MINUTES: of the regular meeting of Council of the Town of Onoway held Thursday, May 1 st, 2014 in the Onoway Council Chambers. PRESENT: Mayor Don Harrison Deputy Mayor Dale Krasnow Councillor Corinne Feth (via speaker phone) Councillor Judy Tracy Councillor Pat Yuill ABSENT: ALSO PRESENT: CALL TO ORDER: APPROVAL OF AGENDA: #135/14 APPROVAL OF MINUTES: #136/14 APPOINTMENT / PUBLIC HEARINGS: IN CAMERA DEVELOPMENT #137/14 OUT OF CAMERA #138/14 INVESTMENT RE: NEW HIGHSCHOOL #139/14 Wendy Wildman, C.A.O Robin Murray, Assistant C.A.O./Recording Secretary Jason Madge, Public Works Manager James Trodden, Principal Onoway Junior/Senior High School The meeting was called to order by Mayor Harrison at 9:30 a.m. 2. Approval of Agenda MOVED by Councillor Pat Yuill that Council approve the agenda of the regular meeting of Thursday, May 1 st, 2014 with the following addition: 7 n) Recreation Requisition 3. Approval of Minutes MOVED by Deputy Mayor Dale Krasnow that the minutes of the regular Council meeting held April 17 th, 2014 be approved as presented. 4. Appointments and Public Hearings James Trodden, Principal Onoway Junior/Senior High School was in attendance to discuss the plans for the new Onoway Jr/Sr High School. MOVED by Deputy Mayor Dale Krasnow that pursuant to section 197(2) of the Municipal Government Act, Council move In Camera at 9:33 a.m. MOVED by Councillor Judy Tracy to come Out of Camera at 10:06 a.m. A financial investment for additional square footage for the new Onoway Junior/Senior High School was discussed at length. MOVED by Councillor Corinne Feth that Council secure a $100,000.00 investment for additional square footage in the new Onoway Junior/Senior High School, with the understanding that a portion of the school facility be available for community use (details to be worked out at a later date). Councillor Pat Yuill requested a recorded vote. IN FAVOUR: Mayor Don Harrison Deputy Mayor Dale Krasnow Councillor Corinne Feth Councillor Judy Tracy OPPOSED: Councillor Pat Yuill Page 1 of 7
FUNDING #139/14 OPTIONS #140/14 POLICY & BYLAWS: ACTION ITEMS: AUTH. ATTEND. VE DAY CELEBRATION #141/14 AUTH. ATTEND. LAFARGE AWARD CEREMONY #142/14 CiB WEEK PROCLAIMED #143/14 MOVED by Deputy Mayor Dale Krasnow that administration bring back options with respect to funding this new high school investment. Council recessed at 10:20 a.m. Councillor Corinne Feth excused herself from the meeting at 10:20 a.m. Council reconvened at 10:25 a.m. Ms. Colleen Wournell, Onoway Elementary School Teacher Grade 6W and the students of Grade 6W arrived at 10:25 a.m. Ms. Wournell and her Grade 6 Social Studies students were in attendance as a learning opportunity regarding municipal government and to appear as an appointment to discuss the same. Introductions were made. Three students had questions prepared for Council and presented them in turn. Council spoke to the general questions asked regarding such things as the town s monthly expenses, funding for seniors and recreation, the roles of Council, and town decision making. A question and answer period followed regarding such things as the possibility of building a spray park, the new Onoway Junior/Senior High school, and the growth of Onoway. Mayor Don Harrison thanked Ms. Wournell and her Grade 6W students for their attendance. Council recessed at 11:00 a.m. Council reconvened at 11:05 a.m. 6. Policies and Bylaws N/A 7. Action Items e) The Royal Canadian Legion letter received April 22 nd, 2014 inviting a Town representative and companion to the VE (Victory in Europe) day and initiation on Saturday May 3 rd, 2014 at 2:00 p.m. was presented to Council. MOVED by Mayor Don Harrison that Council approve Deputy Mayor Dale Krasnow and Mrs. Diane Krasnow to attend the Royal Canadian Legion VE day celebration at the Onoway Legion Hall on May 3 rd, 2014. f) Lafarge invite to Onoway Award Ceremony scheduled for Wednesday June 4 th, 2014 from 11:00 a.m. to 2:00 p.m.at the Aggregate Site was presented to Council. MOVED by Councillor Judy Tracy that Council authorize the attendance of the Public Works Manager, all Council members, and administration to attend the Lafarge Onoway Award Ceremony on Wednesday, June 4 th, 2014. g) Communities in Bloom Week May 4 to 10, 2014 April 25 th, 2014 email and proclamation was presented to Council. MOVED by Councillor Pat Yuill that the Town of Onoway proclaim May 4 th 10 th, 2014 to be Communities in Bloom Week. Page 2 of 7
