Proceedings of the KANE COUNTY BOARD KANE COUNTY, ILLINOIS

Proceedings of the KANE COUNTY BOARD KANE COUNTY, ILLINOIS

COUNTY BOARD MEETING March 11, 2014 TABLE OF CONTENTS Page MINUTES APPROVAL February 11, 2014... 110 PRESENTATIONS/DISCUSSION 4-H Government Day... 110 Chairman s Short Program... 110 Chairman s Presentation... 110 SPEAKERS (Agenda Items)... 110 ZONING PETITIONS Petition #4309... 112 Petition #4305... 113 Petition #4310... 114 Petition #4311... 115 RESOLUTIONS & ORDINANCES Administration #14-02 Authorizing a Contract for the New Signage at the Government Center Complex (Previously returned to committee at January Board meeting)... 116 #14-46 Authorizing a Three Year Extension for Refuse Removal and Recycling Services for County Government Facilities... 117 #14-47 Authorizing the Approval of an Increase in the Contract Amount with Maple Park Trucking for the Mill Creek Special Service Area (MCSSA) Snow Removal/Salting Services... 117 #14-48 Authorizing a Contract Extension for 2014 Mill Creek SSA Landscape Maintenance Services... 118 #14-49 Authorizing Vehicle Replacements, Development & Community Services Department... 119 County Development #14-50 Appointing the Plat Officer for Kane County... 120 #14-51 Appointing the Stormwater Director for Kane County... 120 Finance/Budget #14-52 Amending Kane County Financial Policies (Res 99-30 as Amended)... 121 #14-53 Authorizing FY2014 Hazardous Materials Emergency Preparedness Planning Grant... 122 #14-54 Authorizing Rollover of FY2013 Fund 125 Sheriff s Vehicle Budget to FY2014... 122 #14-55 Adjusting the FY14 Budget for Court Services Juvenile Accountability Initiative Grant Revenue and Expenditures... 123 107

#14-56 Authorizing Adjustment to the FY2013 Kane County Coroner Budget... 124 #14-57 Authorizing Adjustment to the FY2014 Kane County Coroner Budget... 124 #14-58 Amending the 2014 Fiscal Budget Rollover of 2013 Capital Budgets... 125 #14-59 Authorizing a Contract Extension for the 2014 Toner and Cartridge Supplies Contract... 126 #14-60 Authorizing Adjustment to the FY2013 Sheriff s Office Budget... 127 #14-61 Authorizing FY14 Budget Adjustment-Capital Range Project Qualifying Range... 127 Human Services #14-62 Amending the Personnel Policy Handbook (Leaves of Absence)... 128 #14-63 Amending the Personnel Policy Handbook (Sick Leave)... 135 #14-64 Amending the Personnel Policy Handbook (Bereavement Leave)... 137 Judicial & Public Safety #14-65 Authorizing Contract for Interpreter Services... 138 Liquor Control Commission #14-66 Amending Appendix C of the Kane County Liquor Code - Liquor Licenses (to be held over 30 days for approval at next County Board meeting... 139 Public Service #14-67 Amending County Code Chapter 14, Article (D)(4) regarding Kane County Licensing for Raffles... 139 Transportation #14-68 Approving Adopt-A-Highway Program Participation Applicants... 140 #14-69 Amending Ordinance No. 12-100, Kane County Road Improvement Impact Fee Ordinance... 141 #14-70 Approving an Intergovernmental Agreement between the County of Kane and the Village of Burlington Regarding Access and Improvements to Plank Road, Kane County Section No. 10-00095-00-FP... 141 #14-71 Approving Release of Drainage and Landscape Easements and Consent to Temporary Construction Easements to the Illinois Department of Transportation for State Highway Construction Purposes... 142 #14-72 Approving Intergovernmental Agreements Between the County of Kane and Various Kane County Township Road Districts for a Centralized Oversized / Overweight Highway Permitting System... 143 #14-73 Approving an Amendment to a Local Agency Intergovernmental Agreement with the State of Illinois for Phase II Engineering Services, French Road over Burlington Creek, Kane County Section No. 08-00386-00-BR... 144 #14-74 Approving a Utility Relocation Agreement between the County of Kane and Northern Illinois Gas Company D/B/A Nicor Gas Company for French Road over Burlington Creek, Kane County Section No. 08-00386-00-BR... 145 #14-75 Approving a Phase II Engineering Services Agreement with Burns & McDonnell Engineering Company, Inc. for Fabyan Parkway at Kaneville Road, Kane County Section No. 11-00420-00-CH... 146 108

#14-76 Approving an Intergovernmental Agreement with the State of Illinois for Phase II Engineering Services, Fabyan Parkway at Kaneville Road, Kane County Section No. 11-00420-00-CH... 147 #14-77 Approving an Amendment with the State of Illinois for Phase II Engineering Services for Big Timber over Pingree and Tyler Creek, Kane County Section No. 01-00266- 00-BR... 148 #14-78 Approving an Amendment with the State of Illinois for Phase I Engineering Services for Main Street over Blackberry Creek, Kane County Section No. 08-00385-00-BR... 148 #14-79 Approving Contract for Construction, 2014 Kane County Resurfacing, Kane County Section No. 14-00435-00-RS... 149 #14-80 Approving a Phase III Construction Engineering Services Agreement with Crawford, Murphy & Tilly, Inc. for LaFox Road over Mill Creek, Kane County Section No. 11-00417-00-BR... 150 #14-81 Approving Contract for Construction, LaFox Road over Mill Creek, Kane County Section No. 11-00417-00-BR... 151 #14-82 Approving a Phase III Construction Engineering Services Agreement with Hutchison Engineering, Inc. for Tanner Road over Lake Run Creek, Kane County Section No. 11-00163-01-BR... 152 #14-83 Approving a Phase III Construction Engineering Services Agreement with STV, Incorporated for Thatcher Road over Virgil Ditch No. 1, Kane County Section No. 11-00091-01-BR... 153 #14-84 Approving Contract for Construction, Thatcher Road over Virgil Ditch No. 1, Kane County Section No. 11-00091-01-BR... 153 #14-85 Establishing Annual Salary for Director of Public Health (Barbara A. Jeffers) (deferred for thirty days by chairman)... 154 #14-86 Establishing Annual Salary for Director of Emergency Management (Donald H. Bryant) (deferred for thirty days by chairman)... 154 #14-87 Establishing Annual Salary for Supervisor of Assessments (Mark D. Armstrong) (deferred for thirty days by chairman)... 154 #14-88 Establishing Annual Salary for Director of Human Resource Management (Sheila D. McCraven) (deferred for thirty days by chairman)... 154 #14-89 Establishing Annual Salary for Director of Finance (Joseph M. Onzick) (deferred for thirty days by chairman)... 154 APPOINTMENTS Public Service Committee... 155 DISCUSSION - Settler s Hill... 155 EXECUTIVE SESSION... 155 SPEAKERS (Non-Agenda Items)... 155 ADJOURNMENT to Tuesday, April 8, 2014, at 9:45 a.m.... 155 109

