RFP Details RFP Name Response Due Date Decision Date RFP Type RFP Code Mon, 24-Oct-2016 Mon, 14-Nov-2016 Meeting Space and Sleeping Rooms JBNSPGFCMFW Description ELC Online Global Summit 2017 Decision Factors Billing Information Concessions / Contractual Requirements Location / Rate Room, Tax & any mandatory charges DB to Master Incidentals IPO All Event charges DB to Master Rates available 3 days pre and post 1 Comp per 35 cumlative group rooms 10% discount on 2016 published F&B menus 20% Attrition on contracted block 14 day cut-off 20% discount on all in-house AV 20 Comp suite upgrades 5 Staff rooms at 50% 20 Comp VIP amenities on arrival Comp beverage service in office (hold and cold) Comp WiFi in guest rooms Comp Meeting Room Rental with F&B minimum achieved Comp Wireless internet in all meeting space Comp re-key off office / storage rooms Comp Flip Charts and easels 4% rebate to master on guestrooms Key Contact Information Contact Name Carvie Gillikin Email Address carvie@fourthwallevents.com Preferred Contact Method Organization Fourth Wall Events Phone 2123160052 Title Vice President Fax 2123160052 Address Website Cvent, Email 209 W 40th Street Suite 201 209 W 40th Street, Suite 201 New York, NY 10018 USA fourthwallevents.com Organization Information Organization Name Organization Type Address Corporate 767 Fifth Ave. New York, NY 10153 USA Employees 20,001+ Avg. Attendees / Event 151-300 Events / Year 3000 Avg. Room Nights / Event 1-50 Single-day Events 10% Multi-day Events 90% Page 1 of 5
Event Information Event Name ELC Online Global Offsite 2017 Total Attendees 200 Event Type Reference Number Conference / Convention DHNWVG39DHD Commission Yes - 10.00% Event History Dates Flexible? Event Dates The planner has indicated that this event has been held before. Yes Mon, 05-Jun-2017 - Fri, 09-Jun-2017 + 2 alternate dates Date Type Date Options Notes Planner Preferred Alternate Date Alternate Date Contract Signature Location Destinations Under Consideration Mon, 05-Jun-2017 - Fri, 09-Jun-2017 Mon, 06-Mar-2017 - Fri, 10-Mar-2017 Mon, 06-Feb-2017 - Fri, 10-Feb-2017 New York, NY Central London San Francisco Los Angeles San Diego BOSTON, ORLANDO & WASHINGTON DC HAS BEEN ADDED TO THE LIST OF POTENTIAL CITIES. Previous Event History This event was previously held in the following location(s): Venue Name City State Date Attendees Room Block Room Pick-Up F&B Spend Westin Toronto Ontario 5/2/2016 150 610 Sleeping Room Requirements Day Any (Run Of House) Single (1 Bed) Double (2 Beds) Suite Staff Fri, 02-Jun-2017 5 Sat, 03-Jun-2017 30 5 Sun, 04-Jun-2017 200 5 Mon, 05-Jun- 2017 200 5 Tue, 06-Jun-2017 200 5 Wed, 07-Jun- 2017 75 5 Thu, 08-Jun-2017 15 5 Room Occupancy Single - - - Single Check-in Date Fri, 02-Jun-2017 Total Room Nights 755 Peak Room Nights 205 Page 2 of 5
Meeting Room Requirements Start Date Sat, 03-Jun-2017 Day Time Agenda Item Room Request Sat, 03-Jun-2017 12:00 AM-11:45 PM Office Sat, 03-Jun-2017 8:00 AM-6:00 PM Loadin, Set Sun, 04-Jun-2017 12:00 AM-11:45 PM Office Sun, 04-Jun-2017 8:00 AM-6:00 PM Set and Rehearsals Sun, 04-Jun-2017 6:00 PM-8:00 PM Reception Reception Notes or Exceptions: Preferably not in a meeting room. Mon, 05-Jun-2017 12:00 AM-11:45 PM Office Mon, 05-Jun-2017 7:00 AM-8:30 AM Mon, 05-Jun-2017 8:00 AM-6:00 PM Mon, 05-Jun-2017 8:00 AM-6:00 PM 1 Mon, 05-Jun-2017 8:00 AM-6:00 PM 2 Mon, 05-Jun-2017 8:00 AM-6:00 PM 3 Mon, 05-Jun-2017 12:00 PM-1:00 PM Tue, 06-Jun-2017 12:00 AM-11:45 PM Office Tue, 06-Jun-2017 7:00 AM-8:30 AM Tue, 06-Jun-2017 8:00 AM-6:00 PM Flow Page 3 of 5
Tue, 06-Jun-2017 8:00 AM-6:00 PM 1 Tue, 06-Jun-2017 8:00 AM-6:00 PM 2 Tue, 06-Jun-2017 8:00 AM-6:00 PM 3 Tue, 06-Jun-2017 12:00 PM-1:00 PM Wed, 07-Jun-2017 12:00 AM-11:45 PM Office Wed, 07-Jun-2017 7:00 AM-8:30 AM Wed, 07-Jun-2017 8:00 AM-6:00 PM Wed, 07-Jun-2017 8:00 AM-6:00 PM 1 Wed, 07-Jun-2017 8:00 AM-6:00 PM 2 Wed, 07-Jun-2017 8:00 AM-6:00 PM 3 Wed, 07-Jun-2017 12:00 PM-1:00 PM Thu, 08-Jun-2017 12:00 AM-11:45 PM Office Thu, 08-Jun-2017 8:00 AM-6:00 PM 1 Thu, 08-Jun-2017 8:00 AM-6:00 PM 3 Fri, 09-Jun-2017 12:00 AM-11:45 PM Office A/V Needs We reserve the right to bring in our own AV Provider. Peak Meeting Rooms 8 Page 4 of 5
Additional Questions 1. Does the meeting room(s) proposed have natural daylight? (Comment) (Required) 2. Do you have any planned construction over the dates of our RFP request? (Comment) (Required) 3. Please list any mandatory charges we need to be aware of and the cost. (Comment) (Required) Page 5 of 5