CENTRAL CONSOLIDATED SCHOOL DISTRICT # 22 Administration Complex p.o. Box 1199, Shiprock, NM 87420 US Hwy 64 Old High School Rd Business Office' 505-598-5834/598-9684 Fax 598-6626 Personnel 505-598-1018/368-4963 Fax 598-1019 Administration' 505-368-4984 Fax 505-368-5232 WORK SESSIONIREGITLAR SCHOOL BOARD MEETING Ojo Amarillo Elementary School, Fruitland, NM October 21, 2014-6:30 p.m. MINUTES School Board Members Lupita White, President Matthew Tso, Vice-President (conference call) Christina J. Aspaas, Secretary Hoskie Benally, Jr., Member Randy Manning, Member Administrators Donald Levinski, Superintendent Dr. George Schumpeit, Director of Human Resources Dr. Colleen Bowman, Director ofoperations Eric James, Director of Finance I. ROUTINE MATTERS A. Board President, Lupita R. White called the meeting to order and verified that a quorum was present through a roll call at 6:38 p.m. B. Christina J. Aspaas led the school board and audience in the Pledge of Allegiance. C. Hoskie Benally, Jr. conducted a prayer. D. Agenda Review E. Motion by Christina J. Aspaas, second by Hoskie Benally, Jr. to approve the Agenda. Motion carried, 4-0-1. (Randy Manning could not review the agenda online as the website was not working properly). II. COMMENTS FROM THE AUDIENCE Elsie Dan, former teacher with CCSD. Ms. Dan thanked the administration and Don Levinski on various programs with CCSD that will benefit the Navajo children and the programs that are put in place. Also thank the staff working under Don Levinski.
Work Session/Regular School Board Meeting 2 October 21, 2014 III. REPORTS A. Fundraising Requests 1. Max Perez, Tse Bit Ai Middle School Principal presented the fundraising request for Band to sell Little Caesars Pizza Kit for a trip to Denver, CO. David Bridgewater also commented the fundraising for Band. 2. Max Perez and MaryEllen Brokap presented the Drama Club fundraising to sell raffle tickets to raise funds for performances and field trips and to experience real life experiences. A concern regarding the raffle, which is a form of gambling per Don Levinski. No raffle, bingo, or 50/50 per Board President Lupita White. The fundraising request will not be approved by the Board. 3. Caryssa Silentman of Kirtland Central High School presented the Cheerleading to sell Fudge and Candle Sale for traveling to football, basketball, volleyball games. Working with a company that works with the schools, 40% going to cheerleading and 60% going to the company. The cheerleaders need $1500 to cover for the rest of the school year. 4. Andrew Montoya, Kirtland Central High School Business teacher presented the Business Professional, Yearbook, and Athletics to sell Ads. Mr. Montoya would like to create the ad in the schools and the proceeds will go to the Business Professional of America, Yearbook, and Athletics. 5. Guila Curley, Newcomb High School presented the Cross Country to sell Fan Cloth, would like to raise funds for awards for team members and trips. 6. Brittaine Ginkins, Grace B. Wilson Elementary School Choir teacher presented the Honor Choir to sell Chocolate for costs for spring performance and field trips. 7. Jessica Baronet, Kirtland Middle School Band teacher presented the fundraising to sell Krispy Kreme Donut in Kirtland and Farmington areas for Music festival in Denver, CO this will help pay for the students trip. B. Unique Trip Request 1. Mr. Montoya presented the Student Travel for Business Professional of America for a Leadership Conference in Anaheim, CA for BPA students who excel in state and national level for the National Leadership Conference. C. Dr. Colleen Bowman, Director of Operations presented the Furnishing for Naschitti Elementary School Bid. Two vendors who responded to the requests, the recommendation to Beck Total Office Interior Design. The old furniture at Naschitti Elementary School will be housed in Shiprock. D. Dr. Colleen Bowman, Director of Operations presented the Grace B. Wilson and Ruth N. Bond Elementary Schools Design Schematic Update and Next Steps. Benjamin Dekker of DPS Architecture Design Inspiration, the project design started on September 9, Ongoing Steering Committee meetings, set up two stations at each of the schools and let them know about the schools and gave out comment cards and give information about the project, all parents became engaged and had students and parents vote on school name, Facility Goals/Concepts from Education Specifications, OPR (Owner Project Requirements), program of spaces, created a website on the project and what's happening on the project, site analysis, site phasing study, building development, next steering committee meeting November 3, 2014.
