CHECKLIST Fr a BYU Husing Cntract The living envirnment f the students is an integral cmpnent f the unique experience Brigham Yung University seeks t prvide. Therefre, the University in its sle discretin reserves the right t determine which ff-campus husing prperties will be cntracted fr its students. All wners wh are seeking a BYU cntract r cntracted wners seeking t btain a cntract fr additinal facilities must first visit with a husing fficial and prvide the fllwing required dcuments t the BYU Off-Campus Husing Office (C-141 ASB, Prv UT 84602). This visit is t cllect infrmatin and initiate cnsideratin f the prpsed dwelling(s) which may lead t cntracted husing, but des nt mean a cntract will be granted nw r in the future. Additins t the BYU Cntracted Off-Campus Husing prgram must nt impse an unreasnable administrative burden n the university. This Cntracted Husing Checklist utlines the requirements fr cnsideratin f btaining a BYU cntract. First, determine that yur prperty is within the BYU cntracted bundaries. See www.byu.edu/ffcampushusing/newbundaries.html. Secnd, be aware, a university cntract is nt assignable r transferable. Owners acquiring a prperty that has a BYU cntract must apply fr a cntract and prceed thrugh the cntracting prcess. N wner r purchaser can be assured f a cntract regardless f prir cntracts until the applicatin prcess has been cmpleted and the cntract granted. Third, Yu are strngly advised t btain a Zning Verificatin Frm frm the seller r frm Prv City befre purchasing a rental prperty. First Meeting Requirements Owner/Develper Interview: Every wner/develper is required t meet with an ff-campus husing fficial t review this prcess. (This can be accmplished in persn r ver the phne) Disclaimer: Discuss and sign the BYU Cntracted Husing Disclaimer. A cpy will be prvided fr bth OCH and the wner. Yu acknwledge that this meeting is n indicatin that a cntract will be granted nw r in the future, that the Agreement fr Cntracted Off-Campus Husing is an annual agreement and that BYU may r may nt enter int subsequent cntracts based upn the university s sle discretin. Yu acknwledge receipt f a Cntract Packet and Checklist and verify the prcess fr btaining a BYU cntract has been explained and an pprtunity t ask questins has been prvided. Cnsent and Disclsure Frm: Discuss and sign the Cnsent and Disclsure Frm. BYU Off-Campus Husing Handbk: The handbk is fund at www.byu.edu/ffcampushusing n the hme page. Yu acknwledge the handbk gverns the Off-Campus Husing Prgram. Applicatin Deadlines: The University will nt review applicatins fr new prperties and wners during the mnths f August and September due t the administrative burden at the beginning f fall semester. Owners acquiring a prperty that has a BYU cntract, are given a 30 day perid after applicatin has begun, t cmplete the prcess fr Cmmittee Review. Next Required Dcuments Owner Applicatin Infrmatin Frm: The Applicatin Infrmatin Frm including the Agency Authrizatin Frm requests infrmatin abut the facility, the wners and their agents. In additin yu are required t submit a descriptin f the rganizatinal structure f the prpsed prperty and the rle that each persn will have with the students. Zning Verificatin Frm: A Zning Verificatin Frm is needed t verify tenant ccupancy and n-site parking limits. Written Business Plan: Submit yur business plan in writing addressing the items listed belw: Descriptin f Need: Describe the prperty lcatin, address, and why it meets the university s needs and is a desirable prperty fr university husing. Integratin with the BYU Off-Campus Husing Objectives: Submit a descriptin f hw this facility helps the university accmplish its missin and a cmprehensive business plan f hw yu will achieve this bjective. Include a list f amenities and services (including green space ) prvided n-site fr the students that will be cnducive t their mral and spiritual grwth; as well as their academic and scial needs as determined by the university. Separatin Plan: Fr multi-unit facilities, wners desiring t huse bth men and wmen must submit a separatin plan in writing (including site plans, dimensins and flr plans f the units). The plan must be reviewed and accepted in writing in the sle discretin f the university befre a cntract can be granted. Multi-unit cmplexes must separate men and wmen by building r by wings f buildings with cnsideratin f line f sight. When
separatin f genders is prpsed t be accmplished in wings f a building instead f individual buildings, the design elements f the prject must articulate a clear separatin. Buildings f ppsite genders may nt have access t parts f the building except at the grund level, i.e. stairs and elevatrs may nt be shared between buildings f ppsite genders. Huses are nt allwed t have bth men and wmen. Management Plan: Submit a management mdel shwing plans fr training and the hurs planned fr n-site management. A management training plan is very helpful t yur applicatin. Please be aware cndminium cmplexes are nt a desirable management frmat fr BYU cntracted husing. Maintenance Plans: Submit a prperty maintenance plan including emergency respnse, regular maintenance, and preventative maintenance. Prvide a cpy f the service