APPROVE FINAL OPERATING & CAPITAL BUDGETS 2014 #144/14 1 ST READING TAX RATE BYLAW #714-14 #145/14 2 ND READING BYLAW #714-14 #146/14 UNAN. CONSENT BYLAW #714-14 #147/14 35D READING BYLAW #714-14 #148/14 SIDEWALK SNOW REMOVAL INV. #149/14 Mayor Don Harrison read the Communities in Bloom Week proclamation and proclaimed May 4 th to 10 th, 2014 to be Communities in Bloom Week. Ms. Wournell and her Grade 6W students left at 11:15 a.m. a) 2014 Capital and Operating Budgets the final operating and capital budgets were presented to Council. Councillor Pat Yuill requested that item 7 n) be discussed prior to the above mentioned budgets. n) Recreation Requisition Councillor Pat Yuill led discussions regarding the possibility of adding a Recreation Requisition to the 2014 tax levy. Council agreed that adding a Recreation Requisition to the 2014 Tax levy was not timely and directed administration to begin the planning process for 2015. Further, administration was directed to bring back suggested rules and regulations to Council, with respect to a recreation tax, for further discussion. Council briefly discussed the Final Operating and Capital Budgets presented. MOVED by Deputy Mayor Dale Krasnow that Council approve the Final Operating and Capital Budgets as presented. b) 2014 Tax Rate Bylaw based on the 2014 Capital and Operating Budgets, Tax Rate Bylaw 714-14 which will set the rates for taxation for the 2014 year was presented to Council. MOVED by Deputy Mayor Dale Krasnow that Tax Rate Bylaw 714-14 be given first reading, setting the rates of taxation for the 2014 year. MOVED by Councillor Pat Yuill second reading of Tax Rate Bylaw 714-14. MOVED by CouncilLor Judy Tracy, that by the unanimous consent of those Councillors present, Tax Rate Bylaw 714-14 be given third and final reading. MOVED by Councillor Pat Yuill third reading of Tax Rate Bylaw 714-14. c) W. Westerlund - disputing invoice #20140054 in the amount of $105.00 for sidewalk snow removal. Said invoice was presented to Council along with pictures of the property before and after the sidewalk snow removal. C.A.O Wendy Wildman advised Council that this invoice amends the original invoice in the amount of $253.75. Council briefly discussed with Public Works Manager Jason Madge the above mentioned invoice and pictures. MOVED by Councillor Judy Tracy that Invoice #20140054 stand as is, as it was previously amended, and that she will advise Mr. Westerlund of same. d) Town of Onoway/Lac Ste. Anne County IDP meeting with Alberta Transportation is scheduled for June 11 th, 2014 in Onoway from 10:00 a.m. to 12:00 p.m. The April 23 rd, 2014 email from Matthew Ferris is Page 3 of 7
ONOWAY/LSAC IDP MEETING AUTH. ATTEND. #150/14 AUTH. PARTICPATION RE: REGIONAL COLLABORATION GRANT PROGRAM #151/14 LETTER RE: IDP FOR INFO. #152/14 FORWARD LETTER RE: 2014 HERITAGE AWARDS HISTORICAL GUILD #153/14 HERITAGE DAYS PARADE FLOAT #154/14 ATCO CUP 2014 HORSE SHOW INFO. #155/14 directed to committee members but recently all of Council has attended these meetings. MOVED by Deputy Mayor Dale Krasnow that all Council members that are able to attend the above mentioned meeting be authorized to do so. h) Alberta Beach application to Regional Collaboration Grant Program for Revenue and Cost Sharing Study was presented to Council. MOVED by Councillor Pat Yuill that Be it resolved that we authorize the Town of Onoway to participate in an application for the Revenue and Cost Sharing Study project, submitted by the Village of Alberta Beach under the Regional Collaboration component of the Regional Collaboration Program, further That the Town of Onoway, a participant, agrees to abide