Fremont Presbyterian Church of Sacramento Minutes of the Stated Session Meeting April 27, 2011 Call to Order: After enjoying dinner together, Session members were asked by Executive Minister Mark Eshoff to tell one encouraging thing in their ministry areas. Following this time of sharing, Dr. Donald Baird, Session Moderator, introduced The Reverend Tom Smith and Elder Bob Connett from the Committee on Ministry. Dr. Baird called the Session meeting to order with prayer at 6:40 p.m. in Ferguson Hall C. Motion 1: to accept the agenda as presented (MSP). In addition to Session minutes and Session action requests, the packet of materials for the meeting included written minutes and reports from the following: Board of Deacons, Buildings and Grounds Committee, Evangelism Team, Finance Committee, The Go Team, Health Ministry Team, Local Mission Committee, and Worldwide Ministries. Pastor s Reports from The Reverend Dr. Dan Willson and The Reverend Jeff Hoffmeyer were also included in the packet. Motion 2: to grant privilege of the floor to staff and visitors present (MSP). Attendance (A quorum): Elders Present: Elders Excused: Elders Absent: Clergy Present: Staff Present: Deacon Representative: Others: Russell Brown, Don Davison, Sean Doherty, Brooks Erickson, Marcia Garrison, Char Gezi, Chris Jaime, Dan Johnson, Lynn Jordan, Vicki Meyer, Ken Moody, Clair Parsh, Carol Skinner Marty Boersma Andy Bodemeijer The Reverend Dr. Donald Baird, The Reverend Dr. Dan Willson Cathy Cole, Mark Eshoff None Bob Connett, Patti Dusel (Clerk Pro-Tem), The Reverend Tom Smith Dr. Baird led the Session in reading the Fremont Presbyterian Church Mission Statement: Who We Are and Our Purpose. Elder Char Gezi shared her story, including the importance of attending camp when she was in junior high school where she made her personal commitment. At 7:25 p.m. the pastors and staff were asked to leave the meeting while Elder Connett and The Reverend Smith from the Committee on Ministry met with the members of Session. After thanking the members of the Committee on Ministry, Dr. Baird reconvened the meeting at 8:00 p.m. Clerk s Report: Motion 3: to approve the Stated Session Minutes of March 23, 2011 as amended (MSP). Noah Spickelmier will be shown as joining by Profession of Faith with Baptism at 11:00 a.m. Motion 4: to approve the minutes of the Called Session Meeting of April 3, 2011 (MSP). Correspondence: None
Motion 5: to accept the Clerk s report (MSP). Session Calendar: Communion May 1, 2011 Ask an Elder May 8, 2011 (Parsh) June Grapevine Deadline May 10, 2011 Stated Session Meeting May 25, 2011 Leadership Day Retreat June 4, 2011 Dr. Baird asked elders and program staff to highlight on their calendars the Leadership Day Retreat on June 4, which will be held at Fremont. Consent Agenda: Item 4-3 was pulled from the Consent Agenda. Motion 6: to approve the remaining two (2) items on the Consent Agenda (MSP). Those items were: Item 4-1 Membership Report Rolls and Register, for Session Meeting on April 27, 2011. Actions taken on behalf of Session during the month of March 2011. Rolls (Book of Order G-10.0302a,b) Additions/Changes to Membership Rolls: Book of Order G-10.0302a Additions None (0) Deletions from Rolls: Book of Order G-10.0302b Member Deaths Two (2) March 8, 2011 March 19, 2011 Earl Paul Bauer Shirley Broehan Certificates of Transfer None (0) Requests to be Placed on the Inactive Roll None (0) Requests to be Dropped Three (3) March 29, 2011 Elaine Vann Tyler Lammerding Tanya Lammerding Dropped No Known Address (NKA) None (0) Marriages None (1) Register (Book of Order G-10.0302c) March 19, 2011 Julianne Christ (nm) Troy Villalovos (m)
Fremont Presbyterian Church Sanctuary Infant Baptisms Two (2) March 27, 2011 Evan Christopher Love, born 06/16/2010 Child of Marni Love (m) and Eric Love (m) Officiated by Pastor Jeff Hoffmeyer Assisted by Elder Chris Jaime Funeral/Memorial Services One (1) Lillian Grace Hodges, born 06/19/2010 Child of Betsey (Elizabeth) Wann Hodges (m) And Bill (William) Hodges (m) Assisted by Elder Sean Doherty March 16, 2011 Earl Paul Bauer (m) Fremont Presbyterian Church Sanctuary Item 4-2 to authorize local mission partners to sell tickets to their fundraising events at Fremont with the following conditions: *The mission partner advocate must present the request to the local mission team for approval *Permission would only be given for one fundraiser/mission partner/year *The mission partner advocate would take responsibility for the ticket sales *Only one mission partner would be allowed to