cntract if this service is utsurced. Landscaping Plans: Prvide plans fr maintaining a clean and rderly landscape that will reflect an extensin f the university campus. Parking Plans: Prvide a parking plan that shws hw yu will manage the parking resurces that meet Prv City regulatins and meet the needs f the tenants. Flr Plans: Prvide an 8 ½ X 11 inch architectural drawing with details including a flr plan shwing rm dimensins, dr and windw lcatins, bedrm windw pening dimensins, hall dimensins, ceiling heights, enclsed clset bar dimensins, kitchen cunter space dimensins, and square ftage f each unit. Yu must resubmit the flr plans if there is a material change. Initial Inspectin Initial Inspectins: An initial inspectin shall be perfrmed by an Off-Campus Husing Official t determine whether the prperty will be a welcme additin t BYU Off-Campus Husing and assess ptential cncerns. Cmmittee Review Cntract Cmmittee: Yur applicatin shall be reviewed by a university cmmittee, which will decide whether r nt the university will grant yu a cntract t huse BYU students. If yur applicatin is denied, the cntracting prcess will be terminated. If Apprved by the Cntract Cmmittee: Cmplete the final requirements listed belw: (Final apprval will nt be given until a final inspectin is cmpleted n existing facilities r new cnstructin, and all the required Final Requirements are cmpleted.) Final Requirements fr BYU Cntracted Husing Create Net ID: Create a Net ID n BYU s Rute Y and submit the Net ID t the Off-Campus Husing Office t allw yu access t the listing service and student address verificatin system. Facility Certificatin Dcument: Owners shall certify in writing that their facility des cmply with The BYU Minimum Specificatins as utlined in sectin 20 f the BYU Off-Campus Husing Handbk by cmpleting the frnt and back f the Facility Certificatin Dcument and signing n the frnt page. See www.byu.edu/ffcampushusing. Handbk Training Exam: The BYU Off-Campus Husing Handbk Training Examinatin is a take-hme, pen-bk exam with 40 multiple-chice questins. The wner and their authrized agent(s) must pass the exam. The Handbk can be fund at www.byu.edu/ffcampushusing. Rental Dwelling License Applicatin Respnse Letter: Unless yur prperty is wner ccupied, yu must submit t the Off- Campus Husing Office a cpy f their Rental Dwelling License Applicatin Respnse Letter. Yu can btain this dcument frm Prv City fr a fee. Please allw tw t three weeks fr a respnse letter frm Prv City. Final Inspectin: A final inspectin shall be perfrmed by an Off-Campus Husing Official t cnfirm that crrectable prblems nted in the initial inspectin(s) are reslved. Agreement fr Cntracted Off-Campus Husing and Addendum One Frms: Yu shall agree in writing t cmply with and pursue student cmpliance t the university s husing plicies as stated in the Agreement fr Cntracted Off-Campus Husing and The BYU Off-Campus Husing Handbk. Yu must prvide the names, addresses and Net ID s f at least tw cntacts. One must reside within the immediate area f Prv, Utah.
BYU CONTRACTED DISCLAIMER 1. I acknwledge as f tday, the discussins I am having with a BYU Off-Campus Husing Official, abut btaining a BYU Husing Cntract fr the rental prperty lcated at des nt mean that the facility will be granted a BYU Cntract. 2. I understand the University s decisin t ffer a cntract t ther prperties des nt mean my prject will be accepted r favrably cnsidered. 3. I acknwledge a BYU Husing Cntract is valid fr n mre than ne calendar year unless withdrawn r revked, and is nt assignable r transferable, and is nt subject t renewal. 4. I acknwledge that as a develper/new wner/purchaser I am nt assured f acceptance, regardless f prir dealings with BYU, until the cntract prcess has been cmpleted, and BYU in its sle discretin determines t grant a cntract in writing. 5. I acknwledge receipt f a Cntract Packet and Checklist and verify the prcess fr btaining a BYU cntract has been explained and an pprtunity t ask questins has been prvided. (Owners acquiring a prperty that has a BYU cntract, are given a 30 day perid after applicatin has begun, t cmplete the prcess fr Cmmittee Review.) 6. Cndminium Disclsure: I understand that BYU is nt nly cnsidering me as an individual but mre imprtantly as an integrated whle and my unit s BYU cntract is at risk by ther wner s decisins. If the cndminium assciatin as a whle r if an individual unit wner des nt maintain an envirnment in keeping with university standards, r is nt acting in gd faith in meeting the university s plicies and requirements in being a BYU single student husing cmplex, the university may withdraw its cntract frm the entire cmplex including all individual units. (BYU Off-Campus Husing Handbk, paragraph 7.03.2) 7. I acknwledge that the University, in its sle discretin, reserves the right t determine what its ff-campus husing needs are, and what facilities will be cntracted and may discntinue this cntracting prcess at any time, whether r nt my particular facility meets the BYU Husing Cntract requirements. I als acknwledge and agree I may nt rely n any verbal r written statement by BYU Off-Campus Husing which are nt cnsistent with r fllw the defined cntracting prcess. Printed Name: Hme Address: Hme Phne: Mbile Phne: Email Address: Signature f persn seeking a BYU Husing Cntract BYU Off-Campus Husing Official