by the terms of the Conditional Grant Agreement, governing the purpose and use of the grant funds. i) Notice of Public Hearing Proposed Regional Intermunicipal Development Plan Lac Ste. Anne County Bylaw #22-2013, Town of Onoway Bylaw #712-13 an April 21 st, 2014 letter received from Mike Northcott, resident of Lac Ste. Anne County, was presented to Council. MOVED by Councillor Judy Tracy that Council accept the above item for information. j) Alberta Historical Resources Foundation March 17 th, 2014 letter regarding the 2014 Heritage Awards. MOVED by Deputy Mayor Dale Krasnow that the above mentioned letter regarding the 2014 Heritage Awards be forwarded to the Onoway and District Historical Guild through the Town of Onoway representative Councillor Pat Yuill. k) Onoway & District Heritage Days letter received April 11 th, 2014 from Parade Committee Chairman Ed Gallagher regarding participation in the 2014 Heritage Days parade. Council discussed participation in the 2014 Heritage Days parade. MOVED by Councillor Judy Tracy that the Town of Onoway request a shared float for the 2014 Heritage Days parade with the Onoway Beautification Committee. l) ATCO Cup April 22 nd, 2014 letter inviting Mayor and CAO to attend the 2014 Edmonton Classic Horse Show on Thursday, May 22 nd, 2014 from 5:30 p.m. to 9:00 p.m. MOVED BY Deputy Mayor Dale Krasnow that Council accept the above letters for information. m) Alberta Transportation - April 28 th, 2014 email from John Drozak regarding the design on a section of Highway 37 from Highway 43 to east of Onoway. Council was presented with the Plan/Profile of Highway 37:02 Junction of Highway 43 to Sturgeon River Bridge. Page 4 of 7
RESPOND TO AB TRANSPORTATION #156/14 STAFF & COMMITTEE REPORTS: RESPOND TO EMAIL RE: SALE OF FIREWORKS #157/14 MOVED by Councillor Pat Yuill that administration respond to the above email, advising Alberta Transportation that the Town of Onoway has no concerns at this time. 8. Staff and Committee Reports a) Mayor s Report Mayor Don Harrison reported on the following items: Meeting he attended with MLA George VanderBurg regarding Phase II of the WILD Water project. Onoway Beautification Committee meeting he attended. Council recessed at 12:15 p.m. Council reconvened at 12:45 p.m. b) Deputy Mayor s Report Deputy Mayor Dale Krasnow reported on the Lac Ste. Anne Foundation meeting he attended on April 23 rd, 2014. c) Councillor Feth N/A d) Councillor Tracy Councillor Judy Tracy reported on the following items: Onoway and District Interagency Committee meeting she attended. F.C.S.S. meeting she attended Advised that she will be attending the CPAC (Community Policing Advisory Committee) meeting next week. e) Councillor Yuill Councillor Pat Yuill advised that all meetings he attended have been reported on already by other Council members that were in attendance at these same meetings. f) CAO Report C.A.O. Wendy Wildman reported on the following items: Extreme Sandblasting silica issue Ms. Wildman advised Council that a complaint was received at the office in regards to open air sandblasting using silica sand. The issue was referred to the Development Officer who in turn contacted Alberta Environment and Alberta Health. Alberta Environment and Alberta Health have looked into the situation and the company has been advised of the rules and regulations regarding sandblasting operations. Bigway Foods request to sell fireworks an email dated April 23 rd, 2014 from Onoway Bigway Foods, Bylaw 675-08 A Bylaw to Control the Use of Fireworks, and the Alberta Fire Code Interpretation were presented to Council. MOVED by Councillor Pat Yuill that administration respond in writing to the email and forward a copy of Bylaw 675-08 and the Fire Code Interpretation to both Onoway Bigway Foods and Onoway Shell (cc Lac Ste. Anne Fire Department). County response on Repario Pit - two April 23 rd, 2014 emails from Matthew Ferris, Lac Ste. Anne County Manager of Planning and Development were presented to Council. Page 5 of 7
