting on January 11 th. He also commented on the temporary feather signs by highways and the sight problems created. Mike Fullerton requested the City make a city-wide call regarding dates for brush and tree limb pick- up. ITEM 28: ADJOURNMENT Motion was made by Gene Reid and seconded by Tommy Clay to adjourn. The motion unanimously passed and the meeting was adjourned at 9:33 p.m. Except for motions, the minutes only constitute an outline of discussion made by the Council/NPWA and legal advice by the City Attorney.
Mayor Vice Mayor Council Member Council Member Council Member