The Adjourned Meeting of the Kane County Board was held at the Kane County Government Center, 719 Batavia Avenue, Building A, Geneva, Illinois, on Tuesday, March 11, 2014. Present: Chairman Chris Lauzen; County Clerk Cunningham; KDOT Dir. Schoedel & staff T. Rickert, Edwards; Development Dir. VanKerkhoff & staff Berkhout; Purchasing Dir. Rossman; Health Dept. Exec. Dir. Jeffers; Bldg. Mgmt. Dir. Remiyac; Operations staff Exec. Biggs; Finance Dir. Onzick; Sheriff Perez & Staff Grommes; ITD staff Lake, Strike, & Garza; Treasurer D. Rickert; Recorder Wegman; Asst. State s Atty. Lulves; Mr. Brian Kronewitter with Cordogan Clark; Co. Bd. staff McGrath; members of the press and public. ROLL CALL as follows: Present: Allan, Auger, Barreiro, Castro, Davoust, Donahue, Ford, Frasz, Gillam, Haimann, Kenyon, Kojzarek, Laesch, Lewis, Molina, Pollock, Scheflow, Silva, Starrett, Smith, Taylor, Vasquez, Wojnicki. Absent: Hoscheit. PRESENT: 23; ABSENT: 1 Chairman Lauzen called the meeting to order at 9:45 a.m. A quorum was present. PLEDGE OF ALLEGIANCE & PRAYER The Pledge of Allegiance was led by Mr. Gerry Regan, former Plato Township Supervisor and member of the Executive Committee of the Kane County Farm Bureau. Pastor Gayle Haas, with Stories Come Alive Ministries, said the prayer. MINUTES OF FEBRUARY 11, 2014 Motion by Starrett, seconded by Laesch to approve the February 11, 2014 minutes. Motion carried unanimously by voice vote of 23-0. Chairman discusses some legislation, combine both discussions at April board meeting. PRESENTATIONS/DISCUSSION: 4-H Government Day - Member Wojnicki welcomed the 4-H Students, Students introduced themselves and stated whom they were shadowing. Member Wojnicki also asked that the students consider participating in the Junior Kane County Board. Chairman s Presentation - KDOT Maintenance Supt. Bill Edwards, Dir. Carl Schoedel and Dpty. Dir. Tom Rickert were presented with gifts by the chairman to show the County Board s appreciation for their crew s outstanding work and dedication during the recent inclement weather. Supt. Edwards thanked the board, the Sheriff s Office, Emergency Management, KaneComm and all the local agencies for their efforts in clearing the snow. Chairman s Short Program - None. SPEAKERS (Agenda Items) - See below. ZONING PETITIONS Petition #4309 - Rutland Township, Ann s Pet Service, Ltd. The following signed up to speak on Petition #4309: 110

Mr. Jerry DeDina, 14N330 Thurnau Road - Mr. DeDina discussed his opposition and his neighbors opposition for the petition. He stated the purchaser did not own the property and how could the county change the zoning without the petitioner s ownership? He stated that Thurnau Road is addressed in the county s 2040 Plan and the board approved Thurnau Road as a lane. He also stated he has never been contacted by the petitioner s lawyer, as was stated in the prior Development Committee meeting minutes. Ms. Kelley DeDina, 14N330 Thurnau Rd. - Ms. DeDina voiced her concerns about the pet business and asked how it fits in with the county s 2040 Plan, noting it will not benefit the residents of Thurnau Road. The kennel will lower the residents property values while the business will gain value. She asked that the board not support the petition. Mr. Ronald Weber, 140 Thurnau Rd. - Mr. Weber summarized the reasons for his non-support on the petition, i.e., noise, the close proximity of the kennel to his property, increased traffic, and possible future expansion. He referenced the language stated in the county s 2040 Plan that supports agricultural uses and not a kennel business. Ms. Marlene Weber, 140 Thurnau Rd. - Ms. Weber read language in the 2040 Plan, under Planning Issues concerning Ag Food and Farms, as it related to an executive order signed in 1980 to promote the protection of Illinois farmland from unnecessary conversion and degradation. If the proposed kennel is approved, she said it would be adverse to the Kane County 2040 Plan and its objectives and legislation. Ms. Carol Farwell, 14N403 Thurnau Rd. - Ms. Farwell voiced concern about the pet service lowering her property value and will look for just compensation from the pet business or the government. Mr. Daniel Kowalski, 15N004 Thurnau Rd. - Mr. Kowalski owns a family farm and horse farm and had concerns about increased traffic, the poor condition of the gravel road currently, and the use not being appropriate for the area. Mr. Scott Richmond (attorney for the petitioner) - Mr. Richmond agreed there was passion from the homeowners but reiterated his client would like run a small business. In reviewing the facts, he stated a traffic study was done which KDOT concluded the land use would have minimal impact on Thurnau Road. The county s Historic Preservation Commission also approved the proposal. The owner would be living on the property, relocating the kennel away from the Webers, screening the south side of her property, addressing the noise by sound proofing the interior, and will limit the number of dogs outside. Mr. Richmond emphasized that the business fit the qualifications for the special use. Motion made by Smith, seconded by Ford to table Petition #4309 to next month. Discussion: Development Chairman Barreiro corrected the discussion stating that the Zoning Board recommended denial of the petition but staff was neutral. Discussion among members followed that the petition should move forward. 111