sell tickets on any Sunday morning and only for two Sundays *Consultation with Stewardship committee to ensure there are no conflicts with other scheduled fundraising Items Pulled from the Consent Agenda Motion 7: Item 4-3 to approve the 3 rd (or 4 th ) annual spare change tubs fundraiser. This fundraiser is what allows kids to afford camp and also pay for the adult counselors to go and minister to the students (MSP). Elders Russell Brown and Vicki Meyer spoke to the motion regarding the involvement of students. Session would like to have the leadership of the youth groups come up with something more concrete in the future. Action Items: Motion 8: Item 4-4 to approve the following: Effective June 15, 2011, on an interim basis the current position of Associate Pastor for Congregational Life and Small Groups will be titled Minister for Congregational Life and Small Groups. The interim position will be filled on a part-time basis and will not require ordination or include any responsibilities requiring ordination. A search to fill this interim position will be conducted according to the process defined in the Fremont Hiring Protocol (MSP). Elder Ken Moody spoke to the motion noting the possibility of hiring a part-time, non-ordained person to do those things which do not require ordination.
Financial Report: Elder Brooks Erickson presented the financial report which is marvelous! The Balance Sheet as of March 31, 20ll, showed Total Assets of $9.0 million, Liabilities and Funds of $ 2.9 million, Net Worth of $6.1 million and Designated Reserve of $65,126. The Statement of General Fund Revenues and Expenses for the month ending March 31, 2011, showed Revenues for March of $131,688 and Expenses of $160,433, giving a loss for the month of $28,745. Year-to-Date, Revenues of $424,251 exceeded Budget by $11,251 and Expenses of $461,840 were less than Budget by $2,575, giving a Year-to-Date loss of $37,589 with a variance of a surplus of $13,826. Brooks noted that this is the strongest first quarter Fremont has ever had! The church s insurance with Church Mutual has been determined to be adequate and will be continued. Motion 9: to receive the March Financial Report (Item 4-5) (MSP). Old Business: Motion 10: to convene an Executive Session Meeting (MSP). Motion 11: to exit the Executive Session Meeting and return to the Stated Session Meeting (MSP). During the Executive Session Meeting there was an update report and discussion on the status of activities remaining from the November Leadership Retreat. New Business: None Pastor s Reports: Dr. Baird encouraged the elders to attend the Presbytery meeting which will be held in McCloud on May 21. Any sitting elders wanting to attend should let Cathy Cole know. In addition to the written report included in the Session packets, Dr. Willson said that he will be attending the West Coast Pastors Conference next week with Dr. Baird. Executive Minister Mark Eshoff announced the addition of Amanda Jantz to the position of administrative assistant on April 18. The search for a director for the Fremont Nursery School is continuing. Executive Secretary Cathy Cole asked elders to e-mail her their items for the program calendar for June 2011 through December 2012 by the May Session Meeting. Ask An Elder: Elder Brooks Erickson was in the Ask An Elder Corner for the month. His written report included questions about why the collection of coins for the Mexico mission trip had not occurred and about moving the start of the first service to 8:55 a.m. A member expressed pleasure at the inclusion of the Self-Development of People in the One Great Hour of Sharing Offering, and another shared her appreciation of Dr. Baird s sermon of April 10. A member told of his concern about the voting trends in denominational elections.
Announcements: Elder Marcia Garrison announced that a total of 297 people helped with 18 GO Projects in April. About 100 more people participated this year than last year. Next year s GO Day will be April 28, 2012. Marcia asked session members to stay after TNT on May 3 to hear a guest speaker from the Sudan. Marcia also spoke of Art and Karen Pabst s work in Ethiopia and said they are Fremont s face in Ethiopia. Elder Sean Doherty said that attendance at the 11:00 Service was down on Palm Sunday and on Easter, and he asked Session members to listen for feedback about the service. Over 400 people attended the Easter Sunrise Service. The meeting was adjourned at 9:45 p.m. with prayer by Dr. Willson. Patti Dusel Clerk Pro Tem Session Minutes 4/27/2011 Page PAGE 4