GOLDEN CLUB LETTER OF SUPPORT RE: BUILDING PURCHASE #158/14 MTG. WITH OFEA RE: HALL REPAIRS #159/14 STAFF & COMMITTEE REPORTS INFO. #160/14 FINANCE: #161/14 INFORMATION ITEMS: Onoway Golden Club suggested letter of support for purchase of the Bethel United Church building. Council discussed the Onoway Golden Club s desire to purchase the Bethel United Church Building. MOVED by Councillor Pat Yuill that administration send a letter of support to the Onoway Golden Club for the purchase of the Bethel United Church Building. Interim Fire Chief Randy Schroeder Ms. Wildman advised Council that Mr. Randy Schroeder is the Lac Ste. Anne County Interim Fire Chief. Further Ms. Wildman advised that Mr. Schroeder will be meeting with herself and Public Works Jason Madge in the near future. g) Public Works Report Public Works Manager Jason Madge reported on the following items: Tourist Info signage further to the last meeting, Jason has found some information and gave Council an update regarding costs and the possibility of the Heritage Center qualifying for grant dollars to cover these costs. Community Hall repairs Mr. Madge has received a quote of $16,000.00 for the proposed concrete repairs at the Community Hall. MOVED by Deputy Mayor Dale Krasnow that administration set up a meeting with the Onoway Facility Enhancement Association (Community Hall Board) for further discussion. Drainage issues at Industrial Street Mr. Madge gave his recommendations regarding the drainage issues as well as possible costs of addressing them. Further to last meeting, Mr. Madge updated Council on the Federal Wastewater regulations adding that he is proposing to be in compliance with the regulations by May 31, 2014. Resident complaint of back alley sight lines near the intersection to 46 th Street and 48 th Avenue. MOVED BY Councillor Pat Yuill that all Staff and Committee reports be accepted for information. 5. Finance a) Cheque Listings March 2014 b) Bank Reconciliations and Bank Statements March 2014 c) Year to Date Trial Balance Report (income/expenses) March 2014 MOVED by Councillor Judy Tracy that Council accept the above items for information. 9. Information Items a) Alberta Municipal Affairs April 16 th, 2014 letter on Bill 27, the Flood Recovery and Reconstruction Act. b) Alberta Municipal Affairs April 22 nd, 2014 letter noting acceptance of the MSI Capital project Alley Gravelling for $49,420. c) Alberta Transportation April 14 th, 2014 letter from Minister Drysdale in response Page 6 of 7
INFO. ITEMS #162/14 IN CAMERA: LAND #163/14 OUT OF CAMERA #164/14 ADV. INDUSTRIAL LOTS #165/14 ADJOURNMENT: UPCOMING EVENTS: to our letter on continued WILD Water funding. d) Alberta Municipal Affairs April 4 th, 2014 response letter from Minister Hughes on grant funding. e) Alberta Municipal Affairs April 7 th, 2014 letter on consolidation of MSI Capital and BMTG programs under MSI. f) Alberta Sport Connection two April 17 th, 2014 letters on completed accountability report for 2013 funding for Ruth Cust Memorial Park and Dennis Bretzlaff Park. g) Eastlink letter received April 25 th, 2014 on recent business decision to withdraw services. h) AltaLink April 23 rd, 2014 email on individuals impersonating AltaLink employees in a scam as such. MOVED by Deputy Mayor Dale Krasnow that the above items be accepted for information. MOVED by Councillor Pat Yuill that pursuant to section 197(2) of the Municipal Government Act, Council Move In Camera at 1:40 p.m. MOVED by Deputy Mayor Dale Krasnow to come Out of Camera at 2:15 p.m. MOVED by Deputy Mayor Dale Krasnow that administration advertise the industrial lots for sale as discussed. As all matters on the agenda have been addressed, Mayor Harrison declared the meeting adjourned at 2:20 p.m. - May 6 th, 2014 Lobbying Government Effectively Workshop - May 8 th, 2014 Meeting with Lac Ste. Anne County - May 15 th, 2014 Regular Council Meeting - June 5 th, 2014 Regular Council Meeting - June 19 th, 2014 Regular Council Meeting Signed by Don Harrison MAYOR Signed by Robin Murray ASSISTANT C.A.O./RECORDING SECRETARY Page 7 of 7