ROLL CALL - AYE: Allan, Ford, Smith, Starrett. NAY: Auger, Barreiro, Castro, Davoust, Donahue, Frasz, Gillam, Haimann, Kenyon, Kojzarek, Laesch, Lewis, Molina, Pollock, Scheflow, Silva, Taylor, Vasquez, Wojnicki. ABSTAIN: None. MOTION TO TABLE FAILED. AYE: 4; NAY: 19; ABSTAIN: 0 Motion by Barreiro, seconded by Donahue that Petition #4309 be granted as stated below: PETITION NO. 4309 ORDINANCE AMENDING THE ZONING ORDINANCE OF KANE COUNTY, ILLINOIS BE IT ORDAINED by the County Board of Kane County, Illinois, as follows: 1) That a Special Use is hereby granted and allowed under the provisions of Article VIII, Section 8.1-2 (o), of the Zoning Ordinance of Kane County, Illinois, permitting a dog kennel within the following described F District- Farming property: That part of the Southwest Quarter of Section 31, Township 42 North, Range 7 East of the 3 rd Principal Meridian, described as follows: commencing at the Northwest corner of the Southwest Quarter; thence South 00 10 17 West along West line of said Southwest Quarter 325.43 feet for the point of beginning; thence continuing South 00 10 17 West along said West line 308.85 feet; thence East, parallel with the North line of said Southwest Quarter, 1583.02 feet to the center line of Thurnau Road; thence North 11 24 13 West, along said center line 315.07 feet to a line drawn parallel with the North line of said Southwest Quarter from the point of beginning; thence West along said parallel line 1519.80 feet to the point of beginning, in the township of Rutland, Kane County, Illinois. 2) That the Special Use be approved with the following stipulation: 1. Along the property s frontage to Thurnau Road, the following right-of-way shall be dedicated to the Rutland Township Road District by Warranty Deed: 33 feet from the centerline of Thurnau Road. This deed will be prepared by the petitioner for County and Township review and approval. All preparation and recording costs will be borne by the petitioner. The deed shall be recorded by the petitioner within 6 months of the approval of the Special Use. 3) That the zoning maps of Kane County, Illinois, be amended accordingly. 4) This ordinance shall be in full force and effect from and after its passage and approved as provided by Law. Discussion: Staff Berkhout explained the findings of fact on the petition. Mr. Donahue also reviewed the committee process the petition followed and the reason why it was tabled at the Development Committee level, i.e., so that members could visit the site. After visiting the site, Mr. Donahue found the petition was consistent the county s 2040 Plan and with the F-Farming District. He emphasized it was important for this board to administer its zoning ordinance 112

consistently, citing other examples of kennel petitions that this board approved. Dir. VanKerkhoff explained how the petition was viewed initially by staff and the process that was followed as well as explaining how noise issues would be addressed through the complaint process. Member comments in support and opposition followed. (Starrett steps away; returns.) It was also pointed out by staff that the board could review the special use permit and take the permit away if an issue arose. Asked if it was customary to change a property s zoning when a petitioner is not an owner, Dir. VanKerkhoff confirmed it was permitted by ordinance. Details followed. ROLL CALL - AYE: Castro, Davoust, Donahue, Frasz, Kojzarek, Laesch, Pollock, Scheflow, Taylor, Vazquez. NAY: Allan, Auger, Barreiro, Ford, Gillam, Haimann, Kenyon, Lewis, Molina, Silva, Smith, Starrett, Wojnicki. ABSTAIN: None. PETITION #4309 FAILED. AYE: 10; NAY: 13; ABSTAIN: 0 Petition #4305 - Dundee Township - Intra Soccer, LLC Motion by Kojzarek, seconded by Donahue to table Petition #4305. (Davoust steps away.) PETITION NO. 4305 ORDINANCE AMENDING THE ZONING ORDINANCE OF KANE COUNTY, ILLINOIS BE IT ORDAINED by the County Board of Kane County, Illinois, as follows: 1) That the following described property is hereby rezoned and reclassified from B-2 District Business to PUD Planned Unit Development: That part of the West half of the Southwest Quarter of Section 30, Township 42 North, Range 8 East of the 3 RD Principal Meridian, described as follows: Beginning at the Southwest corner of said Southwest Quarter; thence Northerly along the West line of said Southwest Quarter, 998.59 feet to the center line of a 49.50 feet wide Badger Pipe Line Company Easement, recorded April 20, 1954 as Document No. 748740; thence Southeasterly along said center line, which forms an angle of 100 30 32 to the Right with the prolongation of the last described course, 439.01 feet to an angle point in said center line; thence Easterly along said center line which forms an angle of 7 12 38 to the Left with the prolongation of the last described course, 65.95 feet to an angle point in said center line; thence Southeasterly along said center line which forms an angle of 7 33 34 to the Right with the prolongation of the last described course 155.23 feet; thence Southerly parallel with the West line of the Southwest Quarter of said Section 30, a distance of 876.63 feet to a point on the South line of said Southwest Quarter that is 650.0 feet East of the point of beginning; thence West along said South line 650.00 feet to the point of beginning, in the Township of Dundee, Kane County, Illinois. 2) That the zoning maps of Kane County, Illinois, be amended accordingly. 113

