Page 1 CITY COUNCIL MINUTES September 9, 2013 Journal Page #15193 CITY OF SHAWNEE CITY COUNCIL MEETING MINUTES September 9, 2013 7:30 P.M. Jeff Meyers Mayor Councilmembers Present Staff Present Councilmember Neighbor City Manager Gonzales Councilmember Sawyer Deputy City Manager Charlesworth Councilmember Kemmling City Attorney M. Rainey Councilmember Kuhn City Engineer Wesselschmidt Councilmember Vaught Fire Chief Mattox CouncilmemberSandifer Police Chief Larimore Councilmember Distler Public Works Director Freyermuth Councilmember Absent Planning Director Chaffee Finance Director Rogers Councilmember Pflumm Parks and Recreation Director Holman Assistant City Manager Killen City Clerk Campbell I 2 E" : CV. g t (City Council Meeting Called to Order at 7:30 p.m.) A. PLEDGE OF ALLEGIANCEAND MOMENT OF SILENCE B. ROLL CALL MAYOR MEYERS: Good evening and welcome to tonight s meeting of the Shawnee City Council. I would ask that you please silence your electronic devices at this time. I am Mayor Jeff Meyers and I will be chairing this meeting. At this time, d like to do a roll call. Councilmember Neighbor? COUNCILMEMBER NEIGI-IBOR: Present. MAYOR MEYERS: Councilmember Pflumm? I know -he was going to be absent tonight. Councilmember Kemmling? COUNCILMEMBERKEMMLING: Present. MAYOR MEYERS: Councilmember Sawyer? COUNCILMEMBER SAWYER: Present. MAYOR MEYERS: Councilmember Kuhn? COUNCILMEMBER KUHN: Present. MAYOR MEYERS: Councilmember Vaught?
,~J; -_~_ :-;~_ -;..-_ -: :.-:~,_~-.~-.-.:.-..-.-..x.«.-_»_-..-.'.i.l L-_~;(_-:4.-.»;«. ; -L-I-L-Z-L:;~1u.-_.,..' Cu ;; '41., - ::.-.-.:.-..~_- _v_-_-_-_-.-v.-_-~, -; _-.-_-.~,~,-:_»_A, :4.-.7...-. -.«..~.'. _-.-.-.-.-.-.2-.-.-.:-.1-;.- :-.-.~.-L-:-:._a.:.~_-Jr.-4~.-.-.-L-.-_~_v:-_-;-_-:-C-;-;-_-;._.;.;.;.;.;,;. Page 2 CITY COUNCIL MINUTES September 9, 2013 Journal Page #15192 COUNCILMEMBER VAUGHT: Present. MAYOR MEYERS: Councilmember Sandifer? COUNCILMEMBERSANDIFER: Present. MAYOR MEYERS: And, Councilmember Distler? COUNCILMEMBERDISTLER: Present. MAYOR MEYERS: Thank you. Tonight we have a troop of Webelo Scouts that are with us and they re going to come forward and help lead us in the Pledge of Allegiance. Boys, if you d all come forward, please. And ifeverybody would stand and we will recite the Pledge of Allegiance followed by a brief moment of silence. Come on fon/vard, boys, and string across the line. And I had one boy that was going to help lead us to begin with. Okay. Scout salute. When you re ready. c 1 Ȳ (Pledge of Allegiance) A brief moment of silence. (Moment of Silence) Thank you. Boys, if you'd turn to the front, and we Il start over here on the right hand side, if you d state your name and what troop you re from and let the audience know who you are. You re first. Loud and clear., (Introduction of Pack 3851) Let s give them a big hand. (Applause) Thank you, boys. And if you ll be seated at this time, we appreciate you leading us in the Pledge of Allegiance. For you people in the audience, I know a couple of the boys mentioned the schools they went to, but they are from Belmont, Mize and Horizon. Belmont, Mize and Horizon schools. Thank you again. C. CONSENT AGENDA MAYOR MEYERS: At this time, before we begin our agenda, d like to explain our procedures for public input. At numerous times during the meeting I will offer the opportunity for public input. If you would like to speak to the Council at any of those times, please come fon/vard to the microphone. I will ask you to state your name and address for the record and then you may offer your comments. So that members of the audience can hear your comments, I would ask that you speak directly into the microphone. After you are finished, please sign the form to the left of the podium to ensure that we have an accurate record of your name and address. And so with that, I would begin the meeting with the Consent Agenda. E' i_ [ 2.I; -