Work SessionlRegular School Board Meeting 3 October 21, 2014 E. Dr. Colleen Bowman and Cindy Theodore, Transportation Supervisor presented the Transportation Reorganization. Background facts, District fleet, total daily bus routes/area, student ridership area, outsourced work to area service vendors, personnel breakdown such as bus driver, aides, sub, shop staff, administration, Personnel facts, previous organization, service on oil changes and have a purchase order to take school vehicle to Chitti lube and Shiprock Express. Board members are concern about after school numbers for emergency contact. Colleen and Cindy will get together and talk about the automatic phone system on emergency. Will do better communication and serve. Maintain certified certification. F. Cindy Theodore presented the Per Capita Feeder Route Application. Kirtland Elementary feeder route a student with medical condition. G. Mary Mundahl-New, Secondary Services Supervisor presented the Graduation Dates for SY 2014-15. The principals determine graduation dates. Only concerns are the state competition such as baseball and tracks per Lupita White, Board President. H. Dr. Louisa Lopez-Martinez, Mesa Elementary School Principal, Professional Learning Communities 100% Implemented, Teacher Intervention Cadre 100% Implemented, Parent Advisory Committee Implemented and Ongoing, Student of the Month Recognition for Top readers and mathlette in progression, Breakfast before the bell activities, Diebels Assessment Data for Intervention Grouping, Intervention Grouping in Fourth and Fifth grade students. Board Secretary Christina J. Aspaas is requesting in November board meeting to invite the teachers. I. James Lowe, presented the data report. ACT prep program with same trainings with Newcomb and Shiprock High School. Dual Credit as an elective credit, MOA with NM state rule, perform an alignment student for each course, 80% have to match to the college level. Board policy use dual credit as an elective, transfer limitations, what would be more beneficial AP. Push the advanced placement class on the students instead of dual credit, looking at English 4 and 101, 211, college algebra, pre-calculus. J. Dave Goldtooth presented the Bilingual/Multicultural Programs Update, 2013-14 JOM Parent Needs Assessment, Student Focus Study Results, Dual Language Program Update, Assessment, and Spanish Language PLC. K. On behalf of Cliff Tompson who was unavailable, Eric James, Director of Finance presented the Policies and Procedures for the Provision of Special Education Services for Students with Disabilities and Gifted Students. L. Eric James presented the Facility Use Agreements. The agreements are brought to the board every year for renewal. Only difference in the agreements is facility not available during holiday breaks. Lupita White suggest to remove the "#22" from the letterhead. M. Eric James, Director of Finance presented the Assets for Auction and/or Disposed. Findings on the assets, high interests items under $5000, use technology to get total control of assets, implementing system using radio frequency tags and scanners walk
Work SessionlRegular School Board Meeting 4 October 21, 2014 through our building and reconcile where it should belong, a list of items to dispose or sell them for scrap, some items are not in inventory, and final item on old equipment not working and salvage for parts. N. Eric James presented the Resolution and Proclamation for School Board Election for District 2, 3, and 5. Proposing that the board make the resolution and election be held on February 3, 2015 on the positions and will be a part of the voting. Authorized the resolution in the newspaper for the upcoming elections. O. Eric James presented the Payment of Bills. The Checks Written are summarized of payroll and vendors. P. Eric James presented the Budget Adjustments and Journal Entries. The adjustments are made from fund managers within their budget, transfer amounts for specific expenditures, schools and departments are putting the money where they need to go to meet obligations. There are seven bars to submit to PED. Q. Eric James presented and explained the Items Over $60,000. The Cooperative Educational Services and Great Western Reclamation were submitted for Board approval. R. Eric James presented the Monthly Fiscal Report for expenditures and revenues. The operational under expenditures are ahead of the revenues in small amount, reason is the grants. The expenditures for grants is $874,000 and reimbursement is over $14,000, reason is the PED got behind for July, August, September no payments on requests for reimbursements, received notification from the PED on catching up on reimbursements. S. Don Levinski, Superintendent presented the Discipline Grievances Procedures. Mr. Levinski developed and explained the flow chart on Discipline Grievances procedures on Discussion Level: Supervisor, Level One: Supervisor, Level Two: Superintendent, Level Three: Board Review, and Level Four: Arbitration. Article Thirteen Discipline Procedure consist of Investigation Meeting, Disciplinary Meeting, Termination/Discharge Hearing, and Arbitration. Christina J. Aspaas asked to provide a copy ofthe procedures to the NEA Representative Mel Sharp. Mr. Sharp commented on the Article Six on page 6 of CBA and Items C on Article Twelve. Hoskie Benally also commented his concerns on the Discipline Grievances Procedures on liability of the board. Randy Manning commented the procedures on the board's responsibility. Christina J Aspaas voiced her comment to work together and provide clarification. IV. CONSENT AGENDA A. Motion by Randy Manning, second by Christina J. Aspaas to approve the Consent Agenda as amended with the exception of Item B2 Tse Bit Ai Middle School Drama Club - Raffle Tickets - October 22, 204 through October 30, 2014. Motion carried, 5-0. B. Motion by Randy Manning, second by Christina J. Aspaas to approve the Minutes for September 15, 2014 Regular School Board and September 23, 2014 Special School Board. Motion carried, 5-0.