3) This ordinance shall be in full force and effect from and after its passage and approved as provided by Law. ROLL CALL - AYE: Allan, Auger, Barreiro, Castro, Donahue, Ford, Frasz, Gillam, Haimann, Kenyon, Kojzarek, Laesch, Lewis, Molina, Pollock, Scheflow, Silva, Starrett, Smith, Taylor, Vasquez, Wojnicki. NAY: None. ABSTAIN: None. PETITION #4305 IS TABLED. AYE: 22; NAY: 0; ABSTAIN: 0 Petition #4310 Big Rock Township - Antos Trust #101 Motion by Barreiro, seconded by Allan that Petition #4310 be granted as noted below: PETITION NO. 4310 ORDINANCE AMENDING THE ZONING ORDINANCE OF KANE COUNTY, ILLINOIS BE IT ORDAINED by the County Board of Kane County, Illinois, as follows: 1) That the following described property is hereby rezoned and reclassified from F-District Farming to F-1 District Rural Residential: That part of the South half of the Southwest fractional Quarter of Section 6, Township 38 North, Range 6 East of the 3 rd Principal Meridian, described as follows: Commencing at the Northeast corner of said South half; thence Southerly, along the East line of said Southwest fractional Quarter, 728.64 feet; thence Southwesterly, at an angle of 104 45 54, measured counterclockwise from said East line, 703.56 feet; thence Southwesterly, at an angle of 148 50, measured clockwise from the last described course, 461.34 feet; thence Southwesterly, at an angle of 152 30, measured counterclockwise from the last described course, 257.70 feet to the South line of said Southwest fractional Quarter for the point of beginning; thence Northerly, at an angle of 71 05, measured counterclockwise from the last described course, 600.02 feet; thence Westerly, at an angle of 89 34 06, measured clockwise from the last described course, 436.93 feet to the former center line of County Line Road; thence Southerly, at an angle of 90 25 54, measured clockwise from the last described course, along said former center line, 600.02 feet to said South line; thence Easterly, at an angle of 89 34 06, measured clockwise from the last described course, along said South line, 436.93 feet to the point of beginning, all in Big Rock Township, Kane County, Illinois. 2) That the zoning maps of Kane County, Illinois, be amended accordingly. 3) This ordinance shall be in full force and effect from and after its passage and approved as provided by Law. ROLL CALL - AYE: Allan, Auger, Barreiro, Castro, Donahue, Ford, Frasz, Gillam, Haimann, Kenyon, Kojzarek, Laesch, Lewis, Molina, Pollock, Scheflow, Silva, Starrett, Smith, Taylor, Vasquez, Wojnicki. NAY: None. ABSTAIN: None. 114

PETITION #4310 IS GRANTED. AYE: 22; NAY: 0; ABSTAIN: 0 Petition #4311 Burlington Township - Jeffrey Dean, et ux Motion by Barreiro, seconded by Wojnicki that Petition #4311 be granted as noted below: PETITION NO. 4311 ORDINANCE AMENDING THE ZONING ORDINANCE OF KANE COUNTY, ILLINOIS BE IT ORDAINED by the County Board of Kane County, Illinois, as follows: 1) That the following described property is hereby rezoned and reclassified from F-District Farming to F-1 District Rural Residential: That part of the Southwest Quarter of Section 10, Township 41 North, Range 6 East of the 3 rd Principal Meridian, described as follows: Commencing at the Southwest corner of said Southwest Quarter, thence North 0 09 15 East along the West line of said Southwest Quarter 601.87 feet for the point of beginning thence continuing North 0 09 15 East along said West line 177.04 feet, thence North 85 59 17 East 395.56 feet, thence South 0 09 15 West and parallel with said West line 185.11 feet, thence South 87 09 15 West, 395.07 feet to the point of beginning, in the Township of Burlington, Kane County, Illinois. 2) That the zoning maps of Kane County, Illinois, be amended accordingly. 3) This ordinance shall be in full force and effect from and after its passage and approved as provided by Law. ROLL CALL - AYE: Allan, Auger, Barreiro, Castro, Donahue, Ford, Frasz, Gillam, Haimann, Kenyon, Kojzarek, Laesch, Lewis, Molina, Pollock, Scheflow, Silva, Starrett, Smith, Taylor, Vasquez & Wojnicki. NAY: None. ABSTAIN: None. PETITION #4311 IS GRANTED. AYE: 22; NAY: 0; ABSTAIN: 0 RESOLUTIONS & ORDINANCES CONSENT AGENDA Chairman Lauzen requested items to be considered separately. Items removed from the Consent Agenda are as follows: #14-66 by Chairman Lauzen; #14-50 and #14-51 by Wojnicki; and #14-61 by Lewis. Motion by Kojzarek, seconded by Wojnicki that the Consent Agenda (#14-46, #14-47, #14-48, #14-49, #14-52, #14-53, #14-54, #14-55, #14-56, #14-57, #14-58, #14-59, #14-60, #14-62, #14-63, #14-64, #14-65, #14-67, #14-68, #14-69, #14-70, #14-71, #14-115

72, #14-73, #14-74, #14-75, #14-76, #14-77, #14-78, #14-79, #14-80, #14-81, #14-82, #14-83, #14-84) be adopted. ROLL CALL - AYE: Allan, Auger, Barreiro, Castro, Donahue, Ford, Frasz, Gillam, Haimann, Kenyon, Kojzarek, Laesch, Lewis, Molina, Pollock, Scheflow, Silva, Smith, Starrett, Taylor, Vasquez, Wojnicki. NAY: None. ABSTAIN: None. CONSENT AGENDA IS ADOPTED. AYE: 22; NAY: 0; ABSTAIN: 0 RESOLUTION NO. 14-02 (OFF CONSENT AGENDA) Motion by Vazquez, seconded by Castro to approve. AUTHORIZING A CONTRACT FOR THE NEW SIGNAGE AT THE GOVERNMENT CENTER COMPLEX WHEREAS, bids were solicited for a new improvement for signage at the Government Center complex; and WHEREAS, Parvin-Clauss Company of Carol Stream, Illinois was the lowest responsive bidder chosen by the Signage Committee. Adequate funds have been budgeted in the FY14 Capital Budget for this expenditure and adequate funds are available for this expenditure; and WHEREAS, the monument sign, at a cost of Thirteen Thousand and One Dollar ($13,001.00) has been removed from this project leaving a construction cost, including a five percent (5%) contingency, is Thirty-Three Thousand, Seven Hundred and Forty-Seven Dollars ($33,747.00). NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman is hereby authorized to execute a contract for the construction of new signage at the Government Center, and expenditures for said signage construction shall not exceed Thirty-Three Thousand, Seven Hundred and Forty Seven Dollars ($33,747.00). Contract funds to be paid from line 500-800-805-72010 building improvements. Line Item Line Item Description Was personnel/item/service approved in original budget or a subsequent budget revision? Are funds currently available for this personnel/item/service in the specific line item? 500-800-805-72010 Building improvements Yes Yes If funds are not currently available in the specified line item, where are the funds available? Discussion: Dialog followed regarding support for and opposition against the second monument sign. However, clarification followed by the chairman that the resolution had been amended to remove the proposed monument facing south in its entirety. ROLL CALL - AYE: Allan, Auger, Barreiro, Castro, Davoust, Ford, Frasz, Gillam, Haimann, Kojzarek, Lewis, Pollock, Scheflow, Silva, Smith, Starrett, Taylor. NAY: Donahue, Kenyon, Laesch, Molina, Vazquez, Wojnicki. ABSTAIN: None. RES. # 14-02 IS ADOPTED. AYE: 17; NAY: 6; ABSTAIN: 0 116