Applicant Release CONSENT AND DISCLOSURE FORM I understand a cnsumer reprt may be generated n me which may include btaining infrmatin regarding, perfrmance and experience. I fully understand that BYU may be requesting infrmatin frm public and private surces abut any f the infrmatin nted earlier in this paragraph, and I freely give my cnsent fr BYU t d s. I certify that all infrmatin prvided belw is true and cmplete t the best f my knwledge. I hereby cnsent t this investigatin and authrize, withut reservatin, any ne cntacted by BYU t furnish the infrmatin as stated abve. I agree that a phtcpy r telephnic facsimile f this authrizatin shall be valid as the riginal. I hereby authrize, withut reservatin, BYU t cntact my present emplyer fr emplyment verificatin/references. 1 st Applicant: 2nd Applicant (if desired): Primary Persn s Printed Name Maiden Name / Other Names Used Applicant s Signature Date: Secndary Persn s Printed Name _ Maiden Name / Other Names Used _ Applicant s Signature Date: Scial Security Number: A Scial Security Number is required fr a criminal backgrund check. Hwever, it is ptinal fr all ther preemplyment screenings. Yur Scial Security Number will nly be used in rder t cnfirm yur identity fr purpses f cmpleting an accurate backgrund investigatin. Date f Birth: Phne Number: Address f Applicant within last 3 years: Address if lder than 3 years Scial Security Number: A Scial Security Number is required fr a criminal backgrund check. Hwever, it is ptinal fr all ther preemplyment screenings. Yur Scial Security Number will nly be used in rder t cnfirm yur identity fr purpses f cmpleting an accurate backgrund investigatin. Date f Birth: Phne Number: Address f Applicant within last 3 years: Address if lder than 3 years The Age Discriminatin in Emplyment Act f 1967 prhibits discriminatin n the basis f age with respect t individuals wh are at least 40 years f age. Yur date f birth is required n this frm in rder t cnfirm yur identity fr purpse f cmpleting an accurate investigatin
OWNER S APPLICATION INFORMATION FORM Fr a BYU Husing Cntract Facility Principal Owner Agent Name Name Name Address Address Address City City City State State State Zip Cde Zip Cde Zip Cde Phne Phne Phne E-Mail E-Mail E-Mail Website Net ID Net ID 1. Facility type: 2. Number f units in the facility: 3. Type f tenants renting yur facility: 4. Previus wner s name (if applicable): 5. Investrs (e.g. members f LLC, Partners, Stckhlders, etc.) r jint wners: Prvide infrmatin n the fllwing pages. 6. Have yu ever been a BYU-apprved/cntracted wner: Yes N If yes, what was the last year f yur apprval with ur ffice: 7. Have yu ever discntinued yur apprval : Yes N If yes, what was the reasn yu discntinued yur apprval: 8. Is yur Agent r Manager emplyed by anyne else as a prperty manager: Yes N If yes, has he r she been prperly licensed by the State f Utah: Yes N 9. If yu wn ther rental prperties, has that rental prperty been subject t any freclsed actin: Yes N If yes, give a brief explanatin: 10. Have yu declared bankruptcy during the past ten years: Yes N If yes, give a brief explanatin: 11. Have yu ever been cnvicted f a crime: Yes N If yes, give a brief explanatin: Applicant declares that statements made in this applicatin are accurate, and agrees that the university may deny university apprval if any misrepresentatin is made in this applicatin. Owner Signature Date
Investr/Jint Owner Infrmatin Name: Address: City: State: Zip Cde: Phne: E-Mail: Website: 1. Have yu ever wned ther rental prperties: Yes N If yes, what kind f prperty did yu wn and where were they lcated: A. B. C. 2. Have yu ever been a BYU-apprved/cntracted wner: Yes N If yes, what was the last year f yur apprval with ur ffice: 3. Have yu ever discntinued yur apprval: Yes N If yes, what was the reasn yu discntinued yur apprval: 4. If yu wn ther prperties, have yu ever been freclsed: Yes N If yes, give a brief explanatin: 5. If yu wn ther rental prperties, has that rental prperty been subject t any freclsed actin: Yes N If yes, give a brief explanatin: 6. Have yu declared bankruptcy during the past ten years: Yes N If yes, give a brief explanatin: 7. Have yu ever been cnvicted f a crime: Yes N If yes, give a brief explanatin: 8. Hw will yu and yur rental prperty assist the university in achieving its missin: Applicant declares that statements made in this applicatin are accurate, and agrees that the university may deny university apprval if any misrepresentatin is made in this applicatin. Owner Signature Date
AGENCY AUTHORIZATION FORM BYU OFF-CAMPUS HOUSING Facility Principal Owner Agent Name Name Name Address Address Address City City City State State State Zip Cde Zip Cde Zip Cde Phne Phne Phne E-Mail E-Mail E-Mail Website Net ID Net ID Facility s Unit Numbers: I, here by authrize (Owner s name) t act n my (agent s name) behalf, as AGENT f my BYU-apprved husing facility; and t be fully respnsible fr any ntice f r cmmunicatin required by law and by the landlrd's rental agreement frm, and by the BYU Off-Campus Husing Office related t my apprved facility. Owner's Signature