.,._... -.-_~..-.~.-_-.-_-;-;-_.;.-:.; --.:::;;;:;..-:«;:-;~;«' ;--u Page 3 CITY COUNCIL MINUTES September 9, 2013 Journal Page #15191 COUNCILMEMBER SANDIFER: Move for approval. COUNCILMEMBER NEIGHBOR: Second. MAYOR MEYERS: A motion has been made and seconded on the Consent Agenda. Any further comments or questions from the Council? Seeing none, all in favor signify by saying aye. COUNCILMEMBERS:Aye. (Councilmember Pflumm absent) MAYOR MEYERS: Opposed no. Motion passes. (Motion passes 7-O) D. MAYOR S ITEMS MAYOR MEYERS: We l move to Item D which is Mayor s Items. Under Mayor s Items tonight I wanted to take a few minutes to talk about our recent visit with seven delegates from our Sister City of Erfurt, Germany. We were honored to host seven delegates over the last week and we had a great visit. These visits don t happen without a lot of work by a lot of people. And at the risk of leaving someone out, I wanted to publicly thank a few groups of people. Johnson County staff provided an excellent tour of the Crime Lab and Johnson County Community College staff took them on a tour of the culinary school at the college. City staff members prepared presentations on our form of government and the history and demographics of Shawnee and the Chamber staff talked about business development. On Friday, they also toured our Public Works shop, Fire Station 72 and the Justice Center. We had a wonderful banquet on Thursday night that brought our German Club and many residents of Shawnee who have been involved in our exchange with Erfurt together. I want to say a wholehearted thanks to our friends at Bayer for serving as the sponsor of that event and thank you to all that organized and worked that event. Our neighbors in Wyandotte County helped facilitate a tour of Sporting Stadium and also made possible for them to see a sporting game. In fact, we won and it was a good, good game. Won at the end. And the high point for me was the groundbreaking of Erfurt Park. Having the Mayor and Vice-Mayor and the rest of the Erfurt group here for that eventwas just awesome. You could tell that it meant so much to them and honoring them by naming the park after them. Thanks to all the staff who made that event possible. And we do a lot of great events in Shawnee, but I have to say that was one of our best ever. And finally, I want to say a special thank you to our Sister City Committee, especially Dennis Busby who is the President of the Sister City Committee. This group of volunteers planned and organized the entire visit and they did fund-raising to make it happen. They served as chauffeurs throughout the entire visit and it was due to their efforts that we were able to all be a part of it. And so a big thank you to all ofthem. At this time, l d like to ask Alan Willoughby to come fonnard representing the Sister City Committee, because I understand he has a presentation to make. E l. 5.. MR. WILLOUGHBY: Would you like to come fonnard? As a representative of the Sister Cities Committee, I would like to present this plaque that we received from the Mayor of Erfurt. And it says, Twentieth Anniversary of Erfurt Shawnee Sister Cities Program. And we d like to see it displayed in the display case out there. MAYOR MEYERS: Absolutely. Thank you very much. It's a beautifulplate. This was
-..». -... -.'.*x.... -. Ā~ '4~_-, -_-;- 2:.~... -_.-_-.~_-E--. :_--,:.-,1..~.._- cg,-.2-.-.-.-.«_ _~.:.-_-_-.-,-.;-4...;;.Lu...--._.--..:..-. -......:. -...-.-...Kl...M....-..~-g,:.:._;.;.:.;:.:.:.;-:-Qv:~:-;.:c-:-I-3.:._._._.,Lt;.L._.;_,; ;,._._,;,_.;,;;;;;;_;_;;;_;.,;;;_;.;.;_;;;;_5;. -; ' Page 4 CITY COUNCIL MINUTES September 9, 2013 Journal Page #15190 our 20" anniversary of Erfurt and Shawnee s collaboration as sister cities. 