RESOLUTION NO. 14-46 AUTHORIZING A THREE YEAR EXTENSION FOR REFUSE REMOVAL AND RECYCLING SERVICES FOR COUNTY GOVERNMENT FACILITIES WHEREAS, bid have been solicited and received for refuse and recycle services at the County Government facilities in 2012; and WHEREAS, Kane County would like to extend their 2012 contract with a three year extension through 2015 with NO extra cost per contract; and WHEREAS, the lowest responsible bidder as per specification was Waste Management in 2012,which includes the following complexes; Government Center, 3 rd Street Courthouse, 6 th Street Center, Randall Road (Branch Court), Judicial Center, Juvenile Justice Center, Aurora Health Department along with Adult Correction, Animal Control, Sheriffs Fleet Maintenance, and KDOT. The total bid for said refuse removal and recycle services is Twenty-Four Thousand, Forty-Eight Dollars ($24,048.00) per year under a three one-year extension contract. Adequate funds have been budgeted for these expenditures. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman of the board is authorized to enter a three year contract with Waste Management for the refuse removal and recycle services at a cost of Twenty-Four Thousand Forty Eight Dollars ($24,048.00) per year under a three year contract. Adequate funds have been budgeted for these expenditures. Line Item Line Item Description Was personnel/item/service approved in original budget or a subsequent budget revision? Are funds currently available for this personnel/item/service in the specific line item? If funds are not currently available in the specified line item, where are the funds available? Various Contractual Yes Yes N/A RESOLUTION NO. 14-47 AUTHORIZING THE APPROVAL OF AN INCREASE IN THE CONTRACT AMOUNT WITH MAPLE PARK TRUCKING FOR THE MILL CREEK SPECIAL SERVICE AREA (MCSSA) SNOW REMOVAL / SALTING SERVICES WHEREAS, on October 8, 2013, Bid (39-013) the Kane County Board approved a contract with Maple Park Trucking of Maple Park, IL, in an amount of Forty-five thousand 117

dollars ($45,000.00) for the snow plowing and salting for select areas within the Mill Creek subdivision. Cost were based from estimated totals from the previous year snow fall costs; and WHEREAS, on February 1, 2014, the allotted funds for these services have been expended and no additional contingency funds were included in the original resolution; and WHEREAS, an increase of Thirty Thousand Dollars ($30,000.00) in the contract amount is a result of additional snow plowing and salting for the selected areas within the Mill Creek subdivision above the predicted snow fall amounts of the previous year. NOW, THEREFORE, BE IT RESOLVED that the contract amount to Maple Park Trucking of Maple Park, IL, be increased by Thirty thousand dollars ($30,000.00) for a total contract amount of Seventy-Five Thousand Dollars ($75,000.00). Funding shall be paid from the Special Service Fund 520.690.730.52020. Line Item Line Item Description Was personnel/item/service approved in original budget or a subsequent budget revision? 520.690.730.52020 Repair and Yes Maintenance-Roads Are funds currently available for this personnel/item/service in the specific line item? Yes If funds are not currently available in the specified line item, where are the funds available? RESOLUTION NO. 14-48 AUTHORIZING A CONTRACT EXTENSION FOR 2014 MILL CREEK SSA LANDSCAPE MAINTENANCE SERVICES WHEREAS, it is recommended to extend the current 2013 maintenance/landscape contract for the Mill Creek subdivision to Cornerstone Partners Horticultural Services Company of St. Charles, Illinois; and WHEREAS, Cornerstone Partners Horticultural Services Co. of Saint Charles, Illinois, has provided excellent services and has completed all the requirements of the contract and will extend the service at the 2013 cost of Sixty-Three Thousand, Three Hundred and Twenty-Four Dollars ($63,324.00) for the Mill Creek SSA, 2014 Landscape Maintenance Services; and WHEREAS, appropriate funds have been budgeted and are available in the FY2014 budget. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the chairman thereof is authorized to enter into a contract with Cornerstone Partners Horticultural Services Company of St. Charles, Illinois, for a total cost of Sixty-Three Thousand, Three Hundred and 118

Twenty-Four Dollars ($63,324.00). Funding shall be paid from the Special Service Area Fund 520.690.730.52120 Line Item Line Item Description Was personnel/item/service approved in original budget or a subsequent budget revision? 520.690.730.52120 Repairs and maintenance-grounds Are funds currently available for this personnel/item/service in the specific line item? If funds are not currently available in the specified line item, where are the funds available? Yes Yes N/A RESOLUTION NO. 14 49 AUTHORIZING VEHICLE REPLACEMENTS FOR DEVELOPMENT & COMMUNITY SERVICES DEPARTMENT WHEREAS, The Development and Community Services Department is in need of Two (2) new inspection vehicles to replace a 2005 Dodge Dakota Truck & a 2006 Dodge Dakota Truck due to advanced age, mileage and increasing cost of repairs; and WHEREAS, Two (2) Ford Explorers (Twenty-Five Thousand Dollars each) cost a total of $50,000.00 (Fifty Thousand and Zero Dollars); and WHEREAS, all replacement costs for these Two (2) vehicles are included in the 2014 budget under Capital Budget. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the purchase of Two (2) 2014 Ford Explorers can be purchased through the State of Illinois Contract, # 4017336, from Wright Automotive, Routes 127 & 185, P.O. Box 62049 in Hillsboro, Illinois. Line Item Line Item Description Was personnel/item/service approved in original budget or a subsequent budget revision? Are funds currently available for this personnel/item/service in the specific line item? 500.800.805.70070 Automotive Equipment Yes Yes If funds are not currently available in the specified line item, where are the funds available? 119