Work Session/Regular School Board Meeting 5 October 21,2014 C. Motion by Randy Manning, second by Christina J. Aspaas to approve the Fundraising Requests 1) Tse Bit Ai Middle School - Band Little Caesars Pizza Kit Fundraiser October 24, 2014 through November 7, 2014; 2) Kirtland Central High School Cheerleading Fudge and Candle Sale - November 5,2014 through November 19, 2014; 3) Kirtland Central High School- Business Professional, Yearbook, Athletic Sell Ads October 22, 2014 through May 29, 2015; 4) Newcomb High School Cross Country Fan Cloth Sales October 22, 2014 through November 7, 2014; 5) Nizhoni Elementary School - Nizhoni Students and Faculty Activity Fund - Halloween Carnival, Enchilada, Navajo Taco Supper - October 31,2014; 6) Grace B. Wilson Elementary School Honor Choir Chocolate Sales - October 23, 2014 through November 11, 2014; 7) Kirtland Middle School - Band Krispy Kreme Donut Fundraiser November 3, 2014 through November 11, 2014. Motion carried, 5-0. D. Motion by Randy Manning, second by Christina J. Aspaas to approve the Unique Trip Request 1) Kirtland Central High School - Business Professional of America National Leadership Conference - Anaheim, CA - May 5, 2015 through May 10, 2015. Motion carried, 5-0. E. Motion by Randy Manning, second by Christina J. Aspaas to approve the Graduation Dates for SY 2014-2015. Motion carried, 5-0. F. Motion by Randy Manning, second by Christina J. Aspaas to approve the Furnishing for Naschitti Elementary School Bid, the recommendation bid to Beck Office Interior Office. Motion carried 5-0. G. Motion by Randy Manning, second by Christina J. Aspaas to approve the Per Capita Feeder Route Application. Motion carried, 5-0. H. Motion by Randy Manning, second by Christina 1. Aspaas to approve the Special Education Policies and Procedures. Motion carried, 5-0. I. Motion by Randy Manning, second by Christina J. Aspaas to approve the Facility Use Agreements. 1) Four Directions Sport League; 2) Shiprock Office of Youth Development; 3) Four Corners Youth American Football League; 4) Four Corners Youth Soccer League; 5) Kirtland and Shiprock Youth Wrestling Association; 6) Shiprock District Drug and Gang Unit; 7) Kirtland Youth Association. Motion carried, 5-0. J. Motion by Randy Manning, second by Christina J. Aspaas to approve the Assets for Auction and/or Disposal. Motion carried, 5-0. K. Motion by Randy Manning, second by Christina J. Aspaas to approve the Resolution and Proclamation for School Board Election for District 2,3, and 5. Motion carried, 5-0. L. Motion by Randy Manning, second by Christina J. Aspaas to approve the Payment of Bills. Motion carried, 5-0. M. Motion by Randy Manning, second by Christina J. Aspaas to approve the Budget Adjustments and Journal Entries. BARs 1) 14000 Total Instructional Materials Sub-Fund
Work Session/Regular School Board Meeting 6 October 21, 2014 0014-IB; 2) 24101 Title I-IASA - 0019 -M; 3) 24153 English Language Acquisition 0033-1; 4) 25131 Johnson O'Malley 0032-1; 5) 26121 Kellogg Fund/Kellogg Foundation 0028-IB; 6) 27103 2009 Dual Credit Instructional Materials/HB2-0029 IB; 7) 27150 Indian Education Act 0031-1B. Molion carried, 5-0. N. Motion by Randy Manning, second by Christina J. Aspaas to approve the Items Over $60,000. Molion carried, 5-0. V. ITEMS PULLED FROM CONSENT AGENDA A. Motion by Randy Manning, second by Christina J. Aspaas to take no action on Item IV B2 - Fundraising Request for Tse Bit Ai Middle School- Drama Club - Raffle Tickets October 22, 2014 through October 30,2014. Molion carried, 5-0. VI. REPORTS A. Board Members Report Randy Manning - Gave the board a math quiz on 4th grade math. Hoskie Benally, Jr. No report. Christina J. Aspaas - The district presented a presentation and received comments at the NIEA 2014 Convention. Matthew Tso - No report. Lupita R. White Attended the Parent Teacher Conference and Ed Spec Meeting, another presentation on Wednesday, October 22,2014. B. Superintendent Report Don Levinski Email from NMPED, a publication of proclamation and email to Board members regarding after school program. VII. REQUESTED ACTION ITEMS AND REPORTS FOR NEXT MEETING )0 )0 Quarterly Assessment Shiprock Fair Exhibits and Pictures VIII. PLUS / DELTA Strengths (+): Changes (~): Good meeting Thank Mr. Levinski on flow chart Take care of business Take care ofbusiness NEA Input Matthew Tso could not be at meeting in person
Work SessionlRegular School Board Meeting 7 October 21, 2014 IX. ADJOURN Motion by Christina J. Aspaas, second by Hoskie Benally, Jr. to adjourn the Work SessionJRegular School Board meeting at 10:20 p.m. Motion carried, 5-0. Respectfully Submitted, Christina J. Aspaas, Board Secretary