80, it was a big and special event. And thank you again to the Sister Cities Committee. Thank you. (Applause) MAYOR MEYERS: And so that's all I have under Mayor s Items tonight. E. PUBLIC ITEMS 1. Consider Resolution Expressing the City's Support for Bringing the, Republican National Convention to the Kansas City Region in 2016. MAYOR MEYERS: At this time d move to Item E, which is Public Items. Item Number 1 is to Consider a Resolution Expressing the City s Support for Bringing the Republican National Convention to the Kansas City Region in 2016. The City has been asked to consider a resolution of support for bringing the 2016 Republican National Convention A to Kansas City. COUNCILMEMBER VAUGHT: Move for approval. COUNCILMEMBER SANDIFER: Second. COUNCILMEMBER KUHN: Second. COUNCILMEMBER NEIGHBOR: Second. MAYOR MEYERS: A motionhas been made and seconded on this item. Any further questions or comments from the Council? is there anyone from the audience that would like to speak to this item? Seeing none, all in favor signify by saying aye. MAYOR MEYERS: Opposedno. Motion passes. (Motion passes 7-0) Having passed Resolution No. 1710 was assigned. F. BUSINESS FROM THE FLOOR,. MAYOR MEYERS: Now, we move to Item F which would be Business from the Floor. d ask at this time is there anyone from the audience that would like to bring business l from the floortonight? Seeing none, we l move on to ItemG, Staff Items. : G. STAFF ITEMS 1. Consider Revisions To PS-47, Downtown Improvement Program. 1 MAYOR MEYERS: Item Number 1 is to Consider Revisions to PS-47, Downtown Improvement Program. Over the past few months, the Shawnee Downtown Partnership members have reviewed the grant and loan incentive programs that are available to downtown businesses and property owners. As a result of this review, the SDP
~ «_-:5.-_..;.Z.' 1'.-Z;-L1-1CzL.I..i.J L1.f-.;.:_ A -4 _-_---_-_~_-_-,~._.-_-.-;-_--.-:.-.-,-.-_~,«_-.»L-4. c..~.-.~.-;.-.-_-.-_-.~.-.-.(-_-_-_:;-_-.-.-.-_-_-_-..-_-_v.-.-.-.-_-_-.- - - - ~ - - - - ' Page 5 CITY COUNCIL MINUTES September 9, 2013 Journal Page #15189 _ recommends revisions to PS-47. COUNCILMEMBERSAWYER: Move for approval. COUNCILMEMBERNEIGHBOR: Second. COUNCILMEMBERKUHN: Second. MAYOR MEYERS: A motion has been made and seconded on this item. Any further discussion from the Council? Mr. Kemmling? 1 COUNCILMEMBER KEMMLING: So, my understanding of these revisions is that they re slightly minor. We re expanding the area and we're clarifying some of the terms for getting grants, is that correct? MR. CHAFFEE: That s correct. COUNCILMEMBER KEMMLING: And so we re extending south of 60 Street to 62. So, how many additional businesses do we think that s going to include? MR. CHAFFEE: There are approximately 49 additional businesses in that area. COUNCILMEMBERKEMMLING: Okay. MR. CHAFFEE: And those businesses have already been eligible for the $2,000 grants. ltjust expands for the first five, $5,000 grants into that. COUNCILMEMBER KEMMLING:Okay. Thank you. MAYOR MEYERS: Mr. Neighbor? COUNCILMEMBER NEIGHBOR: I just think this is an important part considering what we did last year with Neighborhood Redevelopment and expanding this. This is a consistent follow-on to it andshould further help strengthen the downtown area. MAYOR MEYERS: Thank you. Any other questions or comments? is there anyone from the audience that would like to speak to this item?~seeing none, we have a motion and a second to approve. All in favor signify by saying aye. MAYOR MEYERS: Opposed no. Motion passes. (Motion passes 7-0) 2. Consider a Resolution Providing for the Sale of General Obligation Internal Improvement Bonds. 5' : 2 MAYOR MEYERS: Item Number 2 is to Consider a Resolution Providing for the Sale of General Obligation Internal Improvement Bonds. The governing body, by resolution, authorizes and fixes the time and detailsfor the sale of General Obligation Bonds. Staff worked with the City s Bond Counsel and financial advisors to structure a debt issuance of October 28,2013. A memo and resolution authorizing the sale of General