RESOLUTION NO. 14-50 Motion by Wojnicki, seconded by Allan to approve Resolutions #14-50 and #14-51 together. APPOINTING THE PLAT OFFICER FOR KANE COUNTY WHEREAS, Chapter 19 of the Kane County Code, entitled Subdivision Regulation of Kane County, Illinois ( Subdivision Regulations ), defines the purposes of said Subdivision Regulations to include: To establish reasonable standards of design and procedures for subdivisions and resubdivisions, to further the orderly layout and use of land and to insure proper legal description and monumenting of subdivided land ; and WHEREAS, Section 19-22 of the Subdivision Regulations requires that The County Board shall designate the Plat Officer. Said section of the Code further defines the authorities and responsibilities of the Plat Officer; and WHEREAS, with the departure of Timothy A. Harbaugh, the Plat Officer position is vacant and the County Board must appoint a Plat Officer; and WHEREAS, the Development Committee has formally recommended that Kenneth N. Anderson, Jr., serve as the Plat Officer. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that Kenneth N. Anderson, Jr., is hereby appointed the Plat Officer for Kane County. RESOLUTION NO. 14-51 APPOINTING THE STORMWATER DIRECTOR FOR KANE COUNTY WHEREAS, Chapter 9 of the Kane County Code, entitled Kane County Stormwater Management Ordinance ( Stormwater Ordinance ), defines the purposes of said Stormwater Ordinance to include: the authority to regulate stormwater management and govern the location, width, course, and release rate of all stormwater runoff channels, streams, and basins in the County, in accordance with the Kane County Comprehensive Countywide Stormwater Management Plan. ; and WHEREAS, Article 10 of the Stormwater Ordinance defines the duties of a Director which include in part: Supervise the enforcement of this chapter; supervise the development, revision and implementation of the plan for approval by the committee and the county; supervise the review of complex stormwater management permits for any community that requests such assistance; administer the qualified engineer review specialist and qualified wetland review specialist programs; and other duties; and WHEREAS, Timothy A. Harbaugh has served as the Stormwater Director for Kane County for over 12 years. With Mr. Harbaugh s departure the County Board must appoint a Stormwater Director; and 120

WHEREAS, the Development Committee has formally recommended that Kenneth N. Anderson, Jr., serve as the Stormwater Director. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that Kenneth N. Anderson, Jr., is hereby appointed the Stormwater Director for Kane County. ROLL CALL - AYE: Allan, Auger, Barreiro, Castro, Donahue, Ford, Frasz, Gillam, Haimann, Kenyon, Kojzarek, Laesch, Lewis, Molina, Pollock, Scheflow, Silva, Starrett, Smith, Taylor, Vasquez, Wojnicki. NAY: None. ABSTAIN: None. RES. #14-50 AND RES. #14-51 ARE ADOPTED. AYE: 22; NAY: 0; ABSTAIN: 0 RESOLUTION NO. 14-52 AMENDING KANE COUNTY FINANCIAL POLICIES (RES. 99-30 AS AMENDED) WHEREAS, Illinois Counties, in conjunction with the elected County Treasurer, are permitted by statue to adopt an investment policy to determine appropriate vehicles for the investment of County funds, pursuant to the Public Funds Investment Act, 30 ILCS 235/2.5(b); and WHEREAS, the County of Kane has adopted Financial Policies specifying allowable investment vehicles for County funds by Res. 99-30 as amended; and WHEREAS, local government units periodically experience a need for assistance to fund their obligations; and units. WHEREAS, the County of Kane may have available funds to assist local government NOW, THEREFORE, BE IT RESOLVED by the Kane County Board. Kane County Financial Policies are hereby amended, adding as the last paragraph to Section 7.j): Kane County Funds may be extended to local government units when secured by assignment of future tax revenues. The Kane County Board Chairman and Kane County Treasurer are authorized to review such requests for assistance by local government units, and all such requests are subject to execution of an intergovernmental agreement as approved by the County Board. 121

RESOLUTION NO. 14-53 AUTHORIZING FY2014 HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS PLANNING GRANT (OFFICE OF EMERGENCY MANAGEMENT) WHEREAS, the State of Illinois has awarded Kane County a FY2014 Hazardous Materials Emergency Preparedness (HMEP) Planning Grant in the amount of $2,140.00; and WHEREAS, the objective of the HMEP grant is to help support the preparedness efforts of the Kane County Local Emergency Planning Committee (LEPC). NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is hereby authorized to enter into said grant agreement with the State of Illinois as part of the Hazardous Materials Emergency Preparedness Grant Program.. RESOLUTION NO. 14-54 AUTHORIZING ROLLOVER OF FY2013 FUND 125 SHERIFF S VEHICLE BUDGET TO FY2014 WHEREAS, the Sheriff s Office purchased eight (8) Public Safety replacement vehicles on October 8, 2013 out of the FY2013 Public Safety Tax fund; and WHEREAS, the vehicles have been placed on back order and will be delivered around March 1, 2014; and WHEREAS, the sum of Two Hundred Four Thousand One Hundred Twenty Dollars ($204,120.00) was set aside out of the FY2013 Public Safety tax fund for replacement vehicles. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the FY2014 Public Safety Sales Tax budget in the sum of $204,120.00 be increased to allow for payment of the eight vehicles approved and not expensed in the FY2013 budget. 125.800.810.70070 Automotive Equipment +$204,120.00 125.800.000.39900 Cash On Hand +$204,120.00 122

