CARDSTON COUNTY COUNCIL MEETING MINUTES HELD AT THE County Administration Office AT 9:00 AM. PRESENT: ALSO PRESENT: Reeve Fred Lacey Deputy Reeve Lloyd Kearl Councillor Jim Bester Councillor Roger Houghton Councillor Broyce Jacobs Councillor Mike Loose Councillor Duncan Thompson Murray Millward, Chief Administrative Officer Mike Bevans, Director of Operations Josh Bourelle, Director of Planning Services Jennifer Pahl, Admin Assistant Tyler Andreason,Intern ABSENT: 1. PRAYER: 1.1 The prayer was offered by Joshua Bourelle. 2. APPROVAL OF AGENDA: 2.1 Approval of agenda for April 13, 2015. 1071.15 Moved by: Councillor Michael Loose to approve the agenda as presented. 3. APPROVAL OF COUNCIL MEETING MINUTES: 3.1 Minutes from March 23, 2015 Council meeting for approval.
Page 2 of 8 1072.15 Moved by: Councillor Roger Houghton to approve the March 23, 2015 minutes as presented. 4. RCMP: 9:30 a.m. 4.1 Constable Don Fraser from the Cardston detachment and Sergeant McCoy from the Raymond detachment attended Council to discuss the RCMP quarterly reports. 1073.15 Moved by: Councillor Michael Loose to file. 5. CAO REPORT: 5.1 The CAO report presented by Murray Millward. 1074.15 Moved by: Councillor Broyce Jacobs to file the CAO report. 6. BY-LAWS: 6.1 Council discussed the Medical Marihuana Bylaw and the change to the Land Use Bylaw. 1075.15 Moved by: Councillor Loose to defer for further discussion with Mike Burla. 7. WOOLFORD DRAINAGE PROJECT: 7.1 Deputy Reeve Kearl, Councillor Loose and Mike Bevans met with the landowners in the area and reported on their meeting. Mike Bevans provided more information on the project.
Page 3 of 8 1076.15 Moved by: Councillor Roger Houghton to try and improve the North drainage. 1077.15 Moved by: Deputy Reeve Lloyd Kearl to have administration supply the elevations for the lake. 8. BUDGET: 8.1 The 2015 Budget for discussion. 1078.15 Moved by: Councillor Broyce Jacobs to approve the budget as finalized today for 2015. 9. SUBDIVISION EXTENSION: 9.1 Brown Okamura requested a 6 month extension on a subdivision for Belanger. 1079.15 Moved by: Councillor Jim Bester to approve the 6 month subdivision extension from Brown Okamura for Belanger. 10. TOWN OF MAGRATH: 11:00 a.m. 10.1 Mayor Russ Barnett, Wade Alston, Councillor Brenda Beck and Councillor Brian Oliver from Magrath presented Council with information on the Magrath CTS Project. 1080.15 Moved by: Councillor Roger Houghton to table this item for further discussion later today in 'in camera" session. See Resolution 1098.15 for further motion on this item.
Page 4 of 8 11. LUNCH: 11.1 Break for Lunch. 1081.15 Moved by: Councillor Roger Houghton to recess for lunch at 12:18 p.m. and return to Council meeting at 12:48 p.m. 12. WEST WIND RODEO ACADEMY: 1:30 p.m. 12.1 Shellie Shaw, from the Rodeo Academy was present at Council to answer questions and give information in regards to the Academy and the lease land. Provided information in regards to the cows owned by them and also the changes coming for the Rodeo Academy. 1082.15 Moved by: Councillor Broyce Jacobs to renew lease agreement with the Rodeo Academy club for one year. 13. KIMBALL RIVER SPORTS: 13.1 Council discussed Kimball River Sports information and discussed the situation presented. 1083.15 Moved by: Deputy Reeve Lloyd Kearl to file this item to work out some issues and gather more information. 14. CARDSTON COUNTY EMERGENCY PLAN: 14.1 Council discussed the Emergency Plan and made a few phone number changes. 1084.15 Moved by: Councillor Jim Bester to approve the Cardston County Emergency Plan with the corrections of some phone numbers.