Page 6 CITY COUNCIL MINUTES September 9, 2013 Journal Page #15188 Obligation Internal Improvement Bonds, Series 2013A in the aggregate principal amount not to exceed $5,360,000 are included. COUNCILMEMBERSANDIFER: Move for approval. COUNCILMEMBERKUHN: Second. MAYOR MEYERS: A motion has been made and seconded on this item. Any further discussion from the Council? Mr. Kemmling? COUNCILMEMBER KEMMLING: So once again, I just want to clarify. This is us borrowing money for road improvements, is that correct? MAYOR MEYERS: Ms. Gonzales? CITY MANAGER GONZALES: This is actually the initial resolution the bonds out for bid. The first step in that process, yes. authorizing us to put i COUNCILMEMBER KEMMLING: Okay. And this is going to be one year of maintenance, but ten years of loan payments, is that correct? MS. ROGERS: Ten years. Ten years, yeah. CITY MANAGER GONZALES: Yes. I was trying to think exactly how you said it. Yes. It s a ten-year payback of work that we do within one year, but work that will probably not be redone for ten years. So, the work itself lasts for the ten years. And the interest is going to cost the City a littleover $700,000 to finance this over ten years in addition to the cost? CITY MANAGER GONZALES: l l let Ms. Rogers answer those number questions. MS. ROGERS: Yes, that s correct. The preliminary amortization schedule provided by Springsted is projecting 713,000. The actual amount would be known at the time of the sale. But this is a pretty good approximation of what that would be. COUNCILMEMBER KEMMLING: Thank you. ~ -A MAYOR MEYERS: Mr. Sandifer? COUNCILMEMBER SANDIFER: I think if we do not do this, during this ten-year period we will probably end up having to spend or spend more than the 750,000 of what it s going to take for interest for the damage to the infrastructure that we re going to have in our roads if we don t move this ahead. MAYOR MEYERS: Mr. Kemmling? COUNCILMEMBER KEMMLING: I agree. And I mean, obviously I argued in favor of additional funding for roads. I guess my issue is more with how we re funding roads not that we are funding them.
Page 7 CITY COUNCIL MINUTES September 9, 2013 Journal Page #15187 MAYOR MEYERS: Very good. Any other questions or comments from the Council? COUNCILMEMBERSAWYER: Mr. Mayor. MAYOR MEYERS: Mr. Sawyer. COUNCILMEMBER SAWYER: Yeah. And I agree with you somewhat, Mike. But the problem is, is we re already doing a lot of this work. We ve got to pay for it somehow. l ve been somewhat against it from the beginning, but we do need to repair the streets and we seriously need to look at in the next budget process a way to pay for our maintenance on the streets and quit having to fight this battle every year on how we re going to pay for it. MAYOR MEYERS: Mr. Vaught? COUNCILMEMBER VAUGHT: As long as everybody is making comment, I think I will too. You know, some of the implication is, is that, oh, my god, we re borrowing money to do this and, yeah, while nobody like to do that, I think we all need to keep in mind that we have, I don t know, $19 million in reserves. I mean, if we really wanted to, we could just write a check for it. So, I mean, if someone wants to propose that, propose it. MAYOR MEYERS: Is there any other questions or comments from the Council? Ms. Distler? ' COUNCILMEMBER DISTLER: Is this intended just to do some catch up or is this going to be an ongoing annual thing where we borrow money every year to maintain the streets? CITY MANAGER GONZALES: When we went through the budget process this year, we certainly did not show future debt financing of streets in the forecast. COUNCILMEMBERDISTLER: Right. CITY MANAGER GONZALES: so, that s -- COUNCILMEMBER DISTLER: So, we re just looking atthis CITY MANAGER GONZALES: It would not be our intent. catch up. (inaudible). This hope is that this is a big COUNCILMEMBER DISTLER: Catch-up. CITY MANAGER GONZALES: And as we all know, it doesn t catch us completely up by any means. COUNCILMEMBERDISTLER: Right. CITY MANAGER GONZALES: But it does make a dent in things. COUNCILMEMBERDISTLER: Okay. Thank you.