Line Item Line Item Description Was personnel/item/service approved in original budget or a subsequent budget revision? 125.800.810.70070 Automotive Equipment Are funds currently available for this personnel/item/service in the specific line item? If funds are not currently available in the specified line item, where are the funds available? No Yes 125.800.000.39900 Cash On Hand RESOLUTION NO. 14-55 ADJUSTING THE FY14 BUDGET FOR COURT SERVICES JUVENILE ACCOUNTABILITY INITIATIVE GRANT REVENUE AND EXPENDITURES WHEREAS, the Kane County Juvenile Accountability Initiative is in its twelfth year of operation in aiding both the formal court system and the local police departments by provideing structured programming to hold juveniles accountable for minor offenses and first time offenders not requiring formal court action; and WHEREAS, one hundred percent of the funding for this initiative is provided by a grant, which has been transferred from the Illinois Criminal Justice Information Authority to the Juvenile Justice Commission, which has resulted in a lapse of funding to be passed through to Kane County to the programs funded through this grant; and WHEREAS, the Illinois Collaboration On Youth has agreed to provide a bridge grant in the amount of Seventen Thousand Five Hundred Dollars to sustain service delivery during the pendency of the grant transfer. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the following budget adjustments be made for fiscal year 2014. 001.430.000.32090 Juvenile Accountability Grant $17,500 001.430.434.55050 Grant Expenses $17,500 Line Item Line Item Description Was personnel/item/service approved in original budget or a subsequent budget revision? 001.430.000.32090 Juvenile No Accountability Grant Are funds currently available for this personnel/item/service in the specific line item? Yes when the grant is received If funds are not currently available in the specified line item, where are the funds available? N/A 123

RESOLUTION NO. 14-56 AUTHORIZING ADJUSTMENT TO THE FY2013 KANE COUNTY CORONER BUDGET WHEREAS, the 2013 Kane County Coroner exceeded the amended budget by $19,111.78; and WHEREAS, the overage was experienced in line items 40000-Salaries and Wages ($14,081.21) and 50430-Autopsies ($10,749.00); and WHEREAS, other line items in the 2013 Coroner budget came in under the amended budget to help offset the overall budget overage. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the budget for fiscal year 2013 be amended as follows:. 001.490.490.40000 Salaries & Wages +$14,081 001.490.490.50340 Autopsies + $5 031 001.900.900.85000 Allowance for Budget Expense ($19,112) Line Item Line Item Description Was personnel/item/service approved in original budget or a subsequent budget revision? Are funds currently available for this personnel/item/service in the specific line item? If funds are not currently available in the specified line item, where are the funds available? 001.490.490.40000 Salaries and Wages No No 001.900.900.85000 Contingency 001.490.490.50430 Autopsies No No 001.900.900.85000 Contingency RESOLUTION NO. 14-57 AUTHORIZING ADJUSTMENT TO FY2014 KANE COUNTY CORONER BUDGET WHEREAS, an agreement was reached to amend the fiscal year 2014 budget for the Coroner s Office by $25,170. This adjustment would increase the autopsy line item (001.490.490.50430) and decrease the countywide contingency line item (001.900.900.85000) for an overall FY2014 Amended Budget of $843,000 for the Coroner s Office in the General Fund; and WHEREAS, in an effort to simplify the Autopsy (001.490.490.50430) line item and the Contractual/Consulting (001.490.490.50150) line item in the Coroner s Office budget, we would like to combine the budgets for the two line items into one line item, renamed as Autopsies/Consulting (001.490.490.50430); and 124

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Kane County Coroner budget for fiscal year 2014 be amended as follows: 001.490.490.50430 Autopsies/Consulting +$25,170 001.900.900.85000 Allowance for Budget Expense -$25,170 001.490.490.50430 Autopsies/Consulting +$42,000 001.490.490.50150 Contractual Consulting -$42,000 Line Item Line Item Description Was personnel/item/service approved in original budget or a subsequent budget revision? Are funds currently available for this personnel/item/service in the specific line item? If funds are not currently available in the specified line item, where are the funds available? 001.490.490.50430 Autopsies/Consulting No No 001.900.900.85000 RESOLUTION NO. 14-58 AMENDING THE 2014 FISCAL YEAR BUDGET ROLLOVER OF 2013 CAPITAL BUDGETS WHEREAS, the Kane County Building Facilities department is responsible of all Building improvements; and WHEREAS, the County has appropriated funding for construction and building Improvements; and WHEREAS, Building and construction delays require that the projects completion be extended into fiscal 2014. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the following FY 2014 budget adjustments be made to reflect the rollover of funds from 2013 to 2014. 500-800-805-50150 Contractual/Consulting Services + $ 57,675.00 Energy Audit Service 500-800-000-39900 Cash On Hand + $ 57.675.00 650-670-670-50150 Contractual/Consulting Services + $117,875.00 Demolition Post 1 650-670-000-39900 Cash On Hand + $117,875.00 125

Line Item Line Item Description Was personnel/item/service approved in original budget or a subsequent budget revision? 500-800-805-50150 650-670-670-50150 Are funds currently available for this personnel/item/service in the specific line item? If funds are not currently available in the specified line item, where are the funds available? Contractual Services Yes Yes Cash On Hand RESOLUTION NO. 14-59 AUTHORIZING A CONTRACT EXTENSION FOR THE 2014 TONER AND CARTRIDGE SUPPLIES CONTRACT WHEREAS, bids were solicited and received, pursuant to Resolution 12-390, Kane County s executed agreement with the lowest responsive, responsible vendors for different brands and categories of toners and cartridges; and WHEREAS, Bid 47-012 allows for two one-year contract renewal periods if mutually agreed upon both parties; and WHEREAS, the Finance Committee recommended extending the toners and cartridges contract with followings current vendors; Supplies Outlet, Toner Management, Printing Supplies, Smart Group, Tree Houses, Office Pal, Ink Cloners, Document Imaging, COTG, Quill, General Data, and Velocita, at no cost increase for a one year period. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that all current vendors for toner and cartridge supplies mentioned be accepted and approved for a one-year contract extension at no cost increase. Funding shall be paid from various departments. Line Item Line Item Description Was personnel/item/service approved in original budget or a subsequent budget revision? 001.040.040.60000 Commodities/Office Supplies Various County Departments Commodities/Office Supplies Are funds currently available for this personnel/item/service in the specific line item? If funds are not currently available in the specified line item, where are the funds available? Yes Yes N/A Yes Yes N/A 126