Page 5 of 8 15. POLICY PW - P011 GRADER: 15.1 Public Works presented some changes to public works Policy PW-P011 Motor Grader Operations Performance Guide. 1085.15 Moved by: Councillor Michael Loose to approve Policy PW-P011 as amended. 16. GRAVEL POLICY: 16.1 Changes to Policy PW-P026 in accordance to Councils request from March 9, 2015, in regards to amount of gravel to be spread on County roads. 1086.15 Moved by: Moved by:councillor Michael Loose to approve the change to Policy PW-P026. 17. SHARED SERVICES PROPOSAL: 17.1 The Town of Cardston and the Town of Magrath are proposing a Shared services agreement. 1087.15 Moved by: Deputy Reeve Lloyd Kearl to defer for future discussion. 18. FIRE DEPARTMENT CHARGES: 18.1 Council Fire Departments and charging for fires. 1088.15 Moved by: Councillor Broyce Jacobs to defer until the next Cardston Emergency Services meeting. 19. IVANS/QUINTON ROAD ALLOWANCE: 19.1 Council discussed the Road Allowance lease that was just recently renewed, and the interest that
Quinton Ranches and Derrick Beck have in a change in a road allowance lease. Page 6 of 8 Duncan Thompson removed himself for possible conflict of interest at 3:56 p.m. 1089.15 Moved by: Councillor Broyce Jacobs to leave it as is until the present Road Allowance lease is expired. 20. UNSIGHTLY PREMISES: Councillor Duncan Thompson came back to the table at 3:58 p.m. 20.1 A complaint of an Unsightly premises was received by the County for information. 1090.15 Moved by: Councillor Roger Houghton to file. 21. WOODWARD ROAD CLOSURE: 21.1 Woodward road closure Administration has received the resolution to close the road as requested. 1091.15 A Resolution of Cardston County for the purpose of closing to public travel and cancelling a public roadway in accordance with Section 24 of the Municipal Government Act, Chapter M26, Revised Statutes of Alberta 2000, as amended. WHEREAS, the lands hereafter described are no longer required for public travel, NOW THEREFORE be it resolved that the Council of Cardston County does hereby close the following described road, subject to the rights of access granted by other legislation. Road Plan 4432 JK All that portion of said Road Plan within SW 16-2-26-4 lying outside of the limits of road plan 1123 LK, containing 3.68 acres more or less. Road Plan 1123 LK Area A, containing 0.08 acres more or less
Area B, containing 0.06 acres more or less Area C, containing 0.27 acres more or less Area D, containing 0.07 acres more or less Page 7 of 8 To be placed back in Certificate of Title No. 172D191 1092.15 Moved by: Councillor Lloyd Kearl to defer until December council meeting. 22. COUNCIL DISCUSSION: 22.1 Council discussed the maintenance of streets and lanes in Hamlets. 1093.15 Moved by: Councillor Duncan Thompson to file. 23. FINANCIALS: 23.1 The previous months financials were provided for Council. 1094.15 Moved by: Deputy Reeve Lloyd Kearl to file. 24. CORRESPONDENCE: 24.1 Correspondence received by Administration for your information. 1095.15 Moved by: Deputy Reeve Lloyd Kearl to file. 25. IN CAMERA: 25.1 In Camera session as per FOIP Reg 18(1) c. 1096.15 Moved by: Councillor Duncan Thompson to go "in camera" at 4:35 p.m.
1097.15 Moved by: Councillor Roger Houghton to come out of "in camera" at 5:12 p.m. Page 8 of 8 1098.15 Moved by: Councillor Jim Bester to defer the decision of the Magrath CTS proposal until Council has had the opportunity to meet with the Westwind School Division. 26. ACCOUNTS PAYABLE: 26.1 Accounts Payable for Councils review and approval. 1099.15 Moved by: Councillor Roger Houghton to approve the cheque over $10,000.00 dollars for Huckvale lawyer fees. 1100.15 Moved by: Deputy Reeve Lloyd Kearl that General Cheque No.7875 to Cheque No. 7962, in the amount of $200,795.85, Council Per Diem Cheque No.2388 to Cheque No.2393 in the amount of $12,183.76, Direct Payroll Transfer in the amount of $79,245.94 and Visa Payments in the amount of $2557.95, and Utility payments in the amount of 16,186.83 be approved for payment. 27. ADJOURNMENT: 27.1 Adjournment of April 13, 2015 meeting. 1101.15 Moved by: Councillor Duncan Thompson to adjourn the April 13, 2015 meeting at 5:35 p.m. Reeve County Administrator