CITY Page 8 V COUNCIL MINUTES September 9, 2013 Journal Page #15186 MAYOR MEYERS: Is there anyone from the audience that would like to speak to this item? Seeing none, we have a motion and a second to approve this item. All in favor signify by saying aye. COUNCILMEMBERS NEIGHBOR, SAWYER, KUHN, VAUGHT, SANDIFER, DISTLER: Aye. (Councilmember Pflummabsent) MAYOR MEYERS: Opposed no. COUNCILMEMBERKEMMLING: No. MAYOR MEYERS: Motion passes. (Motion passes 6-1) Having passed Resolution No. 1711 was assigned. 3. Consider a Resolution Authorizing an Agreement with ING to Establish a Defined Contribution Plan. MAYOR MEYERS: Item Number 3 is to Consider a Resolution Authorizing an Agreement with ING to Establish an Employer Defined Contribution Plan. At the December 10,2012 City Council Meeting, the governing body suspended the City s Supplemental Pension Plan for employees hired after 2013. At the same meeting, the governing body adopted Resolution 1690 approving the implementation of a two-tiered Employee Defined Matching Contribution Plan effective January 15,2013. COUNCILMEMBER KUHN: Move to adopt a resolution providing for ING to administer the Defined Contribution Plan_and for staff to take whatever other actions are necessary to secure approval by the Internal Revenue Service. COUNCILMEMBERSANDIFER: Second. MAYOR MEYERS: A motion has been made and seconded on this item. Any further discussion from the Council?is there anyone from the audience that would like to speak to this item? Seeing none, all in favor signify by saying aye. ; MAYOR MEYERS: Opposed no. Motion passes. (Motion passes 7-0) Having passed Resolution No. 1712 was assigned. 4. Consider Agreement with RDG Planning & Design for Design and Construction Services for Erfurt Park. MAYOR MEYERS: Item Number 4 is to Consider Agreement with RDG Planning and Design for Design and Construction Services for Erfurt Park. In October 2012, the governing body approved an agreement with RDG Planning and Design for the master plan for Erfurt Park. The plan has been completed and the project is now ready to move into the design phase. RDG was selectedfrom six firms who submitted proposals
my Page 9 CITY COUNCIL MINUTES September 9, 2013 Journal Page #15185 to assist with master planning. Staff is now recommending RDG for design and construction services. COUNCILMEMBERVAUGHT:Mayor. _ MAYOR MEYERS: Mr. Vaught? COUNCILMEMBERVAUGHT: I would move that we award the contract and authorize the -Mayor to sign an agreement with RDG Planning and Design in the amount of $165,845. COUNCILMEMBERKUHN: Second. MAYOR MEYERS: A motion has beenmade and seconded on this item. Any further discussion from the Council? Is there anyone from the audience that would like to speak to this item? Seeing none, all in favor signify by saying aye. 3 ;f? 2 4: 3. MAYOR MEYERS: Opposed no. Motion passes. (Motion passes 7-0) 5. Approve Bid and Award Contract for the 2013 Crack Seal Program. MAYOR MEYERS: Item Number 5 is to Approve the Bid andraward Contract for the 2013 Crack Seal Program. On August 16",2013, sealed bids were taken from two contractors for the 2000[sic] Crack Seal contract. Scodeller Construction submitted the low bid in the amount of $58,349 and Missouri Pavement Maintenance submitted the second low bid in the amountof $59,943. Staff is recommending the second low bidder. COUNCILMEMBER SANDIFER: Move for approval. COUNCILMEMBERNEIGHBOR: Second. COUNCILMEMBERKUHN: Second. MAYOR MEYERS: discussion from the Council? A motion has been made and seconded Mr. Neighbor? on this item. Any further COUNCILMEMBERNEIGHBOR: Yes. I would just offer support forthis is based on the experience we had the one construction company before on Bond and 515 Terrace. You drive down those roads, and I believe Mr. Vaught will suggest that Monticello is the same. It caused us considerable consternation and time and effort with staff and everybody else to try and remedy the problems, because it wasn t really done well the first time. And that s why I support Missouri Pavement as our (inaudible). MAYOR MEYERS: _Verygood. Any other questions or comments from the Council? Is there anyone from the audience that would like to speak to this item? Seeing none, all in favor signify by saying aye.
Page 10 CITY COUNCIL MINUTES Septembe_r 9, 2013 Journal Page #15184 MAYOR MEYERS: Opposed no. Motion approved. (Motion passes 7-0) H. MISCELLANEOUS ITEMS 1. Ratify Semi-Monthly Claim for September 9, 2013 in the Amount of $2,266,211.07. MAYOR MEYERS: We I move to Item H which is Miscellaneous Items. Item Number 1 is to Ratify the Semi-Monthly Claim for September 9, 2013, in the Amount of $2,266,211.07. COUNCILMEMBERKUHN: Move for approval. COUNCILMEMBER NEIGHBOR: Second. COUNCILMEMBER SANDIFER: Second. MAYOR MEYERS: A motion has been made and seconded on this item. Any further discussion from the Council? Is there anyone from the audience that would like to speak to this item? Seeing none, all in favor signify by saying aye. MAYOR MEYERS: Opposed no. Motion passes. (Motion passes 7-0) 2. Miscellaneous Cbuncil Items. MAYOR MEYERS: Item Number 2 would be Miscellaneous Council Items. COUNCILMEMBER SAWYER: Mr. Mayor. MAYOR MEYERS: Mr. Sawyer. COUNCILMEMBER SAWYER: Yeah. I'd like to say thank you to all the staff that was involved with the car show yesterday, plus the people that put it on are the downtown businesses. It was definitely a hot one. Had to be the hottest day of the year, but I think everybody that was here had a good time. I had a real good time. I walked the length one time and I said it s time to go back to the air conditioning. But I don t really know how many entries they had. UNIDENTIFIED SPEAKER: Three hundred and nine. COUNCILMEMBER SAWYER: Three hundred and nine. That s great. But everybody seemed like they were having a good time, at least the ones that were still here when I got here at three. MAYOR MEYERS: Very good. Any other Miscellaneous Council Items? Ms. Gonzales?
Page 11 CITY COUNCIL MINUTES September 9, 2013 Journal Page #15183 CITY MANAGER GONZALES: ljust wanted to announce we named delegates to the League of Kansas Municipalities Meeting which is coming up in early October here in Overland Park. Councilmember Sawyer, Councilmember Sandifer are both signed up to go to that so we're naming them delegates. And then Assistant City Manager Killen is also going to be there. So, the three of them will be our City voting delegates for that conference. MAYOR MEYERS: Very good. is there any other Miscellaneous Council ltems tonight? Seeing none, l llaccept a motion for adjournment. A I. ADJOURNMENT 1. Adjournment COUNCILMEMBER SANDIFER: Motion to adjourn. COUNCILMEMBER NEIGHBOR: Second. MAYOR MEYERS: A motion has been made and seconded to adjourn. All in favor, signify by saying aye. COUNCILMEMBERS: Aye. (Councilmember Pflumm absent) MAYOR MEYERS: Opposed no. (Motion passes 7-0). We are adjourned. Thank you. (City Council Meeting Adjourned at 7:52 p.m.) CERTIFICATE I certify that the foregoing is a correct transcript from the electronic sound recording of the proceedings in the above-entitled matter. /das September 9, 2013 Deborah A. Sweeney, Recording Secretary \ IIHln, \ <\...' ' 5.4%? APPROVED BY: 5 <6 :6,.... '9 a 9 " "~\\ : Campbell, Clerk linuuiu\\\\\