RESOLUTION NO. 14-60 AUTHORIZING ADJUSTMENT TO THE FY2013 SHERIFF S OFFICE BUDGET WHEREAS, the $175,000 budget for the Sheriff s FY2013 Adult Prisoner Board and Care expense is held within the General Fund Contingency budget with the intention of transferring the budget to the Sheriff s Office budget at year end in an amount up to and including the full amount of the budget for Adult Prisoner Board and Care, but not to exceed the actual expenditure for Adult Prisoner Board and Care ; and WHEREAS, the Sheriff s Office did incur actual expenditures totaling $311,040 in FY2013 for Adult Prisoner Board and Care. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the following budget adjustment be made for FY2013:. 001.380.383.50080 Adult Prisoner Board and Care +$311,040 001.900.900.85000 Allowance for Budget Expense - $136,040 001.900.900.85030 Allowance for Adult Board and Care - $175,000 Line Item Line Item Description Was personnel/item/service approved in original budget or a subsequent budget revision? 001.380.383.50080 Adult Prisoner Board & Care Are funds currently available for this personnel/item/service in the specific line item? If funds are not currently available in the specified line item, where are the funds available? Yes No 001.900.900.85000 001.900.900.85030 RESOLUTION NO. 14-61 Motion by Lewis, seconded by Vazquez to approve. AUTHORIZING FY14 BUDGET ADJUSTMENT - CAPITAL RANGE PROJECT QUALIFYING RANGE KANE COUNTY SHERIFF S OFFICE WHEREAS, the Sheriff s Office has lost use of its current shooting range for the continual training and certifying officers; and WHEREAS, the Sheriff has requested to build a new range; and WHEREAS; an Architect has been hired, drawing plans are complete and contractor bids are in; and WHEREAS; the total for completion of the Qualifying Range is $1,897,342 (one million eight hundred and ninety seven thousand three hundred and forty two dollars) and $1,070,500 (one million seventy thousand five hundred has already been appropriated in FY2014; and 127

NOW, THEREFORE, BE IT RESOLVED that $826,842 (eight hundred twenty six thousand eight hundred forty two dollars) be added to the FY2014 budget for the construction of a Qualifying Range to be paid from 500.800.805.72000 (Building and Construction). 500.800.000.39900 Cash on Hand +$826,842 500.800.805.72000 Building Construction +$826,842 BE IT FURTHER RESOLVED that the Board authorizes the Chairman to execute contract(s) for the expenditure of up to $1,897,342 to construct the Qualifying Range at the Sheriff s Office, located at 37W755 Rt. 38, St. Charles, Illinois, known as the Judicial Center. Line Item Line Item Description Was personnel/item/service approved in original budget or a subsequent budget revision? Are funds currently available for this personnel/item/service in the specific line item? If funds are not currently available in the specified line item, where are the funds available? 500.800.805.72000 Building Construction No Yes 500.800.000.39000 Discussion: Concern/comments were voiced that there were increased costs for the project; the range offered an opportunity to engage the Sheriff s Office and the public; but the project should be returned to the Sheriff s Office (and committee) to include it in a more comprehensive capital plan at the Judicial Center. Sheriff Perez addressed the comments made, explaining the violations and liability that would result to the county if a public shooting range was built. Mr. Brian Kronewitter from Cordogan Clark proceeded to present a PowerPoint presentation on the proposed shooting range. Other comments followed that the prior administration did not plan well for the future jail (Davoust returns); the project was not initially identified/prioritized in the capital projects; delaying the project would increase costs; but the range was a training necessity. ROLL CALL - AYE: Allan, Auger, Barreiro, Castro, Ford, Frasz, Haimann, Kenyon, Kojzarek, Laesch, Molina, Pollock, Scheflow, Silva, Smith, Starrett, Taylor, Vasquez, Wojnicki. NAY: Davoust, Donahue, Gilliam, Lewis. ABSTAIN: None. RES. # 14-61 IS ADOPTED. AYE: 19; NAY: 4; ABSTAIN: 0 RESOLUTION NO. 14-62 AMENDING THE PERSONNEL POLICY HANDBOOK (LEAVES OF ABSENCE) WHEREAS, from time to time, the Human Services Committee, recommends that certain amendments are made to the policies contained in the Kane County Personnel Policy Handbook; and WHEREAS, the Human Services Committee recommends that the Leaves of Absence 128

policy contained in the Personnel Policy Handbook be amended to provide uniformity between unionized and non-unionized employees; NOW, THEREFORE, BE IT FURTHER RESOLVED, by the Kane County Board that the Leaves of Absence policy contained in the Kane County Personnel Policy Handbook is amended as set forth below. LEAVES OF ABSENCE POLICY - Leaves of absence may be granted to maintain continuity of service and to protect the employer-employee relationship in instances where circumstances require an employee's absence. Leaves are granted on each individual case and at the discretion of the department head. Leaves of absence are without pay. A leave of absence will not be granted for the purpose of trying another job. When a department head requests a leave of absence, the appropriate County Board committee will review the request. Failure to return at the end of an approved leave may result in termination. An employee that has been granted a leave of absence is NOT permitted to engage in employment outside of their position with Kane County. The County Board or elected official may grant an exception for employees who are providing humanitarian relief because of a local or national emergency or catastrophic event. TYPES OF LEAVES OF ABSENCE (A) Family and Medical Leave - Eligible employees may be granted up to 12 work weeks for a family or medical leave for one or more of the following reasons: (1) Birth Leave - for birth of a child of an employee and to provide care for the child following birth. (2) Placement Leave - for placement of a child with an employee for adoption or foster care. (3) Personal Illness - for a serious health condition when an employee is unable to perform their job. (4) Family Illness - for an employee to care for their son, daughter, spouse or parent who has a serious health condition. (5) Because of any qualifying exigency arising out of the fact that the spouse, or a son, daughter, or parent of the employee is a covered military member on active duty (or has been notified of an impending call or order to active duty) in the Armed Forces in support of a contingency operation. (6) To care for a covered service member with a serious injury or illness if the employee is the spouse, son, daughter, parent or next of kin of the service member. ELIGIBILITY - Employees may be eligible for a leave of absence if they have worked for at least 12 months and for at least 1,250 hours during the year preceding the start